1.2.1-RFI to OASIS+ Vendors CO signed.pdf

DATE: November 12, 2024

Office of Acquisition Management U.S. Department of Homeland Security 9495 Delegates Dr.

Orlando, FL 32837

TO: All Small Business Vendors on OASIS+

SUBJECT: Request for Information (RFI) to support ICE/OAFM requirement

This RFI is being issued to assist the Department of Homeland Security (DHS), Immigrations and Customs Enforcement (ICE), Office of Asset and Facilities Management (OAFM) in receiving full scale facilities management support, portfolio management, and budget & business operations services. This RFI is being posted to learn what vendors on the OASIS+ SB IDIQ have the capability to perform the requirements in accordance with the DRAFT Performance Work Statement (PWS) entitled, Project and Facilities Management Support Services dated 11/07/2024. The NAICS is 541611, Administrative management and general management consulting services.

DHS/ICE requests information regarding your company’s ability to meet the requirements of the draft PWS and your company’s level of interest in a potential Request for Proposal

(RFP).

These aforementioned services are currently being performed by Deloitte Consulting, LLP under ICE Task Order 70CMSW24FR0000037.

Please limit your total response to this RFI to 10 pages, to include any title pages, index, table of contents, graphs or charts.

Please do not submit a standard firm capability statement, it will not be considered. This is a re-compete of a current requirement.

Background:

Facilities Management Division (FMD) is the steward of a large and diverse portfolio of leased and owned real property assets encompassing over 200 owned buildings comprising

1.8 million square feet (SF) at 18 sites across the U.S.; along with a leased inventory totaling

8.8 million SF of more than 540 Occupancy Agreements, more than 16,450 parking spaces through the U.S. General Services Administration (GSA), and over 350 direct leases. The real property management lifecycle involves planning, programming, construction, sustainment, recapitalization, and disposal of these assets.

FMD partners with the Program Offices to develop, validate, and execute facilities projects and actions to shape the real property inventory so it efficiently and cost effectively supports current Agency mission requirements. FMD has matured from an organization focused mainly on project execution, to one where strategic real property portfolio planning, programming, budgeting, cost optimization, and life-cycle management are the focus areas of the program. FMD currently manages upward of approximately $140 million annual budget for approximately 350 projects from 15 different funding streams. The core capabilities directly support the mission-focused areas and the organization and are defined as Real Property Portfolio Management, Asset Management, and Project Management. Enabling functions are defined as those tasks that are critical to support of FMD’s core mission focused activities to include data analytics and reporting, performance management, financial management, and IT/enterprise architecture. FMD requires support in these areas defined above. The primary purpose of this RFI is to identify sources that have capabilities to deliver, at the level of scope and complexity, the services required by FMD.

Please provide concise and complete responses to the following targeted questions:

1. Provide three (3) examples of projects of similar size, scope, and complexity to the

FMD requirements, preferably with the Federal Government. Provide detailed information on how your company has provided the services listed above, including project management, real property portfolio management, real property asset management, data analytics and reporting, performance management, financial management, administrative support, and IT/enterprise architecture support. Planning and programming and multidisciplinary focus.

2. Provide examples of work completed in the last three (3) years. In addition, include the following information:

a. Include the period of performance, total contract value, and whether the work was performed as a prime or sub-contractor or describe any teaming arrangements.

b. Provide additional detail around how your company incorporated leading-edge technologies to enhance support across the work areas outlined above.

c. Tell us your experience providing this work at multiple locations throughout the US and US owned territories.

3. Describe your company’s ability to recruit, retain, and clear a multi-disciplinary workforce within 10 business days of award.

4. Describe your company’s ability to surge personnel with little notice.

5. Given the complexity of this work, will your company need to rely on teaming partners to provide the required expertise? If so, please tell us how you will manage that?

6. Company’s UEI, GSA OASIS+ Contract Number, small business socio-economic status (if applicable) and a Point of Contact (POC).

7. Please identify which labor categories you would propose, number of personnel, annual labor hours, and an estimated labor hour pricing.

8. Provide verification that your firm can meet the below minimum qualifications for Key Personnel positions as follows:

a. The Portfolio Management Lead will have at a minimum 10 years of supervisory experience, 7 years of federal asset and facilities management experience, 5 years of experience in managing programs with complex facility projects, budgets, and processes.

b. The Space Management Lead will have at minimum of five (5) years of experience managing programs/projects similar to the areas identified for this role. Five (5) years of supervisory experience, and five (5) years of experience with managing facility projects with specialized mission requirements;

c. The Budget Analyst Lead will have at minimum of Five (5) years of experience managing programs/projects similar to the areas identified for this role, real property management in the federal government. Seven (7) years of supervisory experience. Possess a Bachelor degree from an accredited university in the field of either civil engineering, architecture, or business or a MBA (Master of Business Administration).

d. The Senior Financial Analyst will have at minimum of five (5) years of experience managing financial obligations and commitments concerning programs/projects similar to the areas identified for this role, real property financial management in the federal government. Seven (7) years of supervisory experience. Possess a bachelor’s degree from an accredited university in the field of either civil engineering, architecture, or business or a MBA (Master of Business Administration). Possess a current Project Management Professional (PMP) certification, certified by the Project Management Institute (PMI), or Professional Engineer (PE) license or Architectural Registration (license).

NOTICE: This RFI is being issued solely for information and planning purposes, it DOES NOT constitute an RFP or a promise to issue an RFP in the future. This RFI does not commit the Government to a contract/order for any supply or service whatsoever.

Furthermore, the Government is not at this time seeking quotes and will not accept unsolicited quotes. Responders are advised that the Government will not reimburse for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested parties’ expense.

The information requested is for the purpose of market research ONLY in accordance with Federal Acquisition Regulation (FAR) Part 10. The information provided in the RFI is subject to change and is not binding on the Government. All submissions become Government property and will not be returned. Unless advised or indicated on the responses to this RFI, all information furnished will be considered non-proprietary.

If you are not going to submit a response to this RFI, the government would appreciate providing a short reasoning as to why.

If your company believes that it has the capabilities to meet the requirements of the draft PWS and is interested in such a requirement, please respond no later than (NLT) Tuesday, November 26th by 2:00PM EST. Send the RFI response to Daniel.M.Correia@ice.dhs.gov and Tony.Ross@ice.dhs.gov.

Tony Ross Contracting Officer