1.11 JA Brand Name KABA LOCKS.pdf

MEMORANDUM TO THE FILE

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN

ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. RFO FAR 12.102 states document decisions to restrict competition, including the use of brand-name descriptions without allowing for “equal” products.

2. RFO FAR 12.202(a) states for acquisitions valued at or below the simplified acquisition threshold (SAT), document the decision that only one source is available and the basis for the decision.

II. DESCRIPTION OF ITEM OR SERVICE:

NAS Pensacola Unaccompanied Housing requires the replacement of existing locks with CNIC designated electronic stand-alone locking system that meet the salient characteristics outlined below and Facilities Criteria for Navy and Marine Corps Unaccompanied Housing (UAH), FC 721-10N (dated 1 November 2012, change 6, 20 March 2015). The specific locations for this requirement are at the NAS Pensacola Unaccompanied Housing: Building(s) 601 and 602. The Contractor shall provide all labor, materials, transportation and equipment necessary to complete this requirement. Locks to be replaced are in Unaccompanied Housing bedrooms, lounges, and storage rooms. All equipment/materials shall be new.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING:

A. _____ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. ___ OTHER REASONS.

B.__X___BRAND NAME.

KABA Enterprise Hospitality Application System is the only electronic hospitality locking system accredited by U.S. Fleet Cyber Command for this application. EMASS # 12354 applies.

No other brand(s) may be procured. EHAS-KABA is the CNIC enterprise solution for all Unaccompanied Housing locking systems.

The UAH FC mandates that "new and replacement electronic lock systems shall be stand-alone, not connected to any information network," and that "procurement of networked electronic lock systems is prohibited."

KABA requires no network, it is a true stand alone. The FDU is a true stand-alone device with no external connectivity of any kind.

- The only risk to the system is physical theft or destruction of the FDU.

The proprietary Operating System is installed to run the embedded firmware only. The system does not have any TCP/IP stack/protocols installed.

- Cannot configure the system

- Cannot load applications such as Anti-Virus

- Cannot conduct SCAP scans or apply STIGs

- Cannot perform any vulnerability scanning on this device

The system does not contain or process any PII or other sensitive data -System only stores a 5 digit room number and key card expiration date

C._____UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pertinent information.

For Brand Name:

IV. CERTIFICATIONS/APPROVALS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Signature Name (Printed)

B. Certification/Approval.

Contracting Officer Name (Printed)

C. FLCJ Code 200 Approving Official GS-14 or Higher.

Division Director Name (Printed)