1.1.4-SOW MERS Bothell - VAV Repair.docx

Department of Homeland Security (DHS) DHS Statement of Work (SOW)

Federal Emergency Management Agency

STATEMENT OF WORK (SOW) FOR:

Facility HVAC – VAV 3-Way valve repair

PROCUREMENT SENSITIVE INFORMATION

This document contains non-public information intended for use on a need-to-know basis within FEMA only.

Please protect this document as procurement sensitive and handle accordingly.

DEPARTMENT OF HOMELAND SECURITY (DHS)

Statement of Work (SOW) For Facility HVAC – VAV 3-Way valve repair

1.0 GENERAL

1.1 BACKGROUND

Variable air volume (VAV) systems enable energy-efficient HVAC system distribution by optimizing the amount and temperature of distributed air within a facility. When not functioning, the temperature and air flow cannot be properly regulated, often time leaving a particular workspace too uncomfortable to work in.

The defective VAV Valves/ Actuators have been identified and replacing them is beyond the scope of expertise of our staff. We would require an HVAC professional to replace the defective valves and recalibrate the HVAC system’s controls so monitoring, and controls can be restored.

1.2 SCOPE

The scope of the project consists of several parts as outlined below:

· Set up and coordinate for system shutdown.

· Arrive onsite and shut down the heating loop to repair valves.

· Drain down the heating loop so we can cut out valves and install new three-way and isolation valves.

· Furnish and install (3) new 3-way mixing valve on VAV T12, VAV T11 and VAV T16.

· Furnish and install (9) new unions to replace leaking ones.

· Furnish and install (2) new isolation valves.

· Furnish and install necessary pipe and fittings for the above.

· Recharge/fill the system and purge any air.

· Check work for any leaks and confirm system is in good working condition.

· Repair of any additional leaks that stem from the shutdown is not included.

· Cleanup and removal of our debris.

1.3 OBJECTIVE

The desired goal of the project is to have a completely functional and controllable HVAC system within the facility that can be monitored and electronically altered to ensure the comfortable working environment for the MERS staff within the facility.

1.4 APPLICABLE DOCUMENTS

Included, please find a detailed Diagram of the facility’s HVAC layout that will outline the location of the related valves and actuators that requires replacement.

2.0 SPECIFIC REQUIREMENTS/TASKS

· The contractor shall provide all tools and equipment necessary to replace the indicated defective items.

· The contractor shall provide the replacement parts and the tools and equipment to complete repairs.

· The contractor shall insure the working area is returned to its original state of cleanliness at the conclusion of the repair/ replacement project.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 Period of Performance

The period of performance for this contract shall not exceed 90 calendar days from the date of award.

4.1 Place of Performance

The primary place of performance will be the FEMA, MERS location in Bothell Washington. 200 228th St SW, Bothell WA, 98021.

4.2 Hours of Operation

Contractor employees shall generally perform all work between the hours of 0600 and 1400 PST, Monday through Friday (except Federal holidays).

5.0 Government Furnished Resources

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 Contractor Furnished Property

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract.

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