1.1.4 SOW - FY 26 - MERS Bothell Tire Replacement.docx

Statement of Work FY26 Commercial Truck and Trailer Tire Replacement FEMA MERS Bothell

1.0 Commercial Truck and Trailer Tire Replacement

2.0 Purpose

The purpose of this Statement of Work is to acquire new commercial truck and trailer tires and associated tire replacement services for FEMA Mobile Emergency Response Support vehicles and trailers located at or supporting the FEMA MERS Bothell facility.

The Contractor shall furnish all labor, materials, equipment, tools, supplies, transportation, supervision, and incidentals necessary to provide, remove, replace, mount, balance, and dispose of tires in accordance with this Statement of Work.

3.0 Background

FEMA MERS Bothell requires tire replacement for multiple commercial trucks and trailers to maintain mission readiness, vehicle safety, and operational reliability. The vehicles and trailers support emergency response operations and must remain available for deployment when required.

This requirement is for the replacement of commercial truck and trailer tires in various sizes and load ranges. The Government anticipates award of a Firm-Fixed-Price contract or purchase order.

4.0 Scope

The Contractor shall provide new, unused tires and related tire replacement services for Government vehicles and trailers identified by FEMA MERS Bothell. Services may be performed at the Contractor’s location or at the FEMA location, as coordinated with the Government.

The Contractor shall:

1. Be located within 30 miles of the FEMA MERS Bothell office.

2. Provide new commercial truck and trailer tires in the required sizes, load ranges, and quantities.

3. Remove existing tires from designated vehicles and trailers.

4. Mount and install new tires.

5. Spin balance tires where required.

6. Provide and install new metal valve stems where required.

7. Provide all labor necessary for tire replacement services.

8. Dispose of removed tires in accordance with applicable Federal, state, and local requirements.

9. Coordinate all work with the Government Point of Contact.

The Contractor shall not provide used, retreaded, recapped, regrooved, blemished, or previously mounted tires unless specifically authorized in writing by the Contracting Officer.

5.0 Place of Performance

Performance shall occur at either the Contractor’s facility or the FEMA MERS Bothell location, as coordinated with the Government.

Government Location:

FEMA MERS Bothell 200 228th St SW Bothell, WA 98021 If work is performed at the FEMA location, the Contractor shall provide mobile tire replacement capability and all equipment necessary to perform the services safely and efficiently.

No shipping cost is anticipated because work will be performed at either the Contractor’s location or the FEMA location.

6.0 Period of Performance

The period of performance shall begin on the date of award and extend for 90 days after award.

7.0 Contract Type

The anticipated contract type is Firm-Fixed-Price.

8.0 Requirements

8.1 Tire Requirements

The Contractor shall provide tires that meet the following requirements:

1. Tires shall be new and unused.

2. Tires shall be commercially available, good quality tires suitable for commercial truck and trailer use.

3. Tires shall meet or exceed applicable Department of Transportation requirements.

4. Tires shall meet or exceed applicable manufacturer requirements for the assigned vehicles and trailers.

5. Tires shall be the correct size, load range, and type for the intended vehicle or trailer.

6. Tires shall include applicable Federal Excise Tax, if required.

7. Tires shall include the manufacturer’s standard warranty.

8. Tires shall be compatible with the Government vehicle or trailer on which they are installed.

9. Tires shall be American-made where commercially available and consistent with applicable procurement requirements.

The Contractor shall verify tire compatibility before installation. Any tire substitution must be approved in advance by the Contracting Officer or authorized Government representative.

8.2 Tire Sizes and Quantities

The Contractor shall provide and install the following tires:

Total Quantity: 132 tires

8.3 Vehicle and Trailer Units

The tires are intended for the following Government units:

Total: 132 tires

9.0 Tire Replacement Services

The Contractor shall perform the following services, as applicable to each vehicle or trailer:

1. Remove existing tires.

2. Inspect rims/wheels for visible damage prior to installation.

3. Mount new tires on existing rims/wheels.

4. Install new metal valve stems where required.

5. Spin balance tires where required.

6. Inflate tires to the manufacturer-recommended tire pressure.

7. Install tires on the appropriate vehicle or trailer.

8. Torque lug nuts to manufacturer specifications.

9. Verify that all installed tires are properly seated and serviceable.

10. Remove and dispose of old tires.

11. Clean the work area after completion.

12. Provide service documentation to the Government.

The Contractor shall notify the Government Point of Contact of any visible wheel damage, unsafe condition, or compatibility issue discovered during performance before proceeding with work that may result in additional cost.

10.0 Disposal Requirements

The Contractor shall dispose of removed tires in accordance with all applicable Federal, state, and local environmental laws and regulations.

The Contractor shall not leave removed tires at the FEMA location unless specifically authorized by the Government.

The Contractor shall provide disposal documentation upon request.

11.0 Safety Requirements

The Contractor shall perform all work in a safe and professional manner and shall comply with applicable Occupational Safety and Health Administration requirements, Department of Transportation requirements, manufacturer requirements, and standard commercial tire service practices.

If work is performed at the FEMA location, the Contractor shall:

1. Follow all site access, parking, traffic, and safety instructions.

2. Maintain a clean and safe work area.

3. Provide appropriate tools, jacks, lifts, safety stands, cones, and other equipment needed for safe performance.

4. Protect Government property from damage.

5. Immediately report any damage, accident, injury, or unsafe condition to the Government Point of Contact.

12.0 Security and Facility Access

This requirement does not require access to classified information.

Contractor personnel performing work at the FEMA location shall comply with all facility access requirements. Personnel may be required to present valid government-issued photo identification, sign in and out, and remain in authorized work areas.

The Government may deny access to any Contractor employee who fails to comply with facility access or conduct requirements.

13.0 Contractor Responsibilities

The Contractor shall:

1. Provide all tires, labor, materials, tools, equipment, supervision, and incidentals required to complete the work.

2. Coordinate scheduling with the Government Point of Contact.

3. Ensure all tires conform to the required size, load range, type, and quantity.

4. Verify tire compatibility before installation.

5. Perform mounting, balancing, valve stem replacement, and disposal services as required.

6. Ensure work is completed by qualified personnel.

7. Comply with applicable Federal, state, and local laws and regulations.

8. Provide warranty information for all tires.

9. Provide itemized invoices and service documentation.

10. Correct any deficiencies identified by the Government at no additional cost when caused by Contractor error or nonconforming supplies/services.

14.0 Government Responsibilities

The Government will:

1. Identify the vehicles and trailers requiring tire replacement.

2. Provide reasonable access to vehicles and trailers for service.

3. Provide a Government Point of Contact for scheduling and coordination.

4. Inspect completed work.

5. Accept conforming supplies and services.

6. Review and process invoices in accordance with contract requirements.

15.0 Deliverables

16.0 Inspection and Acceptance

The Government will inspect all tires and services for compliance with this Statement of Work and the purchase order.

Acceptance will be based on:

1. Correct tire size, load range, type, and quantity.

2. New and unused tire condition.

3. Proper mounting and installation.

4. Proper spin balancing where required.

5. Proper installation of metal valve stems where required.

6. Proper disposal or removal of old tires.

7. Completion of service documentation.

8. No visible damage to Government property caused by Contractor performance.

The Government may reject nonconforming tires or services. The Contractor shall correct rejected or deficient work at no additional cost to the Government when the deficiency is due to Contractor error, nonconforming materials, or improper workmanship.

17.0 Warranty

The Contractor shall provide the manufacturer’s standard warranty for all tires supplied under this requirement.

The Contractor shall warrant installation workmanship for a minimum of 180 days from the date of Government acceptance.

Warranty documentation shall be provided to the Government upon completion of installation.

18.0 Invoicing

The Contractor shall submit invoices in accordance with the purchase order or contract instructions.

Invoices shall include, at a minimum:

1. Contract or purchase order number.

2. Contractor name and address.

3. Invoice number and date.

4. Vehicle or trailer unit number, where applicable.

5. Tire size, load range, brand, model, and quantity.

6. Unit price and extended price.

7. Labor or service charges.

8. Federal Excise Tax, if applicable.

9. Disposal fees, if applicable.

10. Total amount due.

Payment shall be made only for supplies and services accepted by the Government.

19.0 Points of Contact

Government Technical Point of Contact Name: Joel Williams Title: Logistics Manager / COR Phone: 425-213-4078 Email: joel.williams@fema.dhs.gov

Contracting Officer Name:

Phone:

Email:

20.0 Special Contract Requirements

20.1 Substitutions

The Contractor shall not substitute tire sizes, load ranges, ratings, or tire types without prior written approval from the Contracting Officer or authorized Government representative.

20.2 Additional Repairs

If the Contractor identifies a need for work outside the scope of this requirement, such as wheel repair, rim replacement, alignment, suspension work, brake work, or other mechanical service, the Contractor shall stop and notify the Government Point of Contact. Additional work shall not begin unless authorized in writing by the Contracting Officer.

20.3 Damage to Government Property

The Contractor shall be responsible for damage to Government property caused by Contractor negligence, improper workmanship, or failure to follow safe work practices.

20.4 Scheduling

The Contractor shall coordinate all service dates and times with the Government Point of Contact. Work shall be scheduled to minimize disruption to FEMA mission operations.

Attachment 1 Tire Schedule by Vehicle and Trailer Unit

Total Tires: 132