1.1.4 20148993 SOW Bottled Water- Detainee v.1.3.pdf

RFQ 20148993 - Statement of Work – Bottled Drinking Water – USBP Tucson Page 1 of 11

U.S. DEPARTMENT OF HOMELAND SECURITY (DHS)

U.S. Customs and Border Protection (CBP)

STATEMENT OF WORK (SOW)

FOR

U.S. Border Patrol (USBP) Tucson Sector Area of Operations (AO)

DETAINEE BOTTLED

DRINKING WATER

January 2025

RFQ 20148993 - Statement of Work – Bottled Drinking Water – USBP Tucson Page 2 of 11

Statement of Work Detainee Bottled Water

U.S. Border Patrol (USBP) Tucson Sector

1. BACKGROUND

U.S. Customs and Border Protection (CBP), U.S. Border Patrol Tucson Sector (USBP Tucson), has a requirement for the provision and delivery of commercially available bottled drinking water in support of detainees held in temporary holding facilities. CBP USBP Tucson requires bottled water meeting the specifications stated herein to be delivered to certain locations as outlined within this Statement of Work (SOW).

Coverage shall be provided to fulfill this requirement for the following USBP Tucson Sector area of operations locations:

1. Ajo Station

2. BORSTAR

3. Casa Grande Station

4. Douglas Station

5. Naco Station

6. Nogales Station (2 Locations)

7. Sonoita Station

8. Three Points Station

9. Tucson Station

10. Willcox Station

More specific location information is set forth in attached Appendix One – Location Data.

The bottled water required is for CBP USBP Tucson facilities, which are generally designed to hold detainees temporarily until their processing is complete and they are transferred to better-equipped facilities or otherwise transferred out of CBP custody. The foremost consideration and priority regarding the welfare and nutrition for detainees is that they are expeditiously transferred out of CBP Custody.

While in temporary holding, each detainee shall receive bottled drinking water, with an emphasis on the safety of water sources and meeting basic, age-appropriate caloric intake and hydration needs.

The monthly requirements to be provided shall be in accordance with the separately attached Pricing Sheet.

NOTE: Vendors shall be required to provide the full complement of water requirements each month for each location as indicated on the Pricing Sheet, based on a monthly distribution/delivery schedule for each location to be determined after award. The contract shall establish fully burdened fixed unit pricing, per item description, as indicated on the Pricing Sheet, for the various requirements outlined in this SOW and associated Price Sheet allocations.

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CBP hydration practices, in general, shall be consistent with all applicable standards set by the United States Department of Agriculture (USDA), as well as those of the Food and Drug Administration (FDA) and this Statement of Work. Refer to Section 3.

2. SCOPE

The Contractor shall furnish all equipment, materials, labor, resources and supervision for the delivery of bottled drinking water that meets the specifications provided herein.

Locations:

Some locations indicated in Appendix 2 – Location Data may operate twenty-four (24) hours a day, seven (7) days a week, while hours of operation at other locations will vary. At all locations, the number of detainees is constantly in flux. The goal of this contract is to provide a standardized mechanism to ensure CBP USBP Tucson have adequate bottled drinking water as needed, where needed, in order to hydrate the constantly changing detainee population(s) in all areas, at all times without any shortages, while minimizing overages and waste. The Contractor shall coordinate with the designated points of contact for delivery/logistics purposes.

The delivery of bottled drinking water will save the Government significant time over having to make individual purchases. All water delivered must meet USDA and FDA health standards, which include Federal, State, and County health and food handling regulations. Bottled drinking water offered for consumption must meet the following minimum requirements:

a. It must be obtained from licensed wholesale or retail sources; and stored and transported by means that effectively prevent microbial growth, contamination, or adulteration.

Refer to the following for safe handling of food:

https://www.fsis.usda.gov/wps/portal/fsis/topics/food-safety-education/get-answers/food-safety-fact-sheets/safe-food-handling

b. A licensed company that has passed all health certification standards for operation as a food-handling facility must prepare it. Current and applicable health certifications shall be included with each quote. Each bottle of water package shall be marked with the expiration date.

c. All bottled drinking water handlers shall comply with applicable Federal, State and local health laws and regulations.

Delivery of Bottled Drinking Water:

The Contractor shall be responsible for delivery and offloading of all water directly to the location specified in the order.

The Contractor shall deliver bottled drinking water each month, based on a schedule to be coordinated with the location points of contact, in the quantities and amounts as indicated on the separately attached Pricing Sheet for each location.

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The hours of operation at each location vary based on mission requirements at each location.

Standard bottled drinking water delivery periods shall be between the hours of 6:00 AM and 6:00

PM.

3. APPLICABLE DOCUMENTS

a) US Food and Drug Administration (FDA) Guidance Documents:

https://www.fda.gov/regulatory-information/search-fda-guidance-documents

b) FDA Industry Guidance on Serving Sizes: https://www.fda.gov/regulatory-information/search-fda-guidance-documents/guidance-industry-food-labeling-serving-sizes-foods-can-reasonably-be-consumed-one-eating-occasion

c) US Department of Agriculture (USDA) Dietary Guidelines for Americans:

https://www.dietaryguidelines.gov/current-dietary-guidelines

d) USDA Food Safety and Inspection Service – Basics for Handling Food Safely:

https://www.fsis.usda.gov/wps/portal/fsis/topics/food-safety-education/get-answers/food-safety-fact-sheets/safe-food-handling/basics-for-handling-food-safely/ct_index

e) FDA Food Code 2017: https://www.fda.gov/media/110822/download

f) CBP National Standards on Transport, Escort, Detention, and Search (TEDS) (Oct.

2015), as amended: https://www.cbp.gov/document/directives/cbp-national-standards-transport-escort-detention-and-search

4. SPECIFICATIONS

The Contractor shall deliver commercial grade quality bottled drinking water meeting the following specifications to locations as indicated in Appendix One:

Locations Typical Bottle Sizes Estimated Monthly Delivery Requirement

AJO Station 850 N Hwy 85 Why, AZ 85321

1-gal./6pk N/A

5-Gallon Bottles 20 16.9oz/ 24pk 600

BORSTAR

2430 S. Swan Road Bldg 3 Tucson, AZ 85711

1-gal./6pk 32

5-Gallon Bottles N/A 16.9oz/ 24pk 192

Casa Grande Station Vehicle Maintenance Facility (VMF) 9480 W. Adams Road Eloy, AZ 85231

1-gal./6pk 32

5-Gallon Bottles 10

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16.9oz/ 24pk 250

Douglas Station 1608 S. Kings Highway Douglas, Arizona 85607

1-gal./6pk N/A

5-Gallon Bottles N/A 16.9oz/ 24pk

Naco Station 2136 South Naco Highway Bisbee, Arizona 85603

1-gal./6pk N/A

16.9oz/ 24pk 432

Nogales Station 1500 West La Quinta Rd.

Nogales, Arizona 85621

1-gal./6pk N/A

5-Gallon Bottles 30 16.9oz/ 24pk 500

Nogales – I-19 Checkpoint Check point located on North bound I-19 KM 42 Amado, Arizona

1-gal./6pk N/A

5-Gallon Bottles 50 16.9oz/ 24pk N/A

Sonoita Station 3225 Highway 82 Sonoita, Arizona 85637

1-gal./6pk N/A

5-Gallon Bottles 193

16.9oz/ 24pk 160

Three Points Station 16435 West Ajo Way Tucson, AZ 85736

1-gal./6pk N/A

5-Gallon Bottles 60

Tucson Station 2430 S. Swan Road Bldg 7 Tucson, Arizona 85711

1-gal./6pk N/A

Willcox Station 1-gal./6pk N/A

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WCX Checkpoint-Hwy 80 & Hwy 90 200 S. Rex Allen Jr. Road Willcox, Arizona 85643

16.9oz/ 24pk 164

4.1. Delivery of Water

Water shall be delivered throughout the month, in the total amount as indicated in the Pricing Sheet, based on a set schedule to be coordinated with the Location Point(s) of Contact. At no time shall the monthly amount exceed the pricing as established in the Pricing Sheet for each month.

The Contractor shall not be required to serve the water. The Government shall distribute water upon receipt. Unless otherwise specified, all water to be delivered for each order shall be preserved, packaged, and packed in accordance with standard commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination. Preservation, packaging and packing shall provide adequate protection against physical damage during shipment for all deliverable items.

There are no loading docks or other loading/unloading facilities at any of the delivery locations and the Contractor shall be responsible for the proper offload and delivery of materials and supplies, by use of a handcart or other such Contractor-furnished equipment. Government personnel and/or equipment will not be available to assist in delivering or offloading and unloading of materials.

All initial packing, marking and storage incidental to delivery of water shall be at the Contractor’s expense.

Standard water delivery times are between the hours of 6:00 AM and 6:00 PM.

Deliveries shall not consist of glass or metal materials. Under no circumstances shall packaging consist of any metal or glass material.

Each bulk delivery shall be labeled to include:

a. Processor's name and address (Plant information);

b. Date of production and expiration date; and

c. Quantity of individual units per carton (i.e., ounces, pints, etc.).

The designated Point of Contact shall examine the bottled drinking water upon delivery to ensure that it is palatable in terms of flavor, texture, temperature, and appearance. CBP reserves the right to reject any water, or component thereof, which the POC has determined, is unacceptable.

At the time of delivery, the Contractor shall secure, account for, and remove all equipment (such as carrying containers) and supplies.

The Contractor shall adhere to the following sanitation and health guidelines:

RFQ 20148993 - Statement of Work – Bottled Drinking Water – USBP Tucson Page 7 of 11 https://www.fsis.usda.gov/wps/portal/fsis/topics/food-safety-education/get-answers/food-safety-fact-sheets/safe-food-handling/basics-for-handling-food-safely/ct_index

The Contractor shall comply with all applicable local, state, and federal health and sanitation department requirements with respect to water selection, storage, and delivery. The Contractor shall obey and abide by all applicable laws and ordinances. Appropriate certifications shall be available for inspection by the designated Points of Contact.

Bottled drinking water handling must meet all temperature requirements specified by Federal, State and local regulations. Refer to the above link for USDA’s safe food handling guidance.

The Contractor shall have valid licenses/certifications as required by the states where they operate in support of this requirement. The Contractor shall forward copies of all required licenses/certifications to the Contracting Officer with its quote package. The Contractor shall provide certifications of all subcontractors under the awarded contract at time of award.

4.2. Physical Fitness of Water Handlers

In supplying bottled water under the contract, the Contractor shall only employ water handlers who meet the physical fitness and health and safety criteria established within the current edition of the FDA Food Code. This examination shall be completed before a water handler is permitted to handle water to be supplied under this contract and certification/standards shall be maintained thereafter. Documentation of the initial examination(s) is due within 10 business days after contract award, and updates and renewals of the documentation are due annually thereafter or upon request of the CO or COR.

4.3. Quality Control Plan

Each prospective Quoter shall submit a Quality Control Plan with its quote. At a minimum, the Plan shall provide for the following:

1. Hazard Analysis – Written plan to ensure identification of food hazards known or reasonably foreseeable in order to ensure the safe handling and preparation of the bottled drinking water. This includes the following controls at a minimum:

a. Preventive Controls – plan to ensure controls are in place to ensure hazards do not exist or are significantly minimized or prevented to ensure that water is not adulterated.

b. Sanitation controls.

2. Monitoring of the Plan - Identification of a quality control inspector or process to ensure, at a minimum, that constant oversight is maintained of all water processing and preparation processes, including supply chain management and recalls.

During the term of the contract, the Contractor shall adhere to its Quality Control Plan.

5. DELIVERABLES

ITEM # SECTION # DELIVERABLE DUE DATE

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1 4.5 Quality Control Plan Initial with quote.

Finalized within 10 business days after award of contract.

3 2b Current business health certification

Submitted with quote.

4 4.4 Water Handler Physical Examination Documentation – Initial

10 business days after award of contract.

6. GOVERNMENT FURNISHED EQUIPMENT AND INFORMATION

Government furnished equipment shall not be provided. No information beyond the Government’s order requirements shall be provided.

Any information made available to the Contractor by the Government shall be used only for carrying out the provisions of the contract as awarded and shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

The Contractor shall not use, disclose, reproduce, or otherwise divulge or transfuse to any persons any technical information or data licensed for use by the Government that bears any type of restrictive or proprietary legend except as may be necessary in the performance of the contract.

In performance of this contract, the Contractor assumes the responsibility for protection of the confidentiality of all Government records and/or protected data provided for performance under the contract. Contractor shall further ensure that (a) all work performed by any subcontractor is subject to the disclosure restrictions set forth above and (b) all subcontract work is performed under the supervision of the Contractor or its employees.

7. DELIVERY LOCATIONS

See Appendix One for the list of the locations that require provision of bottled drinking water.

The Contracting Officer may add additional locations as needed within the Tucson Sector area of operations.

8. PERIOD OF PERFORMANCE:

The period of performance shall be 12-months after receipt of award, followed by 4 option periods of 12-months each.

9. SECURITY: DELIVERY PERSONNEL

Upon acceptance of an order, the Contractor shall submit to the USBP Location Security Specialist the names of those Contractor employees who will be transporting and dropping off the water and who will require access to USBP locations. This Security Specialist shall be identified at the time of the order and shall provide the necessary forms to the Contractor for vetting purposes. No

RFQ 20148993 - Statement of Work – Bottled Drinking Water – USBP Tucson Page 9 of 11 deliveries will occur until the Security Specialist formally vets’ employees.

Contractor employees shall provide company-issued identification/credentials to the on-duty CBP Supervisor upon each meal delivery.

Vehicles shall be conspicuously marked with Contractor identification.

The Contractor shall also provide employee information on any subcontractors requiring access to the USBP and/or OFO facility locations under this contract. The Contractor shall provide subcontractor employee names and other information to the COR and the Security Specialist for clearance prior to seeking access to CBP facilities.

The Contractor shall notify the COR via electronic transmission, no later than one workday after any delivery personnel changes occur. This includes, but is not limited to, name changes, resignations, terminations and reassignments.

10. SPECIAL CONSIDERATIONS

10.1. Federal Holidays

The Contractor may be required to maintain food deliveries during all Federal Holidays and all weekends.

10.2. Changes to the Contract

No changes to the resulting contract or cost increases shall be incurred without written prior approval of the Contracting Officer (CO). Only the CO has the authority to approve and authorize any changes to the contract.

Any deviation from the contract shall be coordinated with the contract CO. No changes or cost increases will take effect unless and until the Contracting Officer executes a written modification to the contract.

10.3. Points of Contact

Program Office

Name TO BE PROVIDED AT AWARD Title Location Phone Email

Contracting Officer’s Representative

Name TO BE PROVIDED AT AWARD Title Location Phone

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Email

Contracting Officer

Christopher J. Shaw Contracting Officer (CO) US Customs and Border Protection Border Enforcement Contracting Division – Pacific Branch Email: frank.s.duarte@cbp.dhs.gov

Designated Points of Contact

See Appendix A for location information.

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APPENDIX A

TUCSON SECTOR BORDER PATROL

BOTTLED WATER

DELIVERY LOCATIONS

o Location 1 o US Border Patrol Ajo Station (AJO) 850 North Highway 85 Why, AZ 85321 POC: To be Provided.

o Location 2 o US Border Patrol Tucson Sector Headquarters Special Operations Detachment (TCA) -BORTAC, BORSTAR, MRT

2430 S. Swan Road, Bldg. 3 (Shipping & Receiving), Tucson, AZ 85711 POC: To be Provided o Location 3 o US Border Patrol Casa Grande Station (CAG) Vehicle Maintenance Facility 9480 W. Adams Rd.

Eloy, AZ 85231 o Location 4 o US Border Patrol Douglas Station (DGL) 1608 S. Kings Hwy Douglas, AZ 85607 o Location 5 o US Border Patrol Brian A Terry Station (NCO)

2136 Naco Highway Bisbee, AZ 85603 o Location 6 o US Border Patrol Nogales Station (NGL) 1500 W La Quinta Road Nogales, AZ 85621

RFQ 20148993 - Statement of Work – Bottled Drinking Water – USBP Tucson Page 3 of 11 o Location 7 o Nogales I-19 Checkpoint (NGL)

North Bound I-19 KM 42 Amado, Arizona 85645 o Location 8 o US Border Patrol Sonoita Station (SON)

3225 Highway 82 Sonoita, AZ 85637 o Location 9 o US Border Patrol Three Points (TPS)

16435 W. Ajo Way Tucson, AZ 85736 o Location 10 o US Border Patrol Tucson Station (TUS)

2430 S. Swan Rd, Bldg. 7 Tucson, AZ 85711 o Location 11 o US Border Patrol Willcox Station (WCX)

200 South Rex Allen Jr. Road Willcox, AZ 85644