1.1.3 - Statement of Work.pdf

STATEMENT OF WORK

Mount Weather Police Department Uniform Purchase

First Tactical Defender and Responder Series Uniforms

1. PURPOSE

The purpose of this Statement of Work (SOW) is to establish the requirement for the procurement of duty uniforms for personnel assigned to the Mount Weather Police Department (MWPD). The uniforms are intended to provide sworn law enforcement personnel with a standardized, professional, durable, and operationally appropriate uniform capable of supporting the varied duties and environmental conditions encountered by MWPD personnel.

The required uniform consists of:

First Tactical OD Green Defender Long Sleeve Shirt First Tactical OD Green Defender Short Sleeve First Tactical OD Green V2 Responder Long Sleeve Shirt First Tactical OD Green V2 Responder Short Sleeve Shirt First Tactical OD Green Defender Pants First Tactical OD Greem TacTix System Jacket First Tactical OD Green Performance Long Sleeve Polo Shirt with embroider Badge First Tactical OD Green Performance Short Sleeve Polo Shirt with embroider Badge First Tactical OD Green A2 Adjustable Cap with embroider DHS Logo and Police

2. BACKGROUND

Mount Weather Police Department personnel perform law enforcement and security duties that require extended wear of uniforms and duty equipment during 12-hour shifts.

Personnel may be required to perform routine patrol functions, access-control operations, emergency response, firearms-related duties, vehicle operations, foot patrols, and other physically demanding law enforcement and security functions.

Due to these operational requirements, the Department requires a uniform system that provides an appropriate combination of professional appearance, durability, mobility, breathability, equipment compatibility, and resistance to wear.

The uniform must also maintain a consistent appearance across the Department and accommodate the placement of authorized MWPD identification, insignia, badges, name identification, and other approved uniform components.

3. SCOPE

The contractor/vendor shall be located within a 250-mile radius of the delivery location.

The contractor/vendor shall provide First Tactical Defender Series uniform garments in OD Green in the sizes and quantities identified by the Government.

Required garments shall include:

• First Tactical Men's Defender Shirt – Style 111004 – OD Green

• First Tactical Men's Defender Pant – Style 114002 – OD Green

• First Tactical Men’s V2 Responder Shirt – Style 111031 – OD Green

• First Tactical Performance Polo Shirt with embroider Badge – Style 111503 – OD

Green

• First Tactical TacTix System Jacket – Style 118502 – OD Green

• First Tactical A2 Adjustable Cap– Style 11203 – OD Green

• Applicable women's Defender Series equivalents, when required to properly outfit female personnel

• Required sizing variations necessary to properly outfit Department personnel

All garments shall be new, unused, current-production items and free from defects in material or workmanship.

4. OPERATIONAL REQUIREMENTS

Uniform garments provided under this procurement must be specifically suited for law enforcement and security operations and capable of being worn during extended duty periods.

The uniform system shall provide:

• Sufficient durability for daily law enforcement and security operations.

• Freedom of movement while walking, running, bending, kneeling, climbing, entering and exiting vehicles, and performing emergency-response functions.

• Compatibility with Department-issued duty belts, body armor, plate carriers, communications equipment, and other law enforcement equipment.

• Adequate breathability and moisture management for extended wear.

• Professional appearance is appropriate for a federal law enforcement environment.

• Reinforcement in high wear areas.

• Sufficient storage and pocket configuration for law enforcement-related equipment.

• Consistent OD Green coloration between uniform shirts and trousers.

• Construction is suitable for repeated laundering and extended service use.

4.1. NO-MELT/NO-DRIP PERFORMANCE REQUIREMENT

Due to the nature of law enforcement, security, firearms, emergency-response, and other operational duties performed by Mount Weather Police Department personnel, all duty uniform shirts and trousers provided under this procurement shall possess documented no-melt/no-drip performance characteristics-according to test standard

ASTM D6413.

MWPD personnel may encounter elevated temperatures, sparks, flame, vehicle-related hazards, firearms-related hazards, or other thermal exposures during the performance of their duties. Uniform materials that melt or drip when exposed to sufficient heat may increase the potential severity of an injury.

Accordingly, no-melt/no-drip performance is considered a mandatory personnel-safety and operational requirement of this procurement.

The contractor shall provide manufacturer documentation or other acceptable technical documentation demonstrating compliance with this requirement.

This requirement shall not be interpreted as requiring or representing the garments as certified flame-resistant (FR) clothing unless separately specified, tested, and certified as such.

5. UNIFORM REQUIREMENTS

5.1. TACTICAL SHIRT REQUIRMENTS

The required duty shirt is the First Tactical Defender Shirt, Style 111004, OD Green or First Tactical V2 Responder Shirt, Style 111031.

The shirt should provide a professional law enforcement appearance while incorporating features appropriate for tactical and patrol operations.

Required characteristics include:

• OD Green coloration

• Body – 100% Cotton

• Sleeves - 6.9 oz. 55% Cotton, 45% Cordura Nylon martial

• Duraflex hardware

• Comfort stretch neckband for added comfort and personalized fit

• Chin guard for comfort

• Two-way mechanical stretch construction to support unrestricted movement

• Durable water-repellent (DWR) finish; Stain repellant

• Double ripstop material w/ moisture wicking finish

• YKK zippers

• Durable construction appropriate for law enforcement operations;

• Configuration capable of supporting Department-approved shoulder patches, identification, and insignia;

• Oversized zip secure sleeve pockets with loop overlay to accept patches and built in pen pocket;

• Functional pockets suitable for duty-related equipment;

• Construction designed to minimize interference with body armor and other duty equipment;

• Breathability and moisture-management characteristics appropriate for extended shifts

• Availability in sufficient sizes and lengths to properly outfit Department personnel.

• Double Dye technology for longevity;

• Micro Ripstop for performance;

• Except elbow pads from outside the garment

• PFAS Compliant (100% free)

• Pants must be available in the following colors: OD green

• Longer body length with longer tail to stay tucked in

• Shirt must be offered in long and short sleeve options

The First Tactical Defender Shirt, Style 111004 and First Tactical V2 Responder Shirt, Style 111031 is identified by the manufacturer as TAA compliant.

5.2. POLO SHIRT REQUIRMENTS

An alternative required duty shirt is the First Tactical Performance Polo Shirt with embroider Badge – Style 111503 – OD Green.

The shirt should provide a professional law enforcement appearance while incorporating features appropriate for tactical and patrol operations.

• 100% Polyester jersey

• Snag, fade, shrink and wrinkle resistant

• Moisture wicking fabric with antimicrobial finish

• Industrial strength melamine buttons

• Traditional three button front placket

• No roll collar with integrated collar stays

• Running underarm gussets for mobility

• Mesh panels for breathability

• Stretch yoke for performance

• Mic/pen/sunglasses loop

• Longer length design stays neat and tucked in

• High and tight raglan sleeve cut for professional appearance

• Pen pockets set with pocket bag remain functional with embellishments

The First Tactical Performance Polo Shirt with embroider Badge – Style 111503 – OD Green is identified by the manufacturer as TAA compliant.

5.3. JACKET REQUIREMENTS

The required Jacket is the First Tactical TacTix System Jacket with inner and outer shell, OD Green Style 118502.

The Jacket system should provide a professional law enforcement appearance while incorporating features appropriate for tactical and patrol operations.

Required characteristics include:

Outer Shell:

• 100% nylon waterproof/breathable shell, fully taped, bloodborne pathogen resistant fabric

• YKK® zippers

• Prym® snaps

• Duraflex® hardware

• Detachable hood, stows in back pocket

• Running side gusset for movement

• Side zipper for easy access

• Adjustable cuff closure

• Horizontal zip pockets discreetly stow pull-out ID panel

• Easily accessible mic loop

• Vertical zip secure chest pockets

• Dual access zippered hand pockets

Softshell Short Jacket:

• 85% nylon, 15% spandex 4-way stretch softshell

• Water and wind resistant

• Soft brushed fleece inside

• YKK® zipper, Prym® snaps and Duraflex® hardware

The First Tactical TacTix System Jacket with inner and outer shell, OD Green Style 118502.

is identified by the manufacturer as TAA compliant.

5.4. UNIFORM PATCHES AND IDENTIFICATION REQUIREMENTS

As part of this procurement, the contractor shall provide Department-approved patches and identification components for use with the First Tactical Defender Shirt, Model/Style 111004, in OD Green.

All removable patches shall utilize a hook-and-loop attachment system and shall be compatible with the corresponding loop attachment fields on the uniform shirt.

Each uniform shirt shall be configured with the following:

• Two (2) MWPD shoulder patches, one for each sleeve

• One (1) MWPD chest badge patch, appropriate to the employee's authorized rank

• One (1) name/identification patch for the designated chest location

• Corresponding hook-and-loop attachment fields as required

Patches shall be produced in the Department-approved subdued/OD Green configuration and shall conform to Government-approved artwork, dimensions, lettering, insignia, and design specifications.

Patch construction shall be durable and suitable for daily law enforcement operations and repeated attachment and removal.

The contractor shall ensure that all patch attachment fields are appropriately sized and positioned to provide a consistent and professional appearance across all uniform shirts.

MWPD shall provide or approve final artwork, dimensions, colors, lettering, and placement prior to production.

When requested by the Government, the contractor shall provide digital proof and/or physical sample for approval prior to full production.

Patch quantities, individual names, and rank-specific badge requirements shall be provided by the Government prior to final production.

5.5. TROUSER REQUIREMENTS

The required duty trouser is the First Tactical Defender Pant, Style 114002, OD Green.

The trousers should provide durability, mobility, equipment-carrying capability, and a professional appearance suitable for daily law enforcement operations.

Required characteristics include:

• OD Green coloration

• Cotton/Cordura nylon blend construction or equivalent Defender fabric construction

• Two-way mechanical stretch

• Double-ripstop construction

• Moisture-wicking characteristics

• Reinforced high-wear areas

• Reinforced/double-layer knee areas

• Capability to accommodate compatible knee protection

• Duty-oriented cargo and equipment storage

• Compatibility with law enforcement duty belts and associated equipment

• Professional appearance suitable for routine patrol and security assignments; and

• Availability in sufficient waist and inseam combinations to properly outfit

Department personnel

• Double Dye technology for longevity

• Micro Ripstop for performance

• Welded reinforced knees with zippered side access for easy knee pad integration

• PFAS Compliant (100% free)

• Pants must be customizable for maternity wear

• Drainage in all pockets

First Tactical Men's Defender Pant – Style 114002 – OD Green is identified by the manufacturer as TAA compliant.

5.6. UNIFORM CAP REQUIRMENTS

The required duty is the First Tactical OD Green A2 Adjustable Cap.

The cap should provide a professional law enforcement appearance while incorporating features appropriate for tactical and patrol operations.

Required characteristics include:

• 6.2 oz, 67% polyester, 33% cotton canvas fabric

• Structured 6-panel design for perfect fit

• Medium crown profile and medium curved brim

• Buttonless top compatible with ear protection

• Moisture-wicking headband for extra comfort

• DWR water and stain-repellent finish

• Adjustable hook and loop closure

• Matches perfectly with First Tactical A2 uniforms

• Front Customization – DHS Logo Embroidered

• Back Customization – Police Embroidered

First Tactical A2 Adjustable Cap– Style 11203 – OD Green is identified by the manufacturer as TAA compliant.

6. STANDARDIZATION AND COMPATIBILITY

Uniform standardization is necessary to maintain a consistent and readily identifiable appearance among MWPD personnel.

Shirts and trousers shall be from the same uniform product family and shall provide consistent OD Green coloration, material appearance, fit, construction quality, and overall uniform presentation.

Standardization also reduces complications associated with maintaining multiple uniform systems, including differences in color, sizing, patch placement, replacement garments, maintenance, and appearance.

The selected uniform must remain compatible with existing and planned MWPD duty equipment, including duty belts, body armor, plate carriers, radios, firearms equipment, identification patches, badges, and other Department-authorized equipment.

7. DURABILITY AND LIFE-CYCLE CONSIDERATIONS

Because uniforms are worn during extended shifts and under varying operational conditions, garment durability is an important consideration.

Uniforms must withstand repeated use, laundering, exposure to outdoor conditions, vehicle operations, equipment friction, kneeling, bending, and other physical activities normally associated with law enforcement duties.

Selection shall therefore consider overall service life and replacement frequency in addition to initial acquisition cost.

8. COLOR REQUIREMENT

The required uniform color shall be OD Green.

The shirt and trouser components shall provide a substantially consistent appearance when worn together as a uniform.

The OD Green uniform configuration supports Department standardization and provides a professional appearance appropriate for MWPD's law enforcement and security mission.

9. BRAND-NAME REQUIREMENT / JUSTIFICATION

The First Tactical Defender Series has been identified as meeting the Department's combined operational requirements for durability, mobility, professional appearance, equipment compatibility, uniform configuration, and standardized OD Green coloration.

Use of a standardized shirt and trouser system is necessary to ensure consistent appearance, fit, functionality, equipment compatibility, identification placement, and replacement capability across the Department.

The Government reserves the right to require product samples for evaluation prior to approval of any proposed equivalent.

10. SIZING AND FITTING

The vendor shall provide sufficient sizing options to properly outfit Department personnel.

Sizing shall account for differences in individual body dimensions and shall allow personnel to perform normal law enforcement duties without unreasonable restriction of movement.

When required by the Government, the vendor shall provide sizing assistance, samples, or fitting support prior to finalizing the order.

Must have the ability to make custom sizes if the Officer falls outside standard production sizes.

Must provide onsite custom sizing.

11. QUALITY ASSURANCE

All garments shall:

• Be new and unused

• Be free from manufacturing defects

• Be consistent in color and construction

• Match the approved uniform configuration

• Be provided in the sizes ordered by the Government

• Meet applicable manufacturer specifications

Incorrect, damaged, defective, or nonconforming garments shall be corrected or replaced by the contractor/vendor.

12. DELIVERY

The contractor shall deliver all uniform items to the location designated by the Government within the timeframe established by the purchase order or contract. Partial deliveries shall be coordinated with and approved by the Government point of contact.

Deliver to:

FEDERAL EMERGENCY MANAGEMENT AGENCY

MOUNT WEATHER EMERGENCY OPERATIONS CENTER

19844 BLUE RIDGE MOUNTAIN ROAD

MOUNT WEATHER, VA 20135-2006

13. ACCEPTANCE

Final acceptance shall occur after the Government verifies that the garments provided conform to the required manufacturer, model/style, color, size, quantity, and applicable specifications established by this Statement of Work.