1.1.3 SOO - Roof repair (Office) v3_07.07.26.docx

DEPARTMENT OF HOMELAND SECURITY (DHS)

DHS Statement of Objectives (SOO)

Federal Emergency Management Agency

STATEMENT OF OBJECTIVE (SOO) FOR:

Naval Weapon Station, Earle, Roof Repair for Office Building

Kendall Feaster, Contracting Officer (CO)

DEPARTMENT OF HOMELAND SECURITY (DHS)

Statement of Objectives (SOO) For Roof Repair for Office Building Purpose The objective of this project is to repair, restore, and waterproof the roof of the office building to provide a leak-free environment, prevent damage to internal inventory and equipment, and maximize the operational lifespan of the roof.

Background The Federal Emergency Management Agency (FEMA) is seeking to establish a service contract for roof repair services at Building C-54, Naval Weapons Station Earle, Colts Neck, NJ 07722. Given FEMA’s critical mission to respond rapidly to disasters, it is essential that the roof always remains completely leak-free and fully mission capable.

In 2022, FEMA successfully addressed warehouse roof leaks using a commercial-grade epoxy sealant. This solution may also be suitable for the office roof. The contractor is expected to evaluate the office roof and recommend the most effective repair method, which may include the use of epoxy or other industry-standard materials, to ensure long-term leak prevention and durability.

Scope or Mission Mission The scope of this effort is to secure professional roof repair services for our office building, which has a roof area of approximately 22,490 square feet. The contractor will be responsible for conducting a thorough assessment of the roof’s current condition, identifying areas of damage or concern, and recommending the most effective solutions - whether that involves targeted repairs, full restoration, or sealing as appropriate.

We are seeking a contractor with demonstrated expertise in commercial roof repair who can provide informed recommendations and implement high-quality, durable solutions. The objective is to address existing issues, prevent future deterioration, and make sure the ongoing safety, integrity, and functionality of the facility.

Scope of Work (Summary) The Contractor shall furnish all labor, materials, equipment, and supervision necessary to repair identified defects. Key areas of work include to include, but not limited to the following:

· Membrane Repair: Repair or replace damaged, blistered, or punctured areas of the roofing membrane to ensure total weather-tightness.

· Flashing and Penetrations: Re-seal or replace flashing around HVAC units, vents, skylights, and pipe penetrations. Repair or replace deteriorated coping caps along parapet walls.

· Drainage Systems: Clear and restore all roof drains, gutters, scuppers, and downspouts to allow proper water flow and prevent ponding.

· Structural Decking: Inspect and repair any rotted, rusted, or structurally compromised roof decking discovered during the repair process.

Performance Objectives and Requirements:

1. The contractor shall conduct a comprehensive inspection of the existing roof to identify all leaks and areas needing repair, coordinating site visits with the designated Contracting Officer’s Representative (COR) and Contracting Officer (CO) to determine the full scope of work.

2. Within 5 days of the site visit, the contractor shall provide recommended solutions, including an estimated completion timeline, detailed cost estimate, and a summary of all necessary repairs.

Performance Criteria:

· Watertightness: The completed roof must be entirely leak-free and capable of withstanding local weather extremes.

· Code Compliance: All repairs must comply with New Jersey Building Codes (if applicable).

· Asset Protection: The contractor must implement a property protection plan to prevent interior dust, debris, and water intrusion during repair.

Contractor Deliverables:

· Design and Methodology: Provide a detailed technical approach, including recommended materials (i.e. such as TPO, EPDM, or modified bitumen) and an execution plan.

· Warranties: Offer a minimum of 3 years + no-leak guarantee covering both workmanship and materials.

· Safety Plan: Submit a site-specific safety and risk management plan for working at industrial heights.

Period of Performance:

All repairs and final cleanup must be completed within 1 year from the date of award.

FEMA will defer to the contractor as to when is the best time to perform the above-mentioned repairs.

Place of Performance Naval Weapons Station Earle – FEMA Building C-54 201 State Route 34 Colts Neck, NJ 07722

Operating Constraints Contractor employees shall perform all work between the hours of 7:00 AM and 4:30 PM EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements.

Applicable Documents or References

1. Naval Weapons Station Earle – FEMA Building C-54 floor plan (attached).

2. Security Information for NWS Earle: Naval Weapons Station Earle’s security performs a background check utilizing the NAVSEC 5512, form will be provided to all contractors requiring access. Instructions will be provided with form. All personnel entering the Naval Base. Driver’s must be U.S. citizens and are required to present a valid Real ID, driver’s license, vehicle registration, and proof of insurance. All commercial vehicles, exterior and interior, will be thoroughly inspected by Naval base security.

Privacy Clauses HSAR 3052.240-71 CONTRACTOR EMPLOYEE ACCESS (HSAR DEVIATION 25-12) (Effective November 3, 2025)

(a) Controlled Unclassified Information (CUI) is any information the Government creates or possesses, or an entity creates or possesses for or on behalf of the Government (other than classified information) that a law, regulation, or Governmentwide policy requires or permits an agency to handle using safeguarding or dissemination controls. This definition includes the following CUI categories and subcategories of information:

(1) Chemical-terrorism Vulnerability Information (CVI) as defined in 6 CFR part 27, “Chemical Facility Anti-Terrorism Standards,” and as further described in supplementary guidance issued by an authorized official of the Department of Homeland Security (including the Revised Procedural Manual “Safeguarding Information Designated as Chemical-Terrorism Vulnerability Information” dated September 2008);

(2) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (title XXII, subtitle B of the Homeland Security Act of 2002 as amended through Pub. L. 116–283), PCII’s implementing regulations (6 CFR part 29), the PCII Program Procedures Manual, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security, the PCII Program Manager, or a PCII Program Manager Designee;

(3) Sensitive Security Information (SSI) as defined in 49 CFR part 1520, “Protection of Sensitive Security Information,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or designee), including Department of Homeland Security MD 11056.1, “Sensitive Security Information (SSI)” and, within the Transportation Security Administration, TSA MD 2810.1, “SSI Program”;

(4) Homeland Security Agreement Information means information the Department of Homeland Security receives pursuant to an agreement with State, local, Tribal, territorial, or private sector partners that is required to be protected by that agreement. The Department receives this information in furtherance of the missions of the Department, including, but not limited to, support of the Fusion Center Initiative and activities for cyber information sharing consistent with the Cybersecurity Information Sharing Act of 2015;

(5) Homeland Security Enforcement Information means unclassified information of a sensitive nature lawfully created, possessed, or transmitted by the Department of Homeland Security in furtherance of its immigration, customs, and other civil and criminal enforcement missions, the unauthorized disclosure of which could adversely impact the mission of the Department;

(6) International Agreement Information means information the Department of Homeland Security receives that is required to be protected by an information sharing agreement or arrangement with a foreign government, an international organization of governments or any element thereof, an international or foreign public or judicial body, or an international or foreign private or non-governmental organization;

(7) Information Systems Vulnerability Information (ISVI) means:

(i) Department of Homeland Security information technology (IT) systems data revealing infrastructure used for servers, desktops, and networks; applications name, version, and release; switching, router, and gateway information; interconnections and access methods; and mission or business use/need. Examples of ISVI are systems inventories and enterprise architecture models. Information pertaining to national security systems and eligible for classification under Executive Order 13526 will be classified as appropriate; and/or

(ii) Information regarding developing or current technology, the release of which could hinder the objectives of the Department, compromise a technological advantage or countermeasure, cause a denial of service, or provide an adversary with sufficient information to clone, counterfeit, or circumvent a process or system;

(8) Operations Security Information means Department of Homeland Security information that could be collected, analyzed, and exploited by a foreign adversary to identify intentions, capabilities, operations, and vulnerabilities that threaten operational security for the missions of the Department;

(9) Personnel Security Information means information that could result in physical risk to Department of Homeland Security personnel or other individuals whom the Department is responsible for protecting;

(10) Physical Security Information means reviews or reports illustrating or disclosing facility infrastructure or security vulnerabilities related to the protection of Federal buildings, grounds, or property. For example, threat assessments, system security plans, contingency plans, risk management plans, business impact analysis studies, and certification and accreditation documentation;

(11) Privacy Information includes both Personally Identifiable Information (PII) and Sensitive Personally Identifiable Information (SPII). PII refers to information that can be used to distinguish or trace an individual’s identity, either alone, or when combined with other information that is linked or linkable to a specific individual; and SPII is a subset of PII that if lost, compromised, or disclosed without authorization could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual. To determine whether information is PII, DHS will perform an assessment of the specific risk that an individual can be identified using the information with other information that is linked or linkable to the individual. In performing this assessment, it is important to recognize that information that is not PII can become PII whenever additional information becomes available, in any medium or from any source, that would make it possible to identify an individual. Certain data elements are particularly sensitive and may alone present an increased risk of harm to the individual.

(i) Examples of stand-alone PII that are particularly sensitive include: Social Security numbers (SSNs), driver’s license or State identification numbers, Alien Registration Numbers (A-numbers), financial account numbers, and biometric identifiers.

(ii) Multiple pieces of information may present an increased risk of harm to the individual when combined, posing an increased risk of harm to the individual. SPII may also consist of any grouping of information that contains an individual’s name or other unique identifier plus one or more of the following elements:

(A) Truncated SSN (such as last 4 digits);

(B) Date of birth (month, day, and year);

(C) Citizenship or immigration status;

(D) Ethnic or religious affiliation;

(E) Sexual orientation;

(F) Criminal history;

(G) Medical information; and

(H) System authentication information, such as mother’s birth name, account passwords, or personal identification numbers (PINs).

(iii) Other PII that may present an increased risk of harm to the individual depending on its context, such as a list of employees and their performance ratings or an unlisted home address or phone number. The context includes the purpose for which the PII was collected, maintained, and used. This assessment is critical because the same information in different contexts can reveal additional information about the impacted individual.

(b) Information Resources means information and related resources, such as personnel, equipment, funds, and information technology.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer. Upon the Contracting Officer’s request, the Contractor’s employees shall be fingerprinted or subject to other investigations as required. All Contractor employees requiring recurring access to government facilities or access to CUI or information resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the Contractor to prohibit individuals from working on the contract if the Government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to CUI. The Contractor shall access and use CUI only for the purpose of furnishing advice or assistance directly to the Government in support of the Government’s activities, and shall not disclose, orally or in writing, CUI for any other purpose to any person unless authorized in writing by the Contracting Officer. For those Contractor employees authorized to access CUI, the Contractor shall ensure that these persons receive initial and refresher training concerning the protection and disclosure of CUI. Initial training shall be completed within 60 days of contract award and refresher training shall be completed every 2 years thereafter.

(f) The Contractor shall include this clause in all subcontracts at any tier where the subcontractor may have access to government facilities, CUI, or information resources.

HSAR 3052.240-71 CONTRACTOR EMPLOYEE ACCESS ALT II (HSAR DEVIATION 25-12) (Effective November 3, 2025)

(g) Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department's Chief Security Officer or designee.

(h) Contractors shall identify in their proposals, the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

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