1.05 - PWS FY24_02_PTSEA_20240613.docx

Performance Work Statement (PWS) Naval Health Research Center (NHRC)

Medical Modeling & Simulation Research Planning Tools (PT) Sustainment, Enhancement, and Application (SEA) Indefinite Delivery Indefinite Quantity (IDIQ)

GENERAL INFORMATION

1.0 Background and Purpose

1.1 The Naval Health Research Center (NHRC) develops and delivers operational biomedical research solutions that enhance the health, safety, readiness, and performance of our military forces. This acquisition will provide support to Medical Modeling, Simulation and Mission Support (MMS) department to continue to service the overall mission of the Operational Readiness Directorate at NHRC.

1.2 NHRC’s Medical Modeling and Simulation (MMS) Department performs medical modeling and simulation research for Department of Defense (DoD) activities. The Medical Planner’s Toolkit (MPTk) and the Joint Medical Planning Tool (JMPT) are research supported software programs for DoD medical planners that estimates medical resource requirements using data from the Expeditionary Medical Encounter Database (EMED) and Expeditionary Medical Knowledge Warehouse (EMedKW) to develop course of action operational risk assessments. JMPT performs overall medical systems analysis and operations research studies for a variety of scenarios. This work assumes a systems view of the tactical medical treatment facility (MTF) network within the theater of operation where the MTFs are integrated with transportation assets and compete for medical/logistics resources (staff, equipment, transporters) as human casualties flow through the system. JMPT supports analysis of casualty mortality relative to time and space on the battlefield and the capabilities of medical and evacuation assets. Casualty data from the EMED and Medical Data Repository are used along with subject matter expert input to model the likelihood of dying from injuries because of delay in treatment.

1.3 Users enter various factors, such as personnel resources, number and types of treatment sites, treatment capability, distribution of casualties and arrival rate, and transport quantity, and home locations. JMPT provides a graphic representation of the assets used, the location of these assets, the number of patients treated at each treatment facility, and how often the patients use them. JMPT reports overall patient arrivals, patient disposition, and resource utilization. JMPT provides a decision aid for medical planners to conduct course of action risk assessments. MPTk and JMPT have undergone formal DoD verification and validation testing and has been accredited by the Office of the Assistant Secretary of Defense for Health Affairs (OASDHA) for use as a DoD medical planning modeling and simulation tool for all service branches while complying with Risk Management Framework (RMF) for DoD Information Technology protocols.

2.0 Scope

2.1 National and Defense Planning Scenarios may be represented in the tools to address a variety of operational concepts. The Contractor shall design and develop IT applications in accordance with the specifications for enhancing MPTk and JMPT and for establishing a common user database where data elements can be updated or added and are available for use in the suite of NHRC tools. This effort includes defining and expanding the medical capabilities, determining the data elements and data relationships for forward resuscitative care and theater hospitalization required to conduct risk assessment, configure medical capabilities, evaluate emerging requirements, conduct mission rehearsal and deliver training, and provide help-desk services. The tasks also include developing medical manpower analytical methodologies, implementing a died of wounds (DOW) due to delay of treatment algorithms, mapping capabilities, optimizing simulation engines, and migration of tools to a cloud environment.

2.2. Medical planners may use various programs that produce input used in MPTK and JMPT. Examples of these programs include the Synthetic Theater Operations Research Model (STORM), the Joint Integrated Contingency Model (JICM), Casualty Rate Estimation Tool (CREstT) for shipboard, fixed base and ground casualty estimation, the Patient Condition Occurrence Frequency Tool (PCOF), the Expeditionary Medical Requirements Estimator (EMRE), and the Estimating Supplies Program (ESP).

CONTRACTOR REQUIREMENTS

3.0 Tasks The Contractor shall perform the following tasks using industry best practices, Military Standards (MIL-STD), DOD practices, policies, procedures, instructions, etc., as outlined in this contract and subsequent task order(s). Requirements associated with tasks will flow down to the task order level and may be further restrictive at the task order level.

3.1 Upgrade, implement new modules, and enhance the expeditionary medical knowledge warehouse (EMedKW). Monitor and create medical modeling and simulation data sets, monitor for data integrity, and perform statistical analysis of these data sets. The Contractor shall maintain the data dictionaries and data specification documents. The data elements in the warehouse shall be accessible by a variety of program applications including casualty rate estimation, medical logistics, military operations risk assessment, forecasting and other medical planning software.

3.2 Upgrade, implement, and enhance the ESP. The Contractor shall maintain the data dictionaries, data specification documents and the web-based interface.

3.3 Upgrade, implement, and enhance the JMPT and the MPTk functionality. This includes governing a Configuration Control Board (CCB) and maintaining an on-going database of desired enhancements. Enhancements shall include integrating MPTK/JMPT and the Office of Naval Research (ONR), Human Injury and Treatment (HIT) model into Navy war-gaming environments (e.g. Navy Common Training Environment) and other planning and execution tools. These tools shall be designed and accredited to function in both a local environment and across the Internet, to allow several people to exchange data, share scenarios, and reports. Identify operationally relevant reporting metrics and implement enhancements to the reporting feature of the tools. Update necessary documentation as described in MIL-STD 3022 (05 APR 2012) to support the continued accreditation of suites of planning tools. Additional authorizations include Department of Navy Application & Database Management System (DADMS) and Navy Marine Corps Intranet (NMCI) certification while complying with RMF for DoD Information Technology protocols. Requirements for MIL-STD 3022, authorizations, and RMF can be found at: https://vva.msco.mil/.

3.4 Conduct studies, analyses, and reporting of military expeditionary medicine within the planning tool operating environments. Recommend and implement Government approved planning tool enhancements necessary to modify JMPT functionality, data structures, user interfaces, output report content and format. Provide analytic and programming support for future operations in complex and distributed combat and Humanitarian Assistant/Disaster Response (HA/DR) environments anticipated for each of the individual services, Combatant Commands (COCOMS), at the OASDHA at the Joint Staff level and other Government departments such as State, Homeland Security and Health and Human Services. Present studies, analysis, and reports at professional conferences and support collaborative efforts with other organizations as needed.

3.5 Maintain or develop necessary software architecture and framework. Integrate the medical treatment modules into the larger campaign models including weapons effects and threat vulnerability models. Develop database structures, monitor data integrity, maintain database, integrate a supply generation model, and develop understanding of afloat and ashore, ship and vehicle vulnerabilities to address patient injury and treatment. Develop automated mechanisms for determining Injury/ICD-9/Injury Severity Score profiles for various operational scenarios from ship and ground vehicle structural model output and model weapons effects and medical resource requirements. Design, implement, integrate and test an empirically based enhancements to the casualty outcome module (died of wounds algorithm) of JMPT and other planning tools as required.

3.6 Theater medical network optimization technologies: Conduct Government directed research to examine, evaluate, design and implement methods and technologies to optimize MTF and theater medical network design.

3.7 Develop preliminary and conceptual design processes as well as the detailed design of facilities, systems, structures, or equipment, and provide expert technical advice and direction to Contractor professionals. Implement modular expeditionary medical facilities into JMPT. This task shall include data, schema and software development.

3.8 Develop and implement a plan (subject to Government approval) to migrate MPTk and JMPT from desktop software to the cloud environment (i.e. Software as a Service - SaaS). The use of the MPTk and JMPT in the cloud shall be available at various levels of classification networks Non-Classified Internet Protocol Router Network (NIPRNet), Secret Internet Protocol Router Network (SIPRNet), and Joint Worldwide Intelligence Communications System (JWICS). Provide expertise and priorities regarding the support of cloud environments and create and implement automated strategies for system monitoring, deployment and scaling. Evaluate and report on new cloud and virtualization technologies to enhance capabilities of cloud-based and virtualized services.

3.9 Develop and submit for Government approval training materials in support of the establishment of a broad JMPT community of users. Develop training, subject to Government approval, to introduce the medical planner to conduct risk assessments using JMPT. Provide initial entry level medical planners the ability to visualize theater support requirements and to learn how to create medical estimates and supportability within a defined theater of operations. Training sessions in both classified and unclassified environments, shall be provided through both dynamic creative optimization and other virtual modalities as well as direct travel to various sites globally.

3.10 Develop, manage, and provide Help Desk support activities and provide monthly metrics defined by Government Sponsor and PI on Help Desk related functions. Provide technical support and provide planning and course of analysis software to the global community of users, including updates as required for existing users. Implement and maintain an access-controlled software distribution system. Develop Microsoft Windows and Microsoft Office Suite compatible tutorials on JMPT and other NHRC MMS tool functionality and use. Support collaborative efforts with other stakeholders and organizations (as needed). Help Desk support activities shall be provided at the Contractor’s facility. Help desk hours of operation (normal business hours) shall be provided Monday –Friday (except for federal holidays) from 8:00 AM until 5:00 PM and shall provide for voicemail functionality outside of normal business hours.

3.11 Coordinate with and assist with development of training materials for the manpower Office of the Deputy Chief of Staff for Personnel, Department of the Army, United States Army (G1) community, inclusive of training for introductory courses and power-users. Analyze staffing and operational elements, which may include the financial, logistical, administrative and education functions of military medicine personnel and identify problems with manpower distributions and develop recommendations.

3.12 Host training events and provide all training material/resources on semiannual basis (prior approval required and in accordance with task order specifications). Assist in user training throughout various phases of the development cycle.

3.13 Develop, implement, document, and maintain resource utilization estimation methodologies and submit for Government approval. Deliver a comprehensive logistics utilization simulation environment for testing healthcare planning assumptions at the Command organizational level. Healthcare delivery performance, resource requirements, and fiscal implications shall be projected under a variety of risk profiles across the range of military and civilian operations.

3.14 For all products, models, and simulations develop security protocols for networking, Validation and Verification (V&V), Defense Message Dissemination System (DMDS), Navy/Marine Corps Intranet (NMCI), and Med-COI certification while complying with RMF protocols. Recommend and coordinates Government approved security design and process requirements into RMF identification in the DoD Information Management/Information Technology (IM/IT) network space. Using best system security engineering practices, prepare the program protection plan to guide the program’s efforts. Approval of security protocols shall be coordinated between NHRC and the cognizant network official.

3.15 Provide technical writing, editorial, and clerical support to include editing, word processing, and project maintenance requirements and assisting the Government with tracking accounting and financial information spreadsheets related to research projects. May also write materials, design graphics and layout, create training manuals, technical documents, and publishable material. Work closely with researchers and developers to ensure accuracy of the documentation they publish. Conform to strict guidelines and understand the nuances of information requiring security clearance. Services shall not include inherently Governmental functions.

3.16 Track and maintain research, code, testing, and other required records and metrics.

3.17 Gather information used to investigate: a) the adequacy of medical planning models and allocation of resources, and b) the effectiveness and efficiency of medical information documentation using advanced technologies. Create and maintain relational medical databases to include patient condition treatment protocols, clinical tasks, medical supplies, and equipment. Perform multiple tests and validate models with empirical and statistical techniques, perform simulation analysis to generate results and translate results and output into medically useful conclusions and recommendations.

3.18 Compile the methodology, results, and findings of the research performed into various technical report formats. Prepare manuscripts of research findings for submission to referenced journals (subject to final Government approval(s)). Develop briefings for DoD sponsors and appropriate conferences.

3.19 Understand and comprehend both Service and Joint medical doctrine throughout the continuum of care. Review the critical military operational medical capabilities supported by the doctrine and ensure modeling elements are developed and implemented compliant with the doctrine, including medical care of the civilian expeditionary workforce and contractors deployed in the operational area.

4.0 Technical Requirements

4.1 This acquisition represents a mix of on-site (NHRC) and off-site Contactor personnel. Approximately 80% of Contractor personnel will be off-site and 20% will be at NHRC.

4.2 Facility Level Requirements/Contractor Furnished Items. The Contractor shall provide physical facilities, materials, consumable supplies, equipment, and maintenance services required to perform the duties outlined under this contract and in accordance with the DD254. Offerors shall possess a current DoD Facility Level Clearance (FCL) of TOP SECRET, and a Contractor Facility Safeguarding Level of SECRET in accordance with the DD254, Revision 1.

4.3 The Contractor shall possess commercial data analytic software used in the conduct of epidemiological and psychological health data analyses, including one or more of the following, SAS®, SPSS (Statistical Package for Social Sciences), MPLUS, AMOS (analysis of a moment structures), Simio or software with demonstrably equivalent capabilities. Additional computing resources such as graphic design capabilities for use in translating research results into public health messaging such as infographics is required. These items shall be provided at no additional charge to the Government.

5.0 Labor Qualifications

5.1 Senior Engineer

-Master’s degree in Engineering or related field

OR

-Bachelor’s degree with 4 + years of experience in one or more of the following disciplines: Aerospace, Mechanical, Structural, Electrical, or Civil and Logistical engineering

5.2 Principal Engineer

- Master’s degree in a Science, Technology, Engineering, or Mathematics-related field

OR

-Bachelor’s degree with 4 + years of experience in one or more of the following disciplines: Aerospace, Mechanical, Structural, Electrical, Civil and Logistics and experience resolving general engineering problems, applying experimental general engineering theories, using advanced mathematical techniques, and analyzing and evaluating scientific engineering problems.

5.3 Senior Systems Engineer

- Master’s degree in System Analysis, Computer Science, Information Technology, or Software Development

AND

- 6 + years of experience in System Analysis, Computer Science, Information Technology, or Software Development

5.4 Programmer/Analyst

-2 + years of work experience in one or more of the following disciplines: Software Development, IT Administration, Database Administration or Business/Finance

5.5 Senior Programmer Analyst

- Master’s degree in a related field

OR

-Bachelor’s Degree with 6 + years of experience in one or more of the following disciplines: Software Development, IT Administration, or Database Administration

5.6 Principal Programmer Analyst

5.7 Operations Research Analyst

5.8 Scientist Technician

- Master’s degree in a Science, Technology, Engineering, or Mathematics-related field

OR

- Bachelor’s degree with 4 + years of experience in a Science, Technology, Engineering, or Mathematics-related field

5.9 Systems Engineer

5.10 Manpower Analyst

5.11 Cloud Engineer

5.12 Project Manager

- Master’s degree in a Science, Technology, Engineering, or Mathematics-related field

OR -

- Bachelor’s degree with 4 years of experience in a Science, Technology, Engineering, or Mathematics-related field

5.13 Scientist Technician (IM/IT Systems Security Expert)

- Master’s degree in a Science, Technology, Engineering, or Mathematics-related field

OR

- Bachelor’s degree with 4 years of experience in a Science, Technology, Engineering, or Mathematics-related field

5.14 Technical Writer

-Bachelor’s Degree with 4 + years of experience in English, Technical Editing, Journalism, or related field

5.15 Medical Planner

5.16 Program Manager

5.17 Scientist/Engineer Specialist

- 2 years of experience in one or more of the following disciplines: Software Development, IT Administration, or Database Administration

5.18 Business Office Support

5.19 Senior Systems Analyst

5.20 Lead Senior Programmer Analyst

6.0 Deliverable / Schedule

Deliverable 1 PWS Section 6.1

Non-Disclosure Agreement (NDA)

Deliverable 2 PWS Section 6.2

Monthly Invoice/ Monthly Status Report

Deliverable 3 PWS Section 6.3

Report of Inventions & Subcontracts / DD 882

Deliverable 4 PWS Section 6.4

Annual/Final Report

Deliverable 5 PWS Section 6.5

Training and Medical Requirements

6.1. Non-Disclosure Agreement (Deliverable 1).

The Contractor shall ensure that the Non-Disclosure / Non-Use Agreement (ND/UA) is signed by all staff assigned to or performing on this requirement before performing any work including all subcontractors and subject matter experts (SMEs). The ND/UA shall be cosigned by a corporate official (Contractor Task Manager or higher). The Contractor shall also ensure that all staff understand and adhere to the terms of the ND/UA, protecting the procurement of sensitive information of the Government and the proprietary information of other Contractors. Assignment of staff who have not executed this statement or failure to adhere to this statement shall constitute default on the part of the Contractor.

6.2 Monthly Invoice / Monthly Status Reports (Deliverable 2)

A monthly invoice with its accompanying monthly status report must be submitted to the COR for review and approval prior to submitting each invoice into the Wide Area Work Flow (WAWF). The COR approval shall be uploaded into WAWF as an attachment to the monthly invoice (cost voucher for CPFF). This process still applies for those contractors that have DCAA / DCMA-approved direct payment authorization. Refer to DFARS 252.232-7006 for further details.

Each monthly status report shall contain the following:

6.3 Report of Inventions and Subcontracts / DD 882 (Deliverable 3)

The contractor shall submit a DD882 listing any inventions as a result of performed under this requirement.

6.4 Annual/Final Reports (Deliverable 4).

The Contractor shall submit an annual summary report each year. NOTE: The annual report may also assist in completion of Contractor Performance Assessment Reporting System (CPARS) reports. A final report shall be submitted at the completion of the final year.

Each Annual/Final report shall contain the following:

· Summary of performance / task completion

· Accomplishments

· Dates deliverables were submitted

· Invoice summary

· Management of GFP

· Lesson learned

· Performance issues and mitigation / corrective action(s)

· Itemized list of other direct costs (ODCs) / Travel

· Budgetary report on contract ceiling, funding, expenditures, and budget forecast

6.5 Training and Medical Requirements (Deliverable 5)

6.5.1 Training. The contractor shall ensure that employees complete initial and annual training as required by the Command or Activity. This includes but is not limited to orientation training for new personnel, refresher safety training, and job-specific safety training.

General safety topics that the contractor will complete include but are not limited to fire/life safety, general ergonomics awareness, risk management, hazard communication/global harmonization, and reproductive hazard awareness.

Job-specific safety training will be completed by applicable contract personnel as required by the Command or Activity, to include but not limited to weight-handling management, hearing conservation, respiratory protection, basic life safety, PPE use, hazardous material control, waste management, radiological safety, and biological safety.

New contract employees shall complete initial safety training within the timelines specified by DoD policy. All training records will be made available to the Command or Activity upon request.

The contractor shall ensure that all contract personnel assigned to this requirement have and maintain all training, certifications, credentialing / privileging (if applicable) and medical requirements, including, but not limited to vaccinations, medical exams, and other medical care at no additional cost to the government. The Government may provide vaccinations if they are available for no cost. ODCs will not be authorized to pay for such expenses. These types of training and certification will vary depending on the position. The contractor shall provide the government with verification of such requirements for each applicable contractor employee.

6.5.2. DoD / Government-required training. The contractor shall ensure contract personnel obtain and maintain all DoD / Government-required training throughout task order performance. Written confirmation of completed training shall be provided to the COR on an annual basis, or as needed.

Examples of DoD / government-required training include, but is not limited to:

- Antiterrorism Awareness (DFARS 252.204-7004)

- Active Shooter

- Cyber Awareness

- Ethics

- Information Assurance Training (DFARS 252.239-7001)

- Operations Security (OPSEC)

- Health Insurance Portability & Accountability Act (HIPAA)

- Network Security Focus Training / PPI (phishing, personally identifiable information)

- Preventing Sexual Harassment

- Safeguarding Covered Defense Information Controls (DFARS 252.204-7008)

7.0 Contract Information

7.1 Task Order Information

7.1.1 Task orders issued under this base Indefinite Delivery Indefinite Quantity (IDIQ) - contract will be Cost Plus Fixed-Fee (CPFF) or Firm-Fixed Price (FFP). All task orders issued under this contract will be for non-personal services.

7.1.2. For task orders that are considered severable services, the task order will be performance based and will include a PWS that identifies the tasks to be performed and a Quality Assurance Surveillance Plan (QASP) that establishes performance metrics for these tasks.

7.1.3 For task orders that are considered non-severable services, the task order will not be performance based and will not include a PWS or a QASP. Task orders for non-severable services will instead include a SOW.

7.1.4 Severable task orders will not have a Period of Performance (POP) of more than twelve (12) months (without exercising an option period). The POP for a non-severable task order will be dependent on the nature of the task. The POP for each task order will be delineated in the Task Order Proposal Requests (TOPR).

7.1.5 Options on Task Orders: Task orders may contain option periods. The Contracting Officer may exercise options only after determining that (1) funds are available, (2) the requirement covered by the option fulfills an existing Government need and (3) successful performance of the Contractor in the preceding performance period.

7.1.6 TOPRs will include the Government’s Estimated Level of Effort (LOE). The Government’s estimated LOE will include the estimated labor mix (comprised of labor categories from the base contract SOW/PWS). If applicable, TOPRs will also include estimated Other Direct Costs (ODCs), Travel, and Subcontract amounts. The TOPR will also include the required assurances for human subject research (HSR), if applicable.

7.1.7 A full time equivalent (FTE) is at 1912 hours (One FTE = 1912 hours (2080 hours – 88 hours holidays – 80 hours PTO)) for the purposes of the estimated level of effort that is provided at the task order level. This is provided so that the Contractor is aware of the Government’s estimated level of effort for each task order. Positions may be requested at less than a full-time status.

7.2 Security Information

7.2.1 Contractor personnel are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. At a minimum, Contractor personnel must be US citizens and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive. Refer to SUPTXT204-9400 (9-18) herein. It is not anticipated that access to classified material will be required under this base contract or resulting task orders. As a result, notwithstanding the required background investigation, a facility level clearance (FCL) is not required.

7.2.2 No later than fifteen days after contract award, the Contractor’s Security Representative shall submit to the Command Security Manager, via the Contracting Officer’s Representative (COR), the necessary documents to obtain the appropriate Federal background investigation.

7.2.3 Orientation: Onsite contractor personnel shall attend and complete Orientation at the first available opportunity. Contractor personnel shall attend orientation sessions as follows: Command Orientation is provided by the Command consisting of annual training requirements for topics such as but not limited to fire, safety, infection control, family advocacy, Chemical, Biological, Radiological, Nuclear, and Explosive Events (CBRNE) Basic Awareness, and various Navy required on-line trainings. On a case-by-case basis, the Government may waive orientation sessions if contract personnel are currently working or have previously worked at the Command. Contract personnel shall complete all command required training, which may include but not limited to Diversity, HIPAA, Healthstream, and Navy Knowledge Online courses. Contract personnel providing service under this contract or resultant task orders shall undergo an orientation.

7.2.4 All financial, statistical, personnel, and technical data, which are furnished, produced, or otherwise available to the contractor during the performance of this contract are considered confidential business information and shall not be used for purposes other than performance of work under this contract. Such data shall not be released by the contractor without prior written consent of the COR. Any presentation of any statistical or analytical materials, or any reports based on information obtained from studies covered by this contract, will be subject to review and approval by the COR before publication or dissemination. All inquiries from the media shall be forwarded to the Command Public Affairs Officer via the COR. All records produced in the performance of this contract are the property of, and subject to the exclusive control of, the Government. The contractor may retain a copy of all such records or evaluations but may not provide further copies or disclose the information from such records or evaluations to third parties. All requests from other Commands, treatment facilities or other individuals for research data shall be handled in accordance with procedures specified by applicable Command instructions.

7.3 Estimated Period of Performance (POP)

7.4 Work Locations

7.4.1 Primary Work Location: at the contractor’s facility

7.4.2 Alternate Work Location: NHRC, 140 Sylvester Road, San Diego, CA 92106

7.4.3 Teleworking. In accordance with FAR 7.108 teleworking is permitted and is acceptable for some duties / tasks performed under this requirement. Teleworking schedules shall be approved by the NHRC Contracting Officer Representative (COR) prior to commencement of telework. Telework requires the contractor to have the infrastructure / equipment to perform the duties remotely, therefore, ODCs are not authorized for procuring telework items.

7.4.4 Furlough. Contractors shall not be reimbursed by the Government for services not received during a Government furlough. Contractor employees working will be allowed to work during furlough provided there is adequate funding in place.

7.4.5 Post Closure. All non-mission essential contract employee shall not report to work on days the Government or installation is closed due to local determinations related to safety conditions, inclement weather conditions, national emergencies, and / or energy conservation. During these periods of closure, the mission essential contractor personnel shall report for work. Contractor employees working at non-Government facilities will be allowed to work during Post Closure providing there is adequate funding in place.

7.5 Work Schedule/ Holidays

7.5.1 The contractor is responsible for conducting business during the Command's normal business hours. NHRC has an Alternative Work Schedule which applies nine-hour days between 0600-1800 and alternate Fridays off, with the exception of Federal holidays.

Federal Holidays:

New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

In the event that any of the above holidays occur on a Saturday or Sunday, then such holiday shall be observed as they are by the assigned Government employees at the Government facility.

7.5.2 Overtime. Overtime is not permitted for performance under this task order.

7.6 Contract Management

7.6.1 Government Management. A Contracting Officer Representative (COR) for this contract will be appointed by the NAVSUP Contracting Officer (OCO) and will serve as the primary POC for performance under this contract. A copy of COR designation / appointment letter will be furnished to the contractor at time of award, which will detail the duties, responsibilities, and limitations under this requirement. The COR primary duties include: monitoring all technical and performance aspects of the contract, reviews / approves invoices, inspections, receives / reviews deliverables, notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and maintain written and oral communications with the Contractor concerning technical aspects of the contract. The COR will not at any time supervise contract personnel. The COR does NOT have the authority to authorized any change to the contract including the PWS and terms and conditions nor obligate funds to the contract / contract.

7.6.2 Contract Management. The Contractor shall designate a single POC to serve as the contract’s authorized POC for the COR and OCO. The POC shall be responsible for supervision of all Contractor personnel, serves as a key resource for all contract personnel, and provide contract management functions. POC will work closely with the government to ensure there is an appropriate level of contract personnel to meet research project and mission goals. The POC shall coordinate with the OCO and COR to resolve any issues that may arise, trends relating to the contract or changes / modifications. The POC shall be proactive in identifying and resolving issues and works with COR to address issues and works to ensure timely deliverables and meet mission goals. The POC shall ensure all Contractor personnel are aware that all such functions are to be performed by the POC and issues or problems related to these areas should not be discussed with Government personnel.

7.7 Workplace Safety

The contractor personnel must be able to maintain a safe workplace and comply with occupational health and safety rules and regulations. Contractor personnel are required to attend safety training(s) relative to his / her position and report any infractions of safety procedures to the COR immediately.

7.8 Emergency Preparedness

Contract personnel shall participate in emergency preparedness drills, training, and exercises as required by the Command or Activity. The contractor will cooperate with the Command or Activity to ensure that personnel can be promptly accounted for, during real-world emergencies.

The contractor shall make arrangements to ensure mission continuity of work activities, in the event of an emergency. Should an emergency occur that affects the worker’s shift, the designated contractor representative and the contract employees will be contacted.

7.9 Environmental Standards

Contract employees shall comply with DoD, city, and county environmental health policies and requirements, when conducting work activities that potentially impact program initiatives related to air quality, water quality, waste water, hazardous material control, hazardous and universal waste, solid waste, recycling, biological material transport, and biological waste management.

Contract employees shall complete related annual and refresher environmental trainings, when required by the Command or Activity. Contractors who are assigned biological material transport duties or biological waste transport duties must complete initial and refresher training provided by the Army Public Health Center as required by the DoD, or complete a federally equivalent course if DoD training options are unavailable.

7.10 Occupational Health Requirements

Certain work activities present an inherent risk of injury and/or illness to the contract employee. The contract employee may be exposed to physical, chemical, biological, and radiological hazards in the workplace.

The contractor will conduct regular risk assessments of the contract employee’s work activity, and cooperate with the Command or Activity to establish procedures that mitigate identified workplace hazards. This can be accomplished in conjunction with local Industrial Hygiene (IH) surveys. The employee may be required to wear personal protective equipment (PPE) such as outer clothing, gloves, respirators, hearing and eye/face protection, as a hazard mitigation measure. Prescription eyewear PPE or other PPE that requires custom fitting, shall be provided by the contractor.

Employee baseline medical surveys, periodic medical surveys, ad-hoc medical surveys, termination medical surveys, and fit-testing appointments shall be provided by the contractor, and completed when required by the Command or Activity. Contract employees shall notify the contractor when there is a change in health status or job status, which impacts their medical surveillance data. Records shall be made available to the Command or Activity, upon request.

Employees who are exposed to biological hazards shall comply with applicable immunization requirements and medical clearances, as recommended and/or required by OSHA and the CDC. Contractors who travel OCONUS as part of their duties, shall consider CDC immunization recommendations for the destination country, prior to travel departure. Contractors shall seek immunization services through their designated occupational health provider. Immunization records shall be made available to the Command or Activity, upon request. Declinations for required immunizations, within applicable regulation, shall be documented in writing.

All Contractor occupational health expenses are the responsibility of the Contractor and shall not be approved as ODCs.

7.11 Onsite Safety

Contract personnel shall follow all local safety policies and procedures established by the Command or Activity. Contract personnel shall assist with corrective action items that are identified during local safety inspections, when required by the Command or Activity.

Employees who work with hazardous material shall comply with training, labeling, transport, storage, and disposal requirements of the Command or Activity.

7.12 Mishap Reporting

All accidents which may arise out of or in connection with the performance of services required herein, and which result in injury, illness, death, or property damage, shall be reported to the Command Safety Office and the COR immediately. Fatalities, in-patient hospitalizations, amputations, or eye-loss shall be reported and recorded within the required timelines established by Occupational Health and Safety Administration (OSHA) and DoD regulations. If any claim is made by a third party against the contractor on account of any accident which occurs in connection with the performance of this contract, the contractor shall promptly report the facts in writing.

The contractor will ensure that injured/exposed contract employees receive appropriate medical care, counseling, and that mishap reporting requirements are met.

7.13 Operations Security (OPSEC)

Per SECNAVINST 3070.2 series, all Department of Navy (DON) personnel (military and civilian), as well as supporting contractor employees shall maintain effective OPSEC. OPSEC is a process used to protect unclassified sensitive information from exploitation by an adversary. Photography and recording while on a government installation is not allowed except for official use and by permit only. Contractors shall not post government related images, data, or other government information to company websites, publications, or other media sources without first obtaining written permission from the government. Contract personnel shall not discuss government operations in public and shall remove government issued badges and identification when leaving the government installation, if performing on-site services as detailed in this contract during the Period of Performance (POP). All government issued identification shall be returned to the government upon completion of services. All personnel shall complete OPSEC training if required. Contractors must practice OPSEC and implement countermeasures to protect Critical Information (CI), sensitive, and classified information to include proper marking, handling, and storage. Contractors should also protect Protected Health Information (PHI) and Personal Identifiable Information (PII) if data handling is required as part of performance of this contract where such data systems are accessed for service or maintenance described herein to prevent unauthorized disclosure.

8.0 Government Furnished Property

8.1 At no time during the term of this contract shall the contractor remove GFP supplies or equipment from the NHRC facilities, unless COR approval is provided in advance. The contractor shall comply with FAR 45 entitled, “Responsibilities, and Liabilities for Government and FAR 52.245-1 entitled, “Government Property.”

8.2 Return of Government Furnished Items. If GFP is issued, the contractor may, at any time, return the items it no longer needs for the performance of this PWS; however, returned items will not be replaced by the Government, and the unavailability or lack of the items under these circumstances will not excuse nonperformance, or justify increase in cost to the Government. The contractor shall notify the Government in writing of its intent to return items.

8.3 Missing, Stolen, Lost, and Recovered Property. The contractor shall comply with FAR 45.104 “Responsibilities, and Liabilities for Government Property.” The contractor shall be held responsible for lost, missing, stolen, damaged, abused (excessive wear and tear), or destroyed items while in the contractor’s possession. Any damage to government furnished items due to negligence, failure to secure or contractor caused accidents shall be repaired, and temporary / replacement property acquired, at the cost to the contractor.

9.0 Travel and Other Direct Costs (ODC’s)

9.1 Travel

The COR is the travel order approval authority as designated in writing by the OCO. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved in writing by the COR and is on a strictly cost reimbursable basis. Travel approval must be processed in accordance with NHRC command procedures, in accordance with Joint Travel Regulations, documented and submitted with the Monthly Status Report, and correlated with a corresponding line item in the invoice for payment. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs, subject to local policy and procedures and subject to the limitation of funds specified in this contract.

Travel Arrangements. Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the contractor. The contractor shall remain current on applicable training, regulations, policies, and procedures that may impact processes for travel and modify their processes accordingly. The number of contractor personnel required shall be determined at the discretion of the COR.

For the purpose of constructing the cost proposal, the estimated travel cost of $3,500,000 shall not include fee or contractor burdens unless applied in accordance with the offeror’s accounting system and Forward Pricing Rate Agreement(s) (if applicable). Travel for research, training, and command presentations at conferences, and other DoD sites are the most typical travel destinations and may be within the Continental United States (CONUS) or outside the Continental United States (OCONUS).

9.2 Other Direct Costs (ODCs)

ODCs are expected in support of the research efforts at NHRC. Prior to incurring ODC costs, the contractor shall receive written COR approval processed in accordance with NHRC command procedures. The estimated ODC amount of $4,000,000 shall not include fee or contractor burdens unless applied in accordance with the contractor’s accounting system and Forward Pricing Rate Agreement(s) (if applicable). ODCs may include, but are not limited to, facilities for off-site meetings, training and certification fees, shipping fees, and consultant fees.

9.3 Transition-In / Out

To minimize any decrease in productivity and to prevent negative impacts on services, the Contractor shall have personnel on board, during the (30) day transition-in / transition-out periods. During the phase-in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on contract start date. This is to be completed at no additional cost to the Government.

10.0 Security Requirements

10.1. Identification of Contractor Personnel

Contractors shall identify themselves as contractor personnel when introducing themselves, being introduced by others, displaying distinguishing badges, conducting and / or participating in briefings, conferences, presentations (both within and outside individuals / customers) as well as other identification for meetings with Government personnel. The contractor shall ensure that contractor personnel identify themselves as contractors when attending meetings, answering Government telephones, providing any type of written correspondence / email, and / or working in situations where their actions could be construed as official Government acts. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor

10.2 Key Control

The Contractor shall establish and implement methods of making sure all keys / key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No key card issued to the Contractor by the Government shall be duplicated. The Contractor shall turn-in any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR and OCO. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel s engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

10.3 Cyber Security

The Contractor shall provide adequate security to store, process, or transmit Controlled Unclassified Information (CUI) on information systems or networks, and to report cyber incidents that affect these systems or networks. To provide adequate security, the Contractor shall implement, at a minimum, the security requirements in “National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, Protecting Controlled Unclassified Information (CUI) in Nonfederal Systems and Organizations.” The Contractor shall ensure these requirements flow down to all subcontracts involved with CUI. The Contract may shall self-attest and / or may provide action plan(s)

11.0 Data Rights

The Government has unlimited rights to all documents / material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership / copyright belonging exclusively to the Government.