PERFORMANCE WORK STATEMENT

FIELD RESPONSE TEAM (FRT) COURSE FOR Naval Safety and Environmental Training Center

(NAVSAFENVTRACEN)

1. GENERAL

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government. The matrix below depicts the estimated number of convenings of each course that may be needed in each year of the contract:

Course Base Year 1st Option 2nd Option 3rd Option 4th Option

FRT 5-Day Course 35 35 35 35 35 FRT 3-Day Course 25 25 25 25 25

It is emphasized that the number of classes is only an estimate since the actual number of classes held is controlled by the need of students to receive this training and funding constraints. Training schedules are planned on a year-to-year basis and the contractor will be notified at least thirty (30) days prior to the beginning of each fiscal year as to the number and location where the training will be held. Classes may be held, for example, in the following locations:

Table 1: CONUS Class Locations

Number Locations Number Locations

1 ANNAPOLIS, MD 22 KINGS BAY, GA

2 BANGOR, WA 23 KINGSVILLE, TX

3 BREMERTON, WA 24 LEMOORE, CA

4 BEAUFORT, SC 25 MAYPORT, FL

5 CAMP LEJUENE, NC 26 MANCHESER, WA

6 CAMP PENDLETON, CA 27 MILLINGTON, TN

7 CHARLESTON, SC 28 NEWPORT, RI

8 CHERRY POINT, NC 29 NEW ORLEANS, LA

9 CHINA LAKE, CA 30 NORFOLK, VA

10 COLTS NECK, NJ 31 PANAMA CITY, FL

11 CORONADO, CA 32 PATUXENT RIVER, MD

12 CORPUS CHRISTI, TX 33 PENSACOLA, FL

13 CRANE, IN 34 PHILADELPHIA, PA

14 EVERETT, WA 35 POINT LOMA, CA

15 GROTON (NEW LONDON), CT 36 PORT HUENEME, CA

16 GREAT LAKES, IL 37 PORTSMOUTH, NH

17 GULFPORT, MS 38 QUANTICO, VA

18 INDIAN HEAD, MD 39 SAN DIEGO, CA

19 INDIAN ISLAND, WA 40 SEAL BEACH, CA

20 JACKSONVILLE, FL 41 WHIDBEY ISLAND, WA

21 KEY WEST, FL

Table 2: OCONUS Class Locations

Number Locations Number Locations

1 ATSUGI, JAPAN 13 NAPLES (GAETA), ITALY

2 AUTEC, BAHAMAS 14 OKINAWA, JAPAN

3 BAHRAIN 15 PEARL HARBOR, HAWAII

4 BARKINGS SAND, HI 16 REDZIKOWO, POLAND

5 CAMP BUTLER, JAPAN 17 REPUBLIC OF SINGAPORE

6 CHINHAE, KOREA 18 ROTA, SPAIN

7 DEVESELU, ROMANIA 19 SASEBO, JAPAN

8 DIEGO GARCIA 20 SIGONELLA, ITALY

9 DIJIBOUTI 21 SOUDA BAY, GREECE

10 GUAM 22 TSURUMI, JAPAN

11 GUANTANAMO BAY, CUBA 23 YOKOSUKA, JAPAN

12 IWAKUNI, JAPAN

There is the potential for “add-on” convening of the class to be scheduled during the fiscal year if the need arises.

These convenings will be scheduled by mutual agreement with the contractor.

2. SPECIFICATIONS FOR FRT 5-DAY AND FRT 3-DAY COURSES

2.1 Background: Training for Navy and Marine Corps spill response personnel is required and regulated by OPNAV M5090.1 Chapter 39, Oil and Hazardous Substance Spill Prevention and Response, MCO 5090.2, Chapter 7, Spill Prevention, Control, & Countermeasures, and 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response. Facility Response Team (FRT) readiness is maintained through 3-day and 5-day training cycles. These curricula emphasize on-water drills, including tactical boom deployment and the capture of hazardous spills to safeguard sensitive environments. FRT and Spill Management training are the two courses that are required by the Navy and Marine Corps. The course given to each activity depends on its precise requirements and needs for oil spill response.

2.2 Objective: To train the Navy and Marine Corps personnel in the safe use of their facility’s oil spill response equipment and in effective response techniques in accordance with their facility’s Facility Response Plan (FRP) or other spill response plans they may follow. This training should be specific to the facility’s layout and spill scenarios. Essentially, it should give the FRT the knowledge and skills it needs to execute the facility’s FRP. Identify basic facts and terms about the duties of the Facility Response Team. Identify basic facts about the Regulations and Instructions governing various national environmental regulations. State general principles about incident/event reporting and response in accordance with (IAW) OPNAV M-5090.1, MCO 5090.2, and 29 CFR 1910.120(q) for First Responder Operations Level.

Define basic facts and state general principles of planning and preparation requirements when executing the facility’s FRP in accordance with OSHA and the Navy and Marine Corps standards.

Given a scenario, determine step-by-step procedures for emergency actions IAW standards on the locally developed processes. Given a scenario and references facilitate a spill exercise IAW the base FRP checklist in conjunction with OPNAV, OSHA, and EPA standards.

2.3 Scope of Work: The contractor shall provide services for the NAVSAFENVTRACEN, Norfolk, VA.

These services shall provide instruction for the safety, occupational health, and environmental and emergency response training courses described below as conducted by NAVSAFENVTRACEN and students keeping support typical for educational programs as set forth by NAVSAFENVTRACEN.

The contractor shall deliver in-person instruction at various government installations across CONUS and OCONUS. The training targets civilian and military personnel serving—or designated to serve— as leaders or members of a FRT or Spill Management Team (SMT). Course offerings shall consist of either a 24-hour, 3-day curriculum or a 40-hour, 5-day curriculum. While primary training sites are identified in Tables 1 and 2, the government reserves the right to add locations to meet emergent operational or spill response requirements.

The contractor shall deliver the courses to students approved by NAVSAFENVTRACEN during dates and in locations as identified in Task Orders issued under this contract. The maximum class size is not to exceed 40 students per class.

2.4 Mission: The mission of NAVSAFENVTRACEN is to provide quality education and training for military and civilian Navy and Marine Corps personnel, both afloat and ashore, in the areas of occupational safety, environmental protection, and emergency management leading to:

Enhanced operational readiness A safe and healthy workplace Stewardship through compliance with applicable regulations

2.5 Accreditation Standards: The Government may seek accreditation through the American Council on

Education (ACE) at some point in the near future. In that regard, contractors must ensure that curriculum design and course development efforts adhere to ACE accreditation standards and will be available to assist the government in providing necessary documentation. Should the Government decide to pursue accreditation through these other organizations, such support from the Contractor shall be within the scope of this contract.

2.6 Definitions

List of Commonly Used Acronyms

ACE American Council on Education ADIOS2 Automated Data Inquiry for Oil Spills ASTM American Society for Testing and Materials CFR Code of Federal Regulations CAC Common Access Card CIN Course Identification Number CM Course Manager CONUS Continental United States COE Council on Occupational Education COR Contracting Officer’s Representative CP Contingency Plan CS Course Supervisor DOD Department of Defense DOT Department of Transportation FRT Facility Response Team FRP Facility Response Plan ISD Instructional System Design ISOPREP Isolated Personnel Report LMS Learning Management System MCO Marine Corps Order NAVSAFENVTRACEN Naval Safety and Environmental Training Center NOAA National Oceanic and Atmospheric Administration OSHA Occupational Safety and Health Administration OHS Oil and Hazardous Substance OPA Oil Pollution Act PWS Performance Work Statement POC Point of Contact QCP Quality Control Plan SMT Spill Response Team SME Subject Matter Expert SERE Survival, Evasion, Resistance and Escape

2.6.1 A demonstration is a method of instruction whereby the instructor(s) performs the procedures or tasks that are being reviewed.

2.6.2 A workshop is a method of instruction whereby the students are allowed to perform the procedures or tasks that have been demonstrated to them by the instructor(s) such as on-water oil spill response drills. Workshops must be completed under the supervision of the instructor(s).

2.7 Training equipment is material that Facility Response Team (FRT) or Facility Spill Management Team (SMT) may encounter in the performance of their duties. The spill response inventory includes booms;

skimmers; tow vessels; pumps for offloading petroleum, oil, and lubricants; portable storage; and related equipment. The Contractor must request an equipment verification checklist from the facility before course commencements.

2.8 Formal teaching experience is defined as time spent by instructor in front of a classroom of students conducting training from a lesson plan. The training may take the form of lectures, oversight of students working in groups, working with students on a one-on-one basis in the resolution of academic problems, using audiovisual hardware and software in the presentation of a topic, supervising students during field exercises, etc.

2.9 Applicable Documents: The following documents form an essential part of PWS. Subsidiary documents, referenced in the cited documents, are also applicable as referenced herein. In all cases of conflict between provisions of the PWS and the documents referenced herein, this PWS shall govern.

Subsequent changes to cited documents are applicable.

ASTM F715-95(2018): Standard Guide for Evaluating Effects of Oil Spills on Water Surfaces EPA: Spill Response Guidance – Oil Properties & Fate ITOPF: Technical Information Paper 2 – Fate of Marine Oil Spills 29 CFR 1910.120 Hazardous Waste Operations and Emergency Response (HAZWOPER) MCO 5090.2 Spill Prevention, Control, & Countermeasures National Oil and Hazardous Substances Pollution Contingency Plan (NCP) NOAA OR&R: ADIOS2 Oil Weathering Model Database OPNAV MANUAL 5090.1 Environmental Readiness Program Oil Pollution Act of 1990 (OPA 90) Occupational Safety and Health Act (Occupational Safety and Health Act of 1970) 40 CFR Parts 100 through 140 Spill Prevention, Control and Countermeasures (SPCC) U.S. Navy NAVFAC: F-76 Fuel Handling and Spill Characteristics Guide

2.10 Deliverable Product: The contractor shall provide training for NAVSAFENVTRACEN using contractor-owned/provided learning materials, equipment, and methodologies to produce a graduate that satisfies the training center’s mission, and the learning objectives contained in the course outline.

3. General Tasks/Work Requirements by Position

3.1 Instructor’s Tasks

3.1.1 Maintain a high standard of professional qualifications in instructional and technical areas.

3.1.2 Recommend any changes to the curriculum, if necessary, to the COR and CM.

3.1.3 Prepare a personalized Lesson Topic Guide for each subject matter area assigned.

3.1.4 Maintain qualifications in instructional techniques, training aids, training equipment, training devices and instructional material required to teach assigned topics.

3.1.5 Prepare the classroom for instruction (e.g., ensure course materials are brought into classroom, arrange tables and chairs, layout course materials for each student) and ensure classroom is left in an orderly fashion at the end of lecture.

3.1.6 Remediation shall be provided for any student demonstrating academic problems at any time in the course. This may take the form of one-on-one discussion during or after class hours, extra study assignments to reinforce mastery of difficult material, a review of the results of the final exam, etc. The degree of remediation will be determined by the contract instructor based upon the situation. It is expected that most remediation will be accomplished during regular class hours. However, there may be a need to briefly assist a student on an occasional basis after class. There is no compensation for time needed for remediation of students. Any demands on a contract instructor’s time considered excessive and beyond the scope of the contract should be brought to the attention of the COR.

3.1.7 Upon request of the appropriate authority, make academic comments concerning students.

3.1.8 Ensure a dignified, harmonious, and professional classroom atmosphere.

3.1.9 Administer, grade and review examinations, as necessary.

3.1.10 Report on all problem areas related to assigned duties and responsibilities to contractor’s point of contact.

3.1.11 Teach all assigned topics, in accordance with contract requirements, effectively utilizing allotted time.

3.1.12 Inventory and account for assigned classroom/lab training equipment, submitting missing item reports to the contractor’s point of contact as appropriate.

3.1.13 Perform operational check on assigned training equipment, devices, and aids.

3.1.14 Refer unresolved students’ disciplinary problems to the appropriate military authority.

3.1.15 Monitor students to ensure safe usage of all training equipment, devices, and aids.

3.1.16 Instruct students in operation and safety requirements of shop/lab equipment for trainers.

3.1.17 Conduct a test results review.

3.1.18 Monitor students’ compliance with safety standards and procedures and immediately correct safety violations, reporting all persistent violations to the COR via the contractor’s point of contact.

3.1.19 Assign suitable study procedures to help both failing and non-failing students.

3.1.20 Ensure any changes in the instructions listed in the topical outline are incorporated into the lesson plans and any corresponding materials provided to the students.

3.2 General Notes

3.2.1 The data provided herein represents the government’s best estimate of need based on current conditions.

3.2.2 The courses are group-paced, criterion referenced, instructor managed, student participation, lecture/laboratory type instructional system that uses firmly established training procedures. All procedures will be accomplished in accordance with the latest instructional methodology.

3.2.3 The outline of topics is provided as amplifying information in support of the mission objectives of the course. The contractor is not bound to comply with the order of the following outline.

4. General Course Conditions

4.1 All personnel employed by the contractor entering the government-furnished facilities shall conform to all safety, security, work conditions, regulations and procedures which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. No employee will be permitted on the government-furnished facilities when such check reveals that the employee’s presence would be detrimental to the security of the facilities or accomplishment of work.

4.2 Contractor personnel assigned to teach a course shall have expertise in the subject area and instructional experience. The personnel shall be familiar with all initial presentation and remediation procedures, training aids, devices and equipment associated with the course and shall be evaluated by both the contractor and government. Contractor instructors shall be evaluated by government SME’s and by student critiques.

4.3 All contractor technical instructors and technical instructor supervisors shall abide by the rules and regulations concerning the maintenance of personal standards for instructor integrity, grooming, conduct, speech, and student fraternization. The morale and motivation of students and instructional personnel must be maintained at a high level to ensure a favorable learning environment.

4.4 Course Material: Course content shall be reviewed annually by NAVSAFENVTRACEN and updated by the Contractor, if necessary, after the review, to reflect current regulations and state-of-the-art emergency response management techniques and tactics. The Contractor shall incorporate the Instructional System Design (ISD) curriculum development process to follow the industry standard Plan, Analyze, Develop, Design, Implement, Evaluate, and Maintenance (PADDIE+M) approach per this PWS. This requirement includes, without limitation, the ability to verify the technical and operational accuracy of subject content within the planned course materials.

4.5 The Contractor shall be responsible for providing students with all course materials.

NAVSAFENVTRACEN reserves the right to approve or deny the use of course material. The Contractor shall also be responsible for bearing any costs associated with the reproduction and distribution of student materials.

Course materials shall demonstrate sound comprehensive professional quality beyond simplified workbooks and PowerPoint presentations.

4.6 The Contractor shall demonstrate experience in instructional presentation technologies and practical experience instructing in the specialty area. The Contractor shall demonstrate teaching a lesson, with multimedia and lesson plan and sample evaluation method. All materials shall be in proper training/presentation format. Acceptable formats are Microsoft PowerPoint, Word, Excel, and PDF. However, Microsoft PowerPoint should not be the only format used for training.

4.7 The Contractor is responsible for providing a textbook like student guide at the beginning of the course for the student to use and keep. A course syllabus must be in each student guide, which outlines the topics to be covered, on which days, and the approximate amount of time to be spent on each topic. Also, to be included in the student guide are copies of any computer-generated graphics to be shown along with note-taking space. The order of the material in the student guide shall follow the order in which the material is presented in class to reduce any confusion among the students by having them skip around through the student guide searching for the proper pages.

4.8 All materials developed by the Contractor shall remain the property of the United States Government. The contractor should create a student guide that will be printed, and it should be a fillable document allowing students to take notes within the document (i.e., a student guide is a resource that provides academic and administrative learner support throughout the course. It generally includes information about the topics and areas being covered in a course, self-study activities, examples and exercises that promote independent learning and assist the learner in further understanding of course materials.). The contractor should also provide this student guide electronically to each participant via downloadable PDF at each training site.

4.9 The Contractor shall provide/utilize the following items for each site:

End-of-course evaluations (must use NAVSAFENVTRACEN Learning Management System (LMS) for portal access).

NAVSAFENVTRACEN Learning Management System Gradebook.

NAVSAFENVTRACEN Certificate.

Lesson plans.

Printed and/or electronic student handouts are required to complete training, group, and individual exercises.

Training support materials (e.g., scenarios, case studies, notebooks, or other small group activities) as appropriate for in-class use.

4.10 There is no predetermined list of training equipment, handouts, audiovisual aids, references (other than those cited in the course outline), manuals, etc., to be used in the course. However, the use of computer-generated graphics (e.g., PowerPoint) to supplement lectures is required for lecture portion of the 3-day or 5-day of FRT courses. The selection of these materials is at the discretion of the contractor in coordination with points of contact at each training site/activity. It is required, however, that the course will use training equipment (see definition of training equipment in paragraph 2.7. Training equipment), handouts (maybe included as a part of the student guide), and other audiovisual aids, e.g., videos.

4.11 The government will provide classroom space for the lecture portion of the courses with dry marker boards and standard audio-visual aid equipment for computer-generated graphics. The contractor is responsible for bringing computer laptops for classes instructed.

4.12 Contractors shall include all topics/discussion points contained in the course outline.

4.13 In all instances of disciplinary matters between contract employees and government personnel, the contractor shall prepare a written report to the COR which includes a summary of the events. A formal contractor investigation is not required.

4.14 The contractor shall submit to the COR a course completion report within thirty (30) days after the end of each class convening. The report shall include, as a minimum, a completed student attendance roster (i.e., contractor shall annotate/complete a Drop/Failure for each student who either fails or does not complete the course for other than academic reasons) and student critiques (completed via the learning management system).

Comprehensive knowledge tests may be administered by the contractor on site or via the learning management system for all classes to ensure student mastery of the course objectives. The government reserves the right to make any decisions concerning the delivery of comprehensive knowledge tests. The contractor shall provide copies of two version (A/B) tests, along with the answer keys at the beginning of the contract to be kept in file at NAVSAFENVTRACEN. Any revisions to the tests throughout the contract shall be submitted to NAVSAFENVTRACEN. Unless otherwise directed, the contractor shall email the sanitized NAVSAFENVTRACEN student attendance sheet with grades and NAVSAFENVTRACEN test item analysis spreadsheet along with instructor comments/observations as appropriate to the assigned NAVSAFENVTRACEN course manager within four (4) days from the conclusion of the last day of the course.

4.14.1 Contractor shall ensure attendance sheets are completed as well as ensuring that all students are versed on how to complete student critiques (government provided).

4.14.2 The contractor shall ensure that each student is aware of how to complete a course student critique (end of course survey) electronically generated at the end of each course and is available to students in the course via the Learning Management System once final attendance sheet with grades has been submitted to the NAVSAFENVTRACEN assigned course manager. The course completion certificates will be electronically generated at the end of each course and are available to students who have successfully completed the course via the Learning Management system.

4.15 Attendance Policy: Any student missing more than 20% of a class will fail the course and not receive a graduation certificate. The contract instructor should contact the COR or Course Manager immediately to discuss the students’ situation. The government retains the right to make the final decision on whether a student will be allowed to stay for the remainder of the course.

4.16 Dress Requirement: The contractor shall ensure that all instructors and supervisors maintain a standard of grooming and personal appearance that reflects a high degree of pride in themselves and in their employees, and in keeping with their position as a professional in a military environment.

4.17 Academic Standards: In cases of student academic problems, the contractor is expected to provide counseling and remediation. The contractor shall notify the COR and Course Manager immediately of any student having academic problems. The government reserves the right to make any decision concerning termination or extension of training for the student with academic problems.

4.17.1 Academic Pace: This course is a group-paced, criterion-referenced, instructor-managed, student-participation, lecture/laboratory-type instructional system that uses firmly established training procedures. All procedures will be accomplished in accordance with the latest instructional methodology.

4.17.2 Examination: A graded performance shall be given at the conclusion of each class to ensure that each student can execute his or her responsibilities as a first responder or SMT member. The Contractor shall provide NAVSAFENVTRACEN the course materials and tests upon request.

4.17.3 Proficiency Measurement: Administration of a comprehensive, objective, knowledge-based test to demonstrate the student’s comprehension of course topics is required. Students must have a minimum passing grade of 70% to graduate from the course and receive a certificate of completion. The minimum passing score for all measurements is 70% to meet ACE accreditation standards. Students cannot miss more than 20% of the desired tasks and still pass the measurement.

4.17.4 Evaluations: Unless otherwise stated in the PWS, the Contractor shall develop performance assessment items (Ex: checklists, Performance Checks with graded items, and What-if-scenarios with rubrics) for every terminal learning objective aimed at Kirkpatrick Level 1 and 2 that measure student learning before and after the learning event. The Contractor shall also be required to provide an answer key with reference back to the source that supports correct outcomes for all performance assessments. NAVSAFENVTRACEN and Contractor shall safeguard all answer keys and assessment items to ensure they are not intentionally or inadvertently released in a way that compromises the ability to assess learning effectiveness. Class evaluations will be given apart from the conduct of the class and will not be required from the Contractor. The Contractor shall not request participants to complete a Contractor's training evaluation form.

4.18 Equipment: The Contractor shall coordinate an operational inventory assessment with the respective activity site classroom manager to ensure proper cables and adapters are available to connect the Contractor laptop to the activity display for lecture portion of the courses. However, since activities may not have every adapter for every situation, the Contractor is responsible for providing their own cables and adapters to ensure their instructors can successfully connect to the activity classroom display. Possible connections to activity displays include (but are not limited to) HDMI, DisplayPort, DVI, and VGA.

For ease of communication, the contractor shall use the same or compatible computer software version as the government. NAVSAFENVTRACEN primarily uses Microsoft Office products. The Contractor is responsible for providing the instructor with his or her own laptop and hotspot for internet connectivity if needed.

Contractors are not allowed to require any non-disclosure agreements for materials or exercises from activity participants during the training period.

The activity will provide access to learning spaces for the delivery of courses. The contracted trainer and FRT or SMT leader or POC will coordinate access to the facility and spaces. No training is expected in Contractor-owned facilities.

Additionally, the contractor shall work with activity’s FRT or SMT leader or POC for equipment verification or inventory for their response team before course commencements to include booms; skimmers; tow vessels;

pumps for offloading petroleum, oil, and lubricants; portable storage; and other relevant equipment for on-water field exercise.

4.19 Course Delivery: The Contractor shall confirm requested training/services can be provided within ten (10) business days’ notice of the need for the training/service – this applies to CONUS & OCONUS requirements.

In-person courses are limited to one (1) instructor. Specific dates, courses, and locations will be provided following award of the anticipated contract.

4.20 Cancellation & Rescheduling Policy: The government may cancel a class (CONUS/OCONUS) within twenty-one (21) days from the scheduled convening date without incurring any costs associated with the course.

In the event that an unforeseen cancellation occurs, the government shall make every effort to communicate with the Contractor as soon as possible to minimize the burden on the Contractor. In the event of cancellation, postponement, or rescheduling of a learning event or other contractor-led effort under this contract, the contractor shall make every effort to minimize the costs to the government of the cancellation, postponement or rescheduling. The government will recognize and pay all reasonable costs associated with such cancellation, postponement, or rescheduling as the applicable contract clause provides. However, the contractor must take immediate action after being informed of a cancellation, postponement, or rescheduling of a class to eliminate or minimize the costs associated with cancellation, postponement, or rescheduling. Nothing in this paragraph should be construed by the contractor and interpreted by the contractor in such a way as to hamper the management of this contract.

4.21 Second Class Swimmer Qualification: Contractor shall ensure participants meet second class swimmer qualification, especially for on-water exercises per NETC P1552/16. Second Class Swimmer is described as a person who can stay afloat and survive without the use of a personal flotation device (PFD) indefinitely in open water under optimum conditions long enough to be rescued in a man-over-board situation. The Second-Class Swimmer qualification is used as an entry-level requirement for Small Boat Operators.

4.22 Submission of Invoices: All invoices for completed course of instruction shall be submitted to the COR within ten (10) business days upon return from travel. Submitted invoices shall include the fixed price cost for the course taught as well as a description of the course taught, the location of the delivered course, the date completed, and any reimbursement for travel and per diem.

4.23 Operational Checks: Equipment deployment exercises should test equipment readiness, and ensure personnel who would normally deploy, and operate or supervise the operation of response equipment, are capable of doing so. Facility FRT equipment and personnel operational assessment course report should be completed and provided to the NAVSAFENVTRACEN Commanding Officer via the course manager and Executive Director no later than seven (7) working days following course completion.

4.24 Risk Assessment: Contractor shall conduct and provide a written risk assessment of mechanical and personal protective equipment, sea state, weather forecast, and qualified personnel prior to the commencement of each class. Assessment must be submitted to NAVSAFENVTRACEN Commanding Officer (via the course manager and Executive Director) 24 hours prior to the commencement of the evolution as necessary.

5. Student/Instructor Ratios: Student Loading

5.1 Student/instructor ratios must be such that there is always an adequate number of instructors to ensure effective coverage of the entire course, student remediation during class hours, and student supervision and safety. NAVSAFENVTRACEN will reimburse the travel and per diem expenses for one (1) instructor to teach these courses.

5.2 The maximum class size of each class is forty (40). A minimum of ten (10) participants is required for all classes, unless the specific field response team comprises fewer members. In addition, the class size of the FRT courses or other courses that include on-water instruction will be limited to the number of students who can safely participate in the planned on-water training and exercises given the duration of the class and the number of boats at the activity.

5.3 The Government reserves the right to cancel a class due to low enrollment at no cost/penalty to the Government. The Contractor will be notified no later than (21) twenty-one calendar days prior to the first day of convening if the class is cancelled.

5.4 The Government reserves the right to increase class size on a limited, case-by-case basis at no additional cost, subject to prior mutual agreement between the COR and the Contractor.

6. Qualifications

6.1 Contractor Qualifications

6.1.1 The Contractor shall provide experienced personnel according to the standards herein and ensure that the cumulative turnover rate does not exceed 20% for the duration of the contract.

6.1.2 The contractor shall be able to provide qualified instructors on dates as agreed in this contract.

6.1.3 The contractor shall present evidence of ongoing or recent experience (within three (3) years) in conducting technical training courses similar in scope and difficulty to the safety training course set forth herein.

6.1.4 Once an instructor(s) has become "established" teaching the courses, if any "new" instructors must be brought in to teach the courses, a transition period must be provided whereby the new instructor must teach a minimum of one convening with a previously “established" instructor. Any travel expenses incurred by the “new” instructor in training shall be the responsibility of the contractor. The government will monitor his/her progress through a review of student critiques and, if necessary, a technical review, per paragraph

9.2 contained herein. It is expected that the instructional staff will remain reasonably constant throughout the duration of the contract.

6.1.5 The contractor shall possess a knowledge and understanding of the type of educational techniques outlined in the PWS.

6.1.6 The contractor shall possess the ability to effectively manage and provide adequate administrative staff in support of the educational/training services provided under any resulting contract.

6.2 Instructor Qualifications

6.2.1 The contractor shall be responsible for employing appropriate, technically and academically qualified personnel to perform the instructor services outlined herein.

6.2.2 Education/Professional Experience: Instructors must have a four (4) year baccalaureate degree and at least five (5) years of experience in Emergency Response Management involving on-water oil or hazardous material spill response OR a two (2) year associate degree with a minimum of seven (7) years of experience in Emergency Response Management involving on-water oil or hazardous material spill response OR a minimum of ten (10) years of experience in Emergency Response Management involving on-water oil or hazardous material spill response.

6.2.3 Teaching Experience: Instructors must have a minimum of three (3) years of formal instructional experience to include on-water spill response drills (one (1) year of experience equates to a minimum of 160 hours of classroom training time per 12 month period) AND at least one (1) year of aforementioned experience must be in teaching DoD or U.S. Coast Guard personnel OR at least three (3) years of active duty in the DoD or Coast Guard with an honorable discharge OR at least three (3) years of work for the DoD/Coast Guard as a civilian employee AND the instructor must have a minimum of five (5) years of experience managing emergency response personnel or working within an Incident Command System

(ICS).

6.3 Contractor’s Contract Manager: The contractor shall identify a point of contact/contract manager (or program manager) for contractual matters. This is the individual that the COR will deal with concerning the contracted course and contract performance.

6.4 Resumes/Biographical Summaries: The contractor is required to provide industry-qualified instructors in accordance with the PWS. In the event that the COR observes poor performance during his/her oversight, the COR may request the resume(s) and certification(s) of the instructor(s) from the contractor for review. All proposed substitutes and/or replacements (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

Instructors that are deemed to not meet the requirements shall be replaced and appropriate documentation will be provided by the COR to the contractor indicating the reason(s) for rejection. The COR will have the right to obtain, from the contractor, substantiation of information contained in any resume.The contractor is required to provide industry-qualified instructors and must submit all instructor resumes and certifications for review. Following the contract award, resumes for any prospective new instructors must be submitted to the COR for review and approval prior to the commencement of instruction. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced. The COR will inform the contractor directly of individuals who are acceptable. Unacceptable documentation will be returned to the contractor indicating the reason(s) for rejection. The COR will have the right to obtain, from the contractor, substantiation of information contained in any resume.

7. Student Evaluation/Testing

7.1 Contractor-operated classroom(s) must be staffed by qualified instructors who meet all instructor qualification requirements specified herein.

Commented [SB1]: We cannot require resumes unless we have concern of performance. I recommend removing or rewording to state that we can request and they can be provided during performance but not prior to hiring or anything like that.

Commented [KS2R1]: Rephrased to “The contractor is required to provide industry-qualified instructors and must submit all instructor resumes and certifications for review.

Following the contract award, resumes for any prospective new instructors must be submitted to the COR for review and approval prior to the commencement of instruction.”

Commented [SB3R1]: Keumsuk, this still cannot be used.

Suggest the following:

The contractor is required to provide industry-qualified instructors in accordance with the PWS. In the event that the COR observes poor performance during his/her oversight, the COR may request the resume(s) and certification(s) of the instructor(s) from the contractor for review. All proposed substitutes and/or replacements (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

Instructors that are deemed to not meet the requirements shall be replaced and appropriate documentation will be provided by the COR to the contractor indicating the reason(s) for rejection. The COR will have the right to obtain, from the contractor, substantiation of information contained in any resume.

Commented [KS4R1]: Replaced as recommended

7.2 Comprehensive knowledge tests will be administered by the instructor on site or via the learning management system for all classes to ensure student mastery of the course objectives. The minimum passing score is 70% (on a 100-point scale).

7.3 Government: The COR or course manager shall reserve the right to administer unscheduled tests to selected students if situation warrants.

8. COURSE OUTLINE

C.1.0 CIN: A-493-0013 (FRT 3-Day) / A-493-0012 (FRT 5-Day) Course Length: 3 Days for FRT 3-Day Course / 5 Days for FRT 5-Day Course Class Size: 40 Student/Instructor Ratio (see paragraph 6.2.)

Classes: Times and places to be provided to the contractor by NAVSAFENVTRACEN no later than 30 days prior to required delivery date.

8.1 Purpose/Objective of Course

The courses provide FRT Responders with procedures to follow when executing the response and performing various on-water recovery actions using skimmers, boats, boom and boom platforms. Further information is provided for the vacuum truck/diversion boom configuration for shoreline recovery. These procedures are to be utilized for response to Oily Hazardous Substance (OHS) releases within and outside of facility boundaries from a U.S. Navy or U.S. Marine Corps generated spill incident or to support response requests by the USCG Marine Safety Office.

The courses are intended for military personnel and civilian personnel who respond to OHS releases on navigable waters within and outside of U.S Navy and U.S Marine Corps installations.

Upon completion of the courses, students will:

Possess a current FRT First Responder Operations Level certification or demonstrate eligibility for annual HAZWOPER recertification in accordance with OSHA 29 CFR 1910.120 standards.

Maintain a comprehensive understanding of U.S. Navy and U.S. Marine Corps Oil and Hazardous Substance (OHS) spill response protocols, organizational structures, and reporting hierarchies.

Demonstrate proficiency in identifying safety hazards and implementing mandated precautions during First Responder Team (FRT) tactical responses to OHS releases.

Expertly execute FRT response and recovery maneuvers designed to minimize environmental impact and protect sensitive ecosystems from OHS contamination.

Master the deployment, operation, and maintenance of specialized on-water oil spill response equipment provided by NAVFAC EXWC.

8.2 Target Audience: The target audience is civilians and military personnel who are, or may be, designated as leaders and/or team members on the FRT or facility SMT members.

8.3 Method/Program of Instruction: See 2. SPECIFICATIONS FOR FRT 5-DAY AND FRT 3-DAY

COURSES

8.4 Material to be furnished by the Government: One (1) copy of the following documents, either hard copy or an electronic copy: NAVSAFENVTRACEN Attendance Sheet, Course Evaluation, and Course Completion Certificate.

8.5 Outline of Instruction: Applies to both 3-day FRT and 5-day FRT courses Lesson Topic 1.0 Introduction/Course Overview Lesson Topic 2.0 Regulations and Orders

a. National Contingency Plan

b. Oil Pollution Act of 1990

c. Spill Prevention, Controls, and Countermeasures

d. Clean Water Act

e. Occupational Safety and Health Act of 1970

f. Substantial and Significant Harm Lesson Topic 3.0 HAZWOPER

a. FRT Safety Practices and Site Controls

b. Personal Protective Equipment

c. OHS Waste Disposal

Lesson Topic 4.0 Incident Command System

a. Response Organization Levels

b. Facility Response Team

c. ICS Form 201 Incident Briefing

Lesson Topics 5.0 Contingency Response Plan

a. Facility Response Plan and Integrated Contingency Plans

b. Emergency Response Action Plan

c. Quick Response Guide

d. U.S. Coast Guard Area Contingency Plan Lesson Topic 6.0 FRT Communication Requirements Lesson Topic 7.0 Oil Recovery Procedures Lesson Topic 8.0 Oil Containment Procedures Lesson Topic 9.0 Shoreline Protection

a. Introduction to Shoreline Protection

b. Introduction to Harbor Buster Operations

8.6 Special Requirements

8.6.1 Testing: Administration of a comprehensive knowledge test is required. Two versions (A/B) of the test must be created and alternated at different locations. A minimum test score of 70% (on a 100-point scale) is required to graduate from the course and receive a certificate of completion. Any student who scores below 70% will be marked as a failure on the final attendance sheet.

8.6.2 The contractor is responsible for providing a student guide at the beginning of the course for the student to use and keep. A course syllabus is required to be in each student guide which outlines the topics to be covered, on which days, and the approximate amount of time to be spent on each topic. Also, the student guide will contain copies of computer-generated graphics shown along with note-taking space. The order of the material in the student guide shall follow the order in which the material is presented in class to reduce any confusion among the students by having them skip around through the student guide searching for the proper pages. Other materials to be included in the student guide are up to the discretion of the contractor but must be supportive of the learning objective

8.6.3 The contractor is responsible for providing course administrative materials as specified in paragraph

8.4. The contractor is responsible for printing copies in sufficient quantities for each class convening and each student. One (1) copy of the NAVSAFENTRACEN attendance Sheet per class convening, one (1) copy of the Nameplate per student per class convening, access to course evaluation via Learning Management System, and one (1) copy of a Course Completion Certificate per student per class convening via the Learning Management System required.

8.6.4 Shipping of all class material, including course administrative material specified in paragraph 8.4, to each location is the responsibility of the contractor. Unit price shall include any shipping charges.

8.6.5 Demonstration: Instructors shall provide hands-on demonstrations and technical guidance to students on deploying containment booms, executing spill recovery, and protecting environmentally sensitive areas.

8.6.6 Workshop: Qualified Individual (QI) notification exercises are conducted to ensure the QI can be reached in an emergency to carry out their required duties. Emergency procedure exercises are performed to ensure personnel can conduct the initial actions necessary to mitigate the effects of a spill.

Instructors must instruct FRT members in the proper capability instructions to cover response to oil spills in harbors and near-shore environments to provide personnel assigned to the installation FRT with the basic skills needed to perform as a member of the FRT. FRT 5-day course offers one (1) day of classroom training and four (4) days of on-water practical training. FRT 3-day course offers one (1) day of classroom training and two (2) days of on-water practical training. Students gain an understanding of oil spills, regulations concerning their roles, the facility’s FRP, the Area Contingency Plan (ACP), and operating and applying all supplied equipment during a spill event.

40 CFR Part 112 subpart D requires facilities to train and exercise to be prepared to respond to oil spills.

The final day of course should include an exercise that is designed to test the team members in executing their local FRP. On-water emphasis is to teach the FRT how to contain and recover oil on water as well as execute sensitive area protection strategies as outlined by facility plans.

Exercise with the uses of protective booming strategies must be developed, where feasible, and implemented for petroleum, oils, and lubricant transfer operations when any of these conditions exist: (a) Protective booming is required by law or regulation; (b) The nature or volumes of fuels to be transferred is of sufficient magnitude that prudent operational risk management indicates protective booming is required;

(c) Environmentally sensitive areas are likely to be negatively impacted in the event of a spill; or (d) Potential spills could generate significant negative public perception or so adversely affect political relations with a host nation or local jurisdiction that continued port access may be jeopardized.

8.6.7 The Contractor shall coordinate with the FRT or SMT lead at each location to ensure all supplies and on-water exercise equipment—such as containment booms and spill recovery tools—meet the requirements specified in Paragraph C.1.6.5.

9. Quality Control Plan (QCP)

9.1 The contractor shall conduct training as specified on the topical outline in the course PWS. The contractor is responsible for establishing, maintaining, and monitoring the quality control of the services provided hereunder via a detailed QCP clearly stating his/her procedures for ensuring quality. As part of the above plan, the contractor shall establish and maintain an instructor evaluation system. Records of all instructor evaluations for contract employees shall be kept current, complete, and available to the Contracting Officer, or COR upon request during the performance of this contract.

9.2 The government reserves the right for the COR or his/her technical assistants to evaluate contractor performance, including both technical content and instructional techniques, at any time. Observations of the evaluator will be passed to the contractor via the COR. Direct discussion of observations by a designated representative with contract instructors is not permitted. The contactor’s courses, course materials, and instructors shall be audited periodically to ensure the accuracy of the information presented and the professionalism and competence of the instructor.

10. Contract Work Hours: The duration for the courses shall be 8 hours beginning at 0800 and ending at 1600 and are typically scheduled between Monday – Friday (unless other arrangements are made with the activity or FRT POC and approved by NAVSAFENTRACEN POC), except for Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. Contractor personnel are expected to conform to normal operating hours (0800-1600, local time) at the NAVSAFENVTRACEN site in which training is conducted.

Occasional non-standard training days may be required by emergencies, and operational commitments;

therefore, in these cases, as much prior notification as possible will be provided to the contractor. However, the courses are designed for whole days and should not vary substantially from the above format, e.g., ending after a half-day on the last day, two-hour lunches or ending classes two hours early on days in the middle of the week. Likewise, extending past the normal ending time can only be done with the students’ option since many students may have off-hour commitments.

Recognized Holidays: The Contractor will not be expected to be conducting training when the government is observing federal holidays as per Federal Law (5 U.S. 6103). Specific dates for federal holidays can be found at http://www.opm.gov/.

• New Year’s Day

• Martin Luther King Jr.’s Birthday

• Washington’s Birthday

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

11. Inability of Contractor to Perform: In the event that an instructor is unable to teach a class due to illness, injury or death, the contractor must have a Contingency Plan (CP) in place to replace that instructor within twenty-four (24) hours at their own expense.