1.05 - Performance Work Statement.docx

PERFORMANCE WORK STATEMENT

1. BACKGROUND AND OBJECTIVES

This requirement is for Physical Distribution support services as required by the NAVSUP FLCN, Logistics Division. The services will support the Fleet Logistics Norfolk (FLCN) - Logistics Division by providing Physical Distribution to various commands, provide warehouse support services for the Mid-Atlantic Regional Maintenance Center (MARMC) Shipping/Receiving Center and Integrated Logistics Overhaul (ILO) Maintenance Support Assistance Team (MSAT) support.

2. SCOPE

The FLCN Logistics Department has an ongoing requirement for contractor logistical support services, warehousing, kitting, inventory control and physical material distribution expertise. The contractor shall accomplish FLCN objectives in support of the Real-time Reutilization Asset Management (RRAM), support services to operate the MARMC Shipping/Receiving Center and ILO MSAT support.

3. TECHNICAL REQUIREMENTS

The Contractor is solely responsible for the technique used to fulfill the terms of this Performance Work Statement (PWS). Further, the Contractor remains solely responsible for control and supervision of contractor personnel in support of this PWS. This requirement includes Physical Distribution Division, MARMC Shipping/Receiving Center and ILO MSAT support. In completion of this requirement, the contractor is responsible for performing the following technical requirements/tasks:

The contractor will be required to travel in support of out of the area requirements that include inventories, material offload/backload, REMOVE evolutions and DECOMM as determined by COMNAVSURFLANT. The physical location(s) are multiple and varied depending upon the ships availability or location of the warehouse. These may be in addition to the places of performance in para. 7.1; at which time a modification to the contract will be initiated to add the location.

3.1. Real Time Reutilization Asset Management (RRAM)

The contractor shall provide warehousing, kitting, inventory control; physical material distribution services and ships store room and/or warehouse Wall-to-Wall (W2W) inventories in the performance of this contract. The tasks and duties performed by the contracted support shall include, but are not limited to,

3.1.1. Internal FLCN material storage, issuing, kitting, material inventory control, plant/minor property control, material tracking, receipt and inspection, packaging and delivery and/or shipping to include identification and disposition of hazardous, shelf life, Level 1, X-SMIC materials.

3.1.2. Provide support for Removal of Excess Material and Validity Enhancement (REMOVE). A combination of ship’s force, Integrated Logistics Overhaul (ILO) government personnel and NAVSUP Fleet Logistics Center Norfolk (FLCN) Parts Management contractors will make up the REMOVE team. The term REMOVE encompasses the following tasks and responsibilities:

3.1.2.1. ILO offload/backload - The contractor shall provide physical material distribution support for the offload and backload of SURFLANT and SUBLANT ships entering CNO availability when an ILO is scheduled. Support to include; provide supplies using Other Direct Costs (ODCs) (Para: 7.4.1), physical movement and transportation of non-security classified and non-hazardous material repair parts, transportation of Technical Manuals (TM) and transportation of Maintenance Assist Modules (MAMs) within fifty (50) miles of either commercial or government locations listed in paragraph 7.1 (Place(s) of Performance).

3.1.2.2. REMOVE - Offload and inventory of SURFLANT and SUBLANT ships undergoing the Removal of Excess Material (Document Identifier AT6) and Validity Enhancement (REMOVE) Program Support to include; provide supplies, physical movement and transportation of non-security classified and non-hazardous material repair parts within fifty (50) miles of either commercial or government locations as listed in paragraph 7.1 (Place(s) of Performance). Assistance with 100% pre DLR inventory, assistance with 100% post DLR locations touched inventory and assistance 10% locations touched inventory.

3.1.2.3. Decommissioning (DECOMM) - Decommissioning Strike Force efforts – physical movement and transportation of repair parts. Support to include; provide supplies using ODCs (Para: 7.4.1), physical movement and transportation of non-security classified and non-hazardous material repair parts within 50 miles of either commercial or government locations listed in paragraph 7.1 (Place(s) of Performance).

3.1.2.4. Working Capital Fund (WCF) – Offload of designated material that will be stored temporarily at an off-ship location. Support to include; provide supplies using ODCs (Para: 7.4.1), physical movement and transportation of non-security classified and nonhazardous material repair parts of either commercial or government locations.

3.1.3. Contractor shall provide, receiving, issuing, packaging and delivery and/or shipping for the following Residual Programs:

3.1.3.1. RESIDUAL PROGRAMS (non-Restricted)

3.1.3.1.1. Residual Material Management System (RMMS) – COMNAVSURFLANT- ERP plant code 1NNN

3.1.3.1.2. Ready Resource Material (RRM) – COMNAVSURFLANT- ERP plant code 1PVJ

3.1.3.1.3. Submarine Residual Asset Temporary Storage (SUBRATS) – COMNAVSUBLANT- ERP plant code 1P6E

3.1.3.1.4. 688 Class Residual program- NAVSEA- ERP plant code MNQ6

3.1.3.2. RESIDUAL PROGRAMS (Restricted)

3.1.3.2.1. Temporary Deployment Spares (TDS) – COMNAVSUBLANT – N-ERP plant code 1P7E

3.1.3.2.2. CG Class Modernization - COMNAVSURFLANT – N-ERP plant 1PH2

3.1.3.2.3. LSD Class Modernization - COMNAVSURFLANT – N-ERP plant 1PE9

3.1.3.2.4. Mine Countermeasures Class (MCM) - N-ERP plant (MP7B)

3.1.4. REMOVAL of EXCESS MATERIAL and VALIDITY ENHANCEMENT (REMOVE) –

3.1.4.1. Ships ILO Offload and/or Backload of spare parts inventory (ILO Offload/Backload)

3.1.4.2. Ships excess spare parts removal (AT6)

3.1.4.3. Ships spare parts inventory validity/auditing. Wall-to-Wall (W2W) Inventory

3.1.4.4. Ships store room material temporary relocation. (REMOVE)

3.1.4.5. Decommissioning Activity spare parts inventory removal (DECOMM)

3.1.5. Contractor shall provide, kitting, receiving, issuing, packaging and delivery and/or shipping for the following Special Storage Programs:

3.1.5.1. General Purpose Electronic Test Equipment (GPETE) – NAVSEA

3.1.5.2. Consolidated TANS (Test & Measurement System) Readiness Assessments (CTRA) CNSL

3.1.5.3. Integrated Bar Code Supply (IBS) –NAVSUP

3.1.6. Contractor shall maintain inventory control of the Residual and Special Storage Programs utilizing (N-ERP), Real-Time Reutilization Asset Management (RRAM) and Real-Time Outfitting Management Information System (ROMIS).

3.1.7. Pilfer-able property or high value items shall be stored in onsite locked security cages and the contractor shall obtain a signed receipt from the recipient of items prior to issue from these areas.

3.1.8. The contractor shall assign a tracking coordinator to maintain an active tracking system in support of FLCN’s Material Return Program (MRP) operations. The tracking coordinator shall ensure that offload files from MRP operations are tracked, by expenditure number, to recoup return credits for NAVSEA, FLCN, and the Type Commanders (TYCOMs). The contractor must possess a working knowledge of the MRP, NAVICP B15 stocking objective process, and the FLCN redistribution program.

3.1.9. Material technical research, identification and disposition. The contractor shall use various research tools, such as FEDLOG/HAYSTACK, LOGICOM, Financial and Air Clearance Transportation System (FACTS) and material identification publications to identify material.

3.1.10. Identification is primarily to determine stock number or manufacturer’s part number in order to determine proper disposition of materials.

3.1.11. The Receipt of Classified Material is not authorized for the RRAM and Special Storage Programs. In the inadvertent event, that material classified “Confidential” or higher is discovered during receipt process, the contractor must immediately report these findings to their immediate supervisor to insure that proper handling of this material occurs.

3.1.11.1. All classified “Confidential” or higher shall be handled in accordance with SECNAVINST 5510.36A, or latest version.

3.1.11.2. All classified material is required to be turned over to the Material Turn In to Store (MTIS) Security cage located at Building W-143 floor 2.

3.1.11.3. All personnel designated to handle classified material must be authorized and physically possess a current DD 2501 Courier Card.

3.1.11.4. The contractor shall insure that all classified material exist with both the Signature and Tally Record form DD1907 for material custody tracking and an Issue Release/Receipt Document DD1348-1 filled out. The contractor shall generate either or both of these two forms when missing prior to transferring of this material to MTIS.

3.1.12. Operation of trucks and Material Handling Equipment (MHE). The Government will furnish trucks and forklifts as identified in Attachment 4. The regulations and guidelines which apply to contractor operation of Government vehicles are found in Chapter 8 of DOD Regulation 4500.36-R (Management, Acquisition, and Use of Motor Vehicles). Additionally, Section 3.8 of NAVFAC Publication P-300 (Management and Support of Civil Engineering Equipment) provides additional guidance on driver testing and licensing.

3.1.13. The Contractor shall ensure that contractor personnel has a valid State issued vehicle operator’s license, and provide a copy of such license to the Contracting Officer Representative (COR) upon award.

3.1.14. For work not performed on a Government installation, the contractor shall have the appropriate liability covering at least the minimum amounts required by the state in which they are operating. If performance is on a Government installation, the contractor shall provide liability coverage at the minimums stated in FAR 52.228-5 entitled “Insurance-Work on a Government Installation” and FAR 28.307-2 entitled “Liability”.

3.1.15. The Contractor shall ensure that Contractor personnel operating Materials handling equipment (MHE) pass a periodic physical examination as specified by Naval Medical Command (NAVMED) P-117 published by the Bureau of Medicine and Surgery (BUMED). Each MHE operator must possess a current Medical Examiner’s Certificate or proof of a current medical examination document on their license. This document is required to be carried on their person during working hours for inspection purposes.

3.1.16. Maintain operational inventory validity at a minimum of requirements stated in accordance with NAVSUP-P723 (Ref: 7.5.12) 97% on Special Storage and residual program accounts. To maintain these goals the contractor shall establish a continuous inventory program using N-ERP procedures for all material on-hand. The inventory shall not interfere with normal material distribution functions, and shall be no less than twelve (12) five (5) percent of the total inventory each month. Follow guidelines set out for the Inventory Audit readiness Team (IART) in Paragraph 3.5of this contract. The contractor shall develop an inventory plan and have it approved by the COR within thirty (30) days after contract award.

3.1.17. Provide support necessary to perform tasks that include entering, editing, and maintaining test equipment inventory data for ships and shore activities; determination of test equipment outfitting requirements for fleet and shore activities systems and equipment; acquisition and redistribution of fleet and shore test equipment assets; test equipment and calibration training; determination of equipment/ component calibration requirements, and transportation and delivery of equipment.

3.1.18. Department of Defense (DOD) Wood Packing Material (WPM) requirements - Contractor shall maintain an operational WPM Program using CNO message R 231143Z Oct 06 as guideline. Provide phytosanitary measures to include auditing, inspection and reporting procedures for WPM.

3.1.19. Hazardous Material (HAZMAT) is unauthorized to be inducted into the RRAM program. All hazmat materials inadvertently sent to the RRAM program for receipt shall be processed out and transferred to appropriate hazmat facilities or returned to the originator. The Government shall provide the funds to cover any shipping or processing costs necessary for the disposal of or transfer hazardous materials.

3.1.20. The Contractor shall maintain the Financial Audit Compliance Enhancement Tool (FACET) Receipt, Inventory and Issue documents current.

3.2. MARMC Shipping and Receiving Center Support

Contractor shall maintain inventory control for the logistics requirements of the Fleet and deliver the full spectrum of necessary resources in order to maximize Fleet readiness and sustainment and support the Mid- Atlantic Regional Maintenance Center (MARMC) Maintenance Teams by providing material distribution for ship repair, modernization and new construction. The contractor shall receive, check and inspect all material received from the Commercial Carriers, local vendors, parcel post, Air Mobility Command (AMC), Naval Supply system, contractors and other Government agencies.

3.2.1. The contractor shall receipt for and unload incoming material from vehicles on a daily basis, and shall move the incoming material into the receiving area of the center. These materials can be destined for temporary storage, direct turnover (DTO) to a customer or for transshipment. The contractor shall process the receipt of these materials and the documentation within one (1) workday in accordance with the requirements of this PWS. The contractor shall record receipts in the automated system. One copy of each signed receipt documents (printout of Material Movement Document, and DD Form 1348-1A) shall be filed in the center for audit purposes.

3.2.2. A partial receipt will be held for two (2) working days to await receipt of the remaining pieces. If the remaining pieces are not received in two (2) working days, the contractor shall process the materials as required by this PWS. The contractor shall, at that time, notify the applicable buyer so that action can be taken by the buyer to check status of the outstanding material/equipment.

3.2.3. Receipt of Shipments on Collect on Delivery (COD). The contractor shall not receive shipments for Collect on Delivery (COD).

3.2.4. Inspection for Damage and Shortage. The contractor shall inspect all incoming material to verify identity, quantity, damaged containers, and condition of material received. If damage is suspected, the contractor shall notify the Technical Point of Contact (TPOC) or other designated Government representative prior to unloading. Damaged material shall not be removed from delivery vehicle until a Government representative or the TPOC is present unless the driver of the delivery vehicle signs the delivery document noting obvious damage. The contractor shall record and report to the TPOC discrepancies such as incorrect quantities, incorrect material, or nonconforming material. The contractor shall sign and date the carrier’s shipping documents, noting any damage and container count. In the event of damage or shortage, the contractor shall prepare and forward the required supply discrepancy documentation in accordance with MARMC Product Data Reporting and Evaluation Program (PDREP) instructions to the TPOC within three (3) working days. The contractor shall not open any containers received in damaged condition but shall notify the TPOC upon receipt. Hidden damage shall be reported to the TPOC immediately.

3.2.5. The contractor shall issue all material received in the Center to the appropriate code. The contractor shall move requested material from the bin or storage area and issue or stage for shipment or transportation as required by the requestor. The contractor shall retain a copy of all issue transaction documents signed by the individual actually receiving the material. A copy of the issue transaction document shall also be provided to the requestor upon issue of material. Issues shall be delivered within three (3) working days of receipt to the NAVSUP Fleet Logistics Center Norfolk local locations and any other designated Government locations unless the contractor is directed by the TPOC to store material until a later date.

3.2.6. The contractor shall annotate date and verify quantities on Purchase Requests (PRs) for material received which is requisitioned by MARMC (other than SHIPALTS, ORDALTS, MACALTS, ECs, FCs.) including purchase cards. One copy of the receipt document shall be signed by the recipient upon issue of material. The unsigned copy shall be retained by the requestor and one signed copy shall be retained by the contractor.

3.2.7. Hazardous Material (HAZMAT) shall be processed immediately. Labeling and marking of HAZMAT containers is a function of the manufacturer, importer, or distributor. HAZMAT received from the manufacturer, importer, or distributor which is improperly or incompletely labeled should not be accepted and should be returned to the manufacturer, importer, or distributor. Contractor shall notify requestor or designee of material and, upon issue, shall receive signature on receipt document. Proper storage shall be accomplished on date of receipt. Hazardous materials are labeled in accordance with criteria contained in NAVSUP Pub. 4500.17R and MIL-STD 129B and 755. Inadequate Department of Transportation (DOT) labeling shall not be grounds for excusing improper storage. Any hazardous material received without proper DOT labeling shall be reported to the TPOC immediately. When hazardous material is received by the contractor and pending delivery to the customer, it shall be stored in a container in the designated building that complies with 29 CFR 1910.106, Flammable and Combustible Liquids, and DOD 4145.19-R-l of Sep. 79, Storage and Handling of Hazardous Materials. Hazardous material shall be removed from the receiving floor, cargo ramps, vehicles, or the area surrounding the center by close of business the day of receipt. If delivery to the ultimate destination is not possible at the time, the material shall be temporarily stored in the hazardous material area. Personnel handling hazardous material shall comply with 29 CFR 1910.176, Handling Materials – General, with regard to appropriate personal protective equipment and clothing. Only equipment that is OSHA/manufacturer approved as spark enclosed shall be operated within flammable stores storage area. On identification of any hazardous material not properly stored or any safety related issue involving HAZMAT, the contractor shall advise the TPOC.

3.2.8. Upon decision of the technical code, material shall be issued or held for instructions on further distribution. If material is removed from the Center, the recipient shall sign the custody card hard copy. The contractor shall retain hard copy in the file and furnish the recipient the manifold copy. If material is to be shipped to another location, the recipient shall annotate applicable information on the custody card. The contractor shall keep the custody card attached to the material until disposition has been accomplished. Upon removal of the material from the Center, the contractor shall retain the hard copy of the custody card and forward the manifold copy with applicable information to the technical code.

3.2.9. Hazardous materials labeled Class C shall be received by the contractor. The explosives shall be stored in the cage in the Center receiving floor and the requisitioning code shall be notified to pick up the material and coordinate proper storage. Under no circumstances shall the contractor allow Class C explosives to stay on the Center receiving floor overnight. The contractor shall notify the TPOC no later than 1500 hours if assistance is needed in getting the customer to arrange for proper pick-up of material before the end of the day.

3.2.10. Miscellaneous equipment is equipment consigned to MARMC but requisitioned or originated by another activity (i.e., Naval Sea Systems Command, Program Executive Offices, Naval vessels). If there is no receipt document with the incoming equipment, the contractor shall prepare a dummy receipt (DD Form 1348-1A) with as much as information available and notify the TPOC within one working day. One copy shall be provided to consignee and the contractor shall retain the signed original receipt document.

3.2.11. The contractor shall annotate the exterior of incoming packages with either the document number or contract number, consignee name/code and the material nomenclature or National Stock Number (NSN).

3.2.12. CONFIDENTIAL material and log book shall be kept in the locked security cage constructed within the Center. SECRET material shall be immediately delivered to intended code/consignee. If delivery to the appropriate code is not possible, the contractor shall immediately contact the Security Office. A log book shall be maintained indicating the nomenclature or NSN of each item entered, the date of entry and the date the material is released and to whom and the applicable signature. All classified material shall be entered in the log book.

3.2.13. The contractor shall store material accepted at the receiving area in the appropriate storage area of the Center within one day of receipt/inspection. Storage of material and equipment shall be arranged by department code, by project (i.e., ORDALT material) or Shop Stores except where size, weight or other physical characteristics require separate storage. The contractor shall arrange all items in a safe and protected manner to facilitate stock control, physical inventory, issue and security. Highly pilferable items shall be placed in the locked security cage. Storage of hazardous material shall be accomplished on the same day of receipt in designated building. The location of the storage of bulk material will be designated by the technical codes.

3.2.14. Upon decision of the technical code, material shall be issued or held for instructions on further distribution. If material is removed from the Center, the recipient shall sign the custody card hard copy. The contractor shall retain hard copy in the file and furnish the recipient the manifold copy. If material is to be shipped to another location, the recipient shall annotate applicable information on the custody card. The contractor shall keep the custody card attached to the material until disposition has been accomplished. Upon removal of the material from the Center, the contractor shall retain the hard copy of the custody card and forward the manifold copy with applicable information to the technical code.

3.2.15. The contractor shall pick up large brown bags from the technical codes in MARMC and store in the locked security case constructed within the Center as stated in Volume 3; Chapter 19 of DOD Manual 5200.01 (Protection of Classified Information) until delivery is made by the contractor to an authorized disposal site. A log shall be maintained of numbers of bags and weight. The contractor shall deliver the bags on a bi-weekly basis to the disposal site. The contractor shall be responsible for establishing an agreement with the disposal site for delivery of this material. The disposal site will assign an account number to the contractor for delivery and billing purposes. Support to include; disposal costs using Other Direct Costs (ODCs) (Para: 7.4.1).

3.2.16. Receiving

The contractor shall receive, check and inspect all material received from the Commercial Carriers, local vendors, parcel post, Air Mobility Command (AMC), Naval Supply system, contractors and other Government agencies.

3.2.16.1. The contractor shall receive and unload incoming material from vehicles on a daily basis, and shall move the incoming material into the receiving area of the center. These materials can be destined for temporary storage, direct turnover (DTO) to a customer or for transshipment. The contractor shall process the receipt of these materials and the documentation within one (1) workday in accordance with the requirements of this PWS. The contractor shall record receipts in the automated system. One copy of each signed receipt documents (printout of Material Movement Document, and DD Form 1348-1A) shall be filed in the center for audit purposes.

3.2.16.2. Partial Receipts. A partial receipt will be held for two (2) working days to await receipt of the remaining pieces. If the remaining pieces are not received in two (2) working days, the contractor shall process the materials as required by this PWS. The contractor shall, at that time, notify the applicable buyer so that action can be taken by the buyer to check status of the outstanding material/equipment.

3.2.16.3. Receipt of Shipments on Collect on Delivery (COD). The contractor shall not receive shipments for Collect on Delivery (COD).

3.2.16.4. Commercial Carriers. Normal commercial freight receiving hours are 0730 – 1200 and 1230 – 1530, Monday through Friday. Priority material essential to fleet readiness or maintenance of support equipment or facilities can be received seven (7) days a week including holidays. Carrier documents will show statement such as “Next Day Delivery”, “Required Delivery Date”, or other information that conveys the urgent needs, i.e., Casualty Reports (CASREPS). Documents presented by the commercial carriers include, but are not restricted to, Government Bill of Lading (GBL), Commercial Bill of Lading (CBL), Straight Bill of Lading (SBL), Cargo Manifest List, Proof of Delivery List, Stop off Notices DD 1371, vendor invoices, Transportation Control and Movement Document, or DOD Single Line Item Release/Receipt Document (DD 1348-1) and others may be used by various carriers.

3.2.16.5. United States Postal Service (USPS). Parcel post is delivered to the Center. The contractor shall sign for all parcels, keep a permanent record of receipt, and tailgate date stamp each piece delivered with the date received and process as required by this PWS. Parcel post material is usually received once a day, five days per week, Monday through Friday, except holidays. Accountable parcels shall be processed and receipted for with contractor maintaining visibility of material until it is turned over to the consignee or accountability established in the Command Plant and Minor Property system. Accountability requires receipt signature on documentation as part of the turn over process when delivery of equipment is made.

3.2.16.6. United Parcel Service (UPS), Federal Express (Fed Ex) or other such carriers. UPS or Fed Ex is delivered to the Center. The contractor shall verify that the manifest accurately lists parcel(s) and the item numbers are correctly annotated. The contractor shall sign the UPS/Fed Ex manifest, retain one copy for file and process the items received as required by this PWS.

3.2.16.7. Priority Shipment Delivery. United Parcel Service (UPS), Overnight Mail, Federal Express and delivery of other priority material is also made to the Center on a daily basis. Receipt of priority material requires the contractor to expedite the delivery. Contractor shall document receipt as established in the receiving process. Priority shipments shall be delivered to the consignee within one (1) working day.

3.2.16.8. Receiving Hazardous Materials (HAZMAT). Material identified as hazardous shall be processed immediately. Labeling and marking of HAZMAT containers is a function of the manufacturer, importer, or distributor. HAZMAT received from the manufacturer, importer, or distributor which is improperly or incompletely labeled should not be accepted and should be returned to the manufacturer, importer, or distributor. Contractor shall notify requestor or designee of material and, upon issue, shall receive signature on receipt document. Proper storage shall be accomplished on date of receipt. Hazardous materials are labeled in accordance with criteria contained in NAVSUP Pub. 4500.17R and MIL-STD 129B and 755. Inadequate Department of Transportation (DOT) labeling shall not be grounds for excusing improper storage. Any hazardous material received without proper DOT labeling shall be reported to the TPOC immediately. When hazardous material is received by the contractor and pending delivery to the customer, it shall be stored in a container in the designated building that complies with 29 CFR 1910.106, Flammable and Combustible Liquids, and DOD 4145.19-R-l of Sep. 79, Storage and Handling of Hazardous Materials. Hazardous material shall be removed from the receiving floor, cargo ramps, vehicles, or the area surrounding the center by close of business the day of receipt. If delivery to the ultimate destination is not possible at the time, the material shall be temporarily stored in the hazardous material area. Personnel handling hazardous material shall comply with 29 CFR 1910.176, Handling Materials – General, with regard to appropriate personal protective equipment and clothing. Only equipment that is OSHA/manufacturer approved as spark enclosed shall be operated within flammable stores storage area. On identification of any hazardous material not properly stored or any safety related issue involving HAZMAT, the contractor shall advise the TPOC. Note paragraph 4.3 Required Training of this contract for mandatory HAZMAT training.

3.2.16.9. Weapons, Ammunition, Explosives. Hazardous materials labeled as Class A/Class B explosives shall not be received by the contractor under any circumstances. Such shipments shall be brought to the attention of the TPOC for proper storage coordination with the requiring customer. Material labeled Class C shall be received by the contractor. The explosives shall be stored in the cage in the Center receiving floor and the requisitioning code shall be notified to pick up the material and coordinate proper storage. Under no circumstances shall the contractor allow Class C explosives to stay on the Center receiving floor overnight. The contractor shall notify the TPOC no later than 1500 hours if assistance is needed in getting the customer to arrange for proper pick-up of material before the end of the day.

3.2.16.10. Receiving Bulk Material. Bulk material may be received as cannibalized material from ship’s equipment, or as directed by technical codes or inventory managers. This is material that is considered by the TPOC to be oversized and/or weather resistant and shall be consigned to NAVSUP Fleet Logistics Center Norfolk technical codes for accountability and distribution. One copy shall be retained by contractor and one for consignee signature.

3.2.16.11. Receiving Equipment, Tools, Furniture and Other Requisitioned Material. Upon receipt of the above material, the contractor shall forward one signed receipt copy to MARMC Material Division and retain two copies with the material. When material identified as Plant/Minor Property as specified on the PR is received, the contractor shall comply with MARMC’s asset management program. Contractor shall retain one copy for own files and forward the rest with the material. Contractor shall maintain an organized filing system to include all transactions pertaining to all property received and turned over to MARMC customers as outlined by the asset manager per MARMC asset management directive.

3.2.16.12. Receiving Miscellaneous Equipment. Miscellaneous equipment is equipment consigned to MARMC but requisitioned or originated by another activity (i.e., Naval Sea Systems Command, Program Executive Offices, Naval vessels). If there is no receipt document with the incoming equipment, the contractor shall prepare a dummy receipt (DD Form 1348-1A) with as much as information available and notify the TPOC within one working day. One copy shall be provided to consignee and the contractor shall retain the signed original receipt document.

3.2.16.13. Material Identification and Marking. The contractor shall annotate the exterior of incoming packages with either the document number or contract number, consignee name/code and the material nomenclature or National Stock Number (NSN).

3.2.16.14. Receipt of Classified Material. All material classified “Confidential” or higher shall be handled in accordance with SECNAVINST 5510.36, or latest version. The contractor shall deliver to the MARMC Technical Library classified technical manuals and publications and obtain signed receipts. One signed copy of the receipt shall be included with the daily report and a copy shall be forwarded to the TPOC via email. One signed receipt shall be retained by the contractor for record. A Report of Shipment (REPSHIP) must be generated in accordance with DoD Instruction 4500.89-R (Defense Transportation Regulation Part II) for instances where procedures for moving classified material were not followed and for instances where material compromise may have occurred.

3.2.16.14.1. Classified material: CONFIDENTIAL material and log book shall be kept in the locked security cage constructed within the Center. SECRET material shall be immediately delivered to intended code/consignee. If delivery to the appropriate code is not possible, the contractor shall immediately contact the Security Office. A log book shall be maintained indicating the nomenclature or NSN of each item entered, the date of entry and the date the material is released and to whom and the applicable signature. All classified material shall be entered in the log book.

3.2.17. STORAGE AND MATERIAL HANDLING

Storage: The contractor shall store material accepted at the receiving area in the appropriate storage area of the Center within one day of receipt/inspection. Storage of material and equipment shall be arranged by department code, by project (i.e., ORDALT material) or Shop Stores except where size, weight or other physical characteristics require separate storage. The contractor shall arrange all items in a safe and protected manner to facilitate stock control, physical inventory, issue and security.

3.2.17.1. Pilfer-able or high value items shall be stored in the locked security cage and the contractor shall obtain a signed receipt from the recipient of items prior to issue from this area.

3.2.17.2. Storage of hazardous material shall be accomplished on the same day of receipt in designated building. The location of the storage of bulk material will be designated by the technical codes.

3.2.17.3. Material Handling: The contractor shall perform all material handling within the storage center and incidental to receiving into and shipping from the center. The contractor shall notify the TPOC of material handling requirements in excess of 6,000 lbs. and/or oversized material not compatible to be moved by forklift. Such material handling will be accomplished by the government with contractor assistance, if required.

3.2.18. ISSUES

The contractor shall issue all material received in the Center to the appropriate code. The contractor shall move requested material from the bin or storage area and issue or stage for shipment or transportation as required by the requestor. The contractor shall retain a copy of all issue transaction documents signed by the individual actually receiving the material. A copy of the issue transaction document shall also be provided to the requestor upon issue of material. Issues shall be delivered within three (3) working days of receipt to the NAVSUP Fleet Logistics Center Norfolk local locations and any other designated Government locations unless the contractor is directed by the TPOC to store material until a later date.

3.2.18.1. Issue of Bulk Material: Recipient of material shall sign for material on receipt document and designate area material shall be delivered to. One copy of receipt document shall be retained by recipient.

3.2.18.2. The contractor shall annotate date and verify quantities on PRs for material received which is requisitioned by MARMC (other than SHIPALTS, ORDALTS, MACALTS, ECs, FCs.) including purchase cards. One copy of the receipt document shall be signed by the recipient upon issue of material. The unsigned copy shall be retained by the requestor and one signed copy shall be retained by the contractor.

3.2.18.3. Miscellaneous Electronic, Electrical and Mechanical Equipment: Upon decision of the technical code, material shall be issued or held for instructions on further distribution. If material is removed from the Center, the recipient shall sign the custody card hard copy. The contractor shall retain hard copy in the file and furnish the recipient the manifold copy. If material is to be shipped to another location, the recipient shall annotate applicable information on the custody card. The contractor shall keep the custody card attached to the material until disposition has been accomplished. Upon removal of the material from the Center, the contractor shall retain the hard copy of the custody card and forward the manifold copy with applicable information to the technical code.

3.2.19. SHIPPING

The contractor shall coordinate transportation/shipping requirements on all shipments from MARMC by commercial and government carriers. This may include priority, heavyweight, counter-to-counter, international, and/or hazardous material in addition to routine shipment of material. The contractor shall pull material from storage, pick up from codes as required, or receive material/equipment from the codes and prepare it for shipment. The contractor shall not use any other Government activity to provide this service without COR/TPOC approval.

3.2.19.1. Preparation of Shipping Documents. Requests for shipments shall be received by the contractor on a Procurement Request and/or in a Shipping Memorandum. The contractor shall review the information for accuracy and completeness. The contractor shall contact the appropriate code for additional information to ensure completeness of records or to obtain missing shipping information. The contractor is responsible for determining the proper shipping method based on required delivery date, type of material, destination and all other applicable criteria. In unusual circumstances, the Government may determine the proper shipping method. Prior to preparation of the documentation, the contractor shall assign a Transportation Control Number (TCN), a Procurement Instrument Identification Number (PIIN) and enter the appropriate information into the shipping log. The contractor prepares and types all necessary shipping documentation for signature by authorized personnel in the MARMC Contracts Office. The contractor shall provide, via electronic mail, tracking number for each shipment to the requestor. The contractor shall be responsible for maintaining a filing system for copies of all shipping documents. The information in this system shall be used by the contractor to expedite and track shipments and solve routine problems upon request from the COR/TPOC or requiring technical code.

3.2.19.2. Packaging for shipment. The contractor shall perform the packing, crating, bracing, and marking in accordance with NAVSUP P-700. The contractor shall verify that all items being shipped are in accordance with the Shipping Memorandum. The contractor shall ensure proper shipping documents are assigned to applicable package(s). The contractor shall transport material from storage facility to the shipping point as designated on the shipping document. Emergency requirements may be necessary on occasion and require immediate attention. Shipping and materials (packaging, crating and bracing, postage, etc.) will be furnished by the Government.

3.2.20. MATERIAL CONTROL RECORDS

The contractor shall prepare, use and maintain material, disposition and control forms and records as required by this PWS. Supplementary forms and records will be furnished by NAVSUP Fleet Logistics Center Norfolk. When administrative and office supplies or packing, crating, bracing or shipping materials are required, the contractor shall prepare a Purchase Request, omitting all signature and approval spaces, and forward to the COR/TPOC.

3.3. ILO Maintenance Support Assistance Team (MSAT)

MSAT personnel are to be assigned to the ILO for support of both the Repair Parts Analysis Group (RAG), and the Technical Manual Analysis Group (TAG) and the Material Movement Group (MMG). ILS Personnel will provide any and all necessary training/assistance to the MSAT personnel. The Logistics Management Specialist (LMS) will work directly with the Maintenance Support Assistance Teams (MSAT) to provide the guidance necessary for a successful availability.

Receipt of Classified Material is not authorized for the MSAT Program. In the inadvertent event that material classified “Confidential” or higher is discovered during receipt process, the contractor must immediately report these findings to their immediate site government representative to insure that proper handling of this material occurs.

3.3.1. Repair Parts Analysis Group (RAG)

Personnel assigned to the RAG will be involved with the offloading of all repair parts at Start of Availability (SOA) and back load at End of Availability (EOA). Ninety Eight and one half (98.5%) percent inventory validity is attained of an estimated 11,000 Line Items prior to back load aboard ship. This element ensures all material is properly identified (i.e., current NSN, NICN), confirms all material is in Ready for Issue (RFI) condition, repackages material as required, identifies all excess material for redistribution, performs proper outstanding requisition management and receipt procedures, and provides necessary training to ship’s force personnel on the proper management of outstanding ILO requisitions at EOA.

3.3.1.1. MSAT RAG personnel with the supervision of the LMS will unpack all the drawers and place them on the shelves in their matching location.

3.3.1.2. MSAT RAG personnel will pull the excess material, tag it with the 1348-1A and stage for turn in.

3.3.1.3. MSAT RAG personnel will support the Removal of Excess Material and Validity Enhancement (REMOVE) Program by determining the onboard material excesses and offloading as necessary.

3.3.1.3.1. Excess material identified by this program is offloaded from the ship and made available to the appropriate inventory control point for credit to the TYCOM or for redistribution to other fleet units.

3.3.1.4. MSAT RAG personnel to conduct all necessary counts of ships inventory.

3.3.1.5. MSAT RAG personnel shall inventory stock location and verify the expiration date on each item and annotate the listing for all shelf life materiel.

3.3.1.6. MSAT RAG personnel will shrink wrap drawers, tri-wall all material, place tri-wall covers over all pallets/tri-walls and tie down all pallets/tri-walls in preparation for post availability backload of the ship’s repair parts.

3.3.1.7. MSAT RAG personnel to conduct separation of stock and direct turnover (DTO) material.

3.3.2. Technical Manual Analysis Group (TAG)

Personnel assigned to the TAG will ensure that the appropriate technical manuals to support onboard equipment or systems are either located onboard or requisitioned. An estimated 3,100 Technical manuals are reviewed for accuracy, status of authorized changes and updated as required. A review of technical manuals received during the availability is also accomplished.

3.3.2.1. MSAT TAG personnel will review each sheet of the inventory and annotate specific areas that will need further causative research or analysis.

3.3.2.2. MSAT TAG personnel will inventory, shelve, and verify the tech manuals at the ILS site.

3.3.2.3. MSAT TAG personnel will conduct a 100% page checked, If it is determined that the technical manual has been 100% checked, and that it has all the changes incorporated, and is in satisfactory condition than the MSAT personnel can go ahead and stamp the manual as being verified before shelving it.

3.3.2.4. MSAT TAG personnel will review all hand written publications and hardcopy manuals to confirm the necessity to conduct a shipboard validation.

3.3.2.5. MSAT TAG personnel will post/receive TMs that were previously ordered.

3.3.2.6. MSAT TAG personnel will receive/install changes into the appropriate TMs

3.3.2.7. MSAT TAG personnel shall inventory and box all TMs for delivery back to the ship and insure ship’s force signs receipt for those TMs returned.

3.3.2.8. MSAT TAG personnel shall be available to assist ship’s personnel with the Confidential TM inventory to be conducted onboard ship/barge.

3.3.3. Material Movement Group (MMG)

Personnel assigned to the MMG will perform all material movement operations that requires powered MHE. Personnel will be involved with the offloading of all repair parts at Start of Availability (SOA) and back load at End of Availability (EOA).

3.3.3.1. MSAT MMG personnel shall be available during normal work hours to assist ship’s personnel with the daily pick and pull processes for all material locations requiring forklift operations.

3.3.3.1.1. With the COR’s permission, normal working hours (Ref. 4.1.4.4.1) may be altered to better support ship’s force working hours during the normal work week (Monday through Friday) only.

3.3.3.2. MSAT MMG will support the Removal of Excess Material and Validity Enhancement (REMOVE) Program with the relocation/transporting of all packed materials that requires powered MHE.

3.3.3.3. MSAT MMG will assist ship’s force personnel with any necessary alteration of storage configurations.

3.3.3.4. Operation of trucks and Material Handling Equipment (MHE). The Government will furnish trucks and forklifts as identified in Attachment 4. The regulations and guidelines which apply to contractor operation of Government vehicles are found in Chapter 8 of DOD Regulation 4500.36-R (Management, Acquisition, and Use of Motor Vehicles). Additionally, Section 3.8 of NAVFAC Publication P-300 (Management and Support of Civil Engineering Equipment) provides additional guidance on driver testing and licensing.

3.3.3.5. MSAT MMG shall ensure that contractor personnel has a valid State issued vehicle operator’s license, and provide a copy of such license to the Contracting Officer Representative (COR) upon award.

3.3.3.6. For work not performed on a Government installation, the MSAT MMG shall have the appropriate liability covering at least the minimum amounts required by the state in which they are operating. If performance is on a Government installation, the contractor shall provide liability coverage at the minimums stated in FAR 52.228-5 entitled “Insurance-Work on a Government Installation” and FAR 28.307-2 entitled “Liability”.

3.3.3.7. MSAT MMG personnel operating Materials handling equipment (MHE) must pass a periodic physical examination as specified by Naval Medical Command (NAVMED) P-117 published by the Bureau of Medicine and Surgery (BUMED). Each MHE operator must possess a current Medical Examiner’s Certificate or proof of a current medical examination document on their license. This document must be carried on their person during working hours for inspection purposes.

3.4. Inventory Audit Readiness Team (IART)

CNO message R091707 SEP 2019 outlines mandatory changes to Navy Inventory processes including new requirements for an annual wall-to-wall inventory. The new requirement is 100% in 9 months with more in-depth inventory processes detailed in the FMO FY2020 Physical Inventory Wall-to-Wall Procedure manual (Ref: 5.3.60).

The anticipated start date for IART tasking may not coincide with the award of this contract Option year. The anticipated start date for this tasking is May 2020; however, this date is only an estimated period and is subject to change depending on the needs of the Navy. Diligent effort will be made to give the contractor the maximum amount of lead-time needed to gather the work force to support this tasking with a goal of notifying the contractor within 30 days of startup.

3.4.1. IART personnel are to be assigned to the NAVSUP Parts Management Code 501for inventory support of both the Real-time Reutilization Asset Management (RRAM) program. RRAM Personnel will provide all necessary training/assistance to the IART personnel.

3.4.2. Receipt of Classified Material is not authorized for the IART Program. In the inadvertent event that material classified “Confidential” or higher is discovered during receipt process, the contractor must immediately report these findings to their immediate site government representative to insure that proper handling of this material occurs.

3.4.3. Personnel assigned to the IART will be involved with the direct verification of the RRAM programs inventory material quantities compared against the material inventory record residing in the Navy Enterprise Resource Program (N-ERP).

3.4.4. Ninety-eight and one half (98.5%) percent inventory validity is be maintained of the estimated 80,000 Line Items managed by the RRAM personnel.

3.4.5. Wall-to-Wall (W2W) inventory is to be conducted on 100% of the RRAM material every nine months and is to be completed by the end of the month of August for each calendar FISCAL year.

3.4.6. Maintain operational inventory validity at a minimum of 98.5%. To maintain these goals the contractor shall establish a perpetual inventory program using N-ERP procedures outlined in NAVSUP Publication 723, Navy Inventory Integrity Procedure (Ref: 5.3.12) for all material on-hand.

3.4.7. The inventory shall not interfere with normal material distribution functions. 3.5.8 The inventory shall be no less than nine and one tenth (9.1%) percent of the total inventory each month. 3.5.9 All applicable audit reports to be completed and submitted by the 4th day of the month.

3.5. Consumable Asset Reutilization Program (CARP)

The Consumable Asset Reutilization Program (CARP) is an organization established under Naval Supply Systems Command to provide a specific warehousing service for excess material generated by commands operating under the Navy…