1.03 PWS.pdf

COMMANDER NAVY REGION MID-ATLANTIC (CNRMA)

CHAPLAINS RELIGIOUS ENRICHMENT DEVELOPMENT OPERATION (CREDO)

PERFORMANCE WORK STATEMENT

MARRIAGE ENRICHMENT RETREAT

1. Background

a. Chaplains Religious Enrichment Development Operation (CREDO) is a program sponsored by the United

States Navy Chief of Chaplains that offers transformational retreat-based and non-retreat programs designed to strengthen the spiritual readiness, resilience, and relational health of Sailors and their families. Established in 1971, CREDO offers spiritual, personal, and relational growth opportunities to enhance the lives and service of participants. CREDO provides commanders a key resource to enhance both individual well-being and mission readiness.

b. CREDO programs are operationally focused, family supportive, and mission-aligned, providing standardized retreats that improve the interpersonal and relational intelligence of all Sailors. CREDO retreats advance the Navy’s core values of Honor, Courage, and Commitment by developing Sailors who are ethically and morally grounded, supportive of their families, spiritually ready, and sustained in their religious freedom and mission capability.

c. The Marriage Enrichment Retreat (MER) is a three-day, two-night retreat designed to equip married military couples with practical skills and insight that enhance their relationships and allow them to thrive within the unique and demanding military lifestyle. Due to the nature of the discussions and activities, the MER requires a quiet, private, and secure environment conducive to reflection and personal interaction.

2. Contracted Tasks

a. The Contractor shall provide a 4-Star Rated (or higher) venue and supporting services for one (1) three-day, two-night MERs consistent with the requirements set forth herein. The facility shall be suitable and conducive to the purposes described in Section 1(c).

b. The facility shall be at a resort, hotel, boutique hotel, or inn located within 10 miles of Lake Geneva, Wisconsin.

c. The primary and alternate target dates are as follows:

(1) Primary Target Date: 27-29 MARCH 2026

(2) Alternate Target Date: 1-3 MAY 2026

d. The Government may, by mutual written agreement between CNRMA CREDO, the Contracting Officer

(KO), and the Contractor, modify target dates prior to contract award.

e. The Contractor shall secure and confirm facility reservation no later than thirty (30) business days prior to the scheduled arrival of the primary target date and provide written confirmation to the CNRMA CREDO Director.

f. If the primary target date is unavailable, the Contractor shall notify the CNRMA CREDO Director in writing immediately and secure the alternate date under the same timeline requirements stated above.

g. The MER shall commence with CNRMA CREDO staff arrival at 1300 and participant check-in at 1500 on

Day One and conclude at 1200 on Day Three. A sample retreat schedule is provided in Appendix B.

h. The Contractor shall provide all facilities, accommodations, and amenities as described in Sections 4 through

6 of this Performance Work Statement.

i. The Contractor shall provide food and beverage services as specified in Section 6. Any substitutions or modifications must receive prior written approval from the CNRMA CREDO Director.

3. Date Change, Rescheduling, and Cancellation

a. The Government reserves the right to cancel or to reschedule the MER (to the alternate or another mutually agreed-upon date) at no additional cost.

b. In the event of cancellation or rescheduling, the Government shall notify the Contractor no later than fifteen

(15) business days prior to the scheduled arrival time.

c. All cancellations, rescheduling, or changes shall be finalized only through a written contract modification electronically signed by the KO. Informal communication between the Government Technical Point of Contact (GTPOC) or CNRMA CREDO staff shall not constitute authorization to modify contract terms.

4. Retreat Facility

a. The facility shall reflect an obvious, high standard of quality, hospitality, and cleanliness, including attentive service, proper maintenance, and the absence of mold, mildew, or insect infestation.

b. The facility shall, at a minimum, include:

(1) A training or conference room sufficient for at least forty-three (43) participants, suitable for retreat and training functions.

(2) A private dining room capable of seating at least forty-three (43) participants, separate from other guests and the training or conference room.

(3) On-site staff, physically present twenty-four (24) hours per day within the facility premises, to provide customer service and to resolve issues promptly.

(4) Recreational amenities such as a swimming pool, hot tub, on-site spa, or fitness center.

(5) An on-site full-service restaurant (a lobby bar or lounge is not acceptable) capable of providing buffet-style meals for at least forty-three (43) participants simultaneously (see Section 6).

(6) Guest rooms each equipped with one (1) queen or king bed, coordinated furniture and décor, blackout curtains or shades, closet with hangers, ironing board, iron, hair dryer, toiletries, flat-screen TV with remote, and land-line telephone. A mini-refrigerator and in-room coffee maker are preferred, but not required. Double or twin beds are not acceptable.

(7) Complimentary Wi-Fi access for all retreat participants and CNRMA CREDO staff, within the training room, dining room, and each guest bedroom.

(8) ADA-compliant elevator (in safe operating condition) for facilities exceeding two stories.

(9) Ice machines accessible within the facility.

c. The facility shall comply with the Americans with Disabilities Act (ADA) and the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) and be listed on the U.S. Fire Administration Hotel and Motel National Master List.

d. All guest rooms shall be accessible via indoor hallways only, and the facility shall maintain appropriate physical and electronic security measures.

5. Accommodations and Amenities

a. The Contractor shall provide a maximum of twenty-three (23) guest rooms, each with one (1) queen or king bed to accommodate up to forty-three (43) individuals (20 couples and 3 CNRMA CREDO staff).

b. Checkout time on Day Three shall be no earlier than 1200.

c. Participants shall occupy the same assigned room for the entire retreat. Room changes require prior approval by the GTPOC or on-site CNRMA CREDO representative.

d. The Contractor shall provide two (2) large rooms – one for training and one for meals/activities – each capable of comfortably accommodating at least forty-three (43) persons with unobstructed movement.

e. The training room shall be equipped with tables and chairs in a classroom arrangement (preferably round), projection screen, podium, power strip, and sound system.

f. The meal/activity room shall be equipped with round tables seating six (6) to eight (8) persons each, allowing unobstructed movement.

g. Meeting rooms shall be located in an area that affords privacy, so that retreat activities, music, and conversation will neither disturb, nor be disturbed by, other patrons utilizing the facility.

h. The Contractor shall provide meal vouchers for Date Night (see Section 6) as follows:

(1) One (1) $50 voucher (same as cash) per participant, for a total of $100 per couple, redeemable at a 4- or

5-star restaurant (not a hotel bar or lounge) on or adjacent to the property.

(2) Vouchers shall cover tax and gratuity, exclude alcohol, and remain valid until 1300 on Day Three.

(3) The Contractor shall guarantee acceptance of vouchers by the participating restaurant.

(4) Participants shall be provided the regular dinner menu of the restaurant and be seated in the usual dining area for restaurant patrons.

i. The Contractor shall provide free parking for all participants (20 vehicles) and CNRMA CREDO staff (3 vehicles) for the duration of the retreat.

j. The GTPOC shall provide the Contractor with a list of participant names and any special food requirements ten (10) business days prior to the commencement of the retreat. The GTPOC and CNRMA CREDO reserve the right to change names (not numbers) of participants up to twenty-four (24) hours in advance of retreat event.

k. The Contractor shall provide a Banquet Event Order (BEO) detailing menus and schedules for written approval by CNRMA CREDO no later than five (5) business days prior to the retreat.

l. Enhancements such as romance packages, spa packages, or passes to local attractions may be included as an option in the quoted overall price.

6. Food Service

a. The Contractor shall provide five (5) meals during the retreat as follows (see Appendix A and Appendix B):

(1) Dinner (Day 1) – Buffet, served 1800-1900.

(2) Breakfast (Day 2) – Buffet, served 0800-0900.

(3) Lunch (Day 2) – Buffet, served 1230-1330.

(4) Date Night (Day 2) – Voucher-based restaurant meal (see Section 5.h).

(5) Breakfast (Day 3) – Buffet, served 0800-0900.

b. All meals shall consist of hot buffet-style offerings (excluding Date Night). Breakfast on Day Two and Day

Three shall include a fresh fruit option. No two meals shall be identical.

c. The Contractor shall provide three (3) snack services, each with at least three (3) snack varieties. Each snack shall consist of at least one (1) healthy (low sugar) option and at least one (1) sweet option. Prepackaged Breakfast Bars or Granola Bars are not acceptable as the primary option. Snacks shall be provided in the training room as follows:

(1) Day 2 – service by 0900.

(2) Day 2 – service by 1330.

(3) Day 3 – service by 0900.

d. The Contractor shall provide beverage service that includes at least regular and decaffeinated coffee, tea, juice, and water during training hours as follows:

(1) Day 2 – 0900-1230.

(2) Day 2 – 1330-1530.

(3) Day 3 – 0900-1200.

e. The Contractor shall accommodate special dietary requirements (including, but not limited to vegetarian, vegan, gluten-free, or non-pork meals). CNRMA CREDO shall provide a list of special dietary requirements to the Contractor ten (10) business days prior to the commencement of the retreat.

f. The Contractor shall provide a Banquet Event Order (BEO), which will include menus for meals for approval by the CNRMA CREDO or the GTPOC five (5) business days prior to the scheduled retreat.

7. Subcontracting Prohibition

The Contractor shall not subcontract, assign, or otherwise transfer any rights, obligations, or performance responsibilities under this agreement to any third party without the express prior written consent of the Contracting Officer. All services and deliverables specified herein shall be performed directly by the Contractor and its employees.

8. Invoicing and Payment

a. The Contractor shall invoice the government only for the actual bedrooms and food service provided during the retreat period.

b. The Contractor shall provide a detailed cost breakdown in support of the invoice for submission to the

GTPOC.

c. Payment for this contract shall be made via DFAS Electronic Funds Transfer (EFT) utilizing the Wide Area Work Flow (WAWF) System. The contractor is required to register and setup an account in the WAWF System in order to receive payment. The U.S. Government reserves the right to change this method through other means only by a contract modification, if necessary.

9. Government Technical Points of Contact (GTPOC)

a. Commander, Navy Region Mid-Atlantic (CNRMA)

Regional Chaplain

CAPT Clifford Stuart, CHC, USN 1510 Gilbert Street, Suite 200 Norfolk, VA 23511 757-322-2939

Clifford.a.stuart.mil@us.navy.mil

b. CREDO Director

CDR Vito Crecca, CHC, USN Director, CREDO Mid-Atlantic 1510 Gilbert Street, Suite 200

Norfolk, VA 23511 757-445-6051 Vito.m.crecca.mil@us.navy.mil

c. CREDO Norfolk GTPOC

RP1 Morgan Oliver, USN 1510 Gilbert Street, Suite 200

Norfolk, VA 23511 757-445-4502 Morgan.s.oliver.mil@us.navy.mil

d. GTPOC shall provide the Contractor with a list of participant names and any special food requirements five

(5) business days prior to the commencement of the retreat.

10. AbilityOne

NAVSUP FLCN may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance.

The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLCN contract.

10. AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Lisa Morton EMAIL ADDRESS: lisa.m.morton21.civ@us.navy.mil

TELEPHONE: 757-443-1365

APPENDIX A

SUGGESTED MENU

BREAKFAST (Day Two and Day Three)

PANCAKES OR FRENCH TOAST

BAGELS, TOASTS, PASTRY ITEMS, CEREALS

FRESH FRUIT

SCRAMBLED EGGS OR OMELET STATION

SAUSAGE, BACON OR HAM

HOME FRIED POTATOES OR HASHBROWNS

SELECTION OF FRESH JUICES

MILK

HOT COFFEE & TEA

ICED WATER

NON PORK MEAT ITEMS / GLUTEN FREE

DINNER (Day One) & LUNCH (Day Two)

POTATOES, PASTA, RICE

2 OR MORE HOT ENTRÉES

TOSSED GREEN SALAD WITH VARIETY OF DRESSINGS

FRESH SEASONAL VEGETABLES

WARM ROLLS AND BUTTER

ASSORTED DESSERTS

HOT COFFEE AND HOT TEA

ICED TEA & SODA

WATER & SPARKLING WATER

APPENDIX B

EXAMPLE SCHEDULE

DAY 1

1300 CREDO Staff Arrive Conference Room Open 1500 Room Check-In 1600 Training Session in Conference Room 1800 Dinner in a Separate Dining Room 1900 Training Session in Conference Room

DAY 2

0800 Breakfast in Separate Dining Room 0845 Conference Room Open 0900 Training Session in Conference Room Snack/Beverage Service 1030 Break 1230 Lunch in Separate Dining Room 1330 Training Session in Conference Room Snack/Beverage Service 1530 Date Night Dinner Voucher Provided (same as cash).

DAY 3

0630 Conference Room Open 0800 Worship Service in Conference Room 0830 Breakfast in Separate Dining Room 0900 Training Session in Conference Room Snack/Beverage Service 1000 Break 1200 Retreat Ends/Check-out