1-Contractor Design Assist RFP 2023-03-29.pdf

Glendale Town Request for Proposals Hops Well Replacement (2509-020) Page 1 of 21

Glendale Town

REQUEST FOR PROPOSALS

for

HOPS WELL REPLACEMENT

Contractor Construction Services

Engineer’s Project Number: 2509-020

Issue Date: November 13, 2025

11-13-2025

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SCHEDULE (Subject To Change) Description Date Mandatory Pre-Proposal Meeting 11/19/2025, 10:30 am Request for Clarifications (not later than EOD) 12/2/2025 Addendum to RFP (if needed, not later than EOD) 12/5/2025 Project Approach/Contractor Qualifications Due 12/9/2025, 11:00 am Review and Score Proposals Minus Bid Amount 12/10/2025 Cost Proposals Due 12/11/2025, 11:00 am Public Bid Opening 12/11/2025, 11:00 am Best Value Determination 12/18/2025 Town Council Approval 12/18/2025 Notice of Award (Construction) 12/19/2025 Notice to Proceed (Construction) 1/12/2026 Anticipated Substantial Completion 3/13/2026 Anticipated Final Completion 3/28/2026

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TABLE OF CONTENTS

NOTICE TO CONTRACTORS

1 ‒ GENERAL INFORMATION

2 ‒ GENERAL REQUIREMENTS

3 ‒ CONSTRUCTION PHASE SERVICES

4 ‒ GENERAL PROPOSAL REQUIREMENTS

5 ‒ PROPOSAL CONTENTS AND EVALUATION

6 ‒ DEFINITIONS

ATTACHMENTS

Project Manual

Drawings

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NOTICE TO CONTRACTORS

CONTRACTOR PROVIDED CONSTRUCTION SERVICES

REQUEST FOR PROPOSALS

Glendale Town (Owner) is seeking a Proposal from Contractors to perform services for the Hops Well Replacement (Project).

The Contractor’s services will include project construction.

The successful Contractor will be selected based on proposal scoring and price (construction), the formula described in section 7.3.3, and other factors described in this

RFP.

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1 ‒ GENERAL INFORMATION

1.1 General

Qualified Bidders invited to submit Proposals shall do so in accordance with the requirements described in this RFP. Final selection of the successful Contractor will be based on "Best Value" to Owner considering price, factors submitted in the Proposals, and other information available to Owner. Owner may waive technical irregularities in the Contractor’s Proposals that do not alter the quality or quantity of the services offered. Owner's decisions in the selection process will be final and protests will not be accepted.

1.2 Request for Proposals Information

Qualified Contractors interested in submitting a Proposal will receive a download link for the RFP information for the Hops Well Replacement Project.

Requests for clarification may be submitted to the project engineer:

For additional information contact:

Jones & DeMille Engineering, Inc.

1535 S 100 W, Richfield, Utah 84701 Office Phone: 435-896-8266

Project Engineer:

Kyler Nielsen Kyler.n@jonesanddemille.com 435-660-9632

Administrative Assistant:

Nicole Wayman Nicole.w@jonesanddemille.com 435-896-8266

1.3 RFP Addenda and Clarifications

Owner reserves the right to revise the RFP during the Proposal process at any time before the Proposal due date by issuing addenda or clarifications.

Qualified Contractors will be notified of any addenda or clarifications by e-mail using the single point of contact provided in the RFQ. Each Contractor is responsible to verify whether addenda or clarifications have been issued, and to acknowledge receipt of addenda or clarifications on Bid Form.

1.4 Documents in the Contract

The Contract is made up of the following documents:

a. Request for Proposals.

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b. Project Manual.

c. Standards.

d. Documents incorporated into the Contract by reference in the RFP.

e. Addenda to this RFP.

f. Proposer’s Proposal.

g. Drawings.

1.5 Measurement and Payment and Unit Prices

The measurement and payment methods for the items of work for this Contract are detailed in the Project Specifications. This Project is a unit price project. For bid items identified as part of this Proposal, units will be measured in accordance with the Project specifications provided with this RFP.

1.6 Order of Precedence of Contract Documents

The RFP, Proposal, and all supplementary documents are essential parts of the Contract and a requirement occurring in one is binding as though occurring in all. They are intended to be complementary and to describe and provide for a complete work.

Should discrepancies appear between any of the following parts of the Contract, a listed part shall take precedence over all those listed below it.

a. Contractor’s Proposal Documents (see Note below).

b. RFP, clarifications, and addenda.

c. Project Specifications.

d. Project Drawings.

Note: Contractor’s Proposal shall take precedence over the RFP only to the extent that it exceeds the requirements of the RFP. In other words, if the Proposal Documents include statements that can reasonably be interpreted as (1) offering to provide higher quality items than otherwise required by the Contract Documents; or (2) to perform services in addition to those otherwise required; or (3) otherwise contain terms which are more advantageous to Owner than requirements of other Contract Documents, then Contractor’s obligations hereunder shall include compliance with all such statements, offers, and terms.

1.7 Incurring Cost and Stipend

Owner is not liable for any costs incurred by Submitting Contractors prior to the issuance of any agreement, Contract, or purchase order.

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1.8 Security During Proposal Review

Security measures will be taken to assure the confidentiality and security of all Proposals submitted to Owner until after the Contract is awarded. No access to any Proposal will be granted to any person during the Proposal review process, except Owner and Engineer employees who are authorized by Owner.

1.9 Ownership and Retention of Proposals

One copy of the Proposal from each Contractor Team will be retained in both Owner’s and Engineer’s project files. All other copies will be destroyed.

Proposals received, excluding proprietary information, will be open to public inspection for a period of 30 days after award of the Preconstruction Part Contract by filling out and submitting a GRAMA Request. Reproduction of Proposals (i.e., copies, photographs, etc.) will not be provided or allowed.

1.10 Owner Request for Clarification

Contractor is responsible to provide accurate and complete information to Owner. Owner may, at its sole discretion, request clarifications, or supplemental information from Contractor during the Proposal evaluation.

All Owner requests will be in writing by email and will be addressed to the designated Single Point of Contact (SPC) for each Contractor. The return email will be provided with Owner’s request. Responses are limited to answering the specific information requested by Owner.

1.11 Oral Presentations

Proposers will not be required to make an oral presentation.

1.12 Best and Final Offer

Owner reserves the right to request Best and Final Offers.

1.13 Rejection of Proposals

Owner reserves the right to reject Proposals received as a result of this request.

1.14 Disqualification of Proposers

Owner will reject a Proposal for any of the following: (1) More than one Proposal from an individual, firm, or corporation under the same or different names; (2) Evidence of collusion among Proposers; and (3) Any attempt to contact Owner employees, town council, or mayor.

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2 ‒ GENERAL REQUIREMENTS

2.1 Contractor Team Continuity

Owner desires that Contractor organizations – including key personnel – established remain intact for the duration of the Construction Phases. Maintain key personnel and Subcontractors included in the proposal on Contractor’s Team in the capacity and availability to the project. Requests for changes must be made in writing. Approval of requests for changes will not be automatic and will only be approved if Owner determines that the change does not adversely affect the Project.

2.2 Partnering

Owner encourages active partnering during the course of all projects. Owner believes that partnering facilitates attainment of its goals and the goals of Contractor and other stakeholders, and fosters the trust, commitment, cooperation, and synergy necessary for successful completion of the Project.

Contractor includes and clearly identifies subcontractors and partners to be used on Construction of the Project.

2.3 Inquiries

Request clarification of the requirements contained in this RFP by delivering or emailing written requests to Owner’s Project Engineer at the address listed below:

Jones & DeMille Engineering 1535 S 100 W, Richfield, Utah 84701 kyler.n@jonesanddemille.com 435-660-9632

Do not contact personnel for inquiries. Any attempt to contact employees, city council, or mayor may result in disqualification.

Requests for clarification will not be accepted after the date and time indicated on the cover page of this RFP. No requests for additional information or clarification may be directed to anyone other than the Project Manager. Owner will not be responsible for any responses that may come from other sources.

Requests for clarification made by telephone will be accepted but will likely be asked to provide the requests for clarification in writing. All requests for clarification will be tabulated and posted with supplied answers as a clarification or addendum, except for those answered directly from the RFP documents and those requested by Proposer to be confidential and agreed to by Engineer.

Requests should come through the single point of contact for each Bidder and include the following information: (1) representative’s name, (2) address, (3)

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2.4 Mandatory Pre-Proposal Informational Meeting

A Mandatory Pre-Proposal Informational Meeting will be held on November 19th, 2025 at 10:30 am at Glendale Town Hall located at 90 E Center St, Glendale, UT 84729. To the fullest extent possible, answers and other information provided at the Pre-Proposal meetings will be provided from the RFP documents, Specifications, and Drawings so as to not provide any Bidder with access to information that is not similarly available to other Bidders.

Questions or discussion that require answers not available in the Project Documents will be considered requests for clarification and will have responses provided in a clarification or addendum. Individual Bidder discussions pertaining to means and methods, Bidder located materials sources, Bidder preferences, or other Bidder confidential business strategies will not be disclosed to other Bidders as long as it doesn’t require answers to be provided that would create an unfair advantage to one Bidder over another.

2.5 Examination of the Work Site

Bidder is responsible for examining the worksite prior to submitting a Proposal.

Location information is provided with this RFP along with other pertinent Project information.

2.6 Creation of Contract

Successful Contractor will be expected to enter into a formal agreement with Owner. Successful Proposal will become part of the Contract Documents, subject to the order of precedence of documents defined in the RFP. Contractor will be obligated to perform in accordance with the requirements of this RFP, its terms and conditions, and with all statements in successful Proposal that exceed the RFP requirements and Project Specifications.

2.7 Project Schedule and Milestones

Project Milestones and estimated dates of completion are listed on the cover sheet.

Owner reserves the right to change or alter the corresponding dates. Contractor will be consulted with on any changes and notified in writing of any changes to these dates prior to the dates stated above and/or on the cover of this RFP. The milestones and segment schedule will be flexible per Contractor input.

2.7.1 Notice to Proceed

The anticipated Notice to Proceed (NTP) date for the Project construction is as indicated on the cover of this RFP. The Substantial Completion and Final

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Completion dates will be adjusted if Notice to Proceed is given after the anticipated date.

2.7.2 Substantial Completion

Substantial Completion is defined in Document 00 72 11 – General Conditions paragraph 1.01.A.44.

2.7.3 Final Completion

Final Completion is defined as the project being completed and ready for final payment in accordance with Document 00 72 11 – General Conditions paragraph 14.07.

2.7.4 Time for Substantial and Final Completion

Achieve Substantial Completion and Final Completion by the dates indicated on the cover of this RFP.

a. Liquidated Damages

Liquidated damages will be assessed in accordance with Document 00 52 13.11 – Agreement for failure to achieve Substantial Completion or Final Completion of all work.

2.8 Non-Collusive Bidding Certification

By submitting the Proposal, each Submitting Contractor and each person signing on behalf of any Contractor certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief: (1) The prices in this Bid Proposal have been arrived at independently without collusion, consultation, communication, or agreement with any other Proposer or with any competitor for the purpose of restricting competition; (2) Unless required by law, the prices that have been quoted in this Proposal have not been and will not be knowingly disclosed by the Proposer, directly or indirectly, to any other Proposer or competitor before opening of Proposals; (3) No attempt has been made or will be made by the Proposer to induce any other person, partnership, or corporation to submit or not to submit a Bid Proposal for the purpose of restricting competition; and (4) The signers of the Bid Proposal will tender to Owner, if requested, a sworn statement that the named Contractor(s) has not, whether directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action to restrain free competitive bidding in connection with this Proposal.

The Non-Collusive Bidding Certification statement includes:

"I declare under penalty of perjury under the laws of the United States and the State of Utah that neither I, nor to the best of my knowledge any

Hops Well Replacement (2509-020) Page 11 of 21 member or members of my firm or company have either directly or indirectly restrained free and competitive bid.”

Signing the Proposal certifies compliance with all provisions of this Non- Collusive Bidding Certification.

2.9 Insurance

Insurance requirements for this Project are per Project Specifications Document 00 73 11 – Supplementary Conditions paragraph SC-5.04.

2.10 Applicable Federal and State Regulations

Conform to all applicable state and federal regulations and recognized industry, safety, environmental, and design standards.

2.11 Right-of-Way (ROW)

Confine all Project activities to areas within the public rights of way. Project elements shown exceeding the indicated right-of-way in the future will be altered during final design unless arrangements are made for additional easements.

3 ‒ CONSTRUCTION PHASE SERVICES

3.1 General

If Owner determines that Contractor will be awarded the Project construction Contract, a Notice to Proceed (NTP) will be issued. Do not begin construction work until receipt of the NTP. Contractor is responsible for performing all construction work associated with the Project phase as per plans and specifications. Generally, the scope of services includes project management, construction quality control, scheduling, staffing, construction, environmental controls, maintenance during construction, warranties, and coordination with utilities on Project issues.

3.2 Owner’s Role

Owner’s role regarding construction engineering and materials sources is outlined below:

3.2.1 Construction Engineering

Observe the construction through Engineer as outlined in the Project specifications. Engineer will staff a Project Engineer, Field Engineer, Surveyors, Construction Observers, and Materials Personnel in correlation with Project activities to monitor the progress and quality of the project.

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3.3 Project Management

Provide a qualified Project Manager to coordinate participation of members of Contractors organization in the construction process. Provide Construction Phase services as described in this chapter.

3.4 Project Specifications

Comply with Project Specifications as developed. Adhere to the Contract documents in the order of precedence as per Section 2.5, Order of Precedence of Contract Documents.

3.5 Contract Time

Reach construction Substantial Completion and Final Completion as defined in Sections 3.8.2 and 3.8.3 by the dates shown on the cover of this RFP or as negotiated with Owner in the Contract, or liquidated damages will be assessed as per the Agreement. Extensions of time are allowed as by the specifications.

3.6 Weekly Construction Meetings

Plan for weekly construction meetings with Owner and Engineer Project representatives to discuss Project coordination, progress, issues, and planned Work. Provide input for meeting agendas that Engineer will develop. Project Manager, as well as other appropriate members of Contractor’s organization, will attend the meetings.

3.7 Quality Control Testing

Follow requirements of the Project Specifications. Perform Quality Control (QC) testing as necessary to ensure materials and work are in accordance with requirements, Contract Documents, and as required in Project Specifications.

Engineer will conduct Quality Acceptance (QA) testing as necessary to verify acceptance of the Work.

4 ‒ GENERAL PROPOSAL REQUIREMENTS

4.1 Introduction

As used in this procurement, the term "Proposal" includes the Bidder's complete response to this RFP (with the properly completed Proposal forms and all required supporting documentation) and may, depending on the context, refer to either the Project Approach or the Price or both. To assist in preparing Proposals, the general and more specific required contents are summarized in chapters 5 and 6. Each item in the Proposal shall be clearly titled and identified.

Proposals not including all information requested or as specified may be deemed non-responsive.

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Provide the technical information called for in chapters 5 and 6 of the RFP.

Prepare the various parts of the Proposal guided by the entire RFP to demonstrate a complete understanding of all issues that are of Owner’s special interest.

Regardless of the content of the Proposal, successful Bidder shall remain responsible for ensuring that the Project meets the performance requirements of the RFP Documents. Acceptance of a Proposal will not constitute waiver of any mandatory requirement.

Provide all information requested in this RFP for both the project approach information and price. Owner, at its sole discretion, may determine that a Proposal is nonresponsive upon failure to provide requested information.

4.2 Format and Presentation

a. Quantity. Submit a pdf copy of the project approach Proposal via email.

Submit the price Proposal (separate pdf) attached to the original project approach Proposal.

b. Language. Provide all information in English.

c. Type Font. Type all narrative text as a regular Times Roman or Arial style, a minimum of 11 points in size, and single-spaced. Type all table text in a sans-serif font (such as Arial or Arial Narrow), a minimum of 10 points in size. The type-style and size of headings and figures are not prescribed.

Type all text in black font color.

d. Page Margins. Print all text, tables, figures, or other substantive content generated no closer than 0.75 inches to any page edge.

e. Page Numbering. Number all pages consecutively (1, 2, 3...) starting with the Cover Letter as Page 1. Do not restart numbering within each section, (i.e., do not use 1-1, 1-2…; 2-1, 2-2...; etc.).

f. Dividers. Assign section and appendix dividers their respective section numbers and titles. Do not give dividers page numbers or count them as pages.

g. Color and Reproducibility. Color graphics, tables, etc. are acceptable as long as all Proposal text and materials, excluding cover, developed in response to this RFP are easily reproducible and legible by utilizing a black and white office copier.

4.3 Presentation of Contents

Present Proposal information clearly and concisely. Where appropriate, bulleted lists, tables, and graphic figures are preferred to extensive and wordy narrative

Hops Well Replacement (2509-020) Page 14 of 21 text. Documentation that is difficult to read and understand or is poorly organized may be rejected and may lead to disqualification of the Proposal.

4.4 Proposal Commitments

Avoid noncommittal language in the Proposal, such as use of the phrases "we will consider...", "we might...", or "we are investigating the possibility of..." The Review Team will consider such language to be a non-commitment, and as such may give little or no weight to such Proposals in the evaluation scoring.

4.5 Proprietary Information

Mark as proprietary any specific information contained in the Proposal that is not to be disclosed to the public or used for purposes other than Proposal evaluation. Pricing, proposed services, and proposed work elements of the Proposal will not be considered proprietary. If elements of the Proposal are marked as proprietary, Owner will determine whether the information can be kept confidential and notify the Bidder of its findings. If Bidder does not agree with this determination, the Proposal may be withdrawn from consideration.

4.6 Proposal Submission and Delivery

a. Project Approach Proposal Submittal: Email all forms (as specified in 6.2.a) in a pdf file to:

Kyler Nielsen: kyler.n@jonesanddemille.com Submit Proposal with the following subject: “Bidder Name – Project Approach Proposal: Hops Well Replacement.”

b. Price Proposal Submittal:

i. Mail or deliver all forms (as specified in 6.2.a) in a sealed envelope to:

Glendale Town Attn. Mayor PO Box 220 90 E Center St Glendale, UT 84729

Submit Proposal with the following subject: “Bidder Name – Price Proposal: Hops Well Replacement.” Subject must be clearly written on the outside of the envelope.

ii. Price Proposal may also be submitted electronically through email.

Email a PDF of bid form to:

Kyler Nielsen: kyler.n@jonesanddemille.com mailto:kyler.n@jonesanddemille.com mailto:kyler.n@jonesanddemille.com

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c. Deadline: Bidder is solely responsible to see that its Project Approach Proposal and Price Proposal is received as specified at the time of Proposal delivery. Project Approach Proposals and Price Proposals received after the deadline will be rejected without consideration or evaluation and returned to Bidder unless Owner accepts extenuating circumstances.

5 ‒ PROPOSAL CONTENTS AND EVALUATION

5.1 Project Approach Proposal Contents

This chapter describes the specific information that must be included in the Project Approach Proposal. The requirements for each evaluation factor and the information to be submitted are listed and described in detail below. Provide the required information listed in this chapter while being guided by the entire RFP so that Bidder demonstrates a complete understanding of all the issues that are of special interest to Owner.

Include six sections in the Project Approach Proposal, numbered and titled as follows:

a. Section 1 – Cover Letter.

b. Section 2 – Executive Summary.

c. Section 3 – General Project Approach.

d. Section 4 – Project Management.

e. Section 5 – Schedule and Narrative.

5.1.1 Cover Letter (Section 1)

a. Requirement – Provide a one-page letter meeting the following requirements:

i. State a desire to enter into Contracts with Owner to assist in the design and to perform Project construction.

ii. Certify that the information in the Proposal is true and complete.

iii. Identify a single point of contact for Contractor and the address, telephone number, and email address where Project correspondence should be directed.

iv. Signed by authorized representative(s) of Bidder’s organization.

b. Scoring – Bidders that submit a one-page cover letter meeting the requirements above will receive a pass for this item.

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5.1.2 Executive Summary (Section 2)

a. Requirement – Provide the following information in a two-page executive summary:

i. Summarize and highlight the key elements of each of the following sections (Sections 3-6) in a two-page summary.

b. Scoring – Bidders that submit a two-page executive summary meeting the requirements above will receive a pass for this item.

5.1.3 General Project Approach (Section 3)

a. Requirement – Provide the following information:

i. Describe the overall approach to the construction of the project that will aid in realizing construction efficiencies.

ii. Provide examples when Bidder provided value engineering to reduce the overall construction costs without comprising quality.

iii. Describe the construction process and sequencing to expedite Project completion including recommendations for any early construction Contracts, material availability, etc.

iv. Describe the type and quantity of equipment that would be used on the Project.

v. Describe material sources and how materials will be delivered to the Project.

vi. Describe which items of work will be self-performed and which will be subcontracted.

vii. Describe project quality controls.

viii. Provide examples when Bidder reduced or eliminated change order costs and or disputes by working with Engineer and Owner in design assist process. Include specific project with references.

b. Scoring – The highest score will be given to Bidder that demonstrates the best general project approach.

5.1.4 Qualifications (Section 4)

a. Requirement – Provide the following information:

i. Provide narrative of at least two references to similar projects completed by Contractor that demonstrate contractors’ ability to successfully complete this project. Provide qualifications for all aspects of the project.

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ii. Provide qualifications as required in project manual.

b. Scoring – The highest score will be given to Bidder that demonstrates the best qualifications for this project.

5.1.5 Schedule and Narrative (Section 5)

a. Preliminary Schedule Information: The following information is provided for consideration in the schedule:

i. All work for project is within Town easements.

ii. Work may continue during winter months if Contractor is responsible for snow removal in construction zones and project specified requirements are met.

b. Requirement – Submit a preliminary construction schedule and a schedule narrative in accordance with the following requirements:

Schedule – Address the following with as much detail as necessary given the information provided above and the dates on the RFP cover:

i. Define a complete and logical plan that can realistically be accomplished for executing the work defined in the RFP.

ii. Include sufficient activities for adequate project planning considering subcontractor, third party, vendor, and supplier activities.

iii. Clearly show the critical path items using the schedule information provided above and other critical elements of work.

iv. Define necessary significant interaction points with Owner and other entities such as subcontractors, vendors and suppliers.

v. Clearly and uniquely define each activity description. Do not use descriptions referring to a percent complete of a multi-element task.

vi. Define the preliminary duration of each activity.

vii. Identify activity relationships tying activities together.

viii. Do not have any open-ended activities except for one start and one finish activity.

ix. Do not sequester project total float through manipulating the calendars, extending activities durations, or any other such methodology.

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x. Include milestones to define significant Contractual events such as Notices to Proceed, substantial completion, and coordination points with outside entities such as utilities, special service districts, etc.

xi. Clearly define calendars.

Narrative – Provide a schedule narrative that describes the following in as much detail as necessary:

i. The construction philosophy supporting the approach to the work outlined in the baseline schedule. Address the reasons for the sequencing of work and describe any limited resources, potential conflicts, and other salient items that may affect the schedule and how they may be resolved.

ii. The justification for any constraints used.

iii. The justification for unusual calendars used.

iv. The approach used to apply relationships between activities.

v. The project critical path and challenges that may arise associated with the critical path.

vi. How the coordination with other entities will be handled.

c. Scoring – The Proposal will be scored on the detail and accurateness of the schedule and narrative. Value will be given to schedules demonstrating an understanding of Project element interaction and flow.

5.2 Price Proposal Contents

Submit a Price Proposal with the contents listed below.

5.2.1 Construction Price

a. Requirement – Submit a price for construction services by unit pricing.

The Bid Form lists the estimated units and quantities. Use the Bid Form included as part of this RFP to submit Price Proposals.

b. Scoring – Construction price as shown in scoring equation.

5.2.2 Bonding

a. Requirement – Furnish bid bond in the amount of 5 percent of the total price Proposal using the Bid Bond Form included as part of this RFP.

b. Scoring – A “pass” evaluation will be given to Bidders that meet the bonding requirement.

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5.2.3 Acknowledgements

a. Requirement – Acknowledge receipt of all addenda and/or clarifications issued prior to Proposal due date. Acknowledge as indicated on Bid Form.

b. Scoring – A “pass” evaluation will be given to Bidders that meet acknowledgement requirements prior to Proposal submission.

5.3 Evaluation of Proposals

This section outlines the scoring methodology for the RFP phase of the procurement. Proposals will be evaluated using the process described below and in accordance with the requirements and scoring parameters described above. Evaluations will be based on how well the Proposal responds to the requirements described in Chapter 7 and other general information contained in this RFP. If the information provided is not complete, the Bidder may be eliminated from further consideration.

5.3.1 Best Value

The procurement process for the Project was adapted to provide the best overall value for Owner. The selection process will be evaluation-based, with several factors being rated. A “best value” is defined as the Lowest Proposal Prices when considering all evaluation factors together, including both Project Approach Proposal and Price Proposal ratings.

5.3.2 Separation of Proposal and Price Evaluation

The evaluation of project approach information will be separate from the evaluation of the price.

5.3.3 Review of Evaluation Factors

Owner’s Proposal evaluation Team will evaluate all Proposal documents by carefully considering each of the project approach evaluation factors, tabulated in Table 7. Bidders will be disqualified for receiving a Fail for any evaluation factor that is scored Pass/Fail or for receiving a score below the minimum acceptable score for any scored evaluation factor. The project approach evaluation score (PA) will be calculated by summing Bidder's points for each project approach evaluation factor.

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Table 7 – Evaluation Score Sheet

Section Evaluation Item Basis Maximum

Score Minimum

Score Project Approach Proposal

1 Cover Letter Specify Point of Contact Pass Fail

2 Executive Summary Proposal Summary Pass Fail

General Project Approach Approach 40 0

4 Qualifications Qualifications 30 0

Schedule and Narrative

Completeness and Accuracy 30 0

Price Proposal Estimated Construction Price Price N/A N/A

Bonding 5 Percent Bid Bond Pass Fail

Addendum and Clarification Acknowledgements (on Bid Form)

Addendum and Clarification Acknowledgement Pass Fail

Grand Total (PA) 100 0 Proposal Requirements Pass Fail

a. The overall scoring will be determined using the following equation:

$PBV = ($PPP – [(PA/100)*($230,000)])+$500,000

b. Where:

$PBV = Adjusted Proposal price (i.e., Proposal Scoring)

$PPP = Sum of the project cost using the Price Proposal

PA = Project Approach Score, a number between 0 and 100

c. The Bidder with the lowest Score ($PBV) will be considered the overall “Best Value”.

d. A factor of $500,000 is being added to all scores to prevent a negative score from being possible.

6 ‒ DEFINITIONS

6.1 Definitions

a. Contract – May refer to the Contract between Owner and Contractor for the Construction Phase.

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b. Contractor – May refer to the selected Contractor or any Contractor submitting a Proposal.

c. Engineer – Jones & DeMille Engineering, Inc.

d. Final Construction Price (FCP) - The final price agreed upon by Owner and Contractor for all construction services, negotiated prior to the execution of the construction Contract.

e. Preconstruction Part – All preconstruction activities prior to the execution of the construction Contract.

f. Construction Part – All activities after the execution of the construction Contract.

g. Proposal – The Project Approach Proposal, Price Proposal, or both.

h. Bidder – Any Qualified Contractor invited to submit a Proposal in response to this RFP.

i. Qualified Contractors – Any one of the Contractors requested by Owner to submit a Proposal.