1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
PDF 312 KB Posted
- Solicitation number
- AM26-75-1
- Issued by
- Box Elder County, Utah
About this file
This is a Contract Performance Evaluation Form used by the State of Utah Division of Wildlife Resources to assess contractor performance on rangeland projects. The evaluation covers three primary criteria: Quality of Service, Timeliness of Performance, and Contract Management, each rated on a scale of 1 to 5. Contractors are scored using weighted multipliers, with Quality of Product or Service and Timeliness of Performance each weighted at 8 points, and Contract Management weighted at 4 points, resulting in a maximum overall rating of 100 points. The evaluation criteria define performance levels ranging from "Excellent" (5) for exceptional performance exceeding expectations, to "Fail" (1) for non-compliance that jeopardizes contract objectives. Site visits are not mandatory for the referenced Raft River Habitat and Vegetation Project, and the project is scheduled from June 1 through October 31, 2026, with contract awards determined by lowest cost per acre for up to 717 acres of Lop and Scatter services in Box Elder County.
To maintain eligibility on the Rangeland Pre-Qualification list, contractors must achieve a minimum average performance score of 60. Vendors scoring below 60 are removed from the pre-qualification list for their specific treatment and acreage category, though they remain eligible to bid on open solicitations and may reapply at the next Request for Sealed Quotation (RFSQ) opening. Corrective actions for deficiencies are communicated to vendors either verbally or through a formal 10-day cure letter, with compliance status reflected in performance scores. Vendors must guarantee their pricing through project completion, and participation in the solicitation is limited exclusively to pre-qualified contractors on the current approved vendor list.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-Attachment B- Scope of Work (updated).docx | DOCX document | |
| 5-Spring2026LopScatterContractFinal.pdf | ||
| 3-Attachment A - PO Terms and Conditions.docx | DOCX document | |
| 2-Vendor Prerequisites - IFB Agency.pdf |
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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