1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
PDF 312 KB Posted
- Attached to
- BD26-64 Beaver Creek Hand Cut & Pile
- Solicitation number
- BD26-64
- Issued by
- Hildale City, Utah
About this file
This is a Rangeland Contract Performance Evaluation form used by the State of Utah Division of Forestry, Fire and State Land to assess contractor performance on rangeland management projects. The evaluation applies to the BD26-64 Beaver Creek Hand Cut & Pile solicitation, which seeks a contractor to perform tree thinning with hand cutting and piling services across 216 acres near Helper, Utah. The project performance period runs from April 15, 2026, through June 20, 2026, with no extension allowable due to timing and environmental stipulations. No mandatory site visit is required prior to bidding, though potential bidders are strongly encouraged to inspect the site independently. The contract will be awarded to the lowest cost responsive and responsible vendor, and the selected contractor must guarantee pricing through project completion.
The performance evaluation criteria assess vendors on three weighted categories: Quality of Product or Service (multiplied by 8), Timeliness of Performance (multiplied by 8), and Contract Management (multiplied by 4), with scores rated on a scale of 1 to 5 and a maximum overall rating of 100 points. Contractors must maintain a minimum average performance score of 60 to remain on the Rangeland Pre-Qualification list; those falling below this threshold are removed from the pre-qualification list for that specific treatment and acreage category and all larger acreages within the same category, though they may still bid on open solicitations. Vendors will be monitored throughout project execution, with corrective actions communicated verbally or through a 10-day cure letter as needed. Performance review scores will be reflected in the vendor's evaluation record and factored into future pre-qualification determinations.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-Lop and Pile General.pdf | ||
| 5-Lop and Pile.pdf | ||
| 2-Vendor Prerequisites - IFB Agency.pdf | ||
| 3-ATT B Beaver Creek Scope of Work.docx.pdf |
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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