1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
PDF 312 KB Posted
- Attached to
- NC26-61 Merrils Camp Lop and Scatter
- Solicitation number
- NC26-61
- Issued by
- Grand County, Utah
About this file
This is a Rangeland Contract Performance Evaluation form from the State of Utah Division of Purchasing, Forestry, Fire, and State Lands. The document outlines the performance evaluation criteria and process for contractors working on rangeland projects. The specific project referenced is NC26-61 Merrils Camp Lop and Scatter, which involves lop and scatter work in Iron County near Modena, Utah. There is no mandatory site visit requirement for this project. The project completion deadline is June 20, 2026, and vendors must guarantee their pricing through project completion. Participation in this solicitation is limited to prequalified contractors only, and the contract will be awarded to the lowest cost responsive and responsible vendor.
The performance evaluation utilizes three primary criteria: Quality of Product or Service (weighted 8x), Timeliness of Performance (weighted 8x), and Contract Management (weighted 4x), for a total possible score of 100 points. Ratings range from 1 (Fail) to 5 (Excellent), with a rating of 4 (Good) indicating compliance with contract requirements and effective performance. To maintain eligibility on the Rangeland Pre-Qualification list, contractors must sustain a minimum average performance score of 60. Contractors falling below this threshold are removed from the pre-qualification list for that specific treatment and acreage category, though they may reapply at the next open Request for Sealed Quotation. Corrective actions for performance deficiencies are communicated verbally or through a 10-day cure letter, with any failures to remedy issues reflected in final performance scores.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-Attachment B Scope of Work.docx | DOCX document | |
| 4-Lop and Scatter kmz files.zip | ZIP file | |
| 6-Lop and Scatter new.pdf | ||
| 2-Vendor Prerequisites - IFB Agency.pdf | ||
| 5-Att.-A-PO-Terms-and-Conditions (2).docx | DOCX document |
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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