1-Contract Documents and Specifications.pdf

CITY OF WESTERVILLE

PARKS & RECREATION DEPARTMENT

Contract Documents and Specifications for the

2026 Tree Pruning

Project No. 2026-202

Project Type: Request for Bids (RFB)

Bid Closing Date and Time Thursday, January 8, 2026

3:00 PM

Submit To:

Electronic Submissions https://westerville.bonfirehub.com/opportunities/213276

Point of Contact for Written Questions:

Adam Williams Parks Forestry Manager Parks & Recreation Department Bids@westerville.org https://westerville.bonfirehub.com/opportunities/213276 mailto:Bids@westerville.org

2026 TREE PRUNING

PROJECT NO. 2026-202

ADMINISTRATIVE OFFICIALS

Monica Dupee City Manager Matt Yoder Director of Finance Andrew Winkel Director of Law J.R. Fourqurean Director of Parks & Recreation

MEMBERS OF COUNCIL

Michael Heyeck Council Chair Megan Reamsnyder Vice-Chair Kenneth L. Wright Mayor Coutanya Coombs Vice-Mayor Aaron Glasgow Member David Grimes Member Jeff Washburn Member

December 9, 2025

350 N. CLEVELAND AVENUE

WESTERVILLE, OHIO 43082

TABLE OF CONTENTS

Bidders Checklist Notice to Bidders Information to Bidders ......................................................................................................................... 6 - 9 General Requirements for 2026 Tree Pruning..................................................................................... 10 - 13 Noncollusion Affidavit Personal Property Tax Affidavit Experience Record ............................................................................................................................... 16 - 17 Bid Schedule…….................................................................................................................................. 18 - 19 Base Bid - Tree Pruning Contract List A................................................................................................ 20 - 41 ALT No. 01 - Tree Pruning Contract List B..............................................................................................42 - 45 ALT No. 02 - Tree Pruning Contract List C..............................................................................................46 - 51 ALT No. 03 - Tree Pruning Contract List D..............................................................................................52 - 58 Tree Location Legend…………

BIDDERS CHECKLIST

Bidders are urged to complete this checklist to confirm that all required documents are included with their bid. Failure to submit the listed documents may result in disqualification of the Bid.

Name Type # Files Requirement Included with BID Provide

Later Bid Schedule

(Bidder signature required.)

File Type:

PDF (.pdf)

1 Required

Experience Record File Type:

PDF (.pdf)

1 Optional (needed within two (2) business days of the closing time)

Noncollusion Affidavit

File Type:

PDF (.pdf)

1 Optional (needed prior to the issuance of the NOTICE TO

PROCEED)

Personal Property Tax Affidavit

File Type:

PDF (.pdf)

1 Optional (needed prior to the issuance of the NOTICE TO

PROCEED)

NOTICE TO BIDDERS

Bids for the 2026 Tree Pruning (Project No. 2026-202) will be received by the City of Westerville, Ohio until the closing date and time of 3:00 p.m. (local time) on Thursday, January 8, 2026, and will be publicly opened and read immediately thereafter.

The work per the Contract Documents and Specifications, dated December 9, 2025, and any addenda thereto, includes all labor, materials, supervision, equipment, services, and expertise required to accomplish the maintenance pruning of trees along City streets or growing on City property for clearance, risk reduction, and structural improvement. The Base Bid tree pruning list includes approximately 1,960 trees.

The Alt. No. 01 tree pruning list includes approximately 245 trees, the Alt. No. 02 tree pruning list includes approximately 375 trees, and the Alt. No. 03 tree pruning list includes approximately 510 trees.

The Contract Documents and Specifications are available at no cost via the City’s Bonfire Procurement Portal at: https://westerville.bonfirehub.com/opportunities/213276. Vendors new to the City’s Bonfire Procurement Portal will need to create a FREE Bonfire account.

A non-mandatory PREBID CONFERENCE will be held on Wednesday, December 17, 2025, at 2:00 p.m. (local time) for all Bidders. Bidders may join via a video call link: https://meet.google.com/iwg-kksz-xrp Or dial:

(US) +1 510-957-3270 PIN: 506 718 096#

No bonds, either a bid bond or performance/payment bond will be required.

No bidder may withdraw their bid for a period of 60 days after the actual bid closing date and time. The City reserves the right not to award a contract and to reject any or all bids and to waive any informalities and irregularities. Subject to the right of the City not to award a contract and to reject any or all bids, the City will award a contract to the bidder submitting the lowest and best bid, taking into consideration accepted alternates.

Point of Contact for Written Questions:

Adam Williams Parks Forestry Manager Parks & Recreation Department Bids@westerville.org

Advertise: 12/9/2025 https://westerville.bonfirehub.com/opportunities/213276 https://meet.google.com/iwg-kksz-xrp mailto:Bids@westerville.org

21 South State Street

Westerville, Ohio 43081

INFORMATION TO BIDDERS

PREPARATION AND DELIVERY OF BIDS

Bids will be received by the City of Westerville, Ohio, until the closing date and time of 3:00 p.m. (local time) on Thursday, January 8, 2026.

Bids must be submitted in electronic format only in accordance with the below submission instructions.

Submission Instructions for Electronic Bids

Electronic Bids must be uploaded at:

https://westerville.bonfirehub.com/opportunities/213276

Please review the Bidders Checklist and note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

You will not be able to prepare a submission unless you submit ‘Yes’ for your intent to Bid.

As uploading large documents may take significant time, depending on the size of the file(s) and Internet connection speed, it is recommended that the bidder allow sufficient time before closing time to begin the upload process and finalize their submission.

Each item of requested information will only be visible to the City after the closing time.

The bidder will receive an email confirmation receipt with a unique confirmation number once they finalize their submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help with an Electronic Submission?

The City of Westerville uses a Bonfire portal for accepting bids digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission or contact the City’s Procurement Manager at Thomas.Patterson@westerville.org for general questions related to your submission.

General Instructions for Electronic Bids

All bids must be submitted on the bid forms provided and receipt of any addenda should be indicated. All blank spaces shall be filled in, in ink or typed, in figures. The bidder shall provide unit prices and/or lump sum prices on the Bid Schedule form. Bidders must complete all Base Bid items and Alternates contained in the Bid Schedule. All bids not in conformity with this notice may be considered informal and may be rejected. Failure to furnish all information requested on the Bid Schedule or other documents requested may result in disqualification of the bid.

mailto:support@gobonfire.com

It is the sole responsibility of the bidder to see that their bid is received by the proper time. Bidders are urged to submit with their bid a completed Experience Record form.

Lump sum prices set forth shall include all trades, materials, supplies, tools, equipment, labor, supervision, vehicles, fuels, delivery, services, installation, overhead, profit, and any other cost or expense, in connection with or incidental to, the performance of the work to which the prices apply.

If alternative bid items are listed in the Bid Schedule, the City shall determine the Alternates so selected in determining the lowest and best bid. The City reserves the right to award a contract to the lowest and best bidder for the Base Bid only or for the Base Bid plus any combination of Alternates.

BONDS

No bonds, either a bid bond or performance bond will be required.

CONTRACT

The bidder to whom the award is made will be required to execute a written contract with the City of Westerville, Ohio as required by the City Manager.

NONDISCRIMINATION IN EMPLOYMENT

The contractor (successful bidder) agrees that in the hiring of employees for the performance of work under this contract or any subcontract, no contractor, subcontractor, or any person acting on their behalf shall, by reason of race, color, religion, sex, national origin, age, familial status, military status, disability, pregnancy, sexual orientation, gender identity, or gender expression, or any prohibition provided by federal or state law, discriminate against any citizen of the State in the employment of labor or workers who are qualified and available to perform the work to which the employment relates, nor shall the contractor, subcontractor, or any person acting on their behalf, in any manner, discriminate against or intimidate any employee hired for the performance of work under the City’s contract on account of race, color, religion, sex, national origin, age, familial status, military status, disability, pregnancy, sexual orientation, gender identity, or gender expression, or any prohibition provided by federal or state law.

INTERPRETATION

The Contract Documents and Specifications contain the provisions required for the 2026 Tree Pruning project. Information obtained from an officer, agent, or employee of the City or any other person shall not affect the risks or obligations assumed by the contractor or relieve the contractor from fulfilling any of the conditions of the contract.

If any person contemplating submitting a bid for the proposed project is in doubt as to the true meaning of any part of the Contract Documents and Specifications, they may submit a written request for an interpretation thereof to either the Point of Contact identified in the Contract Documents and Specifications or the Project Portal.

The Q&A period for this opportunity ends at 3:00 p.m. (local time) on Friday, December 19, 2025.

The person submitting the request will be responsible for its prompt delivery. Any interpretation of the Contract Documents and Specifications will be made only by Addendum duly issued, a minimum of 72 hours prior to the bid closing date and time. The City will endeavor to have a copy of such Addendum delivered to each person receiving a set of Contract Documents and Specifications; however, it is ultimately the bidder’s responsibility to check the CITY’s Bonfire Procurement Portal (https://westerville.bonfirehub.com/opportunities/213276) for verification of any issued addenda. The awarding authority will not be responsible for any other explanations or interpretations of the Contract Documents and Specifications.

PERSONAL PROPERTY TAX AFFIDAVIT AND NONCOLLUSION AFFIDAVIT

The successful bidder will be required to execute and submit a completed Noncollusion Affidavit and a completed Personal Property Tax Affidavit, as included in the Contract Documents and Specifications prior to the issuance of the Notice to Proceed. Bidders are urged to include these documents in their bid.

COMPLIANCE

In performing the work, the contractor shall comply with all applicable laws, rules, regulations, codes and ordinances, including but not limited to the U.S. Department of Labor “Safety and Health Regulations for Construction” identified as Chapter XVII of Title 29, Code of Federal Regulations (CFR) Part 1926 (formerly Part 1518) and subsequent amendments.

REJECTION OF BIDS

The City of Westerville, Ohio reserves the right not to award a contract and to reject any or all bids and to waive any irregularities in bidding.

TAXES

Materials to be incorporated in the work may be purchased by the contractor free of Ohio State sales tax.

The successful bidder will be required to withhold all City income taxes due or payable under the provisions of the Income Tax Ordinance, for wages, salaries, and commissions paid to its employees and further agrees that any of its subcontractors shall be required to agree to withhold any such City income taxes due under said chapter for services performed under this contract.

PRICE; TERM

Bids are to be good for sixty (60) days after the actual bid closing date and time. The City may hold the bids for sixty (60) days after the actual bid closing date and time, and may award the contract at any time during that period. Should there be reasons why the contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the City and the bidder.

INDEMNITY

The Contractor shall indemnify and hold harmless the City of Westerville, Ohio, from all suits, claims, damages, losses and expense, including attorney fees, arising out of or resulting from the performance of the work including royalties or infringement of patents that may be involved in the use of equipment, machinery, supplies or material, and the Contractor shall undertake to defend, at their own expense, any and all suits brought against the City of Westerville, by reasons of the things above specified.

The Contractor and the Contractor’s subcontractors shall secure and maintain Liability and Property Damage Insurance (1) in an amount not less than One Million Dollars ($1,000,000) for bodily injuries, including wrongful death, to any one person, subject to the same limit for each person, in an amount not less than Two Million Dollars ($2,000,000) for bodily injury damages for any one accident; and (2) in an amount not less than One Million Dollars ($1,000,000) for property damages on account of one accident and in an amount of Two Million Dollars ($2,000,000) for damages for all accidents. Greater amounts shall apply, where required by law. If the Contractor and the Contractor’s subcontractors maintain higher limits than the minimums shown above, the City shall be entitled to coverage for the higher limits.

The Insurance policies secured in compliance with the above requirements shall bear endorsements extending automatic coverage on all operations of the Contractor incidental to the performance of the WORK to be done under this Contract, whether such operations are listed in the insurance contracts or not, and whether the work is being done at the site of the project or not. The City shall be named as an additional insured. The Contractor will be required to submit a Certificate of Insurance and a current Worker’s Compensation Certificate to the City prior to the execution of the Agreement.

PUBLIC OPENING OF BIDS

Bids will be publicly opened and read immediately after the deadline for the submission of Bids. Bidders, their authorized agents, other interested parties, and the general public are invited to be present. The public opening of bids will be held at the City’s Walnut Street administrative offices, located at 64 E. Walnut Street, Westerville, Ohio 43081. The public opening will also be shared online via Google Meet. Instructions for joining the Google Meet session will be posted to the City’s website in advance of the public opening.

DEMONSTRATIONS

The City has the right to inspect items and request demonstration before award of bid.

PUBLIC RECORDS

In entering into a contract with the City (or responding to a City solicitation), all Contractors are hereby notified that all bids, proposals, quotations, RFI responses, agreements, invoices, correspondence and any other documents submitted to the City become public property and are subject to public disclosure in accordance with Ohio Public Records Law. All public records will be made available upon request, at the earliest time permitted by law.

TERMINATION

The City reserves the right to terminate the contract in whole or in part for default (termination due to the Contractor’s failure to perform satisfactorily) or convenience (termination due to the best interests of the City). After 10 days from delivery of a written notice to the Contractor, the City may, without cause and without prejudice to any other right or remedy, elect to terminate the contract. In such case, the Contractor shall be paid for work executed, goods delivered and accepted, and any expense sustained plus reasonable profit, unless such termination was due to the act or conduct of the Contractor.

PARKS AND RECREATION DEPARTMENT

GENERAL REQUIREMENTS FOR

2026 TREE PRUNING

1.0 GENERAL SPECIFICATIONS:

These specifications describe the work to be performed to provide all labor, materials, supervision, equipment, services, and expertise by one contractor required to accomplish forestry maintenance work in the City of Westerville. This work is potentially hazardous, requires specific expertise and, therefore, is to be performed by a contractor who derives its major income from arboricultural work, and whose employees are highly-trained—skilled in all phases of tree service, including work in close proximity to utility lines. The project crew leader and any additional crew leaders are required to be a “Certified Arborist” with the International Society of Arboriculture (ISA).

● The contractor shall bid a price for pruning each list of trees per these contract specifications.

● Work Practices shall conform to the most recent ANSI. Z-133.1 Standard for Tree Care Operations and ANSI A300 Pruning Standards. The specific parts of A300 Pruning objectives expected for this contract are spelled out in section 7 of these specifications.

● Maintenance pruning includes trimming of trees along City streets or growing on City property for clearance, risk reduction, and structural improvement. See the lists accompanying these specifications for exact locations.

● Pruning should be done with an understanding of how the tree responds to each cut. Improper pruning can cause damage that will last for the life of the tree.

● Pruning cuts shall be made just outside the branch collar.

● The Contractor is responsible for furnishing all trades, materials, supplies, tools, equipment, labor, supervision, vehicles, fuels, delivery, services, and appurtenances necessary to perform contractual tree pruning. The City reserves the right to, at any time, use its own forces, equipment, tools, conveyances, and materials or those of another contractor to perform the work.

● The Contractor is responsible for daily updates of work completed on a “shared electronic working list.”

● Payment for tree pruning will be made only after acceptance of requested reports and quality check of the work is completed. If after work is inspected, corrections are needed, payment will be held until corrections have been made to the City’s satisfaction.

● Work is expected to be completed by March 31, 2026.

● Only trees designated by the Parks Forestry Manager (Manager) or their designee shall be pruned.

● The Contractor shall contact the Manager immediately of trees unable to prune because of parked cars. The City will contact the homeowner to have the vehicle moved so that the tree may be pruned as soon as possible.

● All re-work shall be done at the Contractor’s expense.

● Before any work begins, the City of Westerville will meet with the contractor’s representative to discuss the project. This meeting will occur at a place and time determined by the City and will cover the issues required by the City under this contract.

● All work shall be performed by the quoting vendor unless a sub-contractor has been requested, and approved prior to the awarding of this contract.

2.0 GENERAL REQUIREMENTS:

● The CONTRACTOR and the CONTRACTOR’S subcontractors shall secure and maintain Liability and Property Damage Insurance (1) in an amount not less than One Million Dollars ($1,000,000) for bodily injuries, including wrongful death, to any one person, subject to the same limit for each person, in an amount not less than Two Million Dollars ($2,000,000) for bodily injury damages for any one accident; and (2) in an amount not less than One Million Dollars ($1,000,000) for property damages on account of one accident and in an amount of Two Million Dollars ($2,000,000) for damages for all accidents. Greater amounts shall apply, where required by law. If the CONTRACTOR and the CONTRACTOR’S subcontractors maintain higher limits than the minimums shown above, the CITY shall be entitled to coverage for the higher limits.

● The Insurance policies secured in compliance with the above requirements shall bear endorsements extending automatic coverage on all operations of the CONTRACTOR incidental to the performance of the work to be done under this CONTRACT, whether such operations are listed in the insurance contracts or not, and whether the work is being done at the site of the project or not. The CITY shall be named as an additional insured. The CONTRACTOR will be required to submit a Certificate of Insurance and a current Worker’s Compensation Certificate to the City prior to the execution of the Agreement.

● The Contractor will be liable for damages to private property and facilities of the City, which includes but is not limited to flowers, plantings, fences, irrigation lines, and structures. Proper respect for private property is to be displayed by the Contractor’s employees at all times.

● The Contractor is to provide the City with a list of no less than four (4) references of parties where municipal tree work has been performed within the last five (5) years.

● Working hours may be between 8:00 a.m. and 8:00 p.m., Monday through Saturday, excluding state and federal holidays.

● The contractor will notify the Manager daily as to the work locations for the crews. This shall be done prior to the day’s work and whenever there is a change in location during the day.

● At no time shall the contractor or their employees enter into any agreements that may be held against the City. There shall be no solicitation to residents of the city during this contract.

3.0 EQUIPMENT REQUIREMENTS:

● Equipment utilized shall be appropriate for the work to be performed and in safe proper working condition meeting all state and federal requirements. All vehicles shall be clearly marked with the company name.

● At all times crew members shall wear approved safety gear (hard hats, safety glasses, etc).

4.0 MANPOWER REQUIREMENTS:

● The contractor shall supply the City with the name and contact phone number for the person that will be responsible for the day-to-day activities with the City.

● The appearance of the Contractor Work Force reflects on the City, a professional appearance complete with a company-issued uniform, in good condition will be required.

● On-site supervision by an ISA Certified Arborist is required for each crew.

5.0 CLEANUP, CHIPPING AND DUMPING:

● All brush, logs, and debris shall be removed from public Rights-of-way, private roads, or lawns at the conclusion of each workday unless arrangements have been made with a representative of the City and the property owner.

● All streets, sidewalks, or lawn areas will be swept clean of sawdust or wood fragments each day prior to leaving any job site.

● The Contractor shall be responsible for all wood waste disposals related to the tree removal at no additional expense to the City.

6.0 TRAFFIC CONTROL

● Contractor must take measures to expedite safe public passage through or around the work area.

● Contractor must give adequate warning to vehicles and pedestrians approaching the work zone.

● Whenever the work zone restricts traffic, the contractor must use the appropriate combination of safety devices as outlined in the “Manual on Uniform Traffic Control Devices”, published by the Federal Highway Administration.

● All traffic control and safety measures must meet industry standards (ANSI Z133) and will be the responsibility of the contractor.

7.0 PRUNING OBJECTIVES

● Ensure that trees growing in the right-of-way meet codified standards for clearance, where possible. Code calls for 10 feet over sidewalks, 12 feet over roadways, and 16 feet over thoroughfares. NOTE: Live crown ratio shall not be reduced to less than 50 percent.

Directional pruning of the canopy shall be utilized for trees that cannot be elevated to the codified standards.

● Bottom branches shall be reduced in length as necessary to prevent them from dropping low soon after the growing season begins.

● Remove any broken branches over 1-inch diameter, hazardous branches (any size), and dead branches over 1-inch diameter. Any water sprouts on the tree trunk or suckers at the base shall always be removed. Epicormic sprouts in the scaffold branches shall be selectively pruned when rejuvenation is needed.

● Young and medium-aged trees shall have a dominant leader selected as appropriate. Also, a strong properly spaced scaffold branch structure should be selected and maintained by reducing or removing others.

● Thinning is expected when elevation and structural needs are minimal. Thinning should result in an even distribution of branches on individual branches throughout the crown.

● Typically no more than 25% of live foliage should be removed from any one tree. In some cases, with young trees, it may be necessary to provide for a good structural pruning. Example:

Dr. Ed Gilman’s Advanced Pruning Practices.

NONCOLLUSION AFFIDAVIT

State of:

County of:

BID Identification: 2026 Tree Pruning, Project No. 2026-202

CONTRACTOR:

Being first duly sworn, deposes as says that he/she is:

of (sole owner, a partnership, president etc.) (name of company) the party making the foregoing BID; that such BID is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that such BID is genuine and not collusive or sham; that said BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham BID, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham BID, or that anyone shall refrain from bidding; that said BIDDER has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the BID price of said BIDDER or of any other BIDDER, or to fix any overhead, profit, or cost element of such BID price, or of that of any other BIDDER, or to secure any advantage against the OWNER awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such BID are true; and, further, that said BIDDER has not, directly or indirectly, submitted their BID price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, BID depository, or to any member or agent thereof, or to any other individual except to such person or persons as have a partnership or other financial interest with said BIDDER in their general business.

Signed:

Subscribed and sworn to before me this

Day of , 20

Seal of Notary

PERSONAL PROPERTY TAX AFFIDAVIT

FOR

THE CITY OF WESTERVILLE, OHIO

(SECTION 5719.042 ORC)

Re: 2026 Tree Pruning (Project No. 2026-202)

To: Director of Finance, City of Westerville, Ohio

State of:

County of:

By (Bidder):

Address:

Affiant:

Title:

being first duly sworn, says that on , it (check at left of paragraph 1 or 2;

if 2, fill in the appropriate data):

1. Was not charged with any delinquent personal property taxes on the general tax list of personal property of Franklin and Delaware Counties

2. Was charged with delinquent personal property taxes on the general tax list of personal property of Franklin and/or Delaware Counties and the amount due and unpaid delinquent taxes, penalties, and interest are:

Tax Penalties Interest

FRANKLIN COUNTY $ $ $

DELAWARE COUNTY $ $ $

That this Affidavit shall be incorporated into the Contract between the undersigned and the City of Westerville.

Signed:

Subscribed and sworn to before me this

Day of , 20

Seal of Notary

EXPERIENCE RECORD

As part of the City’s investigation to determine the lowest and best bid, the bidder is required to provide detailed information on the forms herein for evidence of the bidder’s responsibility, experience, and skill level. The City may make other such investigations to determine the bidder's ability to perform the work. Bidders are urged to include a completed Experience Record Form with their bid. If not included with the bid, a completed Experience Record Form shall be submitted to the City within two (2) business days of the bid closing date and time.

Number of crews planned for this project (Base Bid - Tree Pruning Contract List A): _______________________________

Number of crews planned for this project (Alternate No. 01 - Tree Pruning Contract List B):_________________________

Number of crews planned for this project (Alternate No. 02 - Tree Pruning Contract List C):_________________________

Number of crews planned for this project (Alternate No. 03 - Tree Pruning Contract List D):_________________________

Crew leader #1 assigned to this project:___________________________________________________________________

Crew leaders ISA Certified Arborist Certificate Number:_____________________________________________________

Crew leaders ISA Certified Arborist Certificate Expiration Date:_______________________________________________

Crew leader #2 assigned to this project:___________________________________________________________________

Crew leaders ISA Certified Arborist Certificate Number:_____________________________________________________

Crew leaders ISA Certified Arborist Certificate Expiration Date:_______________________________________________

Are there any other ISA Certified Arborists or Certified Tree Workers assigned to this project? For certified workers, list all that apply.

❑ Workers are not ISA Certified

Worker #1 assigned to this project:_______________________________________________________________________

❑ ISA Certified Arborist ❑ ISA Certified Tree Worker Certificate Number:_________

Worker #2 assigned to this project:_______________________________________________________________________

❑ ISA Certified Arborist ❑ ISA Certified Tree WorkerCertificate Number:_________

Worker #3 assigned to this project:_______________________________________________________________________

Worker #4 assigned to this project:_______________________________________________________________________

PLEASE LIST ANY ADDITIONAL CREW LEADER OR WORKER CERTIFICATIONS ON A SEPARATE SHEET.

Contractor (successful bidder) will be required to provide proof of ISA Certification for all workers claiming to be certified.

List four projects of similar scope that your company has completed in the last five years.

Name of Project:

Project Location:

Project Description:

Project Start Date: Project Completion Date:

Project Cost: Project Contact Email:

Project Contact: Project Contact Phone:

Project Description:

Project Start Date: Project Completion Date:

Project Description:

Project Start Date: Project Completion Date:

Project Description:

Project Start Date: Project Completion Date:

BID SCHEDULE

2026 Tree Pruning (Project No. 2026-202)

TO THE CITY OF WESTERVILLE, OHIO, having carefully examined the site of the work, the Contract Documents and Specifications, General Requirements, Tree Pruning Contract Lists, and other documents for the proposed work, and being familiar with all of the conditions surrounding the 2026 Tree Pruning (Project No. 2026-202) including the availability of materials and labor, Bidder hereby agrees to perform all work in strict accordance with the Contract Documents and Specifications to the complete satisfaction of the City, within the time specified for the lump sum prices set forth below. The wording on the Bid Schedule shall be used throughout, without change, alteration, or addition. Bidders should complete their Bids in figures and in words. Words take precedence over figures in all items. All Bidders must complete all Base Bid items and Alternates.

The Base Bid items and Alternates are lump sum bids. The Lump Sum Prices set forth shall include all trades, materials, supplies, tools, equipment, labor, supervision, vehicles, fuels, delivery, services, installation, overhead, profit, and appurtenances necessary for the performance of the work to which the prices apply.

BIDDER MUST SIGN THIS BID SCHEDULE - SIGNATURE LINE ON NEXT PAGE

BIDDER acknowledges the receipt of the following ADDENDUM(s):

BASE BID

1. Tree Pruning Contract List A: (Single Prime General Contact Lump Sum for Tree Pruning Contract List A)..............................................................................…$ _______________________ (In Figures)

_____________________________________________________________and______________/100 dollars

(In Words)

ALTERNATES

ALT No. 01. Tree Pruning Contract List B: (Lump Sum for Tree Pruning Contract List B)...$ _______________ (In Figures)

ALT No. 02. Tree Pruning Contract List C: (Lump Sum for Tree Pruning Contract List C)...$ _______________ (In Figures)

ALT No. 03. Tree Pruning Contract List D: (Lump Sum for Tree Pruning Contract List C)...$ _______________ (In Figures)

The City reserves the right to award a contract to the lowest and best bidder for the Base Bid only or for the Base Bid plus any combination of Alternates.

By submission of this Bid, each Bidder certifies, and in case of a joint Bid, each party thereto certifies as to their own organization, that this Bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this Bid with any other Bidder or with any competitor.

Bidder hereby agrees to commence work under this contract on or after a date to be specified in the Notice to Proceed and to fully complete the 2026 Tree Pruning (Project No. 2026-202) on or before March 31, 2026.

BIDDER COMPANY NAME (Type/Print):___________________________________________________

ADDRESS (Type/Print):_________________________________________________________________

NAME (Type/Print):____________________________________________________________________

SIGNATURE: ____________________________________________________________________

TITLE (Type/Print):____________________________________________________________________

PHONE NUMBER: _____________________________ FAX NUMBER: ___________________________

E-MAIL ADDRESS:_____________________________________________________________________

BIDDER’S WEBSITE:___________________________________________________________________

DATE SIGNED:______________________________________

Base Bid - Tree Pruning Contract List A

Zone Full Address Tree Location DBH Scientific Name Common Name Location Notes 4 021 College Ave E F1 2 Syringa reticulata Ivory Silk Japanese Tree Lilac 4 033 College Ave E F1 2 Maclura pomifera White Shield White Shield Osage Orange 4 049 College Ave E F1 30 Acer saccharum Sugar Maple 4 055 College Ave E F1 12 Pyrus species Pear 4 079 College Ave E F1 14 Acer saccharum Sugar Maple 4 079 College Ave E F2 5 Syringa reticulata Ivory Silk Japanese Tree Lilac 4 087 College Ave E F1 7 Acer platanoides Norway Maple 4 089 College Ave E F1 2 Prunus serrulata Snow Goose Snow Goose Cherry 4 093 College Ave E F1 5 Carpinus caroliniana American Hornbeam 4 101 College Ave E F1 11 Acer saccharum Sugar Maple 4 115 College Ave E F1 10 Acer saccharum Sugar Maple 4 129 College Ave E F1 9 Acer saccharum Sugar Maple 4 143 College Ave E F01 9 Acer saccharum Sugar Maple 4 143 College Ave E F02 10 Acer saccharum Sugar Maple 4 143 College Ave E F03 6 Acer saccharum Sugar Maple 4 161 College Ave E F1 1 Carpinus betulus Fastigiata Pyramidal Hornbeam 4 161 College Ave E R1 12 Acer saccharum Sugar Maple on Summit 4 161 College Ave E R2 13 Acer saccharum Sugar Maple on Summit 4 165 College Ave E F1 2 Acer saccharum Sugar Maple 4 171 College Ave E F1 2 Acer saccharum Sugar Maple 4 171 College Ave E F2 2 Acer truncatum Norwegian Sunset Norwegian Sunset Maple 4 175 College Ave E F1 7 Malus species Crabapple 4 183 College Ave E F1 6 Acer saccharum Sugar Maple 4 183 College Ave E F2 8 Acer truncatum Warren Red Pacific Sunset Maple 4 191 College Ave E F01 26 Acer saccharum Sugar Maple 4 191 College Ave E F02 2 Aesculus x arnoldiana Autumn Splendor Autumn Splendor Buckeye 4 191 College Ave E F03 21 Acer saccharum Sugar Maple 4 223 College Ave E F2 2 Quercus acutissima Sawtooth Oak 4 223 College Ave E R1 2 Acer saccharum Sugar Maple on Weyant in yard north of walkway 4 229 College Ave E F1 0 Acer saccharinum Silver Maple 4 229 College Ave E F2 0 Acer saccharinum Silver Maple 4 237 College Ave E F01 2 Ulmus parvifolia Chinese Elm 4 237 College Ave E F02 2 Acer rubrum Red Maple 4 237 College Ave E F03 2 Ginkgo biloba Ginkgo 4 176 Eastwood Ave F1 2 Quercus bicolor Swamp White Oak In front yard north of sidewalk 4 176 Eastwood Ave F2 12 Magnolia species Magnolia In front yard north of sidewalk 4 207 Eastwood Ave R01 5 Cercis canadensis Redbud on Weyant 4 207 Eastwood Ave R02 4 Cercis canadensis Redbud on Weyant 4 207 Eastwood Ave R03 5 Cercis canadensis Redbud on Weyant 4 207 Eastwood Ave R04 2 Cornus mas Corneliancherry Dogwood on Weyant 4 207 Eastwood Ave R05 2 Cornus mas Corneliancherry Dogwood on Weyant 4 207 Eastwood Ave R06 3 Syringa reticulata Ivory Silk Japanese Tree Lilac on Weyant 4 221 Eastwood Ave R1 6 Quercus rubra Red Oak 4 222 Eastwood Ave F1 6 Quercus rubra Red Oak 4 024 Park St E F1 4 Ginkgo biloba Ginkgo 4 027 Park St E F1 10 Malus species Crabapple 4 029 Park St E F1 9 Malus species Crabapple 4 043 Park St E F1 12 Malus species Crabapple 4 049 Park St E F1 9 Malus species Crabapple 4 066 Park St E F1 11 Acer rubrum Red Maple 4 080 Park St E F1 8 Acer rubrum Red Maple 4 080 Park St E F2 13 Acer rubrum Red Maple 4 083 Park St E F1 3 Malus species Crabapple 4 086 Park St E F1 4 Acer tataricum Tatarian Maple 4 086 Park St E F2 3 Acer tataricum Tatarian Maple 4 092 Park St E F1 13 Acer rubrum Red Maple 4 092 Park St E F2 7 Acer rubrum Red Maple 4 095 Park St E F1 2 Syringa reticulata Ivory Silk Japanese Tree Lilac 4 098 Park St E F1 16 Acer rubrum Red Maple 4 110 Park St E F1 11 Acer rubrum Red Maple 4 115 Park St E R01 12 Acer saccharum Sugar Maple on east side of Summit St South of Park St E 4 115 Park St E R02 7 Acer saccharum Sugar Maple on east side of Summit St South of Park St E 4 115 Park St E R03 7 Acer saccharum Sugar Maple on east side of Summit St South of Park St E 4 115 Park St E R04 8 Acer saccharum Sugar Maple on east side of Summit St South of Park St E 4 115 Park St E R05 10 Acer saccharum Sugar Maple on east side of Summit St South of Park St E 4 115 Park St E R06 7 Acer saccharum Sugar Maple on east side of Summit St South of Park St E 4 115 Park St E R07 4 Maackia amurensis Amur Maackia on east side of Summit St South of Park St E 4 116 Park St E F1 11 Acer rubrum Red Maple 4 116 Park St E F2 13 Acer rubrum Red Maple 4 122 Park St E F1 12 Acer rubrum Red Maple 4 122 Park St E F2 11 Acer rubrum Red Maple 4 132 Park St E L1 8 Acer saccharum Sugar Maple 4 184 Park St E R4 2 Ulmus Frontier Frontier Elm 4 184 Park St E R6 2 Ulmus Frontier Frontier Elm 4 184 Park St E R9 2 Quercus bicolor Swamp White Oak in yard North of drive 4 192 Park St E F1 3 Syringa reticulata Ivory Silk Japanese Tree Lilac 4 192 Park St E F2 3 Syringa reticulata Ivory Silk Japanese Tree Lilac 4 200 Park St E F1 3 Syringa reticulata Ivory Silk Japanese Tree Lilac 4 213 Park St E F2 15 Acer saccharum Sugar Maple 4 242 Park St E F1 37 Celtis occidentalis Hackberry Heritage Tree 4 city parking Slaughter Al F03 4 Syringa reticulata Ivory Silk Japanese Tree Lilac in landscape bed at cornerof Budd and Slaughter Alley 4 city parking Slaughter Al F04 4 Syringa reticulata Ivory Silk Japanese Tree Lilac in landscape bed at cornerof Budd and Slaughter Alley 4 city parking Slaughter Al F05 4 Syringa reticulata Ivory Silk Japanese Tree Lilac in landscape bed at cornerof Budd and Slaughter Alley 4 city parking Slaughter Al F01 4 Syringa reticulata Ivory Silk Japanese Tree Lilac in landscape bed at cornerof Budd and Slaughter Alley 4 city parking Slaughter Al F02 4 Syringa reticulata Ivory Silk Japanese Tree Lilac in landscape bed at cornerof Budd and Slaughter Alley 4 04 State St S F1 7 Ginkgo biloba Ginkgo uptown streetscape 4 08 State St S F1 2 Parrotia persica Persian Parrotia uptown streetscape 4 16 State St S F1 9 Ginkgo biloba Ginkgo uptown streetscape 4 28 State St S R02 2 Quercus rubra Red Oak on Winter St 4 28 State St S R03 8 Acer saccharum Sugar Maple on Winter St

4 28 State St S R04 7 Acer saccharum Sugar Maple on Winter St 4 28 State St S R05 8 Acer saccharum Sugar Maple on Winter St 4 44 State St S F1 6 Syringa reticulata Ivory Silk Japanese Tree Lilac uptown streetscape 4 44 State St S L01 20 Quercus imbricaria Shingle Oak on Winter 4 44 State St S L02 2 Prunus yedoensis Yoshino Cherry on Winter 4 44 State St S L03 2 Prunus yedoensis Yoshino Cherry on Winter 4 44 State St S L04 2 Prunus species Kwanzan Cherry on Winter 4 020 Summit St F1 9 Acer saccharum Sugar Maple 4 026 Summit St F1 14 Acer saccharum Sugar Maple 4 032 Summit St F1 16 Pyrus species Pear 4 038 Summit St F1 5 Amelanchier grandiflora Serviceberry 4 046 Summit St F1 9 Acer saccharum Sugar Maple 4 056 Summit St F01 9 Acer rubrum Red Maple 4 056 Summit St F02 9 Acer rubrum Red Maple 4 056 Summit St F03 8 Acer rubrum Red Maple 4 056 Summit St F04 7 Acer rubrum Red Maple 4 062 Summit St F1 10 Acer saccharum Sugar Maple 4 062 Summit St F2 6 Acer saccharum Sugar Maple 4 067 Summit St F1 15 Pyrus species Pear 4 072 Summit St F2 4 Maackia amurensis Amur Maackia 4 126 Summit St F1 5 Acer saccharum Sugar Maple 4 137 Summit St F1 7 Acer saccharum Sugar Maple 4 142 Summit St F1 0 Cercis canadensis Redbud 4 142 Summit St F2 1 Cercis canadensis Redbud 4 142 Summit St F4 8 Pyrus species Pear 4 142 Summit St F5 0 Cercis canadensis Redbud 4 142 Summit St F6 1 Cercis canadensis Redbud 4 142 Summit St F7 2 Quercus macrocarpa Bur Oak 4 142 Summit St F8 2 Cercis canadensis Redbud 4 149 Summit St F1 2 Aesculus pavia Red Buckeye 4 165 Summit St F1 12 Acer saccharum Sugar Maple 4 39 Vine St S L1 4 Ginkgo biloba Ginkgo 4 39 Vine St S L2 6 Acer saccharum Sugar Maple 4 47 Vine St S R1 20 Acer saccharum Sugar Maple 4 75 Vine St S L01 5 Ginkgo biloba Ginkgo on Park St E 4 75 Vine St S L02 23 Acer saccharum Sugar Maple on Park St E 4 75 Vine St S L03 32 Acer saccharinum Silver Maple on Park St E 4 75 Vine St S L04 13 Acer rubrum Red Maple on Park St E 4 78 Vine St S R01 8 Acer rubrum Red Maple on Park St E 4 78 Vine St S R02 6 Cercis canadensis Redbud on Park St E 4 78 Vine St S R03 14 Acer rubrum Red Maple on Park St E 4 41 Weyant St F1 2 Parrotia persica Persian Parrotia In yard at corner of Weyant and Eastwood 4 41 Weyant St F2 2 Liriodendron tulipifera Tulip Tree In yard north of driveway 4 41 Weyant St L1 28 Acer saccharum Sugar Maple In front yard north of sidewalk 4 24 Winter St F1 17 Acer saccharum Sugar Maple 4 27 Winter St F1 19 Malus species Crabapple 4 28 Winter St F1 12 Acer saccharum Sugar Maple 4 32 Winter St F1 27 Acer saccharum Sugar Maple 4 35 Winter St F1 14 Acer saccharum Sugar Maple 4 35 Winter St F2 20 Malus species Crabapple 4 35 Winter St F3 2 Maackia amurensis Amur Maackia 4 36 Winter St F1 2 Quercus acutissima Sawtooth Oak 4 40 Winter St F1 13 Quercus acutissima Sawtooth Oak 4 40 Winter St F2 5 Acer saccharum Sugar Maple 5 172 Bernadine Ct F1 14 Pyrus species Pear 5 172 Bernadine Ct F2 11 Pyrus species Pear 5 181 Bernadine Ct F2 2 Syringa pekinensis Peking Lilac 5 187 Bernadine Ct F1 2 Maackia amurensis Amur Maackia 5 188 Bernadine Ct F1 9 Acer campestre Hedge Maple 5 196 Bernadine Ct F1 13 Pyrus species Pear 5 198 Bernadine Ct F1 13 Pyrus species Pear 5 199 Bernadine Ct F1 13 Pyrus species Pear 5 70 Bobby Ln F01 15 Cercis canadensis Redbud 5 70 Bobby Ln F02 2 Acer griseum Paperbark Maple 5 70 Bobby Ln F03 2 Cercis canadensis Redbud 5 174 Buckeye Ct F1 13 Acer platanoides Crimson King Crimson King Norway Maple 5 177 Buckeye Ct F1 8 Acer rubrum Red Maple 5 184 Buckeye Ct F1 10 Acer platanoides Crimson King Crimson King Norway Maple 5 193 Buckeye Ct F1 9 Acer platanoides Crimson King Crimson King Norway Maple 5 193 Buckeye Ct F2 7 Acer platanoides Crimson King Crimson King Norway Maple 5 204 Buckeye Ct F1 3 Acer tataricum Tatarian Maple 5 075 Buckeye St F1 15 Acer rubrum Red Maple 5 079 Buckeye St F1 4 Acer campestre Hedge Maple 5 079 Buckeye St F2 3 Acer campestre Hedge Maple 5 083 Buckeye St F1 3 Syringa reticulata Ivory Silk Japanese Tree Lilac 5 083 Buckeye St F2 3 Syringa reticulata Ivory Silk Japanese Tree Lilac 5 087 Buckeye St F1 5 Syringa reticulata Ivory Silk Japanese Tree Lilac 5 087 Buckeye St F2 5 Syringa reticulata Ivory Silk Japanese Tree Lilac 5 091 Buckeye St F1 25 Quercus palustris Pin Oak 5 098 Buckeye St F1 6 Cercis canadensis Redbud 5 098 Buckeye St F2 13 Acer platanoides Crimson King Crimson King Norway Maple 5 098 Buckeye St R1 13 Acer platanoides Norway Maple on Buckeye Ct 5 109 Buckeye St F1 37 Quercus palustris Pin Oak 5 127 Buckeye St L1 2 Carpinus caroliniana American Hornbeam 5 127 Buckeye St L2 2 Maackia amurensis Amur Maackia 5 130 Buckeye St F1 10 Aesculus glabra Ohio Buckeye 5 130 Buckeye St L1 26 Quercus palustris Pin Oak 5 421 College Ave E F1 15 Pyrus species Pear 5 421 College Ave E F2 2 Quercus bicolor Swamp White Oak 5 08 College Pl F1 7 Acer truncatum Warren Red Pacific Sunset Maple 5 09 College Pl F1 6 Ulmus parvifolia Chinese Elm

5 16 College Pl F1 6 Acer truncatum Warren Red Pacific Sunset Maple 5 19 College Pl F1 5 Ulmus parvifolia Chinese Elm 5 24 College Pl F1 2 Nyssa sylvatica Blackgum 5 27 College Pl F1 2 Acer truncatum Warren Red Pacific Sunset Maple 5 32 College Pl F1 10 Ulmus Frontier Frontier Elm 5 35 College Pl F1 2 Nyssa sylvatica Blackgum 5 35 College Pl F2 2 Nyssa sylvatica Blackgum 5 40 College Pl F1 9 Ulmus Frontier Frontier Elm 5 43 College Pl F1 5 Ulmus parvifolia Chinese Elm 5 43 College Pl F2 5 Ulmus parvifolia Chinese Elm 5 48 College Pl F1 2 Eucommia ulmoides Hardy Rubber Tree 5 51 College Pl F1 5 Eucommia ulmoides Hardy Rubber Tree 5 51 College Pl F2 5 Eucommia ulmoides Hardy Rubber Tree 5 56 College Pl F1 4 Acer truncatum Warren Red Pacific Sunset Maple 5 56 College Pl F2 4 Acer truncatum Warren Red Pacific Sunset Maple 5 59 College Pl F1 3 Nyssa sylvatica Blackgum 5 640 Collingwood Dr F1 2 Maackia amurensis Amur Maackia 5 641 Collingwood Dr F1 1 Aesculus x arnoldiana Autumn Splendor Autumn Splendor Buckeye 5 652 Collingwood Dr F1 2 Acer campestre Hedge Maple 5 657 Collingwood Dr F1 2 Aesculus x arnoldiana Autumn Splendor Autumn Splendor Buckeye 5 657 Collingwood Dr F2 2 Koelreuteria paniculata Goldenraintree 5 663 Collingwood Dr F1 2 Maackia amurensis Amur Maackia 5 664 Collingwood Dr F1 2 Acer campestre Hedge Maple 5 670 Collingwood Dr F1 2 Aesculus x arnoldiana Autumn Splendor Autumn Splendor Buckeye 5 675 Collingwood Dr F1 2 Acer campestre Hedge Maple 5 681 Collingwood Dr F1 1 Aesculus x arnoldiana Autumn Splendor Autumn Splendor Buckeye 5 717 Collingwood Dr F01 13 Quercus bicolor Swamp White Oak 5 717 Collingwood Dr F02 12 Quercus bicolor Swamp White Oak 5 717 Collingwood Dr F03 15 Quercus bicolor Swamp White Oak 5 717 Collingwood Dr L1 5 Acer truncatum Warren Red Pacific Sunset Maple on Buckeye St 5 717 Collingwood Dr L2 5 Acer truncatum Warren Red Pacific Sunset Maple on Buckeye St 5 728 Collingwood Dr F1 14 Quercus bicolor Swamp White Oak 5 731 Collingwood Dr F1 12 Pyrus species Pear 5 731 Collingwood Dr R1 2 Maackia amurensis Amur Maackia on Buckeye St 5 740 Collingwood Dr F1 5 Acer rubrum Red Maple 5 740 Collingwood Dr F2 13 Quercus bicolor Swamp White Oak 5 748 Collingwood Dr F1 6 Maackia amurensis Amur Maackia 5 759 Collingwood Dr F1 5 Prunus species Cherry 5 775 Collingwood Dr F01 18 Quercus bicolor Swamp White Oak 5 775 Collingwood Dr F02 12 Quercus bicolor Swamp White Oak 5 775 Collingwood Dr F03 12 Quercus bicolor Swamp White Oak 5 780 Collingwood Dr F1 15 Quercus bicolor Swamp White Oak 5 785 Collingwood Dr F1 12 Quercus bicolor Swamp White Oak 5 785 Collingwood Dr F1 4 Nyssa sylvatica Blackgum 5 788 Collingwood Dr F1 7 Quercus bicolor Swamp White Oak 5 788 Collingwood Dr F2 18 Quercus bicolor Swamp White Oak 5 793 Collingwood Dr F1 15 Quercus bicolor Swamp White Oak 5 796 Collingwood Dr F1 16 Quercus bicolor Swamp White Oak 5 796 Collingwood Dr F2 18 Quercus bicolor Swamp White Oak 5 796 Collingwood Dr R1 2 Prunus serrata Kwanzan Cherry on Spring rd 5 649 Collinwood Dr F1 1 Aesculus x arnoldiana Autumn Splendor Autumn Splendor Buckeye 5 658 Collinwood Dr F1 1 Aesculus x arnoldiana Autumn Splendor Autumn Splendor Buckeye 5 676 Collinwood Dr F1 2 Maackia amurensis Amur Maackia 5 682 Collinwood Dr F1 1 Aesculus x arnoldiana Autumn Splendor Autumn Splendor Buckeye 5 682 Collinwood Dr R1 2 Maackia amurensis Amur Maackia on Collingwood East of driveway 5 105 Daniel Dr F1 2 Cornus mas Corneliancherry Dogwood 5 108 Daniel Dr F1 2 Prunus serrulata Snow Goose Snow Goose Cherry 5 116 Daniel Dr F1 17 Quercus palustris Pin Oak 5 120 Daniel Dr F01 9 Acer rubrum Red Maple 5 120 Daniel Dr F02 23 Acer rubrum Red Maple 5 120 Daniel Dr F03 13 Acer rubrum Red Maple 5 084 Debbie Dr F01 1 Malus species Yellowwood 5 084 Debbie Dr F02 1 Malus species Yellowwood 5 084 Debbie Dr F03 1 Malus species Yellowwood 5 109 Debbie Dr F1 2 Acer miyabei State Street Miyabe Maple 5 110 Debbie Dr F1 2 Acer campestre Hedge Maple 5 125 Debbie Dr F1 24 Quercus rubra Red Oak 5 130 Debbie Dr F1 26 Quercus palustris Pin Oak 5 130 Debbie Dr F2 26 Quercus rubra Red Oak 5 130 Debbie Dr R1 21 Quercus palustris Pin Oak on Pattie Dr 5 131 Debbie Dr F1 29 Quercus palustris Pin Oak 5 286 Eastwood Ave.