City of St Pete Beach Request for Proposal

Civil On Call Construction Services

Timeline Date Time Publication of Bid 03/11/2026 8:00 AM Pre-Bid Meeting 03/18/2026 10:00 AM

Deadline for Question Submission 03/25/2026 10:00 AM Submittal Deadline electronically via Bonfire 04/08/2026 9:00 AM Submittal Opening 04/08/2026 11:00 AM

Submittals are due on or before 04/08/2026 at 9:00 AM EST

Electronically Via Bonfire Only

TABLE OF CONTENTS

I. INVITATION

II. STATEMENT OF WORK

III. BID FORM

IV. GENERAL CONTRACT TERMS

V. REFERENCES & MINIMUM QUALIFICATIONS

VI. CONTRACTOR’S PROPOSAL SUBMITTAL

VII. PUBLIC ENTITY CRIMINAL AFFIDAVIT

VIII. NON-COLLUSION AFFADAVIT

I. INVITATION

The City of St Pete Beach has issued this Request for Proposal (RFP) to solicit competitive bids and proposals from Proposers for a Task Work Order driven Civil On-Call Construction Services Contract. The successful bidder shall provide all labor, materials, equipment, tools, consumables, transportation, and incidentals to provide Public Services capital improvement projects construction services on an ‘as needed’ basis for the City of St Pete Beach.

The types of projects that may be assigned under this Contract shall include, but not be limited to:

• intersection/roadway improvements

• drainage upgrades and/or installations

• ADA upgrades and pedestrian/bicyclist improvements

• sidewalk installations and upgrades

• alley improvements

• median modifications

• signing and pavement markings

• recreational trails

• signal upgrades and installations

• intelligent transportation systems (ITS) components upgrades

CONTACT INFORMATION

Procurement Manager – Sara Spain Email – purchasing@stpetebeach.org

II. STATEMENT OF WORK

PART I: GENERAL REQUIREMENTS

1. SPECIAL CONDITIONS

A. Local Preference, Location Points and Tie Breakers

Location preferences do not apply due to the fact that some task orders may be funded with state or federal dollars.

B. Minority Business Enterprise Policy Minority Business Enterprise Evaluation Criteria do not apply due to the fact that some task orders may be funded with state or federal dollars.

C. Scrutinized Companies Scrutinized Companies with activities in Sudan List or activities in the Iran Petroleum Energy Sector List do not apply due to the fact that some task orders may be funded with state or federal dollars.

D. Bonding and Credit Contractor/Vendor shall provide a letter of bondability showing their maximum bonding capacity.

E. Contract Term This will be a three (3) year initial contract with the option to be extended for two (2) additional one (1) year periods upon mutual consent of both parties. It is the intent of the City of St Pete Beach to award these services to more than one Contractor/Vendor.

F. Contract Pricing Contract prices for equipment and/or service will remain firm through the first three (3) contract years. Sixty (60) days prior to the contract renewal date, Contractor/Vendor may request a price adjustment. The price adjustment and justification must be submitted in writing, and be approved by the City. Said price increase may not, under any circumstances, exceed three (3) percent of the Construction CPI. No retroactive contract price adjustments will be allowed. If the Contractor/Vendor fails to submit a price adjustment within the sixty (60) days prior to the contract renewal date, current contract pricing will continue for the contract renewal period.

G. Work Assignments All work to be performed shall take the following into consideration prior to assignment of any work to any Contractor/Vendor, at the discretion of the Procurement Manager:

1. Estimated Cost < $250,000.00:

The City retains the right to select any Contractor/Vendor to whom a multiple-award contract has been made when the opportunity to submit a quote for any job whose estimated cost is less than Two Hundred & Fifty Thousand Dollars ($250,000.00).

2. Estimated Cost > $250,000.00 and < $500,000.00:

The City shall obtain three (3) quotes from any Contractor/Vendor to whom a multiple vendor award has been made, for those jobs whose estimated cost is greater than Two Hundred & Fifty Thousand Dollars ($250,000.00) and less than Five Hundred Thousand Dollars ($500,000.00).

3. Estimated Cost > $500,000.00:

a. The City retains the right to separately and competitively bid any and all projects whose cost estimates are greater than Five Hundred Thousand Dollars ($500,000.00). The determination will be made by the City Procurement Manager.

b. Projects that exceed Five Hundred Thousand Dollars ($500,000.00) may not be sub-divided into separate projects in order to circumvent such requirement.

4. Reassignment of Work:

The City retains the right and authority to reassign work to another Contractor/Vendor, at any time, for the following reasons:

a. The lowest Contractor/Vendor cannot comply with the specifications in cases of an emergency.

b. The lowest Contractor/Vendor cannot respond to the job requirements, at the time, due to scheduling conflicts, staffing considerations or other reasonable cause(s) for preventing their completion of the task as required.

c. The City shall have the option to solicit additional quotes, bids, or even professional opinion about a particular job when in its best interest and could engage the services of another company/Contractor/Vendor. This exception will always require advanced written notice and explanation by the requesting City Department to the Procurement Manager, for approval, before authorizing any contemplated work to be done. The receipt of the approved purchase order shall be understood that all work is to immediately begin on the project, per the project schedule and needs as identified by the City and as agreed upon by the Contractor/Vendor.

5. Cumulative Work shall not exceed $4,000,000.00:

The cost of all work completed by a Contractor/Vendor shall not exceed Four Million Dollars ($4,000,000.00) in a calendar year. If all costs are expected to exceed this threshold, these services will need to be separately re-bid through issuance of a new set of bid specifications.

H. Quotes

1. The City will request a quote if and when needed. Vendors participating in the contract shall have ten (10) business days from written notification to respond to quotes, unless waived by the Procurement Manager.

If work is an emergency, as determined by the City, vendors shall have (24) hours from email or phone notification to respond to quotes.

2. A Task Order Form will be provided to awarded Contractor/Vendor. A properly executed Purchase Order shall be issued for the work assignment and shall have the Task Order Form and all related paperwork attached as backup. The Purchase Order shall indicate the start and end dates for the project.

3. If the Contractor/Vendor does not wish to issue a quote for or cannot meet the requirements of the project, inclusive of the time given in which to complete the job; the Contractor/Vendor shall complete the Work Order Form by noting “No Quote” on the form itself and by also providing an explanation as to why they are not submitting a quote.

4. Final costs for any individual project shall not exceed the original approved and total cost for such project by more than ten percent (10%). Any and all anticipated project cost increases are subject to advanced approval by the Procurement Manager.

5. Any Contractor/Vendor that fails to submit a quote successively three (3) times in a row may have their contract cancelled due to non-performance.

I. Notice to Proceed (NTP) All task orders $250,000.00 or less will use the purchase order as the Notice to Proceed (NTP). The start date and date or the number of day to complete the project must be included on the purchase order. If the start date is left off the purchase order then the date of the purchase order approval will default as the NTP start date. Projects over $250,000.00 will have a formal NTP issued through the Purchasing Division. All task orders must be reviewed by the Purchasing Division before a purchase order or NTP is issued.

J. Liquidated Damages Liquidated damages will be assessed to the Contractor/Vendor/vendor for each consecutive calendar day completion of the project or work is delayed. The amount of liquidated damages will be dependent on the cost of the task order and will be calculated using the chart below.

Estimated Project Cost Over

Estimated Project Cost But Less than

Daily Charge Per Calendar Day

$0.00 $50,000.00 $960.00 $50,000.00 $250,000.00 $965.00 $250,000.00 $500,000.00 $1,245.00 $500,000.00 $2,500,000.00 $1,665.00 $2,500,000.00 $5,000,000.00 $2,715.00

K. Project Spreadsheet Submittal

Contractor/Vendor must submit a formal spreadsheet using the process below.

1. List of completed projects to include:

a. Relevant project experience includes construction and delivery methods relevant to the type of project to be constructed utilizing the CM/GC method (or performing as a General Contractor/Vendor on similar types and sizes of projects).

b. Describe no more than ten (10) and no less than five (5) projects in order of most relevant to least relevant (similar type of construction with a contract dollar amount of $500,000.00 or less) which demonstrates the firm’s capabilities to perform such projects.

c. For each project, the following information should be provided:

i. Project name

ii. Project location

iii. Dates during which services were performed

iv. Physical description (e.g. square footage, key components, site area)

v. Brief description of Project Services performed by CM/GC or GC Firm.

vi. Owners Information:

a. Contact person

b. Telephone number

c. Email

d. Project name

e. Owner reference

f. Original Contract Price

vii. Amount of Change Orders by:

a. Your Company

b. Consultant

c. Client/Entity

viii. Final Project Price

ix. Proposer should include a table with this information layout as follows:

Entity Contact Begin Change Change Change Final Original Final Name Person Project Orders Orders Orders Cost of Days for Construction and Phone Amount by by by Projects Construction Days Project Email CMR Engineer Entity Name

2. Any outstanding accomplishments of the firm that relates to the specific services being sought.

3. Any Quality Assurance and Value Engineering Programs should also be included.

2. STANDARD SPECIFICATIONS

The Project shall be constructed in accordance with these specifications, the Pinellas County Engineering Standard Details and the Florida Department of Transportation "Standard Specifications for Road and Bridge Construction", Latest Edition.

3. GOVERNING DOCUMENTS

The Specifications and all supplementary documents are essential parts of the Contract, and a requirement occurring in one is as binding as though occurring in all. They are intended to be complimentary and to describe and provide for a complete project. In case of discrepancy, calculated dimensions will govern over scaled dimensions.

The Contractor shall take no advantage of any apparent error or omission in the specifications. If the Contractor discovers such an error or omission, they shall immediately notify the Project Manager. The Project Manager will then make such corrections and interpretations as may be deemed necessary for fulfilling the intent of the specifications.

4. COOPERATION WITH OTHERS

The Contractor shall cooperate with the owners of any underground or overhead utilities in their removal and rearrangement operations in order that these operations may progress in a reasonable manner and that service rendered by these parties will not be interrupted.

A. Permits

1. City ROW Use Permit: The Contractor will obtain a Right of Way Use Permit from the City Permits Division located at 155 Corey Avenue, Florida. There will be no fee for this permit.

2. Public Services will require shop drawings, schedule, and the location of staging areas at the pre-construction meeting. Where the Contractor wishes to use private property, he shall obtain permission from the owner in writing and submit a copy at the first meeting.

3. The Contractor will be responsible for the requirements of all permits. There may be FDOT permits required for this project.

5. LINES, GRADES AND CONSTRUCTION SURVEYING

The Contractor shall lay out the work from the benchmarks, grades, dimensions, points and lines noted on the working drawings, established at the site, or supplied by the Project Manager. All work of every description shall be laid out and checked by the Contractor who will be held solely responsible for its correctness, and the Contractor shall pay for all expenses in connection with this work. The Contractor shall request clarification from the Project Manager of any errors, inconsistencies or omissions which they may discover. It is the Contractor’s responsibility to review every street prior to milling and paving, including the inspection of overhead tree limbs, overgrown grass on pavement, manholes and gate valves.

The work may be checked by the Project Manager, and in the event of a discrepancy, their decision shall be final.

No special compensation will be made to the Contractor to defray costs of any work or delays occasioned by making surveys and measurements, tests, or inspections, but such costs shall be considered as having been included in the price stipulated for the several items of work to be done under this Contract.

All attempts shall be made to protect existing property corner monumentation. The monumentation must be identified and marked prior to construction to ensure its permanency. All survey monuments, property corners, and benchmarks, which may be disturbed during construction, shall be referenced and replaced by the Contractor. All monuments and benchmarks disturbed or destroyed by the Contractor or any of his forces through accident or negligence shall be replaced by a Florida Licensed Professional Land Surveyor at the Contractor's expense. All survey markings shall be brought to the attention of the Project Manager.

6. MAINTENANCE OF DETOURS

The Contractor shall repair, at his expense, all potholes and other localized failures on streets which are used as detour routes to facilitate construction operations.

7. REPLACEMENT OF TRAFFIC, STREET SIGNS, SIGNAL LOOPS AND MAILBOXES

The Contractor shall remove and re-erect all existing traffic, street signs and mailboxes within the project site at his own expense for those which must be moved or relocated to permit construction operations.

The Contractor shall notify the City prior to disturbing any traffic signal loops and the City will install new traffic signal loops under a separate contract.

8. USE OF PREMISES

The Contractor shall confine all apparatus to the roadway or right-of-way in which the work is being performed and will not unreasonably encumber these premises with such apparatus, materials, supplies, and equipment. The Contractor shall promptly remove and dispose of all debris resulting from his operations.

9. PROSECUTION OF WORK/ LIQUIDATED DAMAGES

The Contractor shall begin work on any project/road no later than fourteen (14) calendar days after receipt of the "Notice to Proceed"; and shall diligently prosecute the same to project completion prior to the expiration of the total number of calendar days determined necessary for the project, from the date of said "Notice to Proceed".

Failure to complete each project within the determined number of calendar days shall cause the Contractor to be subject to the provisions for Liquidated Damages. The Contractor shall pay to the City as fixed liquidated damages for each calendar day of delay until the work is complete or accepted, and the Contractor and their sureties, jointly and severally, shall be liable for the amount thereof:

A. For each Task Work Order issued, the City project manager will determine the required number of days for completion of all work as well as the amount for liquidated damages, as appropriate.

B. Liquidated Damages will be assessed in accordance with Part I, 2. Special Conditions, J. Liquidated Damages of these bid specifications.

** Please refer to City of St Pete Beach Terms and Conditions, “Liquidated Damages, Penalties and Non-Conformance to Contract”

10. CONSTRUCTION SCHEDULE

A. Work shall be performed on an “as needed” basis for a three (3) year contract period. Upon mutual consent, this agreement may be extended for two (2) additional one (1) year periods, subject to the same terms and conditions and available funding being in place. No guarantee of volume or quantity of work is intended.

B. At the direction of the City of St Pete Beach, the Contractor will not be allowed to proceed with the scheduled work until restoration of preceding work areas are restored to the satisfaction of the City of St Pete Beach. It is the intent of this project to:

1. Start paving each street no later than three (3) working days after milling each street. If the street has not been paved after three (3) working days, a fee equal to the daily amount for liquidated damages indicated in Item #2J (above) will be assessed until the street has been paved. The time limit for streets to be paved where sewer manhole castings or water valve boxes need to be adjusted or replaced will be three (3) working days after the casting or water valve boxes have been adjusted or replaced.

2. Complete restoration including temporary striping and clean-up, shall be finished in no more than five (5) working days after the completion of paving activity and as directed by the City.

3. No work shall be done during the week between the hours of 9:00 PM and 6:00 AM, or between the hours of 9:00 PM and 9:00 AM on weekends or holidays; except for emergency work by a public service utility or by other permit approved by the City.

4. Night work may be established by the Contractor as regular procedure by obtaining the written permission of the City. Such permission may be revoked at any time by the City, if the Contractor fails to maintain adequate equipment and supervision for the proper execution, control, and safety of the work at night.

C. Work may need to be performed under more urgent timeline at the direction of the City of St Pete Beach. The

Contract bid form includes pay items for Emergency Mobilizations for such occurrences. The Contactor shall respond to Emergency Work Requests within 24 hours and should expect to mobilize in less than 72 hours.

11. CONTRACTOR'S ACCEPTANCE OF CONDITIONS

The provisions of this Contract shall control any inconsistent provisions contained in the specifications. All Drawings and Specifications have been read and carefully considered by the Contractor, who understands the same, and agrees to their sufficiency for the work to be done.

It is expressly agreed that under no circumstances, conditions or situations shall this Contract be more strongly construed against the City than against the Contractor and his Surety.

Any ambiguity or uncertainty in the Drawings or Specifications shall be interpreted and construed by the Project Manager, or their designee, and their decision shall be final and binding upon all parties.

It is distinctly understood and agreed that the passing, approval and/or acceptance of any part of the work or material by the City, the Project Manager, or by any agent or representative as in compliance with the terms of this Contract and/or of the Drawings and Specifications covering said work, shall not operate as a waiver by the City of strict compliance with the terms of this Contract, and/or the Drawings and Specifications covering said work; and the City may require the Contractor and/or his surety to repair, replace, restore and/or make to comply strictly and in all things with this Contract and the Drawings and Specifications any and all of said work and/or materials which within a period of one year from and after the date of the passing, approval, and/or acceptance of such work or material, are found to be defective or to fail in any way to comply with this Contract or with the Drawings and Specifications.

This provision shall not apply to materials or equipment normally expected to deteriorate or wear out and become subject to normal repair and replacement before the condition is discovered. The Contractor shall not be required to do normal maintenance work under the guarantee provisions. Failure on the part of the Contractor and/or his surety, immediately after notice to either repair or replace any such defective materials and workmanship, shall entitle the City, if it sees fit, to replace or repair the same and recover the reasonable cost of such replacement and/or repair from the Contractor and/or his surety, who shall in any event be jointly and severally liable to the City for all damage, loss and expense caused to the City by Reason for the Contractor's breach of this Contract and/or his failure to comply strictly and in all things with this Contract and with the Drawings and specifications.

12. HAZARDOUS MATERIALS

The Contractor shall be responsible for the independent inspection and certification of the removal, transportation and disposal of all identified and all unidentified hazardous materials located within the project site.

13. JOB CONDITIONS

A. The Contractor is to provide the City with a working schedule prior to commencing the project. The City reserves the right to revise and/or adjust the schedule accordingly.

B. City Notification: At least 72 hours in advance of closing, or partially closing, any street, alley, or other public thoroughfare, the Contractor shall notify the Engineering Division of the Public Services Department, and immediately notify the same agencies of the reopening.

C. Customer Notification: The City of St Pete Beach residents occupying a home on the street to be milled and paved shall be notified seven (7) days before the construction of the street begins. This is completed by the following:

1. A door hanger notice will be provided by the Department of Public Services. It shall contain the reason for the construction, the overall length of time with dates, any problems that may be encountered and other important information regarding the project. The Contractor is responsible for the installation of the door hanger notices no later than seven (7) working days before the construction of the street begins.

2. The Contractor shall hand this notice to each resident. If the resident is not available, the Contractor is to place the door hanger on the doorknob. In certain sensitive areas, usually business areas and as requested by the Engineer, each customer may be asked to sign a signature sheet with their name, address, and signature. The original shall be given to the Department of Public Services before any construction commences.

D. Utility Emergency Access: All fire hydrants, valves, water meters and backflow assemblies shall be free of all construction material and equipment and in plain view for easy emergency access or necessary maintenance by the City crews.

E. Pedestrian or School Crossings: Where the work crosses or interferes with school or pedestrian crossings, extreme care shall be taken by the Contractor to insure the safety of the school children or other pedestrians.

F. Temporary Staging Areas: The Contractor shall obtain all temporary construction staging areas approvals required and shall not encroach onto private property unless a written agreement has been made between the property owner and the Contractor; or onto public property unless a written agreement has been made and approval by the Purchasing Division’s designee has been received prior to using the land. The Contractor shall assume full responsibility for the protection and safekeeping of materials stored at the staging areas.

G. Erosion Control: Prior to construction, all efforts for siltation/erosion control will be taken, including the use of turbidity screens, hay bales, and sod replacement at the earliest possible time prior to and after excavation/grading. Sediment/erosion controls should be used around drainage structures and any areas to mitigate erosion on or off the project site. The Contractor is responsible for any removal of asphalt debris in manholes or drainage structures.

H. Road Hauling: The existing paved roads in the City shall be used for transporting material required for construction of the project. The Contractor should be aware that any road that is damaged during construction due to truck/equipment involvement would be the responsibility of the Contractor to correct.

The Contractor shall contact the City for specific routes to be used during construction.

I. Water on Street: All water shall be removed, and the streets dry prior to paving. No paving shall take place during a rainstorm event.

J. Towing of Vehicles: The City will remove any cars parked in the way of the resurfacing project as long as proper notification has been given as stated under Section 13.c. (above) of the Scope of Work.

K. Clippings: Where grass, tree roots or other vegetation has grown over or above the edge of the asphalt, it shall be removed to the existing edge of asphalt by the Contractor prior to paving the street.

L. City Utilities: If work by the Contractor results in damage to City owned utilities; the Contractor shall repair the damage immediately at no cost to the City. If the Contractor does not respond immediately to repair the damaged utility, the City Utilities Department will make the repair and bill the Contractor for the costs incurred.

M. Dumpsters: The City will relocate all dumpsters in the way of this project. The Contractor is to provide written notice to the City forty-eight (48) hours in advance when said dumpsters need to be moved.

N. Disturbed Areas: All areas disturbed by the construction shall be restored to a condition at least equal to the pre-construction conditions or to what shall be approved by the Project Manager.

O. Security: The Contractor shall be responsible for the site security and shall determine whether full time watchmen will be required. The Contractor shall inspect the area daily and take whatever measures necessary to protect the safety of the public, workmen and materials both day and night.

P. Brick/Driveways: The Contractor shall be responsible for the tack coat not being spread to the brick crosswalks, brick intersections, brick speed tables, driveways or other similar areas due to the hauling of the asphalt. These areas shall be covered with sand or other City approved material. If tack appears on these items from the Contract, it shall be the responsibility of the Contractor to remove it.

Q. Interference with Others: The Contractor shall coordinate with Pinellas Suncoast Transit Authority or any public agency to notify the agency of any and all potential disruption in service. The Contractor shall not interfere with materials, appliances, or workmen of the City, Private Utility Companies, or any other contractor, who may be performing work at the same sites. All contractors and other parties involved shall have equal rights as far as practicable, to the use of all roads and grounds, except as otherwise provided by these specifications. The decision of the Project Manager shall govern in cases of disagreement between contractors or other parties regarding such use.

R. Public Safety: The Contractor shall provide, erect, and maintain continually, seven days per week and twenty-four hours per day, all necessary barricades, reflectorized signs, signals, flashing lights, red lights, “danger” or “caution” or “street closed” signs, etc., and take all necessary precautions necessary for the protection of the work and the safety of the public. The Contractor shall also provide a watchman at all places where the work causes obstructions to normal traffic or constitutes in any way a hazard to the public.

S. Cleaning Up: The Contractor shall always keep the construction area clean from accumulation of waste material or rubbish, including storage areas. The Contractor shall remove any rubbish, tools, scaffolding, equipment and materials from and about the premises, which do not belong to the City, prior to completion of the work. The Contractor shall leave the work and premises, following the completion of work, in a clean and workmanlike condition satisfactory to the Project Manager or their representative.

T. Coordination of Details with the County Sheriff: Any traffic detour plan must be submitted by the Contractor for approval to the Engineer of Record, the Engineering Division of the Public Services Department and the Pinellas County Sheriff at least two (2) weeks prior to the implementation of said detour in order to provide adequate time for review. Detour plans must include all streets involved in the detour.

U. Maintaining Proper Drainage Flow: No drainage structure or paved waterway shall be blocked by the new pavement work. New pavement shall be feathered or tapered towards the inlet opening. This task is to be included as part of the paving operation and there shall be no separate payment for this work. Any debris entering the drainage structure during construction is to be removed by the Contractor.

V. Responsibility of the Contractor: The Contractor shall be entirely responsible and liable for all damage or injury as a result of his operations to all other adjacent public and private property, structures of any kind and appurtenances thereto met with during the progress of the work. The cost of protection, replacement in their original locations and conditions or payment of damages for injuries to such adjacent public and private property and structures affected by the work, whether or not shown on the drawings and the removal, relocation and reconstruction of such items called for on the drawings or specified shall be included in the various Contract Items and no separate payments shall be made thereof. Where such public and private property, structures of any kind and appurtenances thereto are not shown on the drawings and when, in the opinion of the Project Manager to avoid interference with the work, payment therefore will be made as provided for extra work in the Agreement. The Contractor is expressly advised that the protection of the buildings, structures, tanks, pipelines, and related work adjacent and in the vicinity of his operations, wherever they may be, is solely his responsibility.

W. Protection of Trees, Lawn & Sod: All trees, shrubs and sod shall be adequately protected by and in accordance with all ordinances governing the protection of the trees. No materials shall be placed so as to injure such trees, shrubs and sod. Trees, shrubs and sod destroyed by negligence of the Contractor or his employees shall be replaced by him with new stock of similar size and age, at its proper season and at the sole expense of the Contractor. Trees close to the work shall be protected against injury. The Contractor shall trim all branches and roots in the road that are necessary to complete the project and are liable to damage his operations, but in no case shall any tree be cut or removed without prior notification of the Project Manager. It is the Contractor’s responsibility to inspect all roads that are to be milled and resurfaced. All injuries to bark, trunk, limbs, and roots of trees shall be repaired by dressing, cutting, and painting according to approved methods, using only approved tools and materials under the direction of City Staff. Lawn areas shall be left in good condition as before the starting of the work. Where sod has been removed shall be restored with new sod in a good workmanship manner approved by the resident or the Project Manager. The sod shall match existing grass and shall have no visible broad leaf weeds or foreign grasses. Water for the sod shall be supplied by the Contractor in sufficient quantities required to keep the grassed areas moist for a period of one month from the date of installation. The Contractor shall guarantee the satisfactory growth for a 90-day period.

X. Noise: The Contractor shall eliminate noise to as great an extent as practicable at all times.

Air compressing equipment shall be equipped with silencers and the exhaust of all gasoline motors or other power equipment shall be provided with mufflers. In the vicinity of hospitals and schools, special care shall be used to avoid noise or other nuisances. The Contractor shall strictly observe all local regulations and ordinances covering noise.

Y. Access to Public Services: No materials used in the construction of the work shall be placed as to prevent free access to all fire hydrants, valves, manholes, driveways and roadways.

14. SUBSTITUTIONS

Whenever material or equipment are specified or described in the Contract documents by using the name of a proprietary item or the name of a particular supplier the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other suppliers may be accepted by Project Manager if sufficient information is submitted by Contractor to allow Project Manager to determine that the material or equipment proposed is an approved alternate to that named. The procedure for review by the Project Manager will include the following as supplemented in the General Requirements. Requests for review of substitute items of material and equipment will not be accepted by Project Manager from anyone other than Contractor. If Contractor wishes to furnish or use a substitute item of material or equipment, Contractor shall make written application to Project Manager for acceptance thereof, certifying that the proposed substitute will perform adequately the functions and achieve the results called for by the general design, be similar and an approved alternate to that specified and be suited to the same use as that specified. The application will state that the evaluation and acceptance of the proposed substitute will not prejudice Contractor's achievement of Substantial Completion on time, whether or not acceptance of the substitute for use in the work will require a change in any of the contract documents (or in the provisions of any other direct contract with City for work on the Project) to adapt the design to the proposed work is subject to payment of any license fee or royalty. All variations of the proposed substitute from that specified will be identified in the application and available maintenance, repair and replacement service will be indicated. The application will also contain an itemized estimate of all costs that will result directly or indirectly from acceptance of such substitute, including costs of redesign and claims of other Contractors; affected by the resulting change, all of which shall be considered by Project Manager in evaluating the proposed substitute. The Project Manager may require Contractor to furnish at Contractor's expense additional data about the proposed substitute.

15. MINIMUM QUALIFICATIONS

The City has established minimum qualifications for Contractor expertise and experience regarding the subject project as follows:

A. The Contractor must provide a minimum of three (3) project references and may provide a maximum of five (5) project references for each of the five (5) criteria listed below.

B. Each project reference must have been successfully completed in the ten (10) years preceding the bid opening.

C. All criteria do not need to be satisfied by each submitted project reference, however, all criteria must have been satisfied two (2) times by the submitted project references.

D. Any project for which references are provided may have been self-performed with

Contractor’s employees or performed by a subcontractor who is part of the Contractor’s team for this project.

E. The Contractor qualification requirements include the following:

1. Construction of site work including clearing, grubbing, and fine grading.

2. Construction of flexible and rigid pavement roadways, alleys, and trails.

3. Construction of sidewalk and ADA accessibility improvements.

4. Construction of stormwater utility upgrades.

5. Construction of signal, lighting, and intelligent transportation system (ITS) component upgrades.

[END OF PART I]

PART II: PROGRESS MEETINGS

1. FREQUENCY

Progress meetings will be held every other week or less, with the first meeting fourteen (14) days after the pre-construction meeting or fourteen (14) days or less after the date of the Notice to Proceed.

The City has the right to hold called meetings as required by the progress of the work.

2. ATTENDANCE

The following people should attend progress meetings, as applicable:

• Project Manager

• City Inspector Contractor

• Subcontractors as appropriate to the Agenda Suppliers as appropriate to the Agenda Others as appropriate

3. PROGRESS SCHEDULE

The Contractor shall submit a detailed schedule before work is to be started. It shall indicate the sequence of the work, the time of starting and completing each part.

4. SUGGESTED AGENDA

• Review approval of minutes of previous meetings. Review of work progress.

Field observations, problems, and conflicts. Problems which impede the construction schedule. Review of off-site fabrication, delivery schedules.

• Corrective measures and procedures to regain projected schedule, if necessary. Revisions to construction schedule.

• Progress schedule during succeeding work period. Coordination of schedules.

• Review submittal -- expedite as required. Maintenance of quality standards.

• Pending changes and substitutions. Shop drawing submittals.

• Review proposed changes for:

Effect on construction schedule and on completion date. Effect on other contracts of the project.

Other business

[END OF PART II]

PART III: TECHNICAL SPECIFICATIONS

1. GENERAL

Furnish all necessary labor, equipment, and materials to construct various types of public services infrastructure projects as outlined in Part I General Requirements, 1. Introduction.

Tasks may involve milling existing asphaltic concrete surfaces to specified depths. Excess milled material should be transported to an asphalt reprocessing plant. The streets specified should be surfaced with Superpave asphaltic concrete mix. Additionally, tasks include necessary adjustments or replacements of existing structures, traffic control, sweeping, cleanup, placement of painted and thermoplastic pavement markings, and installation of curb, gutter, and sidewalks.

2. MOBILIZATION

A. The Contractor is solely responsible for providing security for all materials stored on- site during the construction activities.

B. The Contractor shall provide ten (10) calendar days notification to the Engineer prior to initiating mobilization to the site and initiating work. The Contractor will also provide copies of all permits that have been obtained to the engineer prior to initiating work associated with such permits.

C. The Contractor shall restrict their operations to the designated work area and ensure that construction activities do not disrupt normal operational activities of the City’s services.

D. The Contractor is responsible for visually inspecting the site to note obstructions or access difficulties.

E. The Contractor is responsible for providing and/or maintaining access to the work site to facilitate all construction, inspection and testing activities.

F. The contractor shall deliver/post notifications to affected citizens and business owners seven

(7) calendar days prior to construction. A form of the notification must be approved by the City prior to distribution.

3. MILLING

A. Furnish all necessary labor, equipment and materials to mill pavements as specified, and haul the milled material to the reprocessing plant.

B. The methods used for milling shall meet all applicable portions of Section 327 - Milling of Existing Asphalt Pavement, Florida Department of Transportation Standard Specifications for Road and Bridge Construction, latest revision.

C. All manhole castings and water valve boxes shall be adjusted and/or replaced by the Contractor, as specified, after milling is completed.

D. When the full street is required by these documents to be milled, the desired finished cross slope is to be 2%.

E. The unit price per square yard (SY) shall be full compensation for all work required to perform the milling, loading, hauling, sweeping, clean-up, and all incidentals necessary to complete the work specified in this section.

F. Milling of existing asphalt speed humps and speed tables is required as specified in the plans.

4. CONCRETE CURB AND GUTTER (INSTALLATION)

A. All Concrete Curb and Gutter work shall conform to the requirements of Section 520, “Concrete Gutter, Curb elements and Traffic Separator,” of the FDOT Standard Specifications and placed in conformity with the lines, grades, dimensions and notes shown in the contract plans.

B. Forms for this work shall be made of either wood or metal and shall have a depth at least equal to the Plan vertical dimensions for the depth of the concrete being deposited against them. They shall be straight and free from warp or bends and of sufficient strength and rigidity, when staked, to resist the pressure of the concrete without deviation from line and grade. If wooden forms are used, they shall be of a cross-section approved by the Project Manager and shall have a flat surface on top. The Contractor shall use flexible forms for all curb and gutter constructed on a radius.

C. Excavation shall be to the required depth, and the foundation material upon which these items are to be placed shall be compacted as specified in Section 120-9, "Compaction Requirements" of the FDOT Standard Specifications.

D. The concrete shall be placed in the forms and tamped and spaded in place so that all honeycombs will be eliminated, and sufficient mortar brought to the surface. The top of the section shall be floated smooth, and its edges rounded to the radius shown on the plans. No concrete shall be placed during unfavorable weather conditions.

E. Except for machine placed concrete, at the option of the Contractor, joints may be formed by the use of dummy joints (either formed or sawed) or by the use of sheet metal templates. If sheet metal templates are used, they shall be at least as long as the depth of the curb section.

They shall be set perpendicular to the top and face of the curb form and shall be held firmly in place during the placing of concrete. Templates shall remain in place until the concrete has set sufficiently to hold its shape, but shall be removed while the forms are still in place.

For machine placed concrete, unless an alternate method is approved by the Project Manager, contraction joints shall be sawed. The joints shall be sawed as soon as the concrete has hardened to the degree that excessive raveling will not occur and before uncontrolled shrinkage cracking begins.

Contraction joints shall be spaced at intervals of ten feet (10') except where a lesser interval is required for closure, but no section shall be less than four feet (4') in length. On medians and traffic separators, cuts shall align across from each other. Cuts shall also align with contraction joints of sidewalks adjacent to the curb.

Expansion joints shall be constructed at all structures, at all ends of curb returns, except that expansion joints shall not be constructed within twenty (20) feet of an island nose. They shall be located at intervals of 500 feet between other expansion joints or ends of a run. The expansion joint filler shall be ½ inch in width and shaped to the cross section of the curb.

F. The forms shall be removed within twenty-four (24) hours after the concrete has been placed, and minor defects then filled with mortar composed of one part of Portland cement and two parts of fine aggregate. Plastering will not be permitted on the face of the curb or the gutter.

Any rejected curb and gutter shall be removed and replaced at no additional cost to the City.

All exposed surfaces shall be given a brush finish while the concrete is still green. For any surface areas, however, which are too rough or where other surface defects make additional finishing necessary, the Project Manager may require that the curb be rubbed to a smooth surface with a soft brick or wood block, with water used liberally. Also, if necessary further to provide a suitable surface, the Project Manager may require additional rubbing, using a thin grout or mortar, either of which additional rubbing shall be at no additional cost to the City.

G. When surface finishing is completed, the curb and gutter shall be cured per applicable paragraphs of Section 520-8, of the FDOT Standard Specifications.

H. After the concrete has set sufficiently, but not later than three (3) days after pouring, the spaces in front and back of the curb and gutter sections shall be refilled to the required elevation, with suitable material, adequately compacted. In sections where sidewalk is to abut the curb, the backfill shall be placed and compacted to a suitable depth for the placing of sidewalk forms. In all other sections of the work, the back of the curb shall be backfilled to the required elevation with suitable material, which shall be placed and thoroughly compacted in layers of not more than six inches (6") in thickness.

I. Where a base is to be constructed adjacent to a curb and gutter, the curb and gutter shall be properly backfilled and shall set for a period of not less than seven (7) days before any base material is placed against it.

J. The top and face of the finished curb and gutter shall be true and straight, and the top surface of curbs shall be uniform width, free from humps, sags, or other irregularities. When a straightedge ten feet (10') long is laid on the top or face of the curb or on the surface of gutters, the surface shall not vary more than 0.01 foot from the edge of the straightedge, except at grade changes or curves.

K. Full compensation for conforming to the requirements of this Section shall be considered as included in the unit price paid per linear foot (LF) for constructing concrete curb, curb and gutter, or valley gutter, complete in place and accepted, and no additional compensation will be allowed therefore.

5. CONCRETE SIDEWALKS (INSTALLATION)

A. All Concrete Sidewalk work shall conform to the requirements of Section 522, "Concrete Sidewalks and Driveways", of the FDOT Standard Specifications and these Special Provisions and placed in conformity where so ordered by the Project Manager.

B. Forms for this work shall be made of either wood or metal and shall have a depth at least equal to the Plan vertical dimensions for the depth of concrete being deposited against them.

They shall be straight, free from warp or bends, and of sufficient strength and rigidity, when staked, to resist the pressure of the concrete without deviation from line and grade. If wooden forms are used, they shall be of cross-section approved by the Project Engineer and shall have a flat surface on top. The Contractor shall use flexible forms for all headers constructed on a radius.

C. Tree roots within the sidewalk area shall be removed to a minimum depth of one foot (1') below the specified subgrade surface. If a contractor must cut tree roots, sharp cuts shall be made. All roots greater than 2” shall be cut clean with a hand saw. The contractor shall hand dig near the roots and saw the roots, heavy mechanical equipment shall not be used. Broken roots shall be sawed 2” behind the ragged end. Roots smaller than 2” may be cut with a sharp-edged hand tool. Crushed or torn roots are more likely to allow decay. Sharply cut roots produce a flush of new roots helping the tree to recover from its injury. If tree roots larger than 6” must be cut, the Contractor shall inform the City Engineer or his representative prior to cutting for field direction. All boulders, organic material, soft clay, spongy material and any other objectionable material shall be removed and replaced with material approved by the Engineer.

Before placing the forms for sidewalks, the surface upon which they are to be built shall be brought to the specified line, grade and elevation and uniformly compacted to a minimum 85 percent of AASHTO T-99 density. The materials shall be compacted at a moisture content such that the specified density can be uniformly attained. If necessary to attain the specified density, water shall be added to the material, or the moisture content shall be lowered by manipulation or allowing the material to dry, as is appropriate.

Fill areas including cut areas under the sidewalk which have been excavated more than six inches (6") below the bottom of sidewalk shall be compacted to a minimum of 95 percent of AASHTO T-99 density. The area to be compacted is defined as that area directly under the sidewalk and one foot (1') beyond each side of the sidewalk when right-of-way allows.

D. Transverse expansion joints shall be placed at intervals not exceeding eighty feet (80'), and at all places where a walk intersects or abuts a curb, driveway, building, other sidewalk or fixed objects. Expansion joints shall be constructed at each side of structures and at ends of curb returns, except that expansion joints shall not be constructed within twenty feet (20') of an island nose. Expansion joints shall be filled with ½ inch thick premolded joint filler conforming to the provisions in Section 932 of the Standard Specifications. The joint filler shall be shaped to the cross section of the sidewalk, shall extend from the surface to the subgrade, and shall be at right angles to the sidewalk surface.

Contraction joints shall be sawed and shall be at intervals of four (4) to six (6) feet, or as shown on the plans. A slot approximately 3/16 inches wide and not less than 1 ½ inches deep shall be cut with a concrete saw after the concrete has set, and within twenty-four (24) hours of concrete being poured. Open type joints shall not be allowed.

E. Just prior to placing the concrete, the subgrade shall be moistened. The concrete shall be placed in the forms and tamped and spaded in place so that all honeycombs will be eliminated and sufficient mortar brought to…