1-City of Alamo DSR-5042-009 RFP Only.pdf

REQUEST FOR PROPOSALS

FOR

CITY OF ALAMO, GEORGIA

NATURAL RESOURCES CONSERVATION SERVICE

EMERGENCY WATERSHED PROTECTION PROGRAM

CLEARING AND SNAGGING

DSR-13-08-24-5042-009

PROPOSAL DUE

SEPTEMBER 15, 2025

AT 9:00 A.M. E.S.T.

CITY OF ALAMO - DSR-13-08-24-5042-009 - RFP

TABLE OF CONTENTS

I. PURPOSE:

II. SCHEDULE

A. PROPOSAL SUBMISSION DEADLINE: Monday, September 15, 2025 at 9:00 AM EST

B. PRE-PROPOSAL MEETING: Tuesday, September 9, 2025 at 2:00 PM EST

D. WORK TO BE COMPLETED NO LATER THAN: Saturday, October 18, 2025

III. POINT OF CONTACT:

IV. GENERAL TERMS & INFORMATION:

V. PROJECT SCOPE

VI. PROPOSAL EVALUATION CRITERIA

Attachment 1: Certification and Cost Proposal Form

Attachment 2: NON-COLLUSION DECLARATION

Attachment 3: CERTIFICATION REGARDING LOBBYING

Attachment 4: FORM 200.321 AFFIRMATIVE STEPS

Attachment 5: CERTIFICATION REGARDING DEBARMENT

Attachment 6: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

Attachment 7: DRUG-FREE WORKPLACE AFFIDAVIT

APPENDIX A: CONSERVATION STANDARDS & SPECIFICATIONS 16

APPENDIX B: CONSTRUCTION PLANS & NOTES 31

CITY OF ALAMO, GEORGIA

EWP CLEARING AND SNAGGING SERVICES

DSR-13-08-24-5042-009

I. PURPOSE:

The City of Alamo, (hereafter referred to as “City”) is soliciting proposals from experienced contractors to provide Clearing and Snagging services at five (5) sites throughout the city as part of the USDA Natural Resources Conservation Service’s (NRCS) Environmental Watershed

Protection (EWP) Program, according to NRCS Standard Practices and Specifications and

Construction Plans, attached or referenced in Appendices A and B.

The work to be performed includes the removal of selective vegetation from the bank

(clearing) and/or the selective removal of snags, drifts, or other obstructions (snagging) from natural or improved channels and streams and vegetating disturbed areas.

The purpose of this work is to reduce risks to agricultural resources or civil infrastructure by removing obstructions that hinder channel flow or sediment transport in order to restore flow capacity and direction, prevent excessive bank erosion by eddies or redirection of flow, and reduce the undesirable formation of bars and/or minimize blockages by debris.

II. SCHEDULE

A. PROPOSAL SUBMISSION DEADLINE: Monday, September 15, 2025 at 9:00 AM EST

B. PRE-PROPOSAL MEETING: Tuesday, September 9, 2025 at 2:00 PM EST

C. MEETING FOR AWARD: Monday, September 15, 2025 at 6:00 PM EST

D. WORK TO BE COMPLETED NO LATER THAN: Saturday, October 18, 2025

III. POINT OF CONTACT:

Points of contact for this proposal: Please copy all contacts on emails.

Jeff Floyd, City Manager: citymanager@cityofalamo.us

ER Assist Grant Manager: ga-alamo@erassist.com

IV. GENERAL TERMS & INFORMATION:

A. Proposals and all required documents must be submitted online to the DFS Procurement Portal (hereinafter “DFS Portal” or “Portal”) at dfs.bonfirehub.com no later than September

15, 2025 at 9:00 AM, local time (EST).

mailto:citymanager@cityofalamo.us mailto:ga-alamo@erassist.com http://dfs.bonfirehub.com

B. Submittals received after the closing time will not be accepted. Multiple submittals from the same entity will not be accepted. Submission is electronic only through the DFS Portal. Hard copy proposals or offers by telephone, fax, or email will not be accepted.

C. All proposers are encouraged to attend a Pre-Proposal Meeting and Site Visit scheduled for

2:00 PM EST on September 9, 2025 at the Alamo City Hall at 5 West Main Street, Alamo, GA

30411. No synopsis or summary of the meeting will be provided.

D. Addenda regarding this RFP will be posted to the DFS Portal at dfs.bonfirehub.com.

Proposers are responsible for obtaining addenda and are advised to check the website frequently.

E. Questions regarding this RFP are to be submitted to dfs.bonfirehub.com. For questions regarding portal registration or navigation, please email: procurement@erassist.com.

F. Technical proposals should contain enough information for the City to make an evaluation;

however, overly complex or excessive proposals will be a burden to the proposal scoring committee and should be avoided.

G. All proposals must be properly certified by the entity bidding for the work and signed by an officer, director or owner that has authority to bind and commit the Contractor to perform said work and services.

H. Clearing and snagging work shall be bid per linear foot (LF) per site and all prices shall be all-inclusive and shall include all work required to complete the scope of work according to the Standards, Specifications, and Construction Plans in Appendices A and B, including but not limited to vegetating disturbed areas, traffic control, mobilization and demobilization, contractor quality control, and pollution control measures.

I. Prices offered in the Cost Proposal Form by contractor shall be all inclusive and in accordance with the NRCS Standards and Specifications attached in Appendix A and shall not be increased or changed for any reason other than changes requested or approved by the City of Alamo .

J. The City of Alamo reserves the right to request additional information for any and all prices offered in the Cost Proposal Form, including but not limited to a comprehensive breakdown of prices offered.

mailto:procurement@erassist.com

K. The following forms are provided in this RFP for reference. Proposers must review each form and enter their response as directed in the Portal’s Required Information section. The confirmation or declaration statement for each form for which a response is required is provided in a gray box at the bottom of each form in this document. All responses must be true and accurate and shall be considered the equivalent of a legally-binding electronic signature.

1. Attachment 1: Proposal Certification and Cost Proposal Form

2. Attachment 2: NON-COLLUSION DECLARATION

3. Attachment 3: CERTIFICATION REGARDING LOBBYING

4. Attachment 4: FORM 200.321 AFFIRMATIVE STEPS

5. Attachment 5: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and VOLUNTARY EXCLUSION

6. Attachment 6: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

7. Attachment 7: DRUG-FREE WORKPLACE AFFIDAVIT

L. Costs of preparation of a response to this request for proposals are solely those of the proposers. The City assumes no responsibility for any such costs incurred by the proposer.

The proposer also agrees that the City bears no responsibility for any costs associated with any administrative or judicial proceedings resulting from the solicitation process.

M.Award will occur at the Alamo City Hall located at 5 West Main Street, Alamo, GA 30411 at 6:00 pm on Monday, September 15, 2025.

N. Successful proposers must provide insurance policies showing proof of liability coverage, auto coverage and workers compensation.

O. Successful proposers, assigns, subcontractors must be compliant with all applicable Federal, State and Local laws.

P. The City has the right to cancel a solicitation at any time prior to approval of the award by the City.

Q. The City of Alamo reserves the right to accept or reject any and all proposals, in addition, the City reserves the right to accept multiple proposals and award work per location or per line item.

R. The City of Alamo reserves the right to seek clarification from proposers.

S. The City of Alamo is an Equal Opportunity Employer.

V. PROJECT SCOPE

A. All work shall be performed as detailed or referenced in the attached NRCS National

Conservation Practice Standards and Specifications and Job Sheets attached hereto in

Appendices A and B.

B. Contractor shall be required to take pictures of asphalt roadways utilized in this project before and after work occurs and provide the photos to the city.

C. Street mats/mats are required.

D. Contractor is responsible for any damages to the roadway caused by the Contractor’s equipment and shall repair the damages in a timely manner at no expense to the city.

E. Access points for each site are at the coordinates provided (where the stream meets the road) any additional or special instructions regarding site access will be provided at the

Pre-Proposal meetings and added to the final drawings. Final drawings will be provided to the awarded contractor prior to the start of work.

F. The project limits at each site are provided in linear feet (LF). The total of linear feet of clearing and snagging for all five (5) sites is 1,150 LF.

G. The buffer area for clearing and snagging is 25 feet from the stream on both sides of the stream. No work shall occur outside of this buffer area.

H. All assigned work shall be performed at the specified location(s) and within the site parameters as determined by NRCS and provided below and in Appendix B. This project contains the following five (5) sites, each having a site ID that correlates to the project map in

Appendix B consisting of a number and a letter.

1. Site 1 (a): Tributary at Oxford Street, 32.1522519, -82.779131

i. 100 LF downstream (100 LF)

2. Site 2 (b): Tributary at Commerce Street, 32.145288, -82.774175

i. 400 LF downstream (400 LF)

3. Site 3 (c): Tributary at 2nd Avenue, 32.147875, -82.774794

i. 200 LF upstream (200 LF)

4. Site 4 (d): Tributary at US Hwy 280, 32.149513, -82.776457

i. 200 LF upstream (200 LF)

5. Site 5 (e): Tributary at Little Rock Rd, 32.148357, -82.787344

i. 125 LF upstream and downstream (250 LF)

VI. PROPOSAL EVALUATION CRITERIA

Below are the criteria that will be used by the City to evaluate and score responsive and qualified proposals. Proposers shall include sufficient information to allow the City of Alamo to thoroughly evaluate and score their proposals. Each proposal submitted shall be evaluated and ranked by an evaluation committee. The contract will be awarded to the most qualified proposer, per the following:

CRITERIA POINTS

Contractor’s Capacity and Experience Individual Credentials of Contractor and Team allowed

Experience: Ability to deliver the work as delineated by NRCS (special care should be noted to address ability and experience as per the specifications.

Capacity: Ability/Statement regarding the ability to complete the work by

October 18, 2025.

References Entities listed as clients for previous projects other than those listed as References may be contacted.

Price [1 - (B-A)/A] x C = Final Cost Score

A—the lowest Offeror's cost.

B—the Offeror's cost being scored.

C—the maximum number of cost points available.

Note: If the formula results in a negative number, zero points shall be assigned.

Total Score 100

Interviews (Optional at City’s decision) 20

Total Score with Interviews 120

Attachment 1: Certification and Cost Proposal Form

Proposing Certification: I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this Request for Proposals.

I hereby propose to furnish the goods or services specified in the Request for Proposals at the rates quoted in my Proposal. I agree that my Proposal will remain in effect for a period of up to one hundred eighty (180) days.

I agree to abide by all conditions of this Proposal and understand that a background investigation may be conducted prior to award.

I certify that all information contained in this Proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this Proposal on behalf of the Proposer as its act and deed and that the Proposer is ready, willing and able to perform if awarded the Contract.

I certify this Proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a Proposal for the same product or service. I further certify that no officer, employee or agent of City or of any other Proposer has a financial interest in this Proposal. I further certify that the undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

DFS Portal Confirmation / Declaration:

By completing and submitting the Cost Proposal Form, you are certifying all of the above as well as the prices and data entered in the Cost Proposal Form in the DFS Portal. The following

Cost Proposal Form is provided for reference only.

Attachment 1: Certification and Cost Proposal Form

SAMPLE COST PROPOSAL FORM

Emergency Watershed Protection Program - City of Alamo

DSR # 13-08-24-5042-009

The prices offered shall be “all-inclusive,” and shall not be increased or changed for any reason other than changes requested or approved by the City and shall conform to the NRCS Standards & Specifications.

Breakdown of costs will be required upon request by the City or NRCS.

This is a Sample Cost Proposal Form ONLY. Actual bid prices shall be entered in the Portal. This form is not required but can be submitted. In the case of price discrepancies, the prices in the Portal will prevail.

ITE

M # Stream Name

Work Description UOM QTY Unit Rate

Proposed Cost (extended)

1a Tributary at Oxford Street Clearing & Snagging

LF 100

2b Tributary at Commerce

Street Clearing & Snagging

LF 400

3c Tributary at 2nd Avenue Clearing & Snagging

LF 200

4d Tributary at US Hwy 280 Clearing & Snagging

LF 200

5e Tributary at Little Rock Rd Clearing & Snagging

LF 250

Total Cost

Attachment 2: NON-COLLUSION DECLARATION

The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.

All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the applicable laws that the foregoing is true and correct.

Do you confirm that you have read the Non-Collusion declaration and therefore declare under penalty of perjury under the applicable laws that the Non-Collusion Declaration is true and correct? (Y/N)

Attachment 3: CERTIFICATION REGARDING LOBBYING

The undersigned certifies that, to the best of their knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a

Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of

Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

3. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Do you, the Contractor, confirm that you have read the Certification Regarding Lobbying form and certify or affirm the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31

U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. (True/False)

Attachment 4: FORM 200.321 AFFIRMATIVE STEPS

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES,

AND LABOR SURPLUS AREA FIRMS §200.321

The City is required to take all necessary affirmative steps to assure that minority business, women's business enterprises, and labor surplus area firms are used when possible. If contractor uses subcontractors, they are also required to take the following affirmative steps:

1. Placing qualified enterprises on solicitation lists.

2. Assuring that enterprises are solicited whenever they are potential sources.

3. Dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by enterprises.

4. Establishing delivery schedules, where the requirement permits, which encourage participation by enterprises.

5. Using the services and assistance, as appropriate, of such organizations as the Small Business

Administration and the Minority Business Development Agency of the Department of

Commerce.

Do you confirm that you have read the 200.321 Affirmative Steps Confirmation and agree to take the listed affirmative steps when using subcontractors. (Y/N)

Attachment 5: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and

VOLUNTARY EXCLUSION

Neither the entity or its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Do you confirm that neither the entity nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency? (Y/N)

Attachment 6: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

To the best of our knowledge the bidder has no potential conflict of interest due to any other clients, contracts, or property interest for this project. [ SELECT YES IF TRUE ]

OR

The bidder, by attachment, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project. [ SELECT NO IF TRUE & UPLOAD

DOCUMENTATION ]

Failure to answer appropriately may result in disqualification of your bid.

Do you confirm that to the best of your knowledge the undersigned proposer has no potential conflict of interest due to any other clients, contracts, or property interest for this project?

(Y/N)

If answered no, documentation must be uploaded containing information regarding what may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

Attachment 7: DRUG-FREE WORKPLACE AFFIDAVIT

The undersigned certifies that the responding firm has taken steps to :

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed, a copy of the drug- free workplace statement.

4. In the statement specified in drug-free workplace statement, notify the employees that as a condition of working on the commodities or contractual services that are under bid the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

I certify that this firm complies fully with the above requirements.

Do you confirm that you have read the Drug-Free Workplace Affidavit and certify that the responding company complies fully with the listed requirements? (Y/N)

- Upload the contractor's Drug Free Workplace Policy