BIDS TO BE OPENED AT 3:00 P.M. ONLINE VIA PENNBID

WEDNESDAY, FEBRUARY 4, 2026

To The Honorable Members: JANUARY 8, 2026 Hanover Borough Council Conewago Township Board of Supervisors McSherrystown Borough Council Penn Township Board of Commissioners Manheim Township Board of Supervisors West Manheim Township Board of Supervisors Germany Township Board of Supervisors Oxford Township Board of Supervisors Heidelberg Township Board of Supervisors Notice: If your company is the successful bidder, all Union Township Board of Supervisors Municipalities must be listed on the performance bond.

Ladies and Gentlemen:

I/We, having read the bidding announcement, information and instructions for bidders, hereby propose to furnish to the above mentioned public bodies pre-mixed bituminous concrete, all in accordance with Pennsylvania Department of Highway Specifications, in quantities and manner as indicated below. It is understood and agreed that the quantities as indicated are for approximate needs and the bid price shall not change if the needs of the above mentioned public bodies should dictate more or less than the quantities indicated.

ALTERNATE #1 – FOB PLANT:

This alternate shall include pre-mixed bituminous concrete material to be used by the above mentioned public bodies where such public bodies either transports materials in-house or has a separate contract with a third party to transport same. All prices quoted are F.O.B. plant.

Approximate Specification Quantity Unit Price Total Price

Pre-mixed Bituminous Stock Pile Material 445 Ton $ SUBMIT ELECTRONICALLY VIA PENNBID

Bituminous Concrete Base Course (BCBC) 10 Ton $ SUBMIT ELECTRONICALLY VIA PENNBID

Required Please indicate ESAL Count & SRL Count on all Superpave bids: ESAL & SRL Count

9.5 mm superpave surface course 1,985 Ton $ SUBMIT ELECTRONICALLY VIA PENNBID _____ _____ (0.3 to 3.0 million ESAL mixes as specified) 19 mm superpave surface course 550 Ton $ SUBMIT ELECTRONICALLY VIA PENNBID _____ _____ (0.3 to 3.0 million ESAL mixes as specified)

25 mm superpave base course 1,300 Ton $ SUBMIT ELECTRONICALLY VIA PENNBID _____ _____

19 mm fine 500 Ton $ SUBMIT ELECTRONICALLY VIA PENNBID _____ _____

Grand Total - Alternate #1 $ SUBMITT ELECTONICALLY VIA PENNBID

Distance of Plant From Hanover Square is Miles.

Sheet 1 of 3 Sheets

JANUARY 8, 2026

ALTERNATE #2 – FOB JOB:

This alternate shall include pre-mixed bituminous concrete to be used by the above-mentioned municipalities for surfacing and/or resurfacing of streets and all prices quoted shall be F.O.B. job; the time and place of delivery will be specified by the proper authorities and delivery will be made to mechanical paver at the job location. Nothing here-in shall prevent the aforementioned public bodies from entering into a separate contract or contracts for complete reconstruction or complete new construction of streets within their boundaries. F.O.B. job shall mean any location specified for delivery within a three (3) mile radius of Hanover Center Square.

Approximate Specification Quantity Unit Price Total Price

(BCBC) Base Course 3,000 Ton $ SUBMIT ELECTRONICALLY VIA PENNBID

Required Please indicate ESAL Count & SRL Count on all Superpave bids: ESAL & SRL Count

9.5 mm superpave surface course 3,825 Ton $SUBMIT ELECTRONICALLY VIA PENNBID _____ _____

19 mm superpave surface course 575 Ton $ SUBMIT ELECTRONICALLY VIA PENNBID _____ _____ (0.3 to 3.0 million ESAL mixes as specified)

25 mm superpave base course 500 Ton $ SUBMIT ELECTRONICALLY VIA PENNBID _____ _____ (0.3 to 3.0 million ESAL mixes as specified)

19MM fine 1,000 Ton $ SUBMIT ELECTRONICALLY VIA PENNBID _____ _____

Grand Total - Alternate #2 $ SUBMIT ELECTRONICALLY VIA PENNBID

NOTE: ADDITIONAL CHARGE TO BE MADE

I/We, hereby propose to charge for each additional mile beyond a three (3) mile radius of Hanover from our plant an additional cost of (ONE WAY MILEAGE) per ton mile beyond the three (3) mile Hanover Center Square to radius of the Square, away from our plant.

It is further understood and agreed that the public bodies aforementioned may reject any or all bids, or may award the contracts individually for each alternate.

It is further understood and agreed that this bid is for a price to hold firm for not less than sixty (60) days pending award of a contract.

It is further understood and agreed that the successful bidder will bill the public body ordering the material for use on the basis of actual quantity times unit price. The total price specified is, therefore, for the sole purpose of permitting the public bodies to determine the lowest bidder.

Sheet 2 of 3 Sheets

It is further understood and agreed that bidders shall have the right to increase the contract unit price in an amount equal to the bidder's increase in cost of materials and supplies occurring subsequent to the date on which bids as requested herein are opened (opening date shall be hereafter known as "base date") by the public bodies herein requesting such bids.

It is further understood and agreed should the bidder's allocation of any item be materially reduced by the bidder's source of supply, the bidder may reduce proportionately the quantity of such item to be delivered in accordance with this bid.

DATE

NAME OF BIDDER

BY:

TELEPHONE & FAX NO. OF BIDDER

EMAIL ADDRESS ADDRESS

CITY, STATE, ZIP CODE

Sheet 3 of 3 Sheets

INFORMATION AND INSTRUCTIONS FOR BIDDERS

BIDS ON BITUMINOUS CONCRETE AND PRE-MIXED STOCK PILE MATERIAL

1. Where the words "Public Bodies" are used in the invitation to bid, bid form, and information and instructions for bidders, it shall mean those public bodies as specifically mentioned on the invitation to bid, and bid form.

2. The material for which bids are being solicited must be in strict accordance with the specifications of the Pennsylvania

Department of Highways. Any material or services not conforming to those specifications shall be rejected.

3. The successful bidder must conform to all testing requirements of the Department of Transportation of the Commonwealth of Pennsylvania.

4. The quantities specified are estimated, and represent the approximate requirements of the public bodies for the period beginning April 1, 2026, through March 31, 2027. The public bodies shall not be penalized, nor shall prices be raised, in case actual quantities for any or all types of material are less than estimated.

5. The contract shall cover the period from April 1, 2026 through March 31, 2027.

6. The public bodies reserve the right to reject any or all bids, or award the contract individually for each alternate, or may award the contract for combined bid of both alternates as listed on the bidding blank.

7. The successful bidder or bidders shall within twenty (20) days after award of the contract, furnish a standard performance bond (ALL MUNICIPALITIES MUST BE LISTED ON PERFORMANCE BOND) in the principal sum of either fifty (50%) percent of the contract price if the total award to any one bidder is in the amount of five thousand ($5,000) dollars or less or if the award to a bidder is in excess of five thousand ($5,000) dollars, than a standard performance bond in the principal sum of one hundred (100%) percent of the contract shall be required.

8. Cash, certified check, or bid bond drawn to the order of the Borough of Hanover shall accompany each proposal in an amount of not less than ten (10%) percent of the total bid price with same being tendered in good faith as bid security. All bid bonds will be accepted electronically, and therefore eliminates the need for hard copies of the bid bonds to be physically returned, but will be kept in good faith until an agreement and performance bond are executed by the successful bidder. The successful bidder must LIST ALL MUNICIPALITIES ON THE PERFORMANCE BOND. In the event the successful bidder fails to execute a contract and provide a performance bond as required, then bid security as tendered by the successful bidder shall become the property of the Borough of Hanover to cover any loss or damage which might occur to the Borough of Hanover and/or the public bodies as a result of the failure of the successful bidder to comply with the requirements set forth herein.

9. Your attention is called to Form MS-963 (11-08) titled "Proposal and Contract for Equipment and/or Materials Only", Page

1 to 5 attached hereto and made a part hereof together with attachment 2 titled "Performance Bond (with corporate surety)" also attached hereto and made a part hereof. Same are to be considered a part of these specifications and the successful bidder will be required to execute these forms so that the public bodies may submit same to the Pennsylvania Department of Transportation so that materials ordered under this contract will qualify the public bodies to use state liquid fuel monies for purchase of same. Only the successful bidder/bidders will be required to complete these forms. Special reference is made to Page 3, Proposal and Contract Instructions Items 10 and 11 which state:

Sheet 1 of 2 Sheets

INFORMATION AND INSTRUCTIONS FOR BIDDERS - CONT'D.

Page 3, Form MS-963 (11-08):

“10. An ESCLATOR CLAUSE is optional; however, it must be included in the proposal prepared by the Municipality. An escalator clause MAY NOT be inserted by the contractor.

11. Freight on Board (FOB) asphalt is subject to the requirements of Publication 408, Section 110.04(a) Price Adjustment of Bituminous Materials.”

NOTE: Section 408, Section 110.04(a) is attached and made a part hereof.

10. Duplicate copies of all bond and contract documents shall be furnished to each of and all the public bodies.

11. Daily bituminous mixture certification form TR-465 (5/82) shall be completed in a timely manner. A copy of same shall be furnished to the Penn DOT District Engineer and also to the public body to which the material has been furnished. A copy of form is attached hereto and made a part hereof.

12. Material delivered shall be free of excess loose stone, not mixed and roughly processed in the bituminous mixture.

13. Bidders shall calculate delivery time in the bid award as the cost of waiting crews is a cost/material use which the public bodies must consider in pricing.

14. Plant location must be from the actual plant site used at time of bid.

Sheet 2 of 2 Sheets

DAILY BITUMINOUS MIXTURE CERTIFICATION

SUBJECT: Notice of Shipment

TO: District Engineer Engineering District

FROM:

The following cover shipment(s) of:

Wearing Course Material (Type) Binder Course Material (Type

BCBC Material from the located at

Asphalt Bill of Lading Number Asphalt Supplier

Penn DOT P.O. Number

Consigned to Contractor L.R. & Section Municipality County

Remarks:

I hereby certify that the material as listed above shipped on this date conforms fully with the specification requirements of the Pennsylvania Department of Transportation. Our records of supply, attesting to this statement, are open for inspection by Department personnel. Form CS-4171 (attached) must be submitted to each municipality with shipment.

Date Certified Certified By:

(Signature of Responsible Company Official)

Title

Date Received Received By:

(Signature of Penn DOT Inspector or Municipal Official)

Title

AFFIDAVIT RE

ACCEPTING PROVISIONS OF THE WORKMEN'S COMPENSATION ACT

State of ) ) ss:

County of ) being duly sworn according to law deposes and says that he has they have accepted the provisions of the Workmen's Compensation Act of 1915 it has of the Commonwealth of

Pennsylvania, with its supplements and amendments, and have his insured their liability hereunder in accordance with the terms of said Act with it .

(Company)

(Type or Print) Contractor

BY

Signature

Sworn to and subscribed before me this day of A.D. 20 .

My Commission Expires (Date)

CS-4171 (1-02) PENNSYLVANIA DEPARTMENT OF TRANSPORTATION

CERTIFICATE OF COMPLIANCE INSTRUCTIONS

LINE #

1. COUNTY, LR/SR. SEC/SEG.

To be completed by the party that will ship the material to the construction project, otherwise leave blank.

2. NAME OF MANUFACTURER, FABRICATOR, COATER, PRECASTER OR PRODUCER

Circle one; either Manufactured, Fabricated, Coated, Precasted or Produced as appropriate. Also, provide the name of the

Manufacturer, Fabricator, Coater or Precaster of the material listed in Bulletin #15 or the name of the Producer of material listed in

Bulletin #14, 41 or 42. To be completed by the party that is shipping approved material to the next destination.

3. MEETS SPECIFICATION REQUIREMENTS

To be completed by the party that is shipping approved material to the next destination.

4. SHIPPED TO

List name of company that material is being shipped to.

5. LOT NUMBER, QUANTITY, DESCRIPTION OF MATERIAL

6. CHECK THIS BLOCK IF YOUR PRODUCT CONTAINS IRON OR STEEL

7. VENDOR CLASSIFICATION – CHECK ONE BLOCK ONLY

If you are a Manufacturer, Fabricator, Coater or Precaster listed in Bulletin #15, or a Producer listed in Bulletin #14, 41 or 42, check block #1.

If you are a *Distributor, *Supplier, or *Private label Company of Bulletin #15 items, check block #2.

*(These categories are not eligible for listing in Bulletin #15, however, you may provide material for

PennDOT projects on condition that the material being shipped is listed in Bulletin #15).

8. CERTIFICATION REQUIREMENTS, Name, Title Date, Company Name and Signature

Enter the required information and sign the Certificate of Compliance Form.

9. COMPLETE LINE #9 ONLY IF YOU CHECKED BLOCK #2 ON LINE #7, OTHERWISE LEAVE BLANK

List company that sold the material to you. (Company Name)

IN ADDITION

2. & 5. Private Label Companies who complete the Certificate of Compliance form CS-4171 must identify the true manufacturer (Line 2) and the approved material (Line 5) as it is listed in Bulletin #15 under that manufacturers listing.

After completing the Certificate of Compliance form CS-4171, maintain the original at your company’s location. A copy of the

Certificate of Compliance form must accompany your material shipment to its next destination. Also, If you receive material shipments from other companies related to PennDOT projects, the accompanying Certificate of Compliance forms must be kept on file at your location. These files must be available for inspection and verification by a Department Representative for a period of not less than three (3) years from the date of the last shipment.

CS-4171 (1-02) PENNSYLVANIA DEPARTMENT OF TRANSPORTATION

CERTIFICATE OF COMPLIANCE

1. ► COUNTY: ►LR/SR: ► SEC/SEG:

►(To be completed by the party that will ship the material to the project, otherwise leave blank).

2. I/WE hereby certify that the material listed on line 5 was Manufactured, Fabricated, Coated, Precasted, Produced (Circle one) by (Name of Manufacturer, Fabricator, Coater, Precaster or Producer)

3. and the party listed above certifies that the material(s) on line 5 meets the requirements of

Publication 408, Section(s)

ASSTO, ASTM, Federal or other designation

4. The material listed below is being shipped to (Company Name)

5. LOT NO. QUANITTY APPROVED MATERIAL AS LISTED IN BULLETIN #14 OR 15.

BULLETIN #41 OR 42 PRODUCERS, LIST HMA/PCC JMF.

6. [ ] CHECK HERE IF YOUR PRODUCT CONTAINS IRON OR STEEL I/WE certify that we received a copy of the Mill Certification

Form(s) from the manufacturer(s) of any steel or iron materials contained in our product and all manufacturing processes including coatings application (e.g. epoxy, galvanizing, or painting) have occurred in the United States and we are maintaining copy(s), in our files in accordance with Section 106.03 (b)3. Note: While coating materials themselves are not covered by Buy America, the application of these materials on steel or iron must occur in the United States.

7.

VENDOR CLASSIFICATION – CHECK ONE BLOCK ONLY

□ #1 Manufacturer, Fabricator, Coater, Precaster □ #2 Distributor, Supplier or *Private Label Company

Listed in Bulletin #15, or Producer Listed in not listed in Bulletin #15.

Bulletin #14, 41 o4 42. Also, complete line 9.

I certify that the above statements are true and to the best of I certify that the material being supplied is one and the my knowledge, airly and accurately describe the product(s) same as provided to us by the manufacturer listed on listed.

this document and quantities listed above are accurate.

8. NAME (print) TITLE:

COMPANY NAME:

SIGNATURE: DATE:

9. List company that sold you the material(s) documented above:

(Complete if you checked Block #2 on line #7, otherwise leave blank) (Company Name)

After completing the Certificate of Compliance form CS-4171, maintain the original at your company’s location. A copy of the Certificate of Compliance form must accompany your material shipment to its next destination. Also, if you receive material shipments from other companies related to PennDOT projects, the accompanying Certificate of Compliance forms must be kept on file at your location. These files must be available for inspection and verification by a Department Representative for a period of not less than THREE years from the date of the last shipment.

*Private Label Companies must identify the manufacturer (Line 2) and the approved material (line 5) as listed in Bulletin #5.

MEMO

RE: December 19, 2019 Memo from the Pennsylvania Department of Transportation Melissa J. Batula, P.E., Acting Director Bureau of Project Delivery

SUBJ: Update to Asphalt Mix Design Descriptions in ECMS

The Bureau of Project Delivery’s Highway Delivery Division is updating the descriptions of all Asphalt Mix Designs to be in line with national standards.

Item numbers for Sections 409, 411, 309 and 311 will be deactivated and replaced with new Sections 413 and 313 in Publication 408, Specifications, with the release of the next update. The new sections will no longer carry a Hot or Warm Mix descriptor.

Along with removing HMA and WMA from the descriptions, the Performance-Graded (PG) Asphalt Binder nomenclature is changing to reflect the use of the Multiple Stress Creep Recovery (MSCR) Test, AASHTO M 332, from the previous ASSHTO M 320. The following additional sections will be affected: 316, 410, 412, and 419.

AASHTO M 320 (OLD) AAShTO M 332 (NEW)

PG 58-28 PG 58S-28

PG 64-22 PG 64S-22

PG 76-22 PG 64E-22

These changes will go into effect at the same time as Publication 408, Specifications Initial Edition 2020, on all projects being let on or after April 10, 2020. A Microsoft Excel Spreadsheet has been developed to help with this transition and can be located in the ECMS File Cabinet, titled “New Item Number Search Tool.”

Please contact Ms. Lydia E. Peddicord, P.E., Chief, Pavement Design and Analysis Unit, at 717-787-4246 or by email at lpeddicord@pa.gov if you have any questions.

mailto:lpeddicord@pa.gov