1-Bid26034 Specifications.pdf

Request for Bid

BID 26034

ADA COUNTY LANDFILL RECLAIMED

CONCRETE MATERIAL

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: January 29, 2026

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

BID 26034 - ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL – PAGE 1

INSTRUCTIONS TO BIDDERS

ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL

OWNER: ADA COUNTY

PROJECT: Ada County Landfill Reclaimed Concrete Material

ADDRESS: 10319 N Seaman’s Gulch Rd., Boise, ID 83714

OWNER’S

REPRESENTATIVE: Justin McConnell, Solid Waste Operations Manager

1. Summary of the Project. Ada County is soliciting bids for the purchase and delivery of 4,000 tons of reclaimed concrete (hereinafter “Product”), to be used at the Ada County Landfill for ingress and egress road building and winter pad building, as more fully described in Exhibit A hereto.

2. Solicitation for Bids.

a. Interested parties may obtain Bid 26034 Ada County Landfill Reclaimed

Concrete Material bid package from Ada County Procurement by downloading an electronic copy free of charge at https://adacounty.bonfirehub.com.

b. Bids are to be submitted electronically to Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, February 12, 2026. See Exhibit

B for instructions regarding the electronic submission of bids. All bids will be electronically date and time stamped as they are submitted. Bids cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Bids received in compliance with these Instructions to Bidders will be compiled on February 12, 2026 and Procurement will make a recommendation to award to the Board of Ada

County Commissioners on February 17, 2026, at or about 10:00 a.m. local time, in the Board of Ada

County Commissioner’s Conference Room, located on the third floor of the County Courthouse and

Administration Building, 200 West Front Street, Room 3255, Boise, Idaho 83702.

https://adacounty.bonfirehub.com/

BID 26034 - ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL – PAGE 2

c. A Bidder’s Bid Form, supplied in the bid packet, shall be used by the bidder to submit its bid at https://adacounty.bonfirehub.com. Note that your Bid amount in figures will need to be input into Bonfire in Total Bid Amount (BT-88PY) in addition to the upload of the

Bidder's Bid Form in the Bid Packet. A signed and completed Bidder’s Bid Form must be uploaded electronically as set forth herein. Failure to do so will render a bid non-responsive.

d. No oral, telephone, or telegraphic bids will be considered.

e. The forms must be completely filled out and submitted on Bonfire.

f. Bidders shall carefully examine the Instructions to Bidders, Bidder’s Bid

Form, Ada County Procurement Purchase Order Terms for Goods, and any addenda issued subsequent thereto.

g. The bidder awarded the Purchase Order will not be allowed any extra compensation by reason of any matter or thing concerning that which such bidder might have been fully informed prior to submitting a bid. A copy of the Ada County Procurement Purchase Order

Terms for Goods is included in this bid packet as Exhibit C. The Purchase Order Terms for Goods will not be negotiated.

h. No bid shall be withdrawn for a period of thirty (30) days after the time scheduled for receipt of bids.

i. Data contained in the bid and all documentation provided therein becomes property of the County and the data becomes public information. If a bidder wishes to have any confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code § 74-101 et seq. All “trade secret” information a bidder wishes the County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked. Failure to

BID 26034 - ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL – PAGE 3

mark such information as “Trade Secret” shall deem such information open to public inspection. Should the County be challenged in court by a third party for a decision to withhold or redact information so identified by bidder, bidder agrees, by submitting its bid, to indemnify, defend, and hold harmless Ada County for any judgments, attorney fees, and/or court costs associated with asserting the documents contain “trade secret” information. Bidder agrees and acknowledges that the

Bidder’s Bid Form and Total Bid Amount (BT-88PY) are disclosable public records. Ada County reserves the right to make an independent discretionary decision whether or not the documents marked as “Trade Secret” qualify as such pursuant to the Idaho Public Records Act. All documents not marked as “Trade Secret” are subject to release in compliance with the Idaho Public Records Act.

3. Taxes. Bidders shall include in their bids all taxes which are levied by Federal, State, or Municipal Governments upon labor and for material entering into the Work, including materials purchased by Owner, if any, and the Vendor shall pay all such taxes and show evidence of payment as described in the Ada County Procurement Purchase Order Terms for Goods. Bidders are referred to Idaho Code § 63-3609 for further information.

4. Right to Reject Bids. The right to reject any or all bids is expressly reserved by the

Board of Ada County Commissioners. The Board of Ada County Commissioners reserves the right to waive any informality in any bid.

5. Objections. Written objections to specifications or bidding procedures must be received by Ada County Procurement at least one (1) business day before the date and time the bids are scheduled to be received.

6. Explanation to Bidders and Addenda.

a. Neither Ada County Solid Waste nor Ada County Procurement will give verbal answers to any inquiries regarding the meaning of the Purchase Order Terms for Goods or

BID 26034 - ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL – PAGE 4

provide verbal instructions prior to the award of the Purchase Order. Any verbal statement regarding same by any persons, prior to the award, shall be unauthoritative.

b. Any explanation desired by bidders must be requested in writing from

Procurement, and if explanation is necessary, a reply will be made in the form of an addendum, a copy of which will be made available on the County website at https://adacounty.bonfirehub.com. All questions and requests must be submitted in the Vendor Discussions section of the Bonfire project listing, and received no later than February 4, 2026, at 4:00 p.m. local time. An addendum will be issued on or about February 6, 2026.

c. All addenda issued to bidders prior to date of receipt of bids shall become a part of these Instructions and/or the Purchase Order Terms for Goods and all bids are to include the work described in all addenda issued. Each bid submitted must specifically list all addenda.

7. Qualifications of Bidders.

a. Bidders are responsible for complying with all applicable provisions of the

Idaho Code as it relates to bidding of this project.

b. No state or federal funding will be utilized on this Project.

8. Examination of Bids. After the bids are received by Procurement, Procurement will review the bids for compliance with these instructions and Idaho Code. After that review a written recommendation will be made to the Board of Ada County Commissioners. Bidders will be supplied with a copy of the recommendation on or about February 13, 2026.

9. Basis of Recommendation. Procurement will recommend the bid will be awarded to the responsive bidder submitting the lowest bid amount.

BID 26034 - ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL – PAGE 5

10. Protest of Recommendation. Any bidder’s protest of the recommendation must be in writing and received by Ada County Procurement at Procurement@adacounty.id.gov no later than

4:00 p.m. local time on February 16, 2026.

11. Award of Bid. The Purchase Order shall be deemed as having been awarded when the bid has been accepted by formal motion made by the Board of Ada County Commissioners during the open business meeting commencing at or about 10:00 a.m. local time, February 17, 2026 in the

Commissioner’s Conference Room, 200 West Front Street, Room 3255, Boise, Idaho 83702. The

Bid award meeting may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

12. Delivery. Delivery must be FOB Destination to Ada County Landfill, 10319 N

Seaman’s Gulch Rd, Boise, ID 83714. Delivery and invoice will be required no later than March

31, 2026.

13. Final Acceptance. Upon delivery, Ada County shall have an opportunity to test and/or inspect the Product prior to acceptance.

mailto:Procurement@adacounty.id.gov https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA

BID 26034 - ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL – BIDDER’S

BID FORM – PAGE 1

First Document in Bid Packet

BIDDER'S BID FORM

ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL

OWNER: ADA COUNTY

PROJECT: Bid 26034 Ada County Landfill Reclaimed Concrete Material

ADDRESS: 10319 N Seaman’s Gulch Rd, Boise, ID 83714

Name of Bidder: ______________________________________________________

Address:

Contact:

Email address:

Phone Number:

The undersigned, having familiarized itself with the local conditions affecting the cost of the work, and with all criteria included within or referenced by the Bid Documents for Bid 26034 Ada County Landfill Reclaimed Concrete Material, does hereby propose to deliver all Product and perform all work required as outlined in the Bid Documents for the amount(s) provided online as part of the Bonfire bid submittal process.

ADDENDA. Bidder hereby expressly acknowledges receipt of the following addendum (addenda) to the Contract Documents:

# 1 Dated ____________

# 2 Dated ____________

# 3 Dated ____________

RIGHT TO REJECT BIDS. In submitting this bid, it is understood that the right is reserved by Owner to reject any and all bids. It is agreed that this bid may not be withdrawn for a period of thirty (30) days from the opening thereof.

BID 26034 - ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL – BIDDER’S

BID FORM – PAGE 2

COMPLIANCE WITH INSTRUCTIONS TO BIDDERS. Bidder has read and understands the Instructions to Bidders and agrees to comply therewith.

CERTIFICATION AND SIGNATURE

This Bid is submitted in accordance with all documents and provisions of Bid 26034 Ada County Landfill Reclaimed Concrete Material. By my signature, I accept and agree to the terms, conditions and requirements contained in this solicitation, including but not limited to, the contract and solicitation instructions. As the undersigned, I certify I am authorized to sign and submit this Bid for the Bidder. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued for the solicitation.

Signature Date

Printed Name Title

BID 26034 - ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL – EXHIBIT

A

EXHIBIT A

Specifications

# Description Quantity

1 Reclaimed Concrete Material ranging in size from 4” – 6” that is highly angular and free of debris and deleterious materials (wood, plaster, organic matter, and metals)

4,000 Tons

2 Shipping FOB to Ada County Landfill, 10319 N Seaman’s Gulch Rd, Boise, ID 83714

BID 26034 - ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL – EXHIBIT

B

EXHIBIT B

Bid Submission Instructions

PLEASE READ CAREFULLY:

Bids are to be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on February 12, 2026. All Proposals will be electronically date and time stamped as they are submitted. Proposals cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail.

Important Notes:

• Logging in and/or uploading your file(s) does not mean your bid is submitted. Bidders must successfully upload all the file(s) and MUST click the submit button before the closing time of 4:00 p.m. local time.

• You will receive an email confirmation receipt with a unique confirmation number once you have submitted your bid. This receipt will confirm that you have successfully submitted your bid.

• Each submitted item of requested information will only be visible to County upon its opening of bids on February 12, 2026 at 4:00 pm, local time.

• If the Requested Information is listed “as required”, you will not be able to complete your bid submission until the requirement(s) is met.

• Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Please plan accordingly!

• Please note the type and number of files allowed. The maximum upload file size is 1000 MB. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

• Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Java Script must be enabled.

• Mac users: When a BidTable is required for Proposal submission, in order for it to be formatted correctly you will need to download Microsoft Excel. The BidTables will not work with another Spreadsheet tool.

• Emails received from Bonfire do not have attachments; click the View Opportunity link and login to Bonfire to view attachments under the Messages section, then click Vendor Discussions. You can then download the message attachment.

Need Help? Please contact Bonfire directly at: support.bonfire@eunasolutions.com for technical questions or issues related to your submission. You can also visit the help forum at:

https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub.

mailto:Support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub

BID 26034 - CHECK-OFF LIST FOR BID SUBMITTAL – PAGE 1

CHECK-OFF LIST FOR BID SUBMITTAL

Bid 26034 Ada County Landfill Reclaimed Concrete Material

Bidder’s Bid Form to be uploaded to Bonfire.

Acknowledgment of all addenda on Bidder’s Bid Form.

Bid amounts electronically entered into Total Bid Amount (BT-88PY) on Bonfire.

Bids must be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, February 12, 2026.

Non-compliance of submittal requirements may deem your bid non-responsive. The right is reserved by the Board of Ada County Commissioners to accept or reject any or all bids.

Verify that the following has been done before submitting your bid:

BID 26034 - ADA COUNTY LANDFILL RECLAIMED CONCRETE MATERIAL - EXHIBIT

C

EXHIBIT C

ADA COUNTY PROCUREMENT

PURCHASE ORDER TERMS FOR GOODS

Ada County Procurement Purchase Order Terms for Goods

Revised 7/1/2024

1. DEFINITIONS: The following terms shall have the meaning stated herein: ”Purchase Order” shall mean the Ada County Purchase Order for the Goods to be procured, any attachment related to the Purchase Order and the Ada County Procurement Purchase Order Terms for Goods,;

“County” shall mean Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho,; “Goods” shall have the meaning described in the U.C.C; “Seller” shall mean the supplier named on the front of the Purchase Order, including its agents, sales personnel, shipping and receiving personnel, and other employees acting on its behalf; “U.C.C.” shall mean Idaho Code, Title 28, Chapter 2, as it may amended from time to time.

2. TERMINATION: The County may terminate the Purchase order when the Seller has been provided written notice of default or non-compliance and has failed to cure the default or non-compliance within thirty (30) calendar days. If the Purchase order is terminated for default or non-compliance, the Seller will be responsible for any costs incurred by the County to replace the Goods, including but not limited to procurement of replacement Goods. The County, upon termination for default or non-compliance, reserves the right to take any legal action it may deem necessary including, without limitation, offset of damages against payment due.

3. MODIFICATIONS/ALTERATIONS:

a. Writing required: Any proposed modifications or alterations to the terms of the Agreement shall be ineffective and void unless agreed to in a writing duly executed by the parties.

b. Board signature required: Any modifications or alterations of the terms of the Purchase Order shall be ineffective and void unless approved by the Board of Ada County Commissioners at an open meeting.

c. Non-conforming amendments rejected: Any proposed modifications or alterations of the Purchase Order not complying with the above conditions shall be null and void, including but not limited to any software “click-through” dialogue boxes, "shrink-wrap" terms, or any other standard-form terms or conditions which might be contained, presented, or found within any software program(s) or within any packaging, whether in electronic or hardcopy format, even if “accepted,” received, or otherwise acknowledged by any County user/administrator.

d. Rejection of limitations or exclusions of default warranties or remedies: Ada County rejects all terms in any writing from the Seller that limit or disclaim any warranty provided by U.C.C. Additionally, Ada County rejects all terms in any writing from the Seller that limit or exclude remedies available to a buyer under U.C.C

4. CONFORMING GOODS: The Goods shall conform in all respects with the County’s solicitation documents. In the event of nonconformity, and without limitation upon any other remedy, the County shall have no financial obligation in regard to the non-conforming Goods. The Seller shall pay all costs for removal of non-conforming Goods from County premises.

5. DIFFERENCE IN TERMS AND CONDITIONS: In the event Seller’s proposal is referenced as part of the Purchase Order, the Ada County Procurement Purchase Order Terms for Goods shall control in the case of a conflict.

6. TAXES: Ada County is generally exempt from payment of Idaho state sales and use taxes. If the Seller is required to pay any taxes incurred as a result of doing business with The County, it shall be the sole responsibility of the Seller to pay the taxes.

7. WARRANTIES:

a. Warranty. Goods to be procured hereunder are warranted to be of merchantable quality, free of defects of material, design, or workmanship, and suitable for ordinary use as is more fully described in the U.C.C.

b. Warranty of title. Seller warrants that it has title to the Goods to be procured, and that the title to the Goods is free of all liens and encumbrances.

c. Save harmless. Seller agrees to protect, save harmless, and indemnify Ada County from all damages, claims, demands and/or judgments for actual or alleged breach of warranty, negligence, insufficiency or illegality of design, manufacture, fabrication, assembly, processing, labeling, or infringement of patent or copyright, arising out of the purchase, resale, or other use of the Goods to be procured hereunder. Seller shall defend Ada County from all suits, whether at law or in equity, alleging damages, claims, demands and/or judgments for actual or alleged breach of warranty, negligence, insufficiency or illegality of design, manufacture, fabrication, assembly, processing, labeling, or infringement of patent or copyright, arising from the purchase, resale, or other use of the Goods to be procured hereunder. Defense shall be provided by counsel chosen by Ada County, and Seller shall bear all costs, fees, and expenses of such defense, including, but not limited to, attorney’s fees and expenses, court costs, and expert witness fees and expenses.

8. SELLER RESPONSIBILITY: The Seller assumes full and sole responsibility for all tasks related to the purchase and delivery of all Goods included in the Purchase Order, whether or not the Seller is the actual manufacturer or producer of such Goods. Further, the Seller will be the sole point of contact regarding the Purchase Order, including payment of charges resulting from the use or purchase of Goods selected.

9. COMMODITY STATUS: It is understood and agreed that any Goods offered or shipped shall be new and in first class condition, and that all containers for the Goods shall be new and suitable for storage or shipment, unless otherwise indicated by the County in the specifications.

Demonstrators; or previously rented, refurbished, or reconditioned items are not considered “new” except as specifically provided in this section.

The warranty shall include replacement, repair, and any labor for the period of time required by other specifications or for the standard manufacturer or vendor warranty, whichever is longer.

10. SHIPPING, DELIVERY, AND INSTALLATION: All orders will be shipped directly to the ordering departments at the location specified, on an F.O.B. Destination Freight Prepaid and Allowed basis with all transportation, unloading, uncrating, drayage, and all other associated delivery and handling charges incidental to and associated with completion of the Purchase Order paid by the Seller. If installation is required, pricing shall include all charges associated with a complete installation at the location specified.

11. RISK OF LOSS: Risk of loss and responsibility and liability for loss or damage will remain with Seller until final inspection and acceptance by County. Responsibility will pass to the County, except as to the latent defects, fraud and Seller’s warranty obligations, upon completion of inspection and acceptance. Such loss, injury or destruction occurring at the risk of seller shall not release the Seller from any obligation under the Purchase Order.

12. ASSIGNMENTS: Seller shall not assign the Purchase Order, any order, or any interest herein without prior written approval of the County.

Assignment of the Purchase Order without approval shall, at the option of the County, cause immediate termination of the Purchase Order so assigned. All rights of action, for any breach of such Purchase Order assignment are reserved to the County.

13. GOVERNMENT REGULATIONS: Seller guarantees that all Goods meet or exceed the requirements and guidelines established by the

Occupational Safety and Health Act, Consumer Product Safety Council, Environmental Protection agency, or other regulatory agencies.

14. SAFETY INFORMATION: All Goods regulated by the William-Steiger Occupational Safety and Health Act of 1970, proposed and/or used in the performance of the Purchase Order, must conform to the standards required by that act. Seller must furnish all Safety Data Sheets (SDS) for any regulated Goods at the time of delivery.

15. USE OF THE COUNTY NAME: Seller agrees that it will not, prior to, in the course of, or after performance under the Purchase Order use the County’s name in any advertising or promotional media as a customer or client of Seller without the prior written consent of the County.

16. PAYMENT TERMS: Ada County will normally pay properly submitted vendor invoices within thirty (30) days of receipt providing Goods have been delivered, installed (if required), and accepted as specified.

17. FORCE MAJEURE: Neither party shall be liable or deemed to be in default for any Force Majeure delay in shipment or performance occasioned by unforeseeable causes beyond the control and without the fault or negligence of the parties, including, but not restricted to, acts of God or the public enemy, fires, floods, epidemics, quarantine, restrictions, strikes, freight embargoes, unusually severe weather, provided that in all cases the Seller shall notify the County promptly in writing of any cause for delay and the County concurs that the delay was beyond the control and without the fault or negligence of the Seller.

18. GOVERNING LAW: The Purchase Order shall be construed in accordance with, and governed by the laws of the State of Idaho. Any action to enforce the provisions of the Purchase Order shall be brought in Fourth District Court in Ada County, Idaho.

19. ENTIRE AGREEMENT: The Purchase Order shall constitute the entire Agreement between the parties with respect to the subject matter hereof and shall supersede all previous bids, proposals, or quotations, both oral and written, discussions, representations, commitments, course of dealing, and all other communications between the parties.

20. SEVERABILITY: In the event any provision or section of the Purchase Order is found unconscionable, the remaining provisions shall nevertheless be enforceable and shall be carried into effect.

21. DEBARMENT: By submitting this bid/proposal, the bidder/proposer warrants and certifies that he is eligible to submit a bid/proposal because he is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal or State agency.

22. Certification Regarding Anti-Boycott of Israel: Pursuant to Idaho Code section 67-2346, if this purchase order is one hundred thousand dollars ($100,000) or more and/or seller employs ten (10) or more persons, Seller certifies that it is not currently engaged in, and will not for the duration of the Purchase Order engage in, a boycott of goods or services from Israel or territories under its control.

23. Certification Regarding Prohibition on Contracting with Companies Owned or Operated by the Chinese Government: Pursuant to Idaho Code section 67-2359, Seller certifies that it is not currently owned or operated by the government of China and will not for the duration of the Purchase Order be owned or operated by the government of China.

24. CERTIFICATION REGARDING ANTI-BOYCOTT OF CERTAIN SECTORS:

Pursuant to Idaho Code section 67-2347A, if this Agreement is for one hundred thousand dollars ($100,000) or more and if Seller employs ten (10) or more persons full-time, Seller certifies that it is not currently engaged in and will not, for the duration of this Agreement engage in, a boycott of any individual or company because that individual or company: (1) engages in or supports the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture; or (2) engages in or supports the manufacture, distribution, sale, or use of firearms.