1-Bid Packet.pdf

BID PACKET

Project No. 32209

Mill and Overlay 2026

PRE-BID CONFERENCE:

Tuesday, April 14, 2026

3:00 PM

City Hall, Thomas Jefferson Room (#101) of City Hall

BID DATE:

Tuesday, April 21, 2026

1:30 PM

City of Jefferson, Missouri

TABLE OF CONTENTS

• Advertisement for Bids

• Notice to Bidders

• Information for Bidders

• Bid Form *

• Bid Bond *

• Anti-Collusion Statement *

• Contractor's Affidavit *

• Minority Business Enterprise Statement

• Minority Business Utilization Agreement *

• Affidavit of Compliance with Prevailing Wage Law

• Prevailing Wage Determination

• Affidavit of Compliance Public Works Contracts Law

• Federal Work Authorization Program Affidavit

• Construction Contract

• Performance, Payment, and Guarantee Bond

• General Provisions

• Special Provisions

• Attachments

• Addendums ( If Any )

(* INDICATES THIS ITEM INCLUDED IN BID PACKET FOR SUBMISSION OF BID)

BID FORM

Name of Bidder______________________________________________________________

Address of Bidder_____________________________________________________

To: CITY OF JEFFERSON 320 East McCarty Street Jefferson City, Missouri 65101

THE UNDERSIGNED BIDDER, having examined the plans, specifications, regulations of the Contract, Special Conditions, other proposed contract documents and all addenda thereto; and being acquainted with and fully understanding (a) the extent and character of the work covered by this Bid; (b) the location, arrangement, and specified requirements for the proposed work; (c) the location, character, and condition of existing streets, roads, highways, railroads, pavements, surfacing, walks, driveways, curbs, gutters, trees, sewers, utilities, drainage courses, structures, and other installations, both surface and underground which may affect or be affected by the proposed work; (d) the nature and extent of the excavations to be made and the type, character, and general condition of materials to be excavated; (e) the necessary handling and rehandling of excavated materials; (f) the location and extent of necessary or probable dewatering requirements; (g) the difficulties and hazards to the work which might be caused by storm and flood water; (h) local conditions relative to labor, transportation, hauling, and rail delivery facilities; and (i) all other factors and conditions affecting or which may be affected by the work.

HEREBY PROPOSED to furnish all required materials, supplies, equipment, tools, and plant; to perform all necessary labor and supervision; and to construct, install, erect, and complete all work stipulated, required by, and in accordance with the proposed contract documents and the drawings, specifications, and other documents referred to therein (as altered, amended, or modified by addenda) in the manner and time prescribed and that he will accept in full payment sums determined by applying to the quantities of the following items, the following unit prices and/or any lump sum payments provided, plus or minus any special payments and adjustments provided in the specifications and he understands that the estimated quantities herein given are not guaranteed to be the exact or total quantities required for the completion of the work shown on the drawings and described in the specifications, and that increases or decreases may be made over or under the Contract estimated quantities to provide for needs that are determined during progress of the work and that prices bid shall apply to such increased or decreased quantities as follows:

CITY OF JEFFERSON

ITEMIZED BID FORM

ITEM

NO. DESCRIPTION UNIT

APPROX.

QUANTITY

UNIT

PRICE AMOUNT

1 Surface Milling Asphalt SY 125000

2 Surface Mix BP-1 Ton 13750

TOTAL BASE BID

ALTERNATE A - East Miller Parking Lot

3 Surface Milling Asphalt SY 2490

4 Surface Mix BP-1 (2" Thick) Ton 275

TOTAL ALTERNATE A

ALTERNATE B - Washington Park Parking Lot

5 Surface Milling Asphalt SY 5490

6 Surface Mix BP-1 (2" Thick) Ton 610

TOTAL ALTERNATE B

ALTERNATE C - 901 East Miller Street

7 Surface Milling Asphalt SY 1680

8 Surface Mix BP-1 (6" Thick) Ton 560

TOTAL ALTERNATE C

ALTERNATE D - 101 Wall Way

9 Surface Milling Asphalt SY 480

10 Surface Mix BP-1 (6" Thick) Ton 160

TOTAL ALTERNATE D

Signature of Bidder Date

MILL AND OVERLAY 2026

PROJECT NO. 32209

SUBCONTRACTORS

If the Bidder intends to use any subcontractors in the course of the construction, he shall list them.

TIME OF COMPLETION

The undersigned hereby agrees to complete the project within 90 calendar days, subject to the stipulations of the regulations of the Contract and the Special Provisions.

It is understood and agreed that if this bid is accepted, the prices quoted above include all applicable state taxes and that said taxes shall be paid by the Contractor.

The undersigned, as Bidder, hereby declares that the only persons or firms interested in the bid as principal or principals is or are named herein and that no other persons or firms than herein mentioned have any interest in this bid or in the Contract to be entered into; and this bid is made without connection with any other person, company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned agrees that the accompanying bid deposit shall become the property of the Owner, should he fail or refuse to execute the Contract or furnish Bond as called for in the specifications within the time provided.

If written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the undersigned within sixty (60) days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will, within ten (10) days after the date of such mailing, telegraphing, or delivering of such notice, execute and deliver a Contract in the form of Contract attached.

The undersigned hereby designates as his office to which such notice of acceptance may be mailed, telegraphed, or delivered:

It is understood and agreed that this bid may be withdrawn at any time prior to the scheduled time for the opening of bids or any authorized postponement thereof.

Attached hereto is a Bid Bond for the sum of ____________________________ Dollars (cashier's check), make payable to the City of Jefferson.

Signature of Bidder:

If an individual,________________________________________, doing business as_______________________________________________.

If a partnership,_______________________________________, member of firm.

by_______________________________________________.

If corporation,________________________________________________________ by ______________________________________________.

Title ______________________________________________

SEAL

Business Address of Bidder_____________________________________________

If Bidder is a corporation, supply the following information:

State in which incorporated_____________________________________

Name and Address of its:

President ___________________________________________

Secretary ____________________________________________

Date_______________________________

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned,__________________________________________________as Principal, and______________________________________________as Surety, are hereby held and firmly bound unto the CITY OF JEFFERSON, MISSOURI , as owner, in the penal sum of____________________________________________for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns, this______day of___________, 20 ____.

The condition of the above obligation is such that whereas the Principal has submitted to the CITY OF JEFFERSON, MISSOURI a certain Bid, attached hereto and hereby made a part hereof to enter into a contract in writing, for the project entitled:

"Project No. 32209, Mill and Overlay 2026"

NOW, THEREFORE,

(a) If said Bid shall be rejected, or in the alternate,

(b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by the extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

_________________________________(L.S.)

Principal

By:_________________________________

SEAL

Surety

By: _________________________________

ANTI-COLLUSION STATEMENT

STATE OF _______________________________)

COUNTY OF _____________________________)

___________________________________________________ being first duly sworn, deposes and says that he is ________________________________ of

TITLE OF PERSON SIGNING

NAME OF BIDDER

that all statements made and facts set out in the bid for the above project are true and correct; and that the bidder (the person, firm, association, or corporation making said bid) has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such bid or any contract which result from its acceptance.

Affiant further certifies that bidder is not financially interested in, or financially affiliated with, any other bidder for the above project.

(BY)___________________________________

(BY)___________________________________

Sworn to before me this _______day of ___________________, 20 ___.

NOTARY PUBLIC

My commission expires:________________________________

CONTRACTOR'S AFFIDAVIT

This affidavit is hereby made a part of the Bid, and an executed copy thereof shall accompany each Bid submitted.

STATE OF _________________________)

) ss

COUNTY OF _______________________)

The undersigned, _______________________________________________, of lawful age, being first duly sworn states upon oath that he is

______________________________________________________________ of the contractor submitting the attached bid, that he knows of his own knowledge and states it to be a fact that neither said bid nor the computation upon which it is based include any amount of monies, estimate or allowance representing wages, moneys or expenses, however designated, proposed to be paid to persons who are not required to furnish material or actually perform services upon or as a part of the proposed project.

AFFIANT

Subscribed and sworn to before me, a Notary Public, in and for the County and State aforesaid, this _____ day of ___________________, 20____.

NOTARY PUBLIC

My Commission Expires:________________________________

MINORITY BUSINESS UTILIZATION AGREEMENT

A. The bidder agrees to attempt to expend at least two and twelve hundredths percent (2.12)% of the contract, if awarded, for Minority Business Enterprise (MBE). For purposes of this goal, the term "Minority Business Enterprise" shall mean a business:

1. Which is at least 51 percent owned by one or more minorities or women, or, in the case of a publicly owned business, at least 51 percent of the stock of which is owned by one or more minorities or women; and

2. Whose management and daily business operations are controlled by one or more such individuals.

"Minority Group Member" or "Minority" means a person who is a citizen or lawful permanent resident of the United States, and who is:

1. Black (a person having origins in any of the black racial groups of Africa);

2. Hispanic (a person of Spanish or Portuguese culture with origins in Mexico, South or Central America, or the Caribbean Island, regardless of race);

3. Asian American (a person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian sub-continent, or the Pacific Islands);

4. American Indians and Alaskan Native (a person having origins in any of the original peoples of North America);

5. Member of other groups, or other individuals, found to be economically and socially disadvantaged by the Small Business Administration under Section 8(a) of the Small Business Act, as amended [15 U.S.C. 637(a)].

6. A female person who requests to be considered as an MBE, and who "owns" and "controls" a business as defined herein.

Minority Business Enterprises may be employed as contractors, subcontractors, or suppliers.

B. The bidder must indicate the Minority Business Enterprise(s) proposed for utilization as part of this contract as follows:

Name and Addresses Nature of Dollar Value of of Minority Firms Participation Participation

Total Bid Amount:_______________________ Total: _____________

Percentage of Minority Enterprise Participation:___________%

C. The bidder agrees to certify that the minority firm(s) engaged to provide materials or services in the completion of this project: (a) is a bona fide Minority Business Enterprise; and (b) has executed a binding contract to provide specific materials or services for a specific dollar amount.

A roster of bona fide Minority Business Enterprise firms will be furnished by the City of Jefferson. The bidder will provide written notice to the Liaison Officer of the City of Jefferson indicating the Minority Business Enterprise(s) it intends to use in conjunction with this contract. This written notice is due five days after notification to the lowest bidder.

Certification that the Minority Business Enterprise(s) has executed a binding contract with the bidder for materials or services should be provided to the MBE Coordinator at the time the bidder's contract is submitted to the MBE Coordinator.

D. The undersigned hereby certified that he or she has read the terms of this agreement and is authorized to bind the bidder to the agreement herein set forth.

NAME OF AUTHORIZED OFFICER

DATE ____________ _______________________________________

SIGNATURE OF AUTHORIZED OFFICER