1-Bi-Annual RFQ.pdf

ART IN PUBLIC PLACES

Monroe County, Florida

Biannual Request for Qualifications (RFQ)

Board of County Commissioners (BOCC) Mayor Jim Scholl, District 3 Mayor ProTem Michelle Lincoln, District 2 Craig Cates, District 1 David Rice, District 4 Holly M. Raschein, District 5

THE ART IN PUBLIC PLACES PROGRAM

Monroe County Art in Public Places (AIPP) is a County appointed committee responsible for the commission and purchase of public art by contemporary artists in any media. The Monroe County Art in Public Places Ordinance No. 022-2001 (Chapter 2, Article V, Section 2-233, Monroe County Code) mandates that one percent (1%) of new County building construction costing a minimum of $500,000.00 and renovations costing a minimum of $100,000.00 is set aside to fund this program. A committee comprised of five (5) voting members appointed by the Monroe County Board of County Commissioners, plus two (2) non-voting members appointed by the County Administrator, pre-qualifies, reviews, and recommends projects to the Board of County Commissioners (BOCC). The Monroe County Art in Public Places program is administered by the Florida Keys Council of the Arts (FKCA).

SELECTION OF ARTWORK: A two-step process

Step 1 - Request for Qualifications (RFQ)

Artists must meet all criteria to qualify through the initial application process in which artists must substantiate successful completion of contracts and projects within the past ten (10) years in the public and/or private sector. AIPP Committee members will select (pre-qualify) the artists, and then those selected artists will be eligible to receive all published Requests for Proposals (RFP) as projects arise. All pre-qualified artists with current materials on file with the FKCA will receive all RFPs for future projects for five (5) years. Artists will be notified thirty (30) days in advance of their five (5) year expiration date and may remain in the database for an additional five (5) years by written (email) agreement. It is the artists’ responsibility to notify and update FKCA of current contact information, address, and e-mail address changes.

Step 2 - Request for Proposal (RFP)

Once an artist has been Qualified (Step 1 above), the artist is notified of all opportunities to complete an RFP. Artists may develop and submit a proposal based on their evaluation of the project and site review opportunities. In collaboration with the artist, the County staff and the project architect will provide all pertinent project information, which may include suggested general locations for both interior and exterior treatments. Artists may make use of exterior and interior materials such as landscape, site furnishings, column cladding, flooring material, furniture, glazing, and lighting depending on the project and scope of work. If applying for multiple spaces, the proposal shall furnish an itemized budget for each space. AIPP will furnish artists with apportioned budgets accordingly. The total amount shall not exceed the stipulated total allocated per project for public art. Artists are encouraged to develop proposals for alternative spaces, and AIPP reserves the right to include such proposals in the review and selection process. Proposals must comply with the Americans with Disabilities Act of 1990 (42 USC §§ 1201), as amended (ADA), and local code requirements.

RFQ accessed through BONFIRE https://monroecounty-fl.bonfirehub.com

Submission Deadline:

October 8, 2025, by 3:00 pm EST https://monroecounty-fl.bonfirehub.com/

RFQ – APPLICATION/PROPOSAL PROCESS:

Applications shall be submitted to Monroe County at the designated location not later than the time and date for receipt of Applications indicated in the Notice of Request for Competitive Solicitations, or any extension thereof made by Addendum. Artists, who wish to be considered, must submit all the following materials electronically as set forth herein:

1. Application (SEPARATE): Complete, sign, and date the one (1) page application. The name on the application must be either the individual name, team name, corporate name, or other entity name in which the artist intends to apply for any future project.

2. Artist Statement: One (1) page maximum, stating interest, outlining artist’s approach to public art, and describing relevant experience.

3. Current Resume/CV: Individual artist’s resume, or if a team or corporate entity, you must indicate length of time working together as a team or corporate entity and submit one (1) resume for each team member or corporate member.

4. Public and/or Private Commissions: List commissions completed within the last ten (10) years, which should include five (5) to ten (10) images in a high-resolution format as a PDF, submitted electronically with the Application Proposal.

5. A Detailed list with the following: A list identifying each digital image with image name and/or corresponding number, title of work, media, size, location of artwork, and date of completion. Include artist name and contact information including address, telephone, e-mail, and website.

Please note: No original art will be accepted for review in the RFQ application process.

APPLICATION DEADLINE and INSTRUCTIONS

1. Requirements for submission and the selection criteria may be accessed from the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids. The Public Record is available upon request.

2. The Monroe County Purchasing Department receives bids via the Bonfire electronic bidding platform. Please do not e m a i l , mail or attempt to deliver in person any sealed bids.

Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted.

3. The Monroe County Purchasing Department hereby directs that bids be submitted via the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com, no later than 3:00 P.M. on October 8, 2025. There is no cost to the bidder to use the Bonfire platform.

Your subject line on the email must read as follows:

MONROE COUNTY ART IN PUBLIC PLACES

BIANNUAL REQUEST FOR QUALIFICATIONS due 10/08/2025

Files must contain this subject line or they will be rejected.

4. The bid opening for this solicitation will be held virtually via the internet, at 3:00 P.M., on October 8, 2025. You may call in by phone or internet using the following:

Join Zoom Meeting https://mcbocc.zoom.us/j/4509326156 https://monroecounty-fl.bonfirehub.com/ http://www.monroecounty-fl.gov/BonfireBids http://www.monroecounty-fl.gov/BonfireBids https://mcbocc.zoom.us/j/4509326156

Meeting ID: 4509326156 One tap mobile:

+16465189805,,4509326156# US (New York) +16699006833,,4509326156# US (San Jose)

Dial by your location:

+1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose)

5. The Artist/Proposer shall assume full responsibility for timely delivery through the process designated for receipt of Application Proposals.

6. Oral, telephonic, telegraphic, mailed, and faxed Proposals are invalid and will not receive consideration. Any Proposal not received by the Purchasing Department on or before the deadline for receipt of proposals designated in the Notice of Calling for Proposals will not be opened.

IN COMPLIANCE WITH COUNTY REGULATIONS, MATERIALS RECEIVED AFTER THE

DEADLINE STATED ABOVE WILL BE AUTOMATICALLY REJECTED.

ABSOLUTELY NO EXCEPTIONS WILL BE MADE FOR ANY REASON.

Monroe County’s representative authorized to open the Proposals will decide when the specified time has arrived, and no Proposals received thereafter will be considered. Proposals received after the time and date for receipt of Proposals will be returned unopened. All proposals must remain valid for a period of Ninety (90) days. The BOCC will automatically reject the application of any person or affiliate who appears on the convicted vendor list prepared by the Department of Management Services, State of Florida, under Subsection 287.133(3)(d), Florida Statutes (1997).

SELECTION CRITERIA APPLICABLE TO RFQ INCLUDES:

Proper completion of the application process, successful completion of contracts and projects within the past ten (10) years in the public and/or private sector and demonstration that work has stood the test of time for its intended purposes.

When an artist has successfully completed the above RFQ (Request for Qualifications) process, and they are approved by the AIPP Committee, then the artist will be eligible to apply for any and all RFPs (Request for Proposals).

PLEASE NOTE: The following process and criteria will apply for each RFP:

SELECTION CRITERIA

Exceptional Quality of Proposed Artwork (25 points) Enduring Value and Maintenance of Proposed Artwork (30 points) Site Compatibility (25 points) Character and Environment of the Florida Keys depicted in the Proposed Artwork (10 points) Artists that reside in the Florida Keys (10 points)

SELECTION PROCESS AND TIMELINE

When artists are sent an RFP, they will be advised of the date that the Committee will make its recommendation of the award to the BOCC. Finalists may be required to present at a discussion of the BOCC at a monthly agenda meeting. In order to coincide with the completion date of the project, the artist(s) will have at least ninety (90) days to execute and complete their work upon issuance of a

Notice to Proceed with the project and after proper and full execution of the AIPP Purchase Agreement and Appendix Forms.

INSTALLATION REQUIREMENTS

Artists are responsible for all arrangements and costs including delivery, equipment, and tools as is necessary to provide a completed and installed work. All additional costs must be included in the proposed quote. A complete work is installed in place, and, when appropriate, displayed with lighting and a base. All installations must conform to Monroe County Building Codes and be able to withstand the wind velocity prescribed by the current version of the Florida Building Code. Exterior art must be durable enough to also withstand subtropical climate conditions with hurricanes.

INSURANCE REQUIREMENTS

Artists whose proposals are selected through the RFP process must agree to maintain a $300,000.00 liability insurance policy which will insure and indemnify the artist(s) and the Monroe County Board of County Commissioners during the term of the contract and for one (1) year after acceptance of the project, unless the requirement is waived by the Monroe County Risk Manager.

INTERPRETATION AND CORRECTION OF PROPOSAL DOCUMENTS

Should any Artist/Proposer discover any discrepancy, ambiguity, inconsistency, or error upon examination of the Proposal Documents, they shall promptly notify Elizabeth Young, Executive Director, Florida Keys Council of the Arts, in writing at director@keysarts.com.

Artists/Proposers requiring clarification or interpretation of the Proposal Documents shall submit their questions, in writing to the Executive Director no later than ten (10) business days prior to the date for receipt of the Application Proposals. Any answer, interpretation, correction, or change of the Proposal Documents will be accomplished by Addenda. Copies of Addenda will be made available for inspection at the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids. Interpretations, corrections, or changes of the Proposal Documents made in any other manner will not be binding, and Proposers shall not rely upon such interpretations, corrections, and changes. Oral and other interpretations or clarifications will be without legal effect.

ADDENDA

Each Artist/Proposer shall ascertain prior to submitting his/her Application Proposal that he/she has received all Addenda issued, and he/she shall acknowledge their receipt in his/her Application/Proposal. However, in case any Artist/Proposer fails to acknowledge receipt of such addenda, his/her Application/Proposal will nevertheless be construed as if it had been received and acknowledged, and the submission of the Application Proposal will constitute acknowledgement of receipt of the Addenda. It is the responsibility of each Artist/Proposer to verify that he/she has received all Addenda issued before Proposals are opened.

No Addenda will be issued later than five (5) business days prior to the date for receipt of the Application Proposals except for an Addendum withdrawing the Request for Qualifications or one which includes postponement of the date for receipt of Application Proposals.

Copies of Addenda will be made available for inspection where Proposal Documents are on file for that Purpose, i.e. at https://monroecounty-fl.bonfirehub.com or www.monroecounty-fl.gov/BonfireBids mailto:director@keysarts.com http://www.monroecounty-fl.gov/BonfireBids http://www.monroecounty-fl.gov/BonfireBids