1-Agreement-Contract Requirements.pdf
PDF 299 KB Posted
- Attached to
- Renewal - Mimecast Cloud Security
- Solicitation number
- ITB-07012026-4
- Issued by
- Orange County, Florida
About this file
This document outlines the standard agreement and contract requirements that must be included in all bids and contracts with the Orange County Property Appraiser (OCPA) in Florida. The contract opportunity is an invitation to bid on the renewal of Mimecast Cloud Security services, which serves as OCPA's primary email spam gateway and email archiving platform. The bid must include six specific components: Mimecast Premium Protection Cloud Gateway (Quantity 180), Mimecast A1 Email Archiving subscription licenses for one year (Quantity 180), Mimecast AT1 MIME OS (Quantity 180), Mimecast Corp. Advanced Support (Quantity 1), Configuration Assistance for Collaboration Security (Quantity 1), and Mimecast Consulting Services (Quantity 1). No specific response dates, due dates, site visits, bidder meetings, award dates, or contract term information is provided in the available documentation.
All bids and contracts must comply with the mandatory requirements specified in the OCPA Agreement/Contract Requirements document. Key requirements include: governing law shall be the State of Florida with venue in Orange County, Florida; payment terms are Net 40 days; vendors must comply with E-Verify requirements as specified in Florida Statutes Section 448.095 (2022); and contractors must fully comply with public records laws under Florida Statutes Chapter 119 (2021), including maintaining records, providing copies upon request, protecting confidential and exempt records, and transferring all records to OCPA upon contract completion. Vendors unable to comply with these requirements will not have their bids considered. The document includes contact information for OCPA's custodian of public records for questions regarding public records application.
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Text version
OCPA Agreement/Contract Requirements
If any bid has an agreement or contract terms, the below requirements are to be included on the agreement or contract. The submission of a bid indicates the below requirements were read and understood.
Below are the requirements for all contracts/agreements with Orange County Property Appraiser. If any vendor cannot comply to the requirements, any quotes or bids will not be considered.
GOVERNING LAW; VENUE; JURISDICTION:
Any agreement must be governed by laws of the State of Florida and the venue for any dispute must be in Orange County, Florida.
INVOICE PAYMENT:
Net 40 days
E-VERIFY:
(Vendor Name) complies with the E-Verify requirements as specified in section 448.095, Florida Statutes (2022).
PUBLIC RECORDS RETENTION:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 836-2747, ATORRES@OCPAFL.ORG, ORANGE COUNTY PROPERTY APPRAISER’S OFFICE, 200 SOUTH ORANGE AVENUE, SUITE 1700, ORLANDO, FLORIDA 32801.
The contractor agrees to comply with the public records laws, the provisions of Chapter 119, Florida Statutes (2021), and specifically to:
(a) Keep and maintain public records as required by the public agency to perform the service.
(b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Florida Statutes (2021), or as otherwise provide by law.
(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
(d) Upon completion of the contract, transfer, at no cost to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
mailto:ATORRES@OCPAFL.ORG
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