1-Agreement-Contract Requirements.pdf
PDF 299 KB Posted
- Attached to
- KnowBe4 Renewal
- Solicitation number
- ITB-07012026-1
- Issued by
- Orange County, Florida
About this file
This is an Agreement/Contract Requirements document issued by the Orange County Property Appraiser (OCPA) in Florida that establishes mandatory contractual terms and conditions for all vendors and contractors entering into agreements with the agency. The document outlines that all bids and proposals must acknowledge compliance with the specified requirements or they will not be considered for award. Key contractual provisions include governance under Florida state law with venue and jurisdiction in Orange County, Florida, and invoice payment terms of Net 40 days. Additionally, all vendors must comply with E-Verify requirements as specified in Florida Statutes Section 448.095 (2022).
The document establishes comprehensive public records retention and management obligations for contractors. Contractors must maintain all public records necessary to perform services, provide copies or allow inspection of records upon request by the agency's custodian of public records within a reasonable timeframe at costs compliant with Chapter 119, Florida Statutes (2021), and ensure confidential and exempt records remain protected throughout and after the contract term. Upon contract completion, contractors must transfer all public records to the agency at no cost or maintain records in compliance with applicable retention requirements. All electronically stored records must be provided in formats compatible with the agency's information technology systems. The custodian of public records contact information is provided as (407) 836-2747 or ATORRES@OCPAFL.ORG at the Orange County Property Appraiser's Office, 200 South Orange Avenue, Suite 1700, Orlando, Florida 32801.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
OCPA Agreement/Contract Requirements
If any bid has an agreement or contract terms, the below requirements are to be included on the agreement or contract. The submission of a bid indicates the below requirements were read and understood.
Below are the requirements for all contracts/agreements with Orange County Property Appraiser. If any vendor cannot comply to the requirements, any quotes or bids will not be considered.
GOVERNING LAW; VENUE; JURISDICTION:
Any agreement must be governed by laws of the State of Florida and the venue for any dispute must be in Orange County, Florida.
INVOICE PAYMENT:
Net 40 days
E-VERIFY:
(Vendor Name) complies with the E-Verify requirements as specified in section 448.095, Florida Statutes (2022).
PUBLIC RECORDS RETENTION:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 836-2747, ATORRES@OCPAFL.ORG, ORANGE COUNTY PROPERTY APPRAISER’S OFFICE, 200 SOUTH ORANGE AVENUE, SUITE 1700, ORLANDO, FLORIDA 32801.
The contractor agrees to comply with the public records laws, the provisions of Chapter 119, Florida Statutes (2021), and specifically to:
(a) Keep and maintain public records as required by the public agency to perform the service.
(b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Florida Statutes (2021), or as otherwise provide by law.
(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
(d) Upon completion of the contract, transfer, at no cost to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
mailto:ATORRES@OCPAFL.ORG
File details come from the government source that posted it. Updated .