1-A. TextbookBoxTruck B26133 sol.pdf

Invitation for Bid (IFB) B26133

Textbook Box Truck IFB ISSUANCE DATE: June 1, 2026

PURCHASING CONTACT: Stephanie Runge 770-426-3524 stephanie.runge@cobbk12.org

IMPORTANT DATES

Note: All CCSD locations will be closed on Fridays beginning June 5, 2026 and ending July 10, 2026.

EVENT DATE (dates are tentative) IFB issued and posted to the CCSD Bonfire Interactive Portal https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities June 1, 2026 Deadline for written questions submitted through the Bonfire Interactive Portal June 8, 2026 @ 3:00 PM ET

Responses to questions posted on the CCSD Bonfire Interactive Portal June 10, 2026 Deadline for bid responses submitted to the CCSD Bonfire Interactive Portal July 6, 2026 @ 3:00 PM ET

Evaluation July 2026

Award July 2026 mailto:stephanie.runge@cobbk12.org

BOARD OF EDUCATION Randy Scamihorn, Chair • David Banks, Vice Chair

Becky Sayler • Leroy Tre’ Hutchins • John Cristadoro • Nichelle Davis • Brad Wheeler

SUPERINTENDENT Chris Ragsdale

514 Glover Street Marietta, GA 30060 Telephone: (770) 426-3300 www.cobbk12.org One Team, One Goal: Student Success

June 1, 2026

TO ALL VENDORS:

Cobb County School District (CCSD) invites bids for furnishing any, and all goods and/or services required for “Invitation for Bid (IFB) B26133, Textbook Box Truck” as described in this document.

The CCSD Procurement Services Department General Terms and Conditions are hereby acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into the solicitation document and the resulting contract. Refer to the CCSD Procurement Services website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this screen, select “Menu”, select “Departments”, choose “Procurement Services”, and find the link to “General Terms and Conditions” located in the center of the page.

Vendors are instructed to carefully read all terms, conditions, specifications, and requirements in this IFB. Vendors are required to complete and return all forms in their entirety. Questions regarding the proposal must be submitted through the CCSD Bonfire Interactive Portal. Only questions received prior to 3:00 PM, June 8, 2026, and submitted through the CCSD Bonfire Interactive Portal shall be considered. Answers will be posted to the CCSD Bonfire Interactive Portal by June 10, 2026.

All bid responses must be submitted through the CCSD Bonfire Interactive Portal. Bids not submitted through the CCSD Bonfire Interactive Portal will not be considered.

The bid close date will be July 6, 2026 at 3:00 PM Eastern Time. Please allow ample time to complete the submission through the CCSD Bonfire Interactive Portal. The portal does not allow late submissions.

CCSD reserves the right to accept or reject any or all bids and to waive any technicalities or informalities.

Your interest and participation in the CCSD solicitation process is appreciated.

Sincerely, Barbara Bates, CPPB, NIGP-CPP Director of Procurement Services

IFB B26133, Textbook Box Truck

COBB COUNTY SCHOOL DISTRICT

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

TABLE OF CONTENTS

Section Page #(s)

Submission Requirements 4-5

Special Terms and Conditions 6-14

Conflict of Interest 15

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

1.0 COMMUNICATIONS WITH CCSD STAFF

1.1 All communications concerning this IFB must be submitted in writing through the CCSD Bonfire Interactive Portal. Only written responses distributed by the Procurement Services Department will be binding upon the CCSD. The Procurement Services Department, in its discretion, may call upon user departments for clarification in their area of expertise.

1.2 From the issue date of this IFB until completion of the entire solicitation process and announcement of award notification, all vendor communication must be authorized by the Procurement Services Department including, but not limited to, communications with school system employees and/or contracted agents related to this IFB. Violation of this provision may result in rejection of the vendor’s response.

1.3 It is the vendor’s responsibility to check the CCSD Bonfire Interactive Portal for any addenda, responses to vendor questions, or other communications that may be issued or released during the solicitation period. Following receipt of vendor responses to a solicitation, it is the vendor’s responsibility to be available via email and phone and to check the CCSD Bonfire Interactive Portal during the review process in the event clarification or additional information is required. If clarification or additional information is requested, the responsibility rests on the vendor to ensure that CCSD receives requested information before the deadline(s) indicated.

2.0 SUBMISSION OF RESPONSES

2.1 Responses must be on the forms furnished within the CCSD Bonfire Interactive Portal for this IFB and completed in their entirety.

2.2 Vendors are instructed to read all terms, conditions and specifications as outlined in the IFB carefully. Responses must be either typed or written in ink. Any correction made within the IFB submission (white-out or strikethrough) must be initialed by an authorized representative of the company submitting the bid or the bid may be rejected by CCSD.

2.3 All responses submitted become the property of the CCSD and are subject to applicable open records policies and laws.

2.4 Responses are to be submitted no later than the date and time set forth in this IFB. Bids and supporting documentation must be submitted through the CCSD Bonfire Interactive Portal.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

2.5 CCSD reserves the right to declare the response non-responsive and to take such remedial action as it deems necessary or appropriate. Such remedial action includes, but is not limited to, suspending vendors from participating in future CCSD solicitations.

2.6 Submit the following documents with your response:

2.6.1 Vendor Questionnaire

2.6.2 IRS W-9 Form

2.6.3 Georgia Security and Immigration Compliance Act Forms

2.6.4 Disclosure of Lobbying Activities Form (if applicable)

2.6.5 Acknowledgement and Agreement Form

2.6.6 Bid Form (Attachment A)

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

The Special Terms and Conditions are customized specifically to this solicitation. Taking exception to these terms and conditions or submitting conflicting language may be cause for rejection of the vendor’s response.

Should these Special Terms and Conditions conflict with the General Terms and Conditions, the Special Terms and Conditions shall control.

1.0 PURPOSE: The CCSD is seeking to purchase a 2027, 28-foot box truck for the warehouse.

1.1 OWNER’S REPRESENTATIVE: Supervision of and monitoring performance of the contract will be performed by Kevin Long, Coordinator, Learning Resources/Digital Transformation.

2.0 SCOPE OF WORK

2.1 Price shall include delivery to the CCSD Fleet Maintenance Department, 620 South Cobb Dr., Marietta, GA 30030, Attention: Michael Warner.

2.2 The vehicle must include all necessary standard equipment provided by the manufacturer for proper operation of unit.

2.3 The vehicle, including chassis, engine and body must conform to applicable U.S.

Federal Motor Vehicle Safety Standards (FMVSS) and Federal Emissions Standards, effective the date of manufacture.

2.4 Any deviations from the minimum specifications must be listed on the Bid Form or a separate sheet and submitted with your bid. Deviations from minimum specifications may not be accepted.

3.0 SPECIFICATIONS

The dry box truck for CCSD must be 28 feet long and 102” wide and maximum allowable body height available.

3.1 Front Bumper: Full Width, Aerodynamic, Steel; 0.142” Material Thickness, Gloss Black

3.2 Wheelbase Range: 256" (650cm) Through and Including 311" (790cm)

3.3 Front Non-Driving Axle: I-Beam Type, 12,000-lb Capacity

3.4 Front Spring Suspension: Parabolic, Taper Leaf; 12,000-lb Capacity; With Shock Absorbers

3.5 Air Brake System: Dual System for Straight Truck Applications

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

3.6 Air Dryer: With Heater

3.7 Front Air Cam Brakes: S-Cam; 16.5" x 5.0"; Includes 20 Sq. In. MGM Long Stroke Brake Chambers

3.8 Rear Air Cam Brakes: 16.5" x 7.0"; Includes MGM TR3030 Long Stroke Brake Chamber and Heavy-Duty Spring Actuated Parking Brake

3.9 Air Compressor: 13.2 CFM Capacity

3.10 Steering Column: Tilting

3.11 Steering Wheel: Black

3.12 Steering Gear: Power

3.13 Exhaust System: Single, Horizontal, Stainless-Steel Muffler, With Internal Catalytic Converter, Short Tail Pipe, Frame Mounted Right Side, for 2023 Emissions Standard

3.14 Electrical System: 12-Volt, Standard Equipment – Includes all standard equipment

3.15 Horn: Two (2) Electric

3.16 Alternator: 12-Volt 145 Amp. Capacity; With Pad Mounting

3.17 Battery System: Maintenance-Free, Three (3) 12-Volt 950CCA Total

3.18 Radio: AM/FM Stereo With, Clock, Includes Multiple Dual Cone Speakers

3.19 Back-Up Alarm: Electric, 102 dBA

3.20 Power Source: 12-Volt accessory

3.21 Air Horn: Single Trumpet, Air Solenoid Operated, Mounted Behind Bumper on Right Rail

3.22 Headlights: Halogen; Composite Aero Design for Two-Light System; Includes Daytime Running Lights

3.23 Test Exterior Lights: Pre-Trip Inspection will Cycle all Exterior Lamps Except Back-up Lights

3.24 Headlights on w/Wipers: Headlights will automatically turn on if windshield wipers are turned on

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

3.25 Parking Brake Alarm: Electric Horn Sounds in Repetitive Manner When Vehicle Park Brake is "NOT" Set, With Ignition "OFF" and any Door Opened

3.26 Paint Type: Base Coat/Clear Coat, 1-2 Tone – Winter White

3.27 Diesel Engine: Inline 6 - 50 State (must be LEV-CFFV Certified), 245 HP, 620 lb-ft Torque @1400 RPM, 2600 RPM Governed Speed

• Cruise Control: Electronic; Controls Integral to Steering Wheel

• Air Cleaner Restriction Gauge: Air Cleaner Mounted

3.28 Auto Transmission Oil Cooler: Air to Oil Type; for Auto or Auto Shift Transmissions

3.29 Automatic Transmission (Allison 3,000 HS): Close Ratio, 6-speed, With Overdrive;

Includes Oil level Sensor, Less PTO Provision, Less Retarder; With 80,000 lb. GVW & GCW Max

3.30 Transmission Shift Control (Allison): Push Button Type; for Allison 3000 & 4000 Service Transmission

3.31 Transmission Oil - {TranSynd} Synthetic

3.32 Rear Single Axle {Dana Spicer 23060SH}: Single Reduction, 23,000-lb Capacity, With 200 Wheel Ends

3.33 Suspension: Air Ride

3.34 Shock Absorbers: Two (2) Rear

3.35 Rear Axle Lube - {EmGard 75W-90} Synthetic Oil; 1 thru 29.99 Pints

3.36 Fuel/Water Separator {Fleetguard} with Thermostatic Fuel Temperature Controlled Electric Heater, and Filter Restriction/Change Indicator, Includes Standard Equipment Water-in-Fuel Sensor

3.37 Dual Fuel Tanks: Top Draw; Steel, 2 - 50 U.S. gal. capacity for each tank, Mounted Both Sides, Under Cab

3.38 Cab: Conventional to include:

• Clearance/Marker Lights: Five (5) Flush mounted

• Coat Hook: Located on Rear Wall, Centered Above Rear Window

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

• Floor Covering: Rubber, Black

• All Glass Windows: Tinted

• Interior Cab Grab Handle: One (1) "A" Pillar Mounted, Passenger Side

• Interior Cab Grab Handle: Two (2) "B" Pillar Mounted, One Each Side

• Step: Two (2) Steps Per Door

3.39 Driver Seat: Air Suspension, High Back with Integral Headrest, Vinyl, Isolated, with 2-Position Front Cushion Adjustment, -3 to +14 Degree Seat Back Adjustment, Single Chamber Air Lumbar Support to include:

• Seat Belt: 3-Point, Lap and Shoulder Belt Type color to be Lime Green or Orange

3.40 Passenger Seat: Vinyl, Bench with seating for 2 passengers to include:

• Seat Belt: 3-Point Lap and Shoulder Belt color to be Lime Green or Orange

• Grab Handle: Two (2) Chrome Towel Bar Type, With Anti-Slip Rubber Inserts; for Cab Entry Mounted Left and Right

3.41 Convex Look Down Mirror: Right Side; 6" x 10 1/4"

3.42 Mirrors: Two (2) Rectangular, 7.44" x 14.84", Brackets Breakaway Type, with 102" Wide Spacing, with 7.44" sq. Convex Both Sides, With All Heated Heads, Thermostatically Controlled and Electronically Adjustable

3.43 Cab Sound Insulation: Includes Dash Insulator and Engine Cover Insulator

3.44 Air Conditioner: With Integral Heater & Defroster includes Heater Hoses Premium

3.45 Cab Interior Trim Deluxe – Smoke Gray to include:

• Cab Interior Trim Panels: Molded Plastic, Full Height; All Exposed Interior Sheet Metal is Covered

• Overhead Console: Molded Plastic with Dual Storage Pockets and Retainer Nets and CB Radio Pocket; Smoke Gray with Black Netting Over Storage Pockets

• Cab Dome Light: Rectangular, Door Activated, Timed Theater Dimming, Center Mounted, Integral to Console

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

• Door Trim Panels: Molded Plastic; Driver and Passenger Doors

• Headliner: Printed Cloth

• Cup Holders

• Door Storage Pocket: One (1) Molded Plastic, Smoke Gray, Full-Length;

Driver Door

• Sun Visor: Two (2) Padded Vinyl

3.46 Low Washer Fluid Indicator

3.47 Convex Hood Mounted Mirror: Two (2) for Left and Right Sides 7.44" sq

3.48 Front Disc Wheels: 22.5" Painted Steel, 2-Hand Hole, 10 Stud (285.75MM BC) Hub Piloted, Flanged Nut, Metric Mount, 8.25 DC Rims; With Steel Hubs

3.49 Rear Dual Disc Wheels: 22.5" Painted Steel, 2 Hand Hole, 10-Stud (285.75MM BC) Hub Piloted, Flanged Nut, Metric Mount, 8.25 DC Rims; With Steel Hubs

3.50 Front Wheels Paint Identify: Disc Wheels; With Vendor Applied (PKBLK21) Black Powder Coat Paint

3.51 Front Wheel Bearing Lube: 50W Synthetic Oil

3.52 Front Tires: Two (2) 11R22.5 XZE (Michelin) 501 rev/mile, load range G, 14 ply

3.53 Rear Tires: Four (4) 11R22:5 XZE (Michelin) 501 rev/mile, load range G, 14 ply

DRY BOX SPECIFICATIONS

3.54 Subframe: 3” I-beam Crossmembers on 12” centers with 4” Long rail

3.55 Mylar Tape on Bottom Rails

3.56 Extra Crossmembers: Locate four (4) extra crossmembers at rear on 6-in centers

3.57 Mounting: Full Mount U-Bolt

3.58 Mudflaps: 24” X 36” BLACK

3.59 Floor: 1 1/8” Laminated Hardwood

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

3.60 Rear Door: Todco Weathertite Door, White; all fasteners to be stainless steel

3.61 Rear Frame: Galvannealed Steel for Overhead Door with Recess Taillights and Turtleback II, Truckskin-Compatible Pre-Drilled (Plugged) holes in Rear Frame Posts, Endplate reinforcement, Galvannealed Header Post Gusset

3.62 Rear Threshold: Steel Diamond Flush to Rear 1/8” x 23” routed edge into floor

3.63 Side Post: Steel Hat on 16” Centers no Door Curbside, Steel Hat on 16” Centers

3.64 Side Skins: .040 Aluminum Pre-painted White

3.65 Rivets: Rivets for Front and Sidewalls-28 Body

3.66 Side Liner: 3/8 Plywood Full

3.67 Scuff: Apitong 3/4 x 11 High

3.68 E-Track Sides: Series E-Track Recessed

• Row (1) – Locate 24” from Top of Floor to Center of Track

• Row (2) – Locate 48” from Top of Floor to Center of Track

• Row (3) – Locate 63” from Top of floor to Center of Track

3.69 Front End: Aerodynamic Aluminum Radii with Steel Hat Post

3.70 Front Skin: .040 Aluminum Pre-painted White

3.71 Front Liner: Reinforced – 3/4” Full Height Plywood-20” High Steel

3.72 Roof: .062 Translucent Roof

3.73 Top Radius: Aerodynamic Aluminum Radius and Corner Caps

3.74 Internal Light: Three (3) Each, Dome with Switch in Cab

3.75 Liftgate: Maxon 60 x 80 3000 lb Cap – self-leveling

3.76 Liftgate Bumper: Liftgate Narrow Structural

3.77 Liftgate Option: Curbside Control Liftgate

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

3.78 Liftgate Switch: Additional Liftgate switch is to be located on the curbside 48” up from the floor on the rear post

3.79 Grab Handle: Aluminum 12” grab Handle-Bolted, Curbside and Roadside Rear

3.80 Exterior Lights: Per FMVSS-108 Trucklite Model 21 LED with Return Ground, Rear Main Harness for Trucklite LED Lights, LED Taillights in Rear Corner Post

3.81 Paint: Rear Frame Steel White Imron

3.82 Heavy Duty Rubber Rear Dock Bumpers

3.83 All Lights must be LED where applicable on Cab, Chassis and Body

3.84 Warranty: Standard manufacturer’s warranty plus 5 years/120,000-mile engine warranty on oil and oil related parts and engine electronics (modules, sensors, electronic injectors, etc.).

4.0 GENERAL REQUIREMENTS

4.1 The vendor acknowledges and agrees that any business license, professional license, and registration shall remain current for the duration of any resulting contract and such documents are a material term to any resulting contract.

5.0 COST

5.1 Unless specifically consented to in writing by CCSD, prices must remain firm for one year from the award date, or for any renewal period, under the same terms and conditions as the IFB. CCSD reserves the option to renew or not renew any contract award at its sole discretion.

5.2 Quantities/amounts shown in the IFB are estimates. Vendors are advised that the actual number purchased/required may vary from those in the IFB, depending upon the needs of CCSD and the availability of funds.

5.3 Pricing must be submitted on the Bid Form(s) as requested without conditions unless called for in the solicitation document.

5.4 For goods: Responses for goods must include all delivery and/or installation charges. Delivery and/or installation requirements will be as specified in the solicitation document.

5.5 CCSD does not pay late payment fees, penalties, interest, or attorneys’ fees.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

5.6 FEE STRUCTURE FOR ADDITIONAL ITEMS

Within this document, CCSD has attempted to anticipate and identify all items that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to include an item(s), responding vendors are asked to provide a fee structure for additional, related items that may be purchased during the award period. Vendors are to identify the pricing source and the associated fee structure in the space provided on the Bid Form. Some example responses are X% discount below MSRP; X% discount below published catalog pricing; Cost plus X% mark-up. Upon request, awarded vendor must be able to provide documentation verifying appropriate discounts are granted throughout the contract. CCSD reserves the right to conduct periodically random audits of fair market value, etc. to ensure price granted is reasonable and accurate.

6.0 INSURANCE REQUIREMENTS

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers’ Compensation must also be provided. The vendor must email the Certificate of Insurance to the CCSD Procurement Service.

6.1 Commercial General Liability with limits of at least $1 million. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

6.2 Commercial Auto Liability with limits of at least $1 million.

6.3 Umbrella Coverage in excess of GL and Auto of at least $2 million.

6.4 Statutory Workers' Compensation

6.5 Employer's Liability of at least $100,000.

6.6 Vendor’s insurance carrier must have financial size category of at least V.

Cobb County School District must be named as an additional insured on all applicable policies. The insurance carriers should be licensed to do business in the state of Georgia.

The carriers must have an AM Best rating of A- or higher.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

Please Note:

• The signing of Acknowledgement and Agreement signifies that the vendor complies with insurance requirements as specified.

• Proof of Insurance is not required with submission of bid but must be available upon request including during the evaluation process. CCSD will require proof of insurance before issuance of Award Letter/Contract.

• Vendor may choose to include proof of insurance with submission of bid to expedite the evaluation process and issuance of award to the successful vendor.

• Alternate coverage may be evaluated and accepted prior to award.

• After notification of pending award, a vendor not including proof of insurance with their bid will be given not more than five (5) business days (including day of notification) to provide proof or the bid will be deemed non-responsive.

7.0 ESCALATION/DE-ESCALATION CLAUSE

All prices offered shall be firm against any increase for one (1) year from the effective date of the contract. Before renewal, CCSD may entertain a request for escalation in accordance with the most recently published Producer Price Index at the time of the request. For this section, PPI 33611 Automobile and Light Truck Mfg. as published by the United States Department of Labor, Bureau of Labor Statistics will be the benchmark.

CCSD reserves the right to accept or reject the request for a price increase and, if appropriate, to utilize other resources in evaluating escalation requests. CCSD may entertain a request for escalation during the contract period if the current market conditions and prices at the time of the request have changed significantly.

Documentation may be requested by CCSD that provides detailed information about the change in market conditions and prices. If the price change is approved, the price will remain firm for 365 days from the date of the increase unless otherwise stated in the renewal award letter. This clause also enables CCSD to seek de-escalation based on the same cited index, terms, and other resources.

8.0 AWARD

8.1 Award will be made to the most responsive and responsible vendor based on price, availability, lead-time, past vendor experience, references, and compliance with the IFB specifications and requirements as outlined in this solicitation.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

CONFLICT OF INTEREST

ALL PROSPECTIVE VENDORS PLEASE READ CAREFULLY

Please refer to Board Policy BHA, Conflict of Interest, located on the Cobb County School District website at www.cobbk12.org select Menu, then select Board, then select Policies and Rules, then select Section B and choose BHA.

Any conflict of interest or conflict with Board policy and/or administrative rules must be disclosed at the time of bid submission.

BOARD MEMBERS:

Randy Scamihorn, Chairman

David Chastain, Vice Chairman

Becky Sayler

Leroy Tre’ Hutchins

John Cristadoro

Nichelle Davis

Brad Wheeler

EXECUTIVE CABINET:

Chris Ragsdale, Superintendent

Keeli Bowen

John Floresta

Sherri Hill

David Baker

Dr. Jasmine Kullar

Dr. Catherine Mallanda

Marc Smith