1-3014-1026,City of Joliet Western Avenue Greenway Bid Scope.docx

CITY OF JOLIET

Western Avenue Greenway Improvements Bid Scope Western Avenue and Hickory Street Joliet Illinois

1 Project Purpose and Bid Intent The City of Joliet seeks a qualified contractor to furnish all labor, supervision, materials, equipment, delivery, traffic and pedestrian controls, permits, utility coordination, protection, installation, testing, cleanup, and restoration required to complete landscape removals and public-space improvements along the north side of the 300 block of Western Avenue, including the corner of Western Avenue and Hickory Street and the central seating and holiday tree area. The work shall be complete, operational, and accepted by the City.

Bidders shall price the work as a complete project and provide the component pricing requested in the bid schedule. Quantities are based on the project description and are subject to field verification. The contractor shall notify the City of discrepancies before disturbing the site.

2 Site and General Limits General location: north side of the 300 block of Western Avenue, between Pine Street and Broadway Street, Joliet, Illinois, including the Western Avenue and Hickory Street corner.

Approximate project envelope: 600 feet long by 60 feet wide. Contractor shall verify actual limits in the field and confine operations to City-authorized areas.

Maximum excavation depth: 42 inches below existing grade unless the City issues written authorization based on completed environmental and regulatory review.

Maintain safe access to adjoining properties, sidewalks, streets, utilities, and existing improvements throughout construction.

3 Base Scope of Work

3.1 Project 1 Landscape Removals

Before removals begin, the contractor shall walk the site with City staff. The City and contractor shall jointly tag and confirm every tree approved for removal. No untagged tree may be removed.

3.2 Project 2 Corner Landscaping at Western Avenue and Hickory Street

3.3 Project 3 Central Seating and Holiday Tree Area

4 Products Submittals and Substitutions Basis-of-design products identify the intended appearance, dimensions, durability, installation method, and compatibility. Proposed equals are permitted only if the bid documents allow them and the City approves them in writing before the applicable procurement or substitution deadline.

Submit product data, color and finish samples, shop drawings, anchorage details, concrete pad and footing details, lifting and installation plans for heavy precast units, warranties, and manufacturer installation instructions.

Submit the proposed planting plan with common and botanical names, quantities, container or caliper sizes, mature dimensions, spacing, and substitutions. Do not order plant material until approved.

Coordinate final locations with the City. The central seating layout shall align with the center of the existing evergreen tree and existing pathways as shown in the project concept plan.

5 Contractor Responsibilities Visit and examine the site before bidding. Verify dimensions, quantities, access, staging, overhead constraints, surface conditions, and conflicts that can reasonably be observed.

Before excavation, contact JULIE and coordinate utility markings. Protect marked and visible utilities. Use hand excavation where required and immediately report conflicts.

Provide a project schedule, sequencing plan, site logistics plan, and emergency contact before mobilization.

Provide temporary fencing, barricades, signs, pedestrian detours, and traffic control necessary to keep the public outside work zones. Maintain ADA-compliant routes where required by the City.

Protect existing trees, the evergreen holiday tree, paths, retaining walls, signs, utilities, landscaping, and adjacent property designated to remain. Repair contractor-caused damage at no additional cost.

Manage dust, mud, noise, runoff, and debris. Do not stockpile excavated soil or demolition debris outside City-approved areas.

Remove waste lawfully. No burning or on-site burial is permitted. Provide disposal tickets or documentation when requested.

Maintain daily housekeeping and leave the site broom clean. Restore all disturbed lawn, pavement, planting, and grades not included in permanent work.

Obtain and pay for permits and inspections assigned to the contractor in the bid documents. Coordinate City inspections and provide at least two business days notice for required hold points.

Use qualified personnel and manufacturer-authorized methods. Comply with applicable OSHA requirements and all federal, state, and local laws.

6 Installation and Quality Requirements Layout: Stake all work and receive City approval of locations before removals, excavation, concrete placement, planting, or anchoring. City review does not relieve the contractor from responsibility for measurements or compliance.

Earthwork: Keep excavation within approved limits. Compact aggregate base in lifts to a stable, uniform surface. Remove unsuitable material only after notifying the City. Do not conceal unexpected soil, debris, utilities, or environmental conditions.

Concrete and anchorage: Coordinate footings, pads, inserts, templates, reinforcement, curing, finish, and tolerances with approved shop drawings and manufacturer instructions. Do not place concrete on frozen, saturated, or unstable subgrade.

Furnishings: Use suitable lifting equipment and protect finished surfaces. Set units plumb, level, securely anchored, and aligned. Replace chipped, cracked, stained, or otherwise damaged units.

Planting and lawn: Provide healthy, nursery-grade material. Prepare soil, water thoroughly, mulch uniformly, and maintain until acceptance. Sod shall be tightly fitted, rolled, watered, and free of gaps and settlement.

Final condition: Provide positive drainage, smooth grade transitions, stable walking surfaces, and no exposed sharp edges, protruding anchors, trip hazards, or ponding.

7 Inspections Closeout and Acceptance Required hold points include completed layout, excavations before concrete or backfill, prepared aggregate bases, anchorage templates, planting layout, and substantial completion walkthrough.

Provide manufacturer warranties, contractor warranty, approved shop drawings, product data, maintenance instructions, plant material schedule, disposal records requested by the City, and record information showing installed locations and footing depths.

Correct punch-list items within the time directed by the City. Final payment is subject to completion, closeout, acceptance, and submission of required certified payroll and federal compliance records, if applicable.

Contractor shall warrant workmanship and non-plant materials for one year after final acceptance unless a longer manufacturer warranty applies. Replace dead or unacceptable plant material through one full growing season after acceptance, subject to final contract terms.

8 Schedule and Coordination Notice to Proceed: To be established by the City.

Substantial Completion: Bidder shall state proposed calendar days from Notice to Proceed.

Final Completion: Within 15 calendar days after substantial completion unless otherwise stated by the City.

The contractor shall coordinate shutdowns, deliveries, heavy lifts, street or sidewalk impacts, and work near community activities with the City. Work outside permitted hours requires prior written approval. Weather delays and concealed-condition impacts shall be documented promptly in writing.

9 Federal and City Contract Requirements The successful bidder and every subcontractor shall comply with the City of Joliet procurement and contracting requirements and all applicable requirements tied to the project funding. The City will include the controlling clauses and forms in the final solicitation and contract. Requirements may include, as applicable:

Davis-Bacon and Related Acts wage rates, certified payrolls, worker interviews, and labor-standards compliance;

Section 3 requirements under 24 CFR Part 75 when the applicable HUD-assistance threshold is met;

Build America Buy America requirements when the funding and infrastructure activity are covered, including required product documentation and approved waivers;

2 CFR Part 200 contract provisions, debarment and suspension verification, Equal Employment Opportunity requirements, and applicable civil rights requirements;

Illinois Prevailing Wage Act requirements when applicable to the funding and contract;

City insurance, indemnification, licensing, bonding, background, and vendor-registration requirements.

The bidder shall not assume that omission of a requirement from this technical scope waives a requirement contained in the solicitation, funding agreement, general conditions, special conditions, or applicable law.

10 Bid Pricing Schedule

PROJECT 1 TOTAL

PROJECT 2 TOTAL

PROJECT 3 TOTAL

TOTAL BASE BID

11 Bidder Acknowledgments Company legal name: ________________________________________________________________________ Authorized representative: ________________________________________________________________________ Signature: ________________________________________________________________________ Date: ________________________________________________________________________ Proposed calendar days to substantial completion: ________________________________________________________________________ Addenda acknowledged: ________________________________________________________________________ 12 City Completion Items Before Advertisement The following administrative and design items should be completed or confirmed in the final solicitation package:

Solicitation number, bid date, procurement method, award basis, engineer or City estimate, and whether projects may be awarded separately.

Final plans or marked site exhibits showing work limits, furnishing layout, sign location, habitat-house locations, mulch limits, and restoration limits.

Final sign artwork and performance specifications; confirmation whether any product is City-furnished.

Approved planting performance requirements or plant palette and the scope of plant establishment/warranty.

Concrete, reinforcement, aggregate, engineered fiber, paint, soil, sod, and mulch technical specifications.

Funding source determination and the final federal and state labor/compliance clauses, current wage decision, Section 3 applicability, and Build America Buy America applicability.

Contract time, liquidated damages if any, bid security, performance and payment bond requirements, insurance limits, permit assignments, and payment procedures.

Environmental conditions and controls, including the 42-inch excavation limit and protocol for unexpected contaminated soil, archaeological material, utilities, or other concealed conditions.

City of Joliet Western Avenue Greenway Improvements Bid Scope