RFP No. 26P0053WB – UAS Ketchikan Campus Fast Rescue Boat Page | 1

Procurement & Contract Services Request for Proposals No. 26P0053WB

University of Alaska (UA) SOLAS/U.S.C.G. Approved Fast Rescue Boat The University of Alaska (UA) is soliciting proposals from qualified Offerors to provide the University of Alaska Southeast – Ketchikan Campus with one SOLAS/U.S.C.G. Approved Fast Rescue Boat as specified herein.

DELIVERY OF PROPOSALS

UA Procurement & Contract Services

Via the BONFIRE Portal Per instructions in Section IV, A https://ua.bonfirehub.com/opportunities

SUBMITTAL DEADLINE

Proposals must be received no later than:

April 14, 2026 5:00 PM Alaska Daylight Time

DEADLINE FOR SUBMISSION OF QUESTIONS:

April 7, 2026

5:00 PM Alaska Daylight Time

RFP ISSUE DATE:

March 20, 2026

NOTE: Faxed submittals, or those submitted by any means other than described herein, will not be accepted, and will be rejected as non-responsive.

NOTICE TO OFFERORS

POINT OF CONTACT FOR RFP INQUIRIES:

Wanda Bezona

Contracting Officer

CONTACT METHOD: Written Inquiry via the Bonfire Portal

The person listed above is the only point of contact for any inquiries regarding any aspect of this RFP or its requirements. Offerors who seek or receive information regarding this solicitation from any other University official may be declared non-responsive and removed from further consideration.

AVAILABILITY OF FUNDING

Any contract resulting from this solicitation will only be issued subject to the availability of funding.

The funding source allows or does not allow application of Alaska preference laws.

PROCUREMENT OFFICER

Wanda Bezona Contracting Officer

PROCUREMENT & CONTRACT SERVICES

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University of Alaska (UA) SOLAS/U.S.C.G. Approved Fast Rescue Boat

TABLE OF CONTENTS

page Cover Page Table of Contents

I. Introduction & RFP Information II. Instructions to Offerors III. Proposal Evaluation and Award IV. Required Submittal Method and Proposal Submittals V. Scope of Work and Specifications VI. Terms and Conditions

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I. Introduction & RFP Information

A. Purpose of Solicitation

The University of Alaska (UA) is soliciting proposals from qualified Offerors to provide the University of Alaska Southeast – Ketchikan Campus with one (1) SOLAS/U.S.C.G Approved Fast Rescue Boat as specified herein.

All Offerors submitting proposals are responsible for examining the entire RFP and any supplemental documents. Failure to do so shall be at the Offeror’s risk.

Offerors may request an editable version of this RFP (in MS Word format) to facilitate preparation of a proposal. The solicitation is provided in such a format only to assist Offerors to more easily prepare a response to the RFP. The Offeror may not add, delete, or alter any language in this solicitation. In the event that there is any difference between the language contained in the MS Word version of the solicitation and the Adobe PDF version accessed on the BONFIRE portal, the version in the portal shall prevail.

(Note: The terms offeror(s), vendor(s), and contractor(s) are used interchangeably throughout this solicitation.)

B. Anticipated Schedule for Contract Award

This schedule is presented as a rough guideline of the project for informational purposes only. Although it is based upon the best information currently available, UA makes no claims or guarantees as to its accuracy.

Issue Date of RFP ............................................................................................................. March 20, 2026 Deadline for Submission of Questions ................................................................................... April 7, 2026 Proposal Submittal Deadline ................................................................................................ April 14, 2026 Notice of Intent to Award ....................................................................................................... May 8, 2026 Contract Award ..................................................................................................................... May 18, 2026

C. General Information

Offerors must follow all instructions contained in the Instructions to Offerors.

To be considered, an Offeror must submit the required information and meet the minimum qualifications outlined herein. Proposals must be received by UA Procurement & Contract Services via the BONFIRE portal by the date and time specified on the RFP Cover Page, or as subsequently amended.

As stated in the Instructions to Offerors, any deviations in a proposal from the requirements of this RFP must be fully disclosed in detail on the Statement of Compliance Form and submitted with the proposal.

Failure by an Offeror to disclose all such information as required may result in that proposal being declared non-responsive and disqualified from further consideration.

In addition to meeting the requirements for technical responsiveness, which include compliance with all RFP requirements, a proposal may not be contingent upon, or subject to, any other contract or agreement, unless required by law, whose terms and conditions may be in conflict with the terms and conditions of the RFP, or whose terms and conditions purport to govern or supersede those of the RFP. Unless specifically allowed, UA will not accept multiple or alternate offers or offers conditioned or contingent upon receiving award of all or a portion of this and/or another contract award. Offers in conflict with the intent of this paragraph will be rejected as non-responsive.

Foreign Offerors must comply with all requests from the University’s Office of Research Integrity related

RFP No. 26P0053WB – UAS Ketchikan Campus Fast Rescue Boat Page | 4 to export control screening.

Upon request, Offerors shall promptly provide any export-related documentation or information necessary for the University to determine whether award to the Offeror is permissible under U.S. export control laws.

This may include:

• Corporate ownership and parent-entity information

• Country of origin for vessel, components, or technical data

• Manufacturing or integration site information

• Identification of any controlled technologies subject to U.S. export regulations

Failure to provide required export-related information may result in elimination from award consideration, even if the Offeror’s proposal is otherwise responsive and highly ranked.

The University may contact foreign Offerors directly for additional information as needed to complete export control review.

It is UA’s intent to evaluate proposals and, if it deems necessary, to schedule oral presentations. Evaluations are expected to be completed soon after the submittal deadline.

This is only a Request for Proposals and is not an offer or order to perform services, and is not a commitment on the part of UA to award a contract.

D. Proposal Submission

Proposals shall not be accepted by any means other than as electronic files submitted via the BONFIRE portal before the Submittal Deadline listed on the RFP Cover Page.

UA reserves the right to reject any or all proposals.

Proposals must be successfully uploaded and finalized in Bonfire prior to the Submittal Deadline.

E. Basis of Award

UA will award a contract resulting from this RFP to the responsive, responsible Offeror whose proposal, conforming to the RFP requirements, earns the highest number of evaluation points, price and other factors considered. This methodology permits award of a contract to an Offeror who does not offer the lowest price. Conversely, it also permits award to an Offeror whose proposal does not receive the highest technical score.

The University’s issuance of a Notice of Intent to Award does not guarantee the award of a contract.

For any foreign vendor, or any vendor whose proposed goods or technical data may trigger export control requirements, the final award is expressly contingent upon the successful completion of the University of Alaska’s Export Control Review conducted by the Office of Research Integrity.

If the University determines, in its sole discretion, that award to the Offeror would violate U.S. export control laws or poses unacceptable compliance risk, the University may:

• Disqualify the Offeror from award, and

• Proceed to the next highest-ranked Offeror without penalty to the University.

The University shall bear no liability for eliminating an Offeror based on the results of export control screening.

F. Inquiries/Questions Received Prior to the Deadline for Receipt of Proposals

All questions concerning this RFP shall be submitted in writing via the BONFIRE portal to:

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Wanda Bezona

UA Procurement & Contract Services who is the single point of contact for any inquiries regarding this RFP. Offerors’ questions and any UA responses will become public records.

Generally, there are two types of questions that arise. The first type typically requires directing the questioner to the specific section of the RFP where the answer may be found. At UA’s option, response to this type of question may be given by email or over the telephone; such questions and answers are unofficial and in no case shall an oral response to a question affect any aspect of the RFP process.

The second type of question involves clarifying or interpreting parts of the RFP or the intent of the RFP.

While UA has no obligation to respond to such questions, this type of question, and any response, will be made in writing. Any written responses conveying material information will be provided to all recipients of the original solicitation. If any oral responses are given, or claimed to have been given, no person may rely upon them and they will not affect any aspect of this RFP process. Offerors who seek or receive information regarding this solicitation from any UA or other University of Alaska official other than the individual listed above may be declared non-responsive and removed from further consideration.

Note: Prospective Offerors are encouraged to submit questions or requests for clarification.

G. Period for Acceptance of Proposals

Except as otherwise specified in this solicitation, all proposals shall remain valid for a minimum of ninety

(90) days after the Submittal Deadline listed on the RFP Cover Page.

H. Pre-Proposal Conference

No pre-proposal conference is currently scheduled. However, if UA determines that it would be in its best interest, one may be scheduled at a later date and notice will be given to all interested parties.

I. Clarifications and Discussions

Proposals will be reviewed by an evaluation committee in accordance with the criteria and methodology described in the Proposal Evaluation and Award section of this RFP. During the review process, UA reserves the right, where it may serve its best interests, to request additional information or clarifications from Offerors and, if it deems additional discussions or information to be useful and/or necessary to the fair and complete evaluation of a proposal, to allow corrections of errors or omissions. At the discretion of the evaluation committee and the responsible Procurement Officer, Offerors may be requested to make oral presentations or Best and Final Offers.

UA reserves the right to make award of a contract without conducting negotiations or discussions with Offerors. However, it reserves the right to conduct discussions with Offerors if the Procurement Officer determines that they may be useful and that they will produce the best outcome for UA.

J. Contract Type

Any contract awarded as a result of this solicitation will be a firm-fixed price contract. Prices shall include all costs associated with providing the goods and services described in this solicitation.

K. Pricing

All prices offered shall be in U.S. Dollars. Prices submitted on the Rate Response Form must include all costs associated with providing the services specified in the RFP.

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L. Payments

UA requires payment terms of Net 30 Days on its contracts. UA may consider different payment terms if requested, but UA does not guarantee, nor does it have any obligation to do so.

M. Subcontracting

Offerors may use subcontractors to provide services required for contracts awarded as a result of this solicitation. UA reserves the right to approve all subcontractors employed in the performance of the contract(s). All subcontractors and their employees shall be held to, and must meet the same standards and requirements of the Contractor and the contract specification. If subcontractors are proposed, the Offeror shall provide the subcontractor’s qualifications for evaluation as part of the proposal.

N. Descriptive Literature

It is recommended that all offers be accompanied by descriptive literature which details the item(s) offered sufficiently to ensure compliance with the specifications outlined herein. Failure to supply this documentation may cause the offer to be declared non-responsive.

O. Alaska Business License

1. The Offeror shall have a valid Alaska business license at the time a contract is awarded.

2. To qualify as an Alaska bidder under AS 36.30.321, an Offeror shall have a valid Alaska business license at the time designated in the RFP as the Submittal Deadline for proposals.

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II. Instructions to Offerors

A. General Requirements

Offerors should read this solicitation carefully and review all instructions contained herein. Incomplete or incorrect proposals may be rejected as not conforming to the essential requirements of the Request for Proposals (RFP). Any deviations in a proposal from RFP requirements must be fully disclosed in detail on the STATEMENT OF COMPLIANCE FORM of the RFP, which must be submitted with the proposal. Proposals submitted on other than the prescribed forms contained in this RFP will be rejected. Offerors may copy the forms contained in the RFP for use in their proposals, but substitute forms or formats are unacceptable.

1. Late proposals will not be considered. A proposal is late if it is not received by the University of Alaska BONFIRE Portal at or before the time specified herein as the deadline for receipt of proposals.

2. Proposal submittals must show full firm name and address of the offeror.

3. All material submitted as part of a proposal will become the property of the University for use at its discretion.

4. Authorized signatures are required. Proposals must be signed by an individual authorized to bind the offeror to its provisions. The person signing the proposal must show title and/or evidence of authority to bind the firm in contract.

5. Photographs may be included with the proposal as appropriate or as desired by the offeror. There is no guarantee that photographs will be returned to offeror.

6. The PROPOSAL TRANSMITTAL FORM from this RFP shall be submitted as the cover sheet of each proposal.

B. Pre-proposal Conference

A pre-proposal conference, if required, will be held at the time and place specified on the RFP Cover Page for purposes of detailed discussion of this RFP and clarification of requirements for the benefit of interested parties.

Prospective offerors who wish to participate by teleconference instead of in person should make arrangements with UA Procurement & Contract Services by telephoning the number shown on the Cover Page. All prospective offerors are encouraged to attend or otherwise participate in this conference, if such a conference is held.

C. Modification or Withdrawal of Proposals

Modifications to or withdrawal of proposals may be allowed only if received prior to the deadline for receipt of proposals. No changes to or withdrawals of proposals will be permitted after the time for receipt of proposals specified in the solicitation.

D. Questions and Explanations Regarding the RFP or Proposals

1. Any prospective Offeror desiring an explanation or interpretation of the solicitation, specifications, provisions, etc., must request it in writing soon enough to allow a reply to reach all prospective Offerors before the submission of their proposals.

2 All questions concerning this RFP shall be submitted in writing via the BONFIRE portal to:

Wanda Bezona

UA Procurement & Contract Services

RFP No. 26P0053WB – UAS Ketchikan Campus Fast Rescue Boat Page | 8 who is the single point of contact for any inquiries regarding this RFP. Offerors’ questions and any UA responses will become public records.

3. Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a prospective Offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to any other prospective offerors.

E. Errors and Ambiguities

1. Offerors must read the RFP thoroughly. Any ambiguity, conflict, discrepancy, omission or other errors in this RFP should be reported in writing to the University of Alaska address for inquiries shown on the RFP Cover Page prior to the Pre-proposal Conference and in any case must be reported prior to the proposal submittal deadline. Any changes or corrections to the RFP will be made only by written amendment issued by the University.

2. Clarifications shall be by written notice sent to all known recipients of the RFP. To the extent practicable, the University shall give such notice to all interested parties, but shall not be responsible to those parties for receipt of this information. It is the Offeror's responsibility to ascertain prior to submittal that he/she is in receipt of any or all amendments to the solicitation. If an offeror fails to notify the University prior to the submittal deadline of an error in the RFP or the Offeror's proposal, such proposal shall be submitted at the Offeror's own risk, and if a contract is awarded as a result of such proposal, the Offeror shall not be entitled to additional compensation by reason of the error or its later correction.

F. Anticompetitive Practices

Offerors certify by submittal of their proposal that prices submitted have been independently arrived at and without collusion. Penalties for participation in anticompetitive practices include, but are not limited to, rejection of the proposal, suspension, debarment, civil and/or criminal prosecution.

G. Subcontracting

If subcontracting is not prohibited by the solicitation, an apparent successful Offeror shall submit a list of the subcontractors it proposes to use in the performance of the contract within five (5) working days after receipt of a request from the University. The list must include the name and location of the place of business and a description of the portion of the contract to be subcontracted applicable to each subcontractor. Use of subcontractors in the performance of the contract is subject to University consent, and the University requires that subcontractors meet its criteria for responsible prospective contractors specified in these INSTRUCTIONS TO OFFERORS. The University may require replacement of any subcontractor which it determines not to be a responsible subcontractor.

H. Solicitation and Responsiveness of Offerors

1. The solicitation requirements have been established to obtain full and accurate representation of Offeror responsiveness and responsibility which will enable the University to evaluate proposals and award contracts for providing the services requested. The University of Alaska in its sole discretion will determine responsiveness and final evaluation results for this RFP as provided herein.

2. All responses to this RFP shall be subject to verification by the University. Any proposal which contains material or information which cannot be verified or otherwise confirmed for purposes of determining responsiveness to the solicitation may result in rejection of the proposal.

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I. Selection for Award or Rejection of Proposals

1. Selection for award and execution of contracts will be accomplished in accordance with Alaska

Statutes Title 36 and the University of Alaska procurement regulations, policies, procedures, and the terms and conditions of this solicitation.

2. The University will award a contract resulting from this solicitation to the responsible Offeror whose proposal, conforming to the solicitation, will be most advantageous to the University, cost or price and other factors, specified elsewhere in this solicitation considered.

3. The University may (1) reject any or all proposals if such action is in the University’s interest, (2) accept other than the lowest proposal, and (3) waive informalities and minor irregularities in proposals received.

4. The University may award a contract on the basis of initial proposals received, without discussions. Therefore, each initial proposal should contain the Offeror's best terms from a cost or price and technical standpoint.

5. Discussions or negotiations may be conducted with all Offerors in the competitive range. If "Best and Final" offers are requested, they will be evaluated against the same criteria as were the initial proposals.

6. This solicitation does not obligate the University to pay any cost incurred in the preparation or submission of such proposals, or to contract for service.

7. Any contract awarded as a result of this solicitation will incorporate the contents of this RFP and the successful Offeror's proposal. The successful offeror(s) will be required to execute such a written contract and comply with its terms.

J. Responsible Prospective Contractors

1. Alaska Statute 36.30 and Federal Regulations (OMB Circular A-110, Attachment O) prescribe that University contracts shall be awarded only to prospective Contractors who are determined to be responsible.

After determination of an apparent successful Offeror, the University may make inquiries or require additional information from a prospective Contractor relating to a determination of responsibility.

2. Failure of an Offeror to promptly supply information in connection with a University inquiry with respect to responsibility may result in a determination of non-responsibility with respect to the Offeror.

3. In order to determine responsibility of a prospective contractor, the University may require Offerors to supply additional information or documentation, may perform on-site pre-award surveys, and inspect equipment or facilities.

4. To be determined responsible, a prospective Contractor must:

a) have adequate financial resources to perform the contract or the ability to obtain them;

b) be able to comply with the contract performance schedule taking into consideration all existing other business commitments;

c) have a satisfactory performance record;

d) have a satisfactory record of integrity, and business ethics;

e) have the necessary organization personnel, experience, accounting and operational controls, and technical skills, or the ability to obtain them;

f) have the necessary equipment and facilities or the ability to obtain them; and

g) be otherwise qualified and eligible to receive an award under applicable laws and regulations.

5. A contract will NOT be awarded to any Offeror who is determined by the University to be a non-responsible prospective Contractor.

K. Certified Cost or Pricing Data

A prospective Contractor may be required to certify (in accordance with the Truth in Negotiations Act (P.L 87-

653) as implemented by FAR 15.802) that any cost or pricing data submitted were accurate, complete and current

RFP No. 26P0053WB – UAS Ketchikan Campus Fast Rescue Boat Page | 10 as of the date of final agreement on price. The executed certification must be presented to the Procurement Officer after negotiations are concluded and before award can be made. Following is the text of the certification that shall be used if called for by the Procurement Officer:

"CERTIFICATE OF CURRENT COST OR PRICING DATA

This is to certify that, to the best of my knowledge and belief, the cost or pricing date (as defined in section 15.801 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.804-2) submitted, either actually or by specific identification in writing, to the Procurement Officer, or to the Procurement Officer's representative, in support of solicitation number _____________________are accurate, complete, and current as of _____________________ (date). This certification includes the cost or pricing data supporting any advance agreements and forward pricing rate agreements between the Offeror and the University that are part of the proposal."

L. Public Information

All submitted proposals and proposal information will be considered confidential until Notice of Intent to Award is issued. After the Notice of Intent to Award is issued, proposals will become public information. Properly marked proprietary information supplied by an Offeror in response to an inquiry by the University relating to responsibility will not be disclosed or available to the public. Proprietary information of the type not subject to public review includes Offeror submittals of: financial statements, tax records, personnel/personal information, etc.

M. Notice of Intent to Award

Unless the contract is excepted from this requirement by AS 36.30, at least ten (10) days prior to formal award of a contract, a Notice of Intent to Award will be issued listing the name and address of the successful Offeror(s).

N. Protest

1. Protest of Solicitation: An interested party may protest the specifications and/or terms and conditions of this RFP provided that such protest is submitted to UA Procurement & Contract Services, at the address listed on the RFP Cover Page, not later than the close of business three (3) working days prior to the closing date listed herein, or listed in any subsequent Amendments to the RFP. A protest of the specifications and/or terms and conditions of this RFP which is not filed 3 working days prior to the closing date shall be rejected as untimely.

2. Protest of Award: An interested party may protest an award under this RFP to the Procurement Officer provided that such protest is submitted to UA Procurement & Contract Services at the address listed on the RFP Cover Page not later than ten (10) days after issuance of the Notice of Intent to Award. A protest of an award of a contract resulting from this RFP not filed within 10 days after issuance of the Notice of Intent to Award shall be rejected as untimely.

3. A protest must be filed in writing and must include the following information

a) The name, address and telephone number of the protester.

b) The signature of the protester, or the protester's representative.

c) Identification of the contracting agency and the solicitation at issue.

d) A detailed statement of the legal and factual grounds of the protest, including copies of relevant documents.

e) The form of relief requested.

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4. UA does not guarantee that a protest of a solicitation will result in an amendment to the terms and conditions, or postponement of the closing deadline. Nor does it guarantee postponement of award of a contract resulting from this RFP. Such action shall be taken only if the responsible Procurement Officer determines in writing that the protest has merit, is likely to be upheld, and that amendment, postponement, or other action is not contrary to UA’s best interests. The Procurement Officer will issue a written decision within fourteen (14) days after date of filing of the protest. An appeal from a decision of a Procurement Officer may be filed with the UA Procurement Policy & Due Process Officer not later than ten (10) days after the decision is received by the protester. The decision of the UA Procurement Policy & Due Process Officer will be issued within fifteen

(15) days after completion of the appeal report and comment period as prescribed by AS 36.30.

O. Authority

The University procurement official whose name appears on the cover sheet of this solicitation has authority to act as agent for the University of Alaska. Offerors are cautioned that instructions or interpretations contrary to the provisions of this solicitation, which are received from employees not specifically designated herein to act in this matter, are not valid or binding on the University.

P. No Bid/Proposal Response

If no proposal is to be submitted, the face page of this solicitation should be returned to the issuing office marked "NO BID”. Failure to submit a proposal or respond may be cause for removal of your firm from the mailing list on future solicitations for similar products or services.

Q. Discounts for Prompt Payment

1. Discounts for prompt payment will not be considered in evaluating offers for award. However, offered discounts will be taken on payments if earned.

2. Cash discount period on any invoice received shall commence on the date shipment is received or date services are accepted by the University, or date of invoice whichever is later. In the event of adjustment or damage to a shipment subject to a cash discount, the date of receipt of shipment by the University shall be the date the shipment is finally accepted.

R. Descriptive Literature

Descriptive literature must be submitted in duplicate with the proposal when an "equal" item is offered under a purchase description calling for a Brand Name “or equal”. Failure to provide descriptive literature when requested on the Checklist of Required Submittals may render the proposal nonresponsive. Descriptive literature means information that is submitted as part of a proposal which sufficiently details the offer to determine its responsiveness to the solicitation specifications for evaluation purposes.

S. Brand Name or Equal Specifications

1. Unless specifically stated otherwise, the use of a brand name “or equal” purchase description is intended to describe the standard of quality, performance and characteristics desired, and is not intended to exclude substantially equivalent products.

2. An item shall be considered to be substantially equivalent, or "equal" to a specified product, when in the opinion of the procurement officer, the offered “equal” fulfills the salient characteristics set forth in the purchase description, and the University can reasonably anticipate sufficiently similar quality, capacity, durability, performance, utility and productivity as provided by the specified “equal” product.

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T. Testing and Samples

1. The University reserves the right to request a demonstration or test of any or all products offered in response to a brand name “or equal” purchase description. If Offeror fails to respond within a reasonable time to a request by the procurement officer for demonstration/testing, an offer may be rejected as non-responsive to the solicitation.

2. Samples of products, when requested, must be furnished free of expense to the University and if not destroyed by testing, will be returned at the Offeror's request and expense immediately following contract award.

3. Unsolicited samples are submitted at the Offeror's risk and will not be examined or tested, and will not in any way cause variance from any of the solicitation provisions

U. Alaska Business License

The Offeror shall have a valid Alaska business license at the time the contract is awarded. To qualify as an Alaska bidder under AS 36.30.321, and Offeror shall have a valid Alaska business license at the time designated, in the RFP, as the deadline for submitting proposals. Acceptable evidence that the Offeror possesses a valid Alaska business license may include any one of the following:

1. Certification in the proposal that the Offeror has a valid Alaska business license and has written the license number in the space provided on the solicitation.

2. Copy of the Alaska business license.

3. A canceled check that demonstrates payment for the Alaska business license fee.

4. A copy of the Alaska business license application with a receipt stamp from the State’s business license office.

5. A sworn notarized affidavit that the Offeror has applied and paid for the Alaska business license.

V. Alaska Bidder Preference

In accordance with UA Procurement Policy 6.23(c)(1), the procurement officer shall award a contract based on solicited offers to the responsive and responsible Offeror either earning the greatest number of evaluation points, or providing the best value, after an Alaska bidders preference of five percent (5%) has been applied to the price offer of each qualified Alaska Offeror.

An “Alaska Bidder” is a person who:

(1) holds a current Alaska business license;

(2) submits an offer for goods, services, or construction under the name appearing on the person’s current

Alaska business license;

(3) has maintained a place of business within the state staffed by the offeror or employee of the offeror for a period of six months immediately preceding the date of the offer;

(4) is incorporated or qualified to do business under the laws of the state, is a sole proprietorship, and the proprietor is a resident of the state or is a partnership, and all partners are residents of the state of the state;

(5) if a joint venture, is composed entirely of ventures that qualify under (1) – (4) of this provision.

W. Additional Bidder Preference Entitlement

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In accordance with AS 36.30.321(a) through (g), preference may be applied to an offer submitted by any qualified state certified employment program, person with disability, and/or employer whose employees include fifty percent (50%), or more, persons with a disability.

1. In accordance with AS 36.30.321(b) and (e), a fifteen percent (15%) preference may be applied to offers received from any qualified Alaskan bidder who qualifies as a state certified employment program.

2. In accordance with AS 36.30.321(d) and (e), a ten percent (10%) preference may be applied to offers received from any qualified Alaska bidder who qualifies as:

a) A sole proprietorship owned by a person with a disability;

b) A partnership, if each of the partners is a person with a disability; or

c) A corporation that is wholly owned by individuals and each of the individuals is a person with a disability.

3. Preference under this section may be claimed only by qualified Offerors who, at the closing time for receipt of proposals stipulated herein, are on the 2014 Approved List for Procurement Preference of qualified employment entities maintained by the State of Alaska, Department of Labor and Workforce Development, Division of Vocational Rehabilitation.

4. A preference under this section is in addition to any other preference for which the Offeror qualifies, including the Alaska Bidder Preference. However, an Offeror shall not receive more than one of the disability preferences outlined in AS 36.30.321(d).

5. If a Bidder or Offeror qualifies as an Alaska bidder and is a qualifying entity, a five percent preference shall be applied to the price in the bid or proposal. The preference may not exceed $5,000. In this subsection,

(1) "Alaska veteran" means an individual who is both a resident of the state and a veteran;

(2) "qualifying entity" means a

(A) sole proprietorship owned by an Alaska veteran;

(B) partnership under AS 32.06 or AS 32.11 if a majority of the partners are Alaska veterans;

(C) limited liability company organized under AS 10.50 if a majority of the members are

Alaska veterans; or

(D) corporation that is wholly owned by individuals, and a majority of the individuals are

Alaska veterans;

(3) "veteran" means an individual who

(A) served in the

(i) armed forces of the United States, including a reserve unit of the United States armed forces; or

(ii) Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air

National Guard, or the Alaska Naval Militia; and

(B) was separated from service under a condition that was not dishonorable.

X. Alaska Product Preferences

1. The Commissioner of Commerce and Economic Development administers the Alaska Product Preferences program under AS 36.30 and publishes the “Alaska Product Preferences List.” Only products included in the list that was published at least 30 days before the solicitation was issued will be eligible to receive preference in the evaluation of offers. (This provision for preference does not apply to solicitations for forest products, including timber, lumber, manufactured lumber products, and construction. Alaska forest product preference is covered by the Instruction of this solicitation entitled “Use of Local Forest Products.”)

2. Materials and supplies with value added in the state that are:

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a) more than 25 percent and less than 50 percent produced or manufactured in the state are Class I and will be given a three percent (3%) preference.

b) More than 50 percent and less than 75 percent produced or manufactured in the state are Class II products which will be given a five percent (5%) preference.

c) More than 75 percent produced in the state are Class III and will be given a seven percent (7%) preference.

3. Offerors claiming this preference shall so indicate clearly in the offer, indicate class of preference claimed (I, II, or III), and the item or items to which the preference applies. Failure to so indicate will result in no preference being granted. Offerors are encouraged to review the provisions AS 36.30.322 – 338 to determine product preferences to which they may be entitled.

Y. Use of Local Forest Products

1. If this solicitation is for procurement of forest products, including timber, lumber, and manufactured lumber products, only such products originating in Alaska may be procured under this solicitation except when the manufacturers and suppliers who have notified the Commissioner of Commerce and Economic Development of their willingness to manufacture or supply such Alaska forest products (1) have been given reasonable notice of this solicitation, and (2) are unable to supply the products at a cost that is not more than seven percent (7%) higher than the price of non-Alaska forest products.

2. Instructions of this solicitation entitled “Alaska Product Preferences” above, do not apply to procurements of timber, lumber, and manufactured lumber products.

3. Exception to the requirement for Alaska forest products under this provision will be granted only if the offeror provides with its offer documentation satisfactory to the procurement officer showing non-availability of Alaska forest products, or that the cost of Alaska forest products is more than seven percent (7%) higher than non-Alaska forest products.

4. To the extent that this solicitation proposes procurement of forest products, award may be made to the lowest responsive responsible offeror of Alaska forest products whose price is not more than seven percent (7%) higher than competing non-Alaska forest products offers in accordance with AS 36.30.322.

Z. Preference for Recycled Products

In addition to any other preferences claimed by the offeror, to the extent that recycled products or materials are offered under this solicitation, the University shall decrease the proposal price by five percent (5%) of the offered price for purposes of evaluation. The offeror must indicate in its proposal that it is claiming this preference, and to which items it applies. U.S. Environmental Protection Agency guidelines shall be used to determine recovered material content requirements or other criteria for qualification as a recycled product under this provision. The procurement officer’s determination regarding qualification as a recycled product for purposes of evaluation of offers and preferences shall be based on documented information supplied or obtained in support of an offer, and shall be final.

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III. Proposal Evaluation and Award

UA will award a contract resulting from this RFP to the responsive, responsible Offeror whose proposal, conforming to the RFP requirements, receives the greatest number of evaluation points, price and other factors considered. This methodology permits award of a contract to an Offeror whose proposal does not offer the lowest price. Conversely, it also permits award of a contract to an Offeror whose technical proposal does not receive the highest rating.

A. Preliminary Administrative Evaluation

Prior to review by the evaluation committee, all proposals will be evaluated to determine if they are responsive to the administrative and submittal requirements of the RFP as to form, format, and substance. This administrative evaluation, performed by the responsible Procurement Officer, will determine that:

1. The proposal was received on time.

2. The proposal was submitted in the correct format(s).

3. The correct proposal forms were properly completed, signed and dated, and submitted.

4. Any other necessary forms are included.

5. All material alterations or erasures to any forms, if any, were initialed by the signer of the proposal, and noted on the RFP Statement of Compliance Form.

6. Proof of Alaska Business License, as may be required.

7. The Offeror has no conflicts of interest regarding any services requested under this RFP.

Proposals failing to comply with all administrative requirements may be declared non-responsive and removed from further consideration.

B. Technical Evaluation

Proposals which comply with the preliminary administrative requirements of the RFP will be forwarded to an evaluation committee to score or rate proposals for technical merit according to the criteria included herein (see below). The committee will serve under the guidance of the Procurement Officer, who serves as chair and ex officio member of the committee.

Proposals will be evaluated and scored using the following criteria:

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Criteria Table

Criterion 1 – Technical Approach & Compliance Narrative 30%

Evaluation will consider how clearly and effectively the Offeror demonstrates compliance with the mandatory specifications, the soundness of the proposed technical approach, and the clarity of integration for required optional equipment. (See Section IV, H).

Criterion 2 – Past Performance 10%

Evaluation will consider the relevance and quality of the Offeror’s recent past performance on similar vessel builds, including feedback from references (if contacted). (See Section IV, K).

Criterion 3 - Schedule & Delivery Plan 10%

Evaluation will consider the realism, feasibility, and clarity of the proposed production lead time and delivery date, including high-level milestones and assumptions. (See Section IV, J).

Criterion 4 – Support / Training / Warranty 10%

Evaluation will consider the adequacy of post-delivery support, clarity of warranty coverage, availability of service, and usefulness of any commissioning or training services offered. (See Section IV, K).

Price (Rate Response Form) 40%

Prices will be evaluated by the Procurement Officer in accordance with the methodology outlined herein based on the Total (Describe Pricing) submitted on the Rate Response Form (See Section IV, D).

TOTAL 100%

Non-price, technical evaluations of each proposal will be performed independently by each committee member, with no attempt to reach a scoring consensus. The committee may discuss the details and features contained in proposals for the purpose of ensuring there is agreement about what is contained there and/or to clarify parts of an offer which may be unclear.

C. Scoring Methodology

Non-Price (60%): Proposals will be evaluated on non-price criteria as follows. Each member of the Committee will independently enter a scaled rating of 1 to 10 with 10 being the highest for each criterion outlined above. The scaled rating will then be multiplied by the weight to produce a weighted score for each factor. For example, if an evaluator assigned a scaled rating of 10 for Criterion 1 – Technical Approach & Compliance Narrative above, it would result in a raw weighted score of 300 (10 points X 30 [weight] = 300). The weighted scores of all non-price factors will then be summed to provide a total weighted technical score for each proposal from each evaluator. The aggregate score of each proposal will then be divided by the number of evaluators to produce an average non-price technical score for each proposal. The highest number of technical points attainable is 600.

The minimum non-price technical score required to be found responsive is 300 points or a score that is determined

RFP No. 26P0053WB – UAS Ketchikan Campus Fast Rescue Boat Page | 17 by the Procurement Officer to be in the competitive range when compared with other scores. If an offer fails to earn sufficient points to place it within the competitive range, as described below, the offer may be found non-responsive and removed from further consideration for award.

Upon completion of the non-price evaluation, discussions, requests for clarifications, or negotiations (without divulging competitors’ pricing, or standing) may be conducted with all qualified offerors, or those offerors who fall into a clear competitive range. Based upon the results of the scoring, UA may seek clarifications from all offerors in the competitive range. The competitive range shall include all proposals receiving a technical score high enough to remain under consideration for award when ranked with other proposals received. This is not a strict mathematical formula and may not be challenged on that basis except in the case of obvious arithmetic errors.

Price (40%): Price shall not be disclosed to the members of the Evaluation Committee until the Technical Evaluation process is completed. Points for price will be calculated by the Procurement Officer, based upon the pricing information submitted by each Offeror on the Rate Response Form, as follows:

The Alaska Bidder Preference shall be applied, where applicable (note that UA Procurement Policy requires that preferences be applied to price only for RFP evaluation.)

The maximum number of points allowable for price shall be given to the responsive, responsible proposal with the lowest reasonable price. (For purposes of this RFP, this number is 400, 10 points X 40 [weight])

Price points for the remaining responsive, responsible proposals shall be calculated as follows:

(a) multiply the lowest priced proposal price by the assigned weight for price. Divide that number by the price of each higher priced proposal. This produces a mathematically proportional assignment of price points.

See the example below:

Offer A is $35,000, Offer B is $45,000, Offer C is $50,000. Therefore;

1. Assuming Price is given a weight of 40. Offer A receives 400 points.

2. Offer B’s price points are calculated as follows:

$35,000 x 400/$45,000 = 311 (rounded) Price points for B

Offer C’s price points are calculated as follows:

$35,000 x 400/$50,000 = 280 Price points for C

(b) If additional rounds of price competition are required, the steps above are repeated for each subsequent price submittal.

D. Best and Final Offer

UA reserves the right to request clarifications and a best and final offer (BAFO) from each Offeror within the competitive range. However, UA also reserves the right to make award of a contract based exclusively on the submitted proposals without seeking a BAFO.

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IV. Required Submittal Method and Proposal Submittals

As outlined in the RFP, proposals will consist of a technical proposal and a price proposal. Offerors must complete all required forms and submit them with the technical proposal, in the order indicated, as an Adobe PDF file. In addition, Offerors must complete the Rate Response Form(s) and submit it as a separate clearly marked PDF file with their proposal. Do not include rate information in the technical offer or any other part of your proposal.

By submitting a response to this solicitation, Offeror attests to its understanding, agreement and compliance with all forms and documents indicated below. Any exceptions must be explained on the Statement of Compliance Form. Failure to provide the required completed documents in the manner requested may result in the Offeror’s proposal being declared non-responsive.

A. Required Submittal Method

The University of Alaska uses Bonfire portal for accepting and evaluating proposals digitally.

Upload your submission using the following link: https://ua.bonfirehub.com/opportunities

Submission must be uploaded, submitted, and finalized prior to the Submittal Deadline listed on the RFP Cover Page, or as subsequently amended. UA strongly recommends that offerors allow sufficient time and -- at least ONE (1) day -- before the Submittal Deadline to begin the uploading process and to finalize submissions.

Note the type and number of files allowed. The maximum upload file size is 1,000 MB. Do not embed any documents within uploaded files, as they will not be accessible or evaluated.

Each item of Requested Information will only be visible after the Submittal Deadline. Uploading large documents may take significant time, depending on the size of the file(s) and Internet connection speed.

Offerors will receive an email confirmation receipt with a unique confirmation number once their submissions are finalized.

Minimum system requirements:

• Microsoft Edge, Google Chrome, or Mozilla Firefox

• JavaScript must be enabled

• Browser cookies must be enabled

Please contact Bonfire at Support@GoBonfire.com for technical questions related to submissions or visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub.

B. Checklist of Required Submittals

To be considered for award, proposals must include all required submittals.