1-260185 Solicitation Document.pdf

(______________) Published on the City’s Website wichita.gov/legalnotices, Thursday, July 9, 2026

REQUEST FOR BID NO. – 260185

Sealed Bids will be submitted electronically in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A. M., FRIDAY, JULY 24, 2026. “Request for Bid” form MUST be used to submit your bid unless you are submitting your bid on our website (wichita.gov/procurementportal) using your secured login/password to submit a bid for:

PUBLIC WORKS & UTILITIES DEPARTMENT/TRAFFIC MAINTENANCE DIVISION

Traffic Signs

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Bids will be opened after ten o’clock a.m., in the Board Room, 1st Floor, City Hall, 455 North Main, Wichita, Kansas.

Specifications and bid forms are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 N.

Main, Wichita, Kansas 67202, (316) 268-4636. This information may also be obtained on our website above.

Dated at Wichita, Kansas this 9th day of July, 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.bonfirehub.com/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 1 RFB #260185

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

WICHITA.GOV/PURCHASING

PURCHASING@WICHITA.GOV

wichita.gov/procurementportal

REQUEST FOR BID #260185

Traffic Signs – Traffic Maintenance Division City of Wichita – Public Works & Utilities Department

City of Wichita

July 9, 2026

PROJECT DEFINITION

The City of Wichita is seeking bids from firm(s) for traffic signs for the Public Works & Utilities Department.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID.

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Tracy Jordan (tjordan@wichita.gov) no later than 5:00 p.m. July 17, 2026.

Questions must be submitted via email or procurement portal, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule of Events Solicitation Advertised July 9, 2026 Questions Due Via Email July 17, 2026 @ 5:00 p.m. CT Questions Answered Via Addendum July 21, 2026 Bids Due July 24, 2026 @ 10:00 a.m. CT City Council Approval (tentative) August 4 2026 https://www.wichita.gov/PURCHASING mailto:Purchasing@wichita.gov mailto:tjordan@wichita.gov

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City of Wichita 2 RFB #260185

Table of Contents

1. OVERVIEW AND SUMMARY

2. SPECIFICATION FOR TRAFFIC SIGN SHEETING

3. SPECIFICATION FOR FLAT ALUMINUM TRAFFIC SIGN BLANKS

4. SPECIFICATION FOR EXTRUDED ALUMINUM TRAFFIC SIGN BLANKS

5. BID TERMS

A. Questions and Contact Information:

B. Bid Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Bid Requirements:

G. City of Wichita Responsibilities:

H. Debriefing:

I. Challenges and Protests:

6. CONTRACT PERIOD AND PAYMENT TERMS

7. INSURANCE REQUIREMENTS

8. GENERAL SPECIFICATIONS:

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1. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of May 2024, the City’s total land area was approximately 167 square miles. Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting request for bids from vendors and/or firms for traffic signs for the Public Works & Utilities. The City reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to any one proposer based on the City’s review and assessment of the bids meeting the criteria/specifications set forth herein.

2. SPECIFICATION FOR TRAFFIC SIGN SHEETING

Traffic signs fabricated from reflective sheeting shall be in accordance with "Standard Specifications for Construction of Road and Bridges on Federal Highway Projects FP-92 1992 Section 633.06 - Sheet Reflective Materials”, ASTM 4956-94 Standard Specification for Retroreflective sheeting for Traffic Control, and the Manualon Uniform Traffic Control Devices.

Using ASTM 4956-94 Standard Specification - traffic signs fabricated from Type I sheeting shall be referred to as Engineering Grade: and traffic signs fabricated from Type III sheeting shall be referred to as Hi-Intensity:

and traffic signs fabricated from Type IV sheeting shall be referred to as Microprismatic.

A. General

Color, dimensions, design, layout and radius corners shall be in accordance with the Manual on Uniform Traffic Control Devices and Standard Highway Signs U.S. Transportation.

Successful bidders shall be certain that before the traffic signs are fabricated, the sheeting and process inks are on the "List of Qualified Sheeting Products", and "List of Qualified Process Inks", Kansas Department of Transportation, Bureau of Material and Research. Bidders shall guarantee to the City of Wichita that the sheeting and process ink to be used in making the faces are on the KDOT lists by naming the brand of sheeting and ink on the bid sheets.

When Hi-Intensity or Microprismatic sheeting is requested, it is to be clear coated with only the transparent series process colors needing to be clear coated. The clear coat shall be screened onto the process area and shall be free of bubbles and runs.

The sign face manufacturer shall screen an identifying mark or letters onto the sign face in such a manner that it does not detract from the sign in any way and yet allow the manufacturer to be identified for warranty purposes.

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City of Wichita 4 RFB #260185

The sign face shall be centered properly on the sheeting with proper spacing between the border and the edge of the sheeting.

All sheeting shall have Class I (pressure sensitive) adhesive.

All sign faces shall be one piece, no splices.

Vendors may bid clear coated or non-clear coated traffic signs.

B. LIQUIDATED DAMAGES, PACKAGING, AND SHIPMENT

Delivery of the items in this order are essential for the Traffic Maintenance Section to provide services to the citizens of Wichita.

Delivery of this order shall be made within 30 calendar days from date of purchase order. Failure to do so will result in liquidated damages of $50 per day for each calendar day after the order is due.

Packaging the shipment shall be in accordance with the sheeting manufacturer's recommendations.

Signs shall be shipped with one type of sign per package. Example, stop signs in one package, yield signs in one package.

The material shall be shipped F.O.B. to Central Maintenance Facility, 1801 South McLean Boulevard, Wichita, Kansas 67213, Attention: Mario Esparza, (316) 268-4029 and shall be delivered price.

C. PREQUALIFICATION/NO CHARGE ITEMS

Slip Sheet: Slip sheet paper for use in packing, storing or shipping faces and finished signs, shall be furnished by the manufacturer at no additional charge.

Washers: Washers, to protect the sign surface from damage by bolts or other fasteners, shall be furnished by the manufacturer at no additional charge.

The sheeting manufacturer shall provide documented evidence that representative production material of the type to be supplied has been used successfully in a substantial traffic signing program in similar climatic conditions for at least five years.

D. APPLICABLE DOCUMENT

The following documents, of the issues in effect on the data of invitation for bids or request for proposal, form a part of this specification to the extent specified herein.

a. ASTM Standards

b. B-209 Specification for Aluminum and Aluminum Alloy Sheet and Plate.

c. E-97 Standard Method for Test for 45-degree 0-degree Directional Reflectance of Opaque specimens by Filter Photometry.

d. D523 Standard method for Test for Specular Gloss.

e. E-284 Standard Definition of Terms Relating to Appearance of Materials.

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City of Wichita 5 RFB #260185

f. E-810 Standard Test Method for Coefficient of Retroreflection of Retroreflective Sheeting.

E. TEST METHODS

a. Test Conditions. Unless otherwise specified herein, all applied and unapplied test samples and specimens shall be conditioned at the standard conditions of 73 + 3oF (23 + 3oC) and 50 + 5% relative humidity for 24 hours prior to testing.

b. Test Panels. Unless otherwise specified herein, when tests are to be performed using test panels, the specimens of retroreflective material shall be applied to smooth aluminum cut from ASTM B-209 Alloy 5052-H38 or 6061-T6 sheets on 0.020 inch (0.051 cm) 0.040 (0.102

cm) or 0.063 (0.160 cm) thickness. The aluminum shall be degreased and lightly acid etched before the specimens are applied. The specimens shall be applied to the panels in accordance with the recommendations of the retroreflective sheeting manufacturer.

F. REQUIREMENTS - ENGINEERING GRADE, HI-INTENSITY, AND MICROPRISMATIC

a. Color Requirements. Conformance to color requirements shall be determined by instrumental method in accordance with ASTM E97 (geometric characteristics must be confined to: Illumination incident within 10 degrees of the centered about a direction of 45 degrees from a perpendicular to the test surface, viewing is within 15 degrees of, and centered about, a perpendicular to the test surface. Conditions of illumination and observation must not be interchanged.) The standards for calibrating the test apparatus shall be the MUNSELL PAPERS designated in Table 1. They must recently be calibrated on a spectrophotometer.

TABLE I

Color Specification Limits* and Reference Standards

Reflectance Limit (Y) MUNSELL

Color X Y X Y X Y X Y Min. Max Paper** White** .303 .287 .368 .353 .340 .380 .274 .316 27.0 5PB 7/1 Yellow .498 .412 .557 .442 . 479 .520 .438 .472 15.0 40.0 1.25Y 6/12 Red .613 .297 .708 .292 .636 .364 .558 .352 2.5 11.0 7.5R 3/12 Blue .144 .030 .244 .202 .190 .247 .066 .208 1.0 10.0 5.8PB1.32/6.8 Brown .430 .340 .430 .390 .550 .450 .610 .390 3.0 9.0 5YR 3/6 Green .030 .380 .166 .346 .286 .4288 .201 .776 3.0 8.0 10G 3/8

* The four pairs of chromaticity coordinates determine the acceptable color in terms of the CIE 1931 standard colorimeteric system measured with standard illumination Source C.

** Silver white is an acceptable color designation.

*** Available from Munsell Color Company, 2441 Calvert Street, Baltimore, Maryland 21218.

Catalog No. MCP-90040.

TABLE II

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City of Wichita 6 RFB #260185

Type I sheeting Minimum Coefficient of Retroreflection

(Candelas per Footcandle per Square Foot) Observation Entrance Angle Angle White Red Yellow Green Blue Brown

0.2 -4 70 14 50 9.0 4.0 1.0

0.2 +30 30 6 22 3.5 1.7 0.3

0.5 -4 30 7.5 25 4.5 2.0 0.3

0.5 +30 15 3.0 13 2.2 0.8 0.2

b. Coefficient of Retroreflection. The coefficients of retroreflection shall be determined in accordance with ASTM E-810, for the minimum requirements of Table II for Engineering Grade or Table III for Hi- intensity or Microprismatic, as specified.

i. Units. Coefficients of retroreflection shall be specified in units of candelas per footcandle per square foot.

ii. The observation angles shall be 0.20 and 0.50.

iii. The entrance angles shall be -40 and 300.

iv. For screen printed transparent colored areas on white sheeting, the coefficients or retroreflection shall not be less than 70% of the values for corresponding color in the above table.

c. Specular Gloss. The retroreflective sheeting shall have an 850 specular gloss of not less than 40 when tested in accordance with ASTM- D523.

d. Color Processing. The retroreflective sheeting shall permit cutting and color processing with compatible transparent and opaque process colors in accordance with the sheeting manufacturer's recommendation at temperatures of 60 to 1000F (16 to 380C) and relative humidity at 20 to 80%. The sheeting shall be heat resistant and permit force curing without staining of applied or unapplied sheeting at temperatures recommended by the sheeting manufacturer.

e. Shrinkage. A 9" x 9" retroreflective sheeting specimen with liner shall be conditioned a minimum of one hour at standard conditions. The liner shall be removed and the specimen placed on a flat surface with the adhesive side up ten minutes after the liner is removed and

TABLE III

Type III and IV sheeting

Minimum Coefficient of Retroreflection (Candelas per Footcandle per Square Foot)

Observation Entrance Angle (0) Angle (0) White Red Yellow Green Blue Brown

0.2 -4 250 35 170 35 20.0 3.0

0.2 +30 80 9 54 9 5.0 2.0

0.5 -4 95 15 62 15 7.5 4.0

0.5 +30 55 6 37 6 3.5 1.4

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City of Wichita 7 RFB #260185 again after 24 hours, the specimen shall be measured to determine the amount of dimensional change. the reflective sheeting shall not shrink in any dimension more than 1/32 inch in 10 minutes nor more than 1/8 inch in 24 hours.

f.

g. Flexibility. The reflective sheeting with the liner removed shall be sufficiently flexible to show no cracking when slowly bent, in one second's time around a 1/8 inch mandrel with adhesive contacting the mandrel. Talcum powder shall be spread on the adhesive to prevent sticking to the mandrel.

h. Adhesive. The adhesive backing of the retroreflective sheeting shall produce a bond to support a 1.75 pound (0.79 Kg) weight (Hi-Intensity sheeting) or a 4 pound (1.82 Kg) weight (System 5 Sheeting) for 5 minutes without the bond peeling for a distance of more than 2 inches (5.08 cm) when applied to a test panel prepared as in 4.2. Apply 4 inches of 1" x 6" (2.54 cm x 15.2 cm) specimen to a test panel. Condition and then suspend the weight from the free end of the sample and allow it to hang free at an angle of 900 to the panel surface for 5 minutes.

i. Impact Resistance. The reflective sheeting, applied according to the sheeting manufacturer's recommendations to a cleaned, etched aluminum panel of alloy 6061-T6, 0.04" (0.10 cm) by 3" (7.6 cm) by 5" (12.7 cm) and conditioned as in 5.1, shall show no cracking when the face of the panel is subjected to an impact of a 2 inch diameter steel ball (1.19 lbs., 0.54 Kg) dropped from a height of 8.5 inches (21.6 cm) through a 2.125 inch (5.4

cm) tube.

j. Resistance to Accelerated Weathering. The retroreflective surface of the sign shall be weather resistant and show no appreciable cracking, blistering, crazing or dimensional change after two years unprotected outdoor exposure facing the equator and inclined 450 from the verti- cal. After cleaning, the coefficient of retroreflection shall not be less than 80% of the values in Table II and the colors shall conform to paragraph i.

Following weather exposure, panels shall be washed in a 5% HCL solu- tion for 45 seconds, rinsed thoroughly with clean water, blotted with a soft clean cloth, brought to equilibrium at standard conditions tested. The sample shall:

i. Show "good" color fastness or better when tested as in j.

ii. Show no appreciable evidence of cracking, scaling, pitting, blistering, edge lifting or curling or more than 1/32 inch (0.08 cm) shrinkage or expansion.

iii. Retain not less than 80% of the coefficient or retroreflection values specified in Table

II.

iv. Not be removable from the aluminum panels without damage.

Retroreflective performance measurements after weather exposure shall be made only at angles of 0.20 observation and -40 entrance. Where more than one panel of a color is measured, the coefficient of retroreflection shall be the average of all the determinations.

k. Liner Removal. The protective liner attached to the adhesive shall be removed by peeling without soaking in water or other solutions without breaking, tearing, or removing any

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City of Wichita 8 RFB #260185 adhesive from the backing. The protective liner shall be easily removed following accelerated storage for four hours at 1600F (710C) under a weight of 2.5 pounds per square inch (0.176 Kg/CM2).

l. Colorfastness. One specimen, exposed and prepared as specified in 6.9 shall be wet out with a mild detergent and water solution and compared with a similarly treated unexposed specimen under natural (North sky) day- light or artificial daylight having a color temperature of 76000 Kelvin. The colorfastness shall be evaluated as follows:

m.

Excellent - no perceptible change in color.

Good - perceptible but no appreciable change in color.

Fair - appreciable change in color.

Appreciable change in color means a change that is immediately noticeable in comparing the exposed specimen with the original comparison specimen. If closer inspection or a change of angle of light is required to make apparent a slight change in color, the change is not appreciable.

n. Coefficient of Retroreflection during Rainfall. The coefficient of retroreflection of the retroreflective sheeting when totally wet shall not be less than 90% of the dry values in Table II. Wet performance measurements shall be made on new sheeting in accordance with the standard rainfall test below.

The coefficient of retroreflection under simulated rainfall conditions (wet performance) shall be determined using ASTM E-810 as in 6.2, but with the addition of the water nozzle setup.

Place the test panels on which the sheeting has been applied in an upright position 6 inches below and 4 inches in front of the water nozzle.

Apply sufficient water pressure so that the upper surface of the spray envelope strikes the top of the specimen. With water falling on the specimen, determine the coefficient of retroreflection at angles of 0.20 observation and minus 40 entrance only. Where more than one panel of a color is measured, the coefficient of retroreflection during rainfall shall be the average of all the determinations.

o. General Characteristics and Packaging. The faces/finished signs supplied shall be of good appearance, free from ragged edges, cracks and extraneous materials, and show careful workmanship with the message and border sharply defined.

When furnished as faces the sheeting shall be packaged flat in accordance with commercially accepted standards. Faces with pressure sensitive Class 1 adhesive shall be interleaved with slipsheets called for in 3.1 of this specification. The slipsheet glossy side shall be placed against the face with a maximum of 50 faces per carton.

G. PERFORMANCE REQUIREMENTS AND OBLIGATIONS - Type I, III, & IV

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a. Certification The sheeting manufacturer shall submit with each lot or shipment, a certification which states that the material supplied will meet all the requirements listed herein.

b. Field Performance Requirements

i. Type I sheetings processed and applied to sign blank materials in accordance with sheeting manufacturer's recommendations, shall perform effectively for seven years.

ii. Type III & IV sheetings processed and applied to sign blank materials in accordance with sheeting manufacturer's recommendations, shall perform effectively for the number of years stated in Table IV of this specification. The retroreflective sheeting will be considered unsatisfactory if it has deteriorated due to natural causes to the extent that: (1) the sign is ineffective for its intended purpose when viewed from a moving vehicle under normal day and night driving conditions; or (2) the coefficient of retroreflection is less than the minimum specified for that sheeting during that period listed in Table IV.

Table IV

Minimum Coefficient or Retroreflection Candelas per Foot Candle per Sq. Ft.

(20 obs, and -40 entrance)* Type III, and IV sheetings

Minimum Coefficient of Retro. Minimum Coefficient of Retro.

Sheeting Color (7 Years) (10 Years)

White 212 200 Yellow 144 136 Green 30 28 Red 30 28 Blue 17 16

Brown 6 5

For screen printed transparent colored areas on white sheeting, the coefficients of retroreflection shall not be less than 70% of the values for the corresponding color in the above table.

All measurements shall be made after sign cleaning according to sheeting manufacturer' recommendations.

c. Sheeting Manufacturer's Replacement Obligation

i. When it can be shown that sheetings supplied and used according to the sheeting manufacturer's recommendations have not met the performance requirements of Section 7.2, the sheeting manufacturer shall cover restoration costs as follows for sheetings shown to be unsatis- factory during:

ii. The entire ten years: Type III & IV - the sheeting manufacturer will replace the sheeting required to restore the sign surface to its original effectiveness.

iii. In addition, during the first seven years: Type I, III, & IV - the sheeting manufacturer will cover the cost of restoring the sign surface to its original effectiveness at no cost to the using Agency for materials and labor.

d. Government Using Agency Obligation

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The using Agency shall be responsible for requiring the dating of all signs at the time of application. That date constitutes the start of the field performance obligation period.

H. PATENTED DEVICES, MATERIALS AND PROCESSES

Seller will pay any damages, costs or fines resulting from any claims against (government unit) for infringe- ment or alleged infringement of third party patents by product supplies by Seller under this specification. The costs paid by Seller shall include legal court costs deemed reasonably necessary by counsel for (government unit) in defending against such claims.

3. SPECIFICATION FOR FLAT ALUMINUM TRAFFIC SIGN BLANKS

A. DESCRIPTION: This specification covers material and fabrication requirements for flat aluminum alloys for traffic sign blanks.

B. REQUIREMENTS: All materials shall conform to the dimensions shown in this specification.

Allowable tolerances shall be as specified by ASTM specifications. Sheet aluminum for sign blanks shall be made in accordance with ASTM B209, Alloy 5052-H38.

C. FABRICATION: The signs to be furnished shall be pressed from flat sheets. The signs shall be cut to the size and shape specified in the bid proposal and as shown in this specification. They shall be free from buckles, warp, dents, cockles, burrs, and other defects caused by fabrication.

Sign blank standards included in this specification show required dimensions in inches for all aluminum sign blanks used by the City. Sheet thickness shall be determined by the total area of the sign blank. Unless otherwise specified in the bid proposal, sign blanks measuring less than nine square feet shall have a thickness of 0.080", and sign blanks measuring nine square feet or more shall have a thickness of 0.100".

Bolt holes, 3/8" in diameter, shall be drilled as detailed in the specification for each size and shape of sign. The edges of the holes shall be free of burrs and other defects.

Following fabrication, the sign blanks shall be prepared with a alodine or phosphate etched finish.

The metal shall not be handled between the cleaning and etching operation and delivery except by a mechanical device or with clean canvas gloves. There shall be no opportunity for metal to come in contact with grease, oils, or other contaminants prior to delivery.

D. BASIS OF ACCEPTANCE: Acceptance of material furnished under this specification will be based on the following: (1) a certification prepared by the manufacturer showing that test value limits are within ASTM allowances, and (2) a visual inspection upon delivery for condition and conformance with dimensional and other requirements.

E. DELIVERY: Delivery should be made within 30 calendar days after receipt of order.

F. LIQUIDATED DAMAGES: Delivery of the items in this order are essential for Traffic Maintenance to provide services to the citizens of Wichita. Failure to make delivery within 30 calendar days after receipt of order will result in liquidated damages of $50.00 per day.

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4. SPECIFICATION FOR EXTRUDED ALUMINUM TRAFFIC SIGN BLANKS

A. DESCRIPTION: This specification covers material and fabrication requirements for extruded aluminum alloys for traffic sign blanks.

B. REQUIREMENTS: All materials shall conform to the dimensions shown in this specification.

Allowable tolerances shall be as specified by ASTM specifications. Extruded sign blanks shall be made of aluminum alloy 6063-T6.

C. FABRICATION: The signs shall be cut to the size and shape specified in the bid proposal and as shown in this specification. They shall be free from buckles, warp, dents, cockles, burrs, and other defects caused by fabrication.

Following fabrication, the sign blanks shall be prepared with a alodine or phosphate etched finish.

The metal shall not be handled between the cleaning and etching operation and delivery except by a mechanical device or with clean canvas gloves. There shall be no opportunity for metal to come in contact with grease, oils, or other contaminants prior to delivery.

D. BASIS OF ACCEPTANCE: Acceptance of material furnished under this specification will be based on the following: (1) a certification prepared by the manufacturer showing that test value limits are within ASTM allowances, and (2) a visual inspection upon delivery for condition and conformance with dimensional and other requirements.

E. DELIVERY: Delivery should be made within 30 calendar days after receipt of order.

F. LIQUIDATED DAMAGES: Delivery of the items in this order are essential for Traffic Maintenance to provide services to the citizens of Wichita. Failure to make delivery within 30 calendar days after receipt of order will result in liquidated damages of $50.00 per day.

MINIMUM ORDER

The traffic signs and street signs will be ordered on an “as needed” basis in a minimum order quantity of 500 each. The quantities shown on the bid form are estimated annual quantities only and do not guarantee or limit, in any way, the quantities to be purchased under this contract. Award will be based on the lowest total net bid based on the estimated quantities.

5. BID TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Tracy Jordan, tjordan@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (wichita.gov/procurementportal). Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “semi-hourly” on their Procurement Portal - Notification Center settings:

mailto:tjordan@wichita.gov

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City of Wichita 12 RFB #260185

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “semi-hourly” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

B. Bid Submission:

Bids will be received (electronically as stated) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., Friday, July 24, 2026. Bids are to be submitted through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

All bids, including supporting documentation/manuals, shall become the property of the City.

C. Evaluation Criteria:

Bid Award will be based on the Lowest and Best Total Net Bid from a Responsible and Responsive vendor.

The City, through its Board of Bids and Contracts, reserves the right to accept or reject any or all bids and any part of parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be rejected. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form. In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

The City, through its Purchasing Manager, reserves the right to accept or reject any or all submittals and any part or parts of any submittal, and to waive formalities therein to determine which is the most beneficial bid.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Bid (RFB) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST;

CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document.

mailto:purchasing@wichita.gov https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

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City of Wichita 13 RFB #260185

Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Procurement portal at wichita.gov/procurementportal.

Vendors are encouraged to complete bidder registration by visiting the City of Wichita’s eProcurement Portal at wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company. Please check our website, wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

Event Date Solicitation Advertised July 9 2026 Last Day for Written Question July 17, 2026 @ 5:00 p.m. CT Addendum Posting July 21, 2026 Bid Due July 24, 2026 @ 10:00 a.m. CT City Council Approval August 4 2026

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the responsiveness of firms interested in providing the goods and/or service(s) specified in this Request for Bid. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Bidders shall:

1. Have experience in providing similar services specified in this RFB.

2. Understanding of industry standards and best practices.

3. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

5. Registration with the Kanas Secretary of State’s Office before contract execution.

6. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

7. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this

RFB.

8. Provide project supervision (as required) and quality control procedures.

9. Have appropriate material, equipment and labor to perform specified services.

10. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

11. Wear company uniform or ID badge for identification purposes.

12. Meet local, state, and federal guidelines as applicable.

F. Bid Requirements:

1. Completed Bonfire Portal (wichita.gov/procurementportal) submission (or Request for Bid Form signed and dated if submitted via paper).

2. Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid. Prices MUST also be free of duties and federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

https://wichita.bonfirehub.com/ https://wichita.gov/procurementportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 14 RFB #260185

3. Pricing for all stipulated Item(s) and/or Group(s) requirements. Bidders who do not submit pricing for all items when stipulated may be deemed nonresponsive when not adhering to:

a. Lowest and Best Total Net Bid from a Responsible and Responsive vendor.

4. Exceptions to any part of this document clearly delineated and detailed.

5. Responses that do not include all required forms/items may be deemed non-responsive.

G. City of Wichita Responsibilities:

1. Designate a department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access(es) for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

H. Debriefing:

The City of Wichita encourages solicitation respondents to learn, grow, and improve their competitiveness for City procurement opportunities. In the event of an unsuccessful solicitation response, solicitation respondents may request a debriefing regarding the selection process from the project manager and the buyer/purchasing representative identified in the solicitation document. The City of Wichita Purchasing Office may be directly contacted at (316) 268-4636 for assistance regarding the debriefing process.

I. Challenges and Protests:

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number

(316) 268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g. the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision. The Purchasing Manager will issue a written decision, which will be posted on the City’s Procurement Portal, wichita.gov/procurementportal, for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

https://wichita.gov/procurementportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 15 RFB #260185

Protests A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose economic interest may be affected substantially and directly by the award of a contract or by the failure to award a contract. Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site wichita.gov/purchasing. Failure of a protestor to file a written protest related to the award of a contract prior to the 9:00 a.m., Tuesday deadline will invalidate that protest and cause it not to be considered.

The written protest for proposals must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of award. Failure of a protestor to file a written protest related to the award of a contract prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

The Contract Compliance Officer will acknowledge receipt of the written protest. The written protest is to include the name, address, email address and telephone number of the protestor, identification of the solicitation number or contract number and project title, a detailed statement of the reasons for the protest which justify the relief sought, supporting evidence or documentation to substantiate any arguments, and a concise statement of the form of relief requested (e.g. reconsideration of the offer). All the above required information must be included in the protest at its submission. Untimely protests will be returned unopened. Incomplete protests will be rejected without consideration.

In the event of a valid, timely protest, the City shall not proceed with the execution of the contract until all City administrative remedies have been exhausted or waived, or until a determination is made that a contract award is required to protect the interests of the City.

The decision of the Contract Compliance Officer, based on review of the written protest and information available from City sources, will be rendered within ten (10) business days after receipt of protest, will recite the reasons for the decision, and be provided to the protestor by email or written notification.

The protestor may seek reconsideration of the decision of the Contract Compliance Officer’s decision in writing to the Internal Auditor on the 13th Floor, City Manager Office, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of decision. Failure of a protestor to file a written reconsideration request related to the Contract Compliance decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered. The Internal Auditor decision will be issued by email or written notification, within ten (10) business days after receiving the written reconsideration, unless this time for a response is extended in writing and agreeable by both parties.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 16 RFB #260185

The Internal Auditor’s decision will be final, unless the protestor seeks a hearing before the City Council, by written request filed with the City Clerk, located on the 13th Floor, City Hall, 455 N Main, Wichita, KS, prior to 5:00 p.m. on the third business days after issuance of the Internal Auditor written decision.

Failure of a protestor to file a written reconsideration request related to the internal Auditor’s decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

If there is a timely written reconsideration request, the protestor may seek reconsideration of the decision of the Internal Auditor by means of a hearing before the City Council. This hearing must be in aid of the City Council’s legislative authority to approve contracts for goods, services, and public improvements on behalf of the City and does not imply any due process right of the protestor in an unawarded, unexecuted contract. The hearing must be scheduled as soon as practicable according to the City Council’s calendar.

The hearing must be granted only upon such facts and issues as are presented in writing to the City Clerk for submission to City Council at or before noon on the Thursday preceding the scheduled hearing.

No documents or other evidence must be accepted at the hearing. The protesting party must have available no more than 20 minutes for presentation of argument, followed by no more than 20 minutes of argument presented by City staff. The City Council may deliberate in executive session to seek the assistance of the City Attorney but must deliver its decision from the bench during the City Council meeting.

If a written protest is made against any proposed award or the award of a contract that relies in part on federal funding, then the Contract Compliance Officer must notify the Granting Authority in writing with all information regarding the protest. A protestor must exhaust all administrative remedies with the City of Wichita before pursuing a protest with the Granting Authority. Protestors are put on notice that according to federal regulations, certain determinations made at the local level are not subject to appeal to the Granting Authority. If a review is granted by the Granting Authority, it will be limited to:

1. the City of Wichita’s failure to have or follow its protest procedures, or its failure to review a complaint or protest; or

2. violations of Federal law or regulations.

The Contract Compliance Officer will provide notice to the Granting Authority Regional Office or Headquarters Office of any request for reconsideration before the City Council, and also provide notice of the decision rendered by the City Council, or any alternative resolution reached.

6. CONTRACT PERIOD AND PAYMENT TERMS

The term of this contract shall be for a one (1) year period with two (2) one (1) year options to renew under the same terms and conditions by mutual agreement of both parties. Specific project details (Statement of Work, Milestones, etc.) will be negotiated prior to execution of contract. Once goals as outlined are met and parties mutually agree that terms have been satisfied, the contract shall be complete.

Either party may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is understood that funding may cease or be reduced at any time, and in the event that adequate funds are not available to meet the obligations hereunder, the city reserves the right to terminate this agreement upon thirty

(30) days prior written notice to the contracted party.

SOLICITATION

260185 Bid Table PW_Traffic Signs Traffic Maintenance Responses are due before:

CONTACT INFORMATION

Contact: Tracy Jordan Email: TJordan@wichita.gov Phone: (316) 268-4419 Fax (316) 268-4656 Address: 455 N Main, 12th Floor, Wichita, KS 67202

PLEASE QUOTE DELIVERED PRICES ON THE EQUIPMENT, MATERIAL, OR SERVICES LISTED BELOW

NOTE: THIS IS NOT A BID FORM - FOR INFORMATION PURPOSES ONLY

Line # Bid Item Description QTY UOM 1 18" R1-1 Stop Hi-Intensity Prismatic Signs 20 EA 2 30" R1-1 Stop Hi-Intensity Prismatic Signs 300 EA 3 36" R1-1 Stop Hi-Intensity Prismatic Signs 100 EA 4 36" R1-2 Yield Hi-Intensity Prismatic Signs 15 EA 5 18" X 6" R1-4 All Way Hi-Intensity Prismatic Signs 20 EA 6 24" X 30" R2-1-30 Speed Limit 30 Hi-Intensity Prismatic Signs 40 EA 7 30" X 36" R2-1-30 Speed Limit 30 Hi-Intensity Prismatic Signs 1 EA 8 24" x 30" R2-1-35 Speed Limit 35 Hi-Intensity Prismatic Signs 50 EA 9 30” X 36" R2-1-35 Speed Limit 35 Hi-Intensity Prismatic Signs 1 EA 10 24" X 30" R2-1-40 Speed Limit 40 Hi-Intensity Prismatic Signs 50 EA 11 30” X 36" R2-1-40 Speed Limit 40 Hi-Intensity Prismatic Signs 1 EA 12 30” X 36" R2-1-45 Speed Limit 45 Hi-Intensity Prismatic Signs 10 EA 13 24” X 30” R2-1 Speed Limit “Blank” Hi-Intensity Prismatic Signs 10 EA 14 30” X 36” R2-1 Speed Limit “Blank” Hi-Intensity Prismatic Signs 10 EA 15 24" X 24" R3-2 No Left Turn (Sym) Hi-Intensity Prismatic Signs 20 EA 16 36 X 36” R3-7R Right Lane Must Turn Right Hi-Intensity Prismatic Signs 25 EA 17 36” X 36” R3-7L Left Lane Must Turn Left Hi-Intensity Prismatic Signs 20 EA 18 24” X 36” R3-9B Center Lane Dual Left Hi-Intensity Prismatic Signs 50 EA 19 24” X 30” R4-7 Keep Right (Sym) Hi-Intensity Prismatic Signs 150 EA 20 36” X 36” R5-I Do Not Enter Hi-Intensity Prismatic Signs 5 EA 21 36” X 24” R5-IA Wrong Way Hi-Intensity Prismatic Signs 5 EA 22 24” X 24” R5-2 No Truck (Sym) Hi-Intensity Prismatic Signs 5 EA 23 36” X 12” R6-1 R One Way (Right) Hi-Intensity Prismatic Signs 30 EA 24 36" X 12” R6-1 L One Way (Left) Hi-Intensity Prismatic Signs 30 EA 25 54” X 18” R6-1 R One Way (Right) Hi-Intensity Prismatic Signs 5 EA 26 54" X 18" R6-1 L One Way (Left) Hi-Intensity Prismatic Signs 5 EA 27 12” X 18” R7-1D No Parking Anytime Double Arrow Hi-Intensity Prismatic Signs 50 EA 28 12" X 18" R7-1L No Parking Anytime Left Arrow Hi-Intensity Prismatic Signs 50 EA 29 12" X 18" R7-1R No Parking Anytime Right Arrow Hi-Intensity Prismatic Signs 50 EA

7/24/2026 10:00:00 AM

RETURN TO:

Submit Electronically via https://wichita.gov/ procurementportal mailto:TJordan@wichita.gov

30 12" X 18" R7-8 Reserved Parking With Handicap Symbol Hi-Intensity Prismatic Signs 5 EA 31 12” X 24" R7-107a No Parking Bus Stop (Sym) Hi-Intensity Prismatic Signs 1 EA 32 12” X 18” R7-108 (1) B One Hour Parking (Blank) Hi-Intensity Prismatic Signs 5 EA 33 12” X 18” R7-108 (2) B Two Hour Parking (Blank) Hi-Intensity Prismatic Signs 5 EA 34 24” X 24” R8-3A No Parking (Sym) Hi-Intensity Prismatic Signs 1 EA 35 12 X 15” R10-3e Count-Down Ped Left Arrow Hi-Intensity Prismatic Signs 20 EA 36 12” X 15” R10-3e Count-Down Ped Right Arrow Hi-Intensity Prismatic Signs 20 EA 37 30” X 36” R10-12 Left Turn Yield on Green Hi-Intensity Prismatic Signs 20 EA 38 18” X 18” OMI-3 Yellow Diamond (Plain) Hi-Intensity Prismatic Signs 200 EA 39 12” X 36” OM-3 L Object Marker Left Hi-Intensity Prismatic Signs 10 EA 40 18” X 18 OM4-3 End of Road Marker (Plain) Hi-Intensity Prismatic Signs 50 EA 41 30” X 30” WI-I Blank (Border Only) Hi-Intensity Prismatic Signs 10 EA 42 36” X 36” WI-I Blank (Border Only) Hi-Intensity Prismatic Signs 10 EA 43 36” X 18” WI-6 Large Arrow" Hi-Intensity Prismatic Signs 5 EA 44 36” X 18” WI-7 Large Double Arrow Hi-Intensity Prismatic Signs 5 EA 45 18” X 24” WI-8 Chevron Hi-Intensity Prismatic Signs 10 EA 46 30" X 30" W2-6 Round-a-Bout Hi-Intensity Prismatic Signs 5 EA 47 36” X 36” W4-2 Transition (Right Lane Ends) Hi-Intensity Prismatic Signs 5 EA 48 30” X 30” W8-1 Bump Hi-Intensity Prismatic Signs 1 EA 49 30” X 30” W8-2 Dip…