1-260154 Solicitation Document.pdf

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy;

build dependable infrastructure; Provide conditions for living well

City of Wichita 1 RFB #260154

(______________) Published on the City’s Website wichita.gov/legalnotices, Wednesday, June 3, 2026

REQUEST FOR BID NO. – 260154

Sealed Bids will be submitted (electronically preferred method) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A. M., FRIDAY, June 26, 2026. “Request for Bid” form MUST be used to submit your bid unless you are submitting your bid on our website (wichita.gov/procurementportal) using your secured login/password to submit a bid for:

PUBLIC WORKS & UTILITIES DEPARTMENT/FLEET DIVISION

31,000 GVWR Cab & Chassis Flatbed Winch Truck

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Bids will be opened after ten o’clock a.m., in the Board Room, 1st Floor, City Hall, 455 North Main, Wichita, Kansas.

Specifications and bid forms are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 N. Main, Wichita, Kansas 67202, (316) 268-4636. This information may also be obtained on our website above.

Dated at Wichita, Kansas this 3rd day of June, 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.bonfirehub.com/

City of Wichita 2 RFB #260154

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST WICHITA, KS 67202

PHONE: (316) 268-4636

PURCHASING@WICHITA.GOV

https://selfserviceict.wichita.gov/vss

REQUEST FOR BID #260154

31,000 GVWR Cab and Chassis Flatbed Winch Truck – Public Works & Utilities Department

City of Wichita – Fleet Division

June 3, 2026

PROJECT DEFINITION

The City of Wichita is seeking bids from firm(s) for 31,000 GVWR Cab and Chassis Flatbed Winch Truck for the Fleet Division.

31,000 GVWR Cab and Chassis Flatbed Winch Truck. See Section II. Scope of Services; Meets/Not Meets Response Matrix for cab and chassis specifications.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID WITH OPTION AS

SELECTED.

Any questions may be submitted in writing to Jason Brogden (jbrogden@wichita.gov) no later than 3:00 pm, June 18, 2026. Questions must be submitted via email, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule of Events Solicitation Advertised June 3, 2026 Questions Due Via Email June 18, 2026, 3:00 p.m.

Questions Answered Via Addendum Week of June 22, 2026 Bids Due June 26, 2026, 10:00 a.m.

City Council (tentative) July 7, 2026 mailto:Purchasing@wichita.gov https://selfserviceict.wichita.gov/vss

City of Wichita 3 RFB #260154

Table of Contents

I. OVERVIEW AND SUMMARY

II. SCOPE OF SERVICES

III. BID TERMS

A. Questions and Contact Information:

B. Bid Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

11. Meet local, state, and federal guidelines as applicable

F. Bid Requirements:

G. City of Wichita Responsibilities:

H. Challenges and Protests

IV. GENERAL SPECIFICATIONS:

City of Wichita 4 RFB #260154

I. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of August 2020, the city’s total land area was approximately 165.58 square miles.

Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at https://www.wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting request for bids from vendors and/or firms for Current Model 31,000 GVWR Cab and Chassis Flatbed Winch Truck for the Fleet Division. The city reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to any one proposer based on the city’s review and assessment of the bids meeting the criteria/specifications set forth herein.

II. SCOPE OF SERVICES

The Vehicle supplied to meet this specification must be current standard production, new, and unused, substantiated by current published literature and price sheets.

The manufacturer must be prepared to prove satisfactory experience in the design and manufacture of the type of vehicle described herein. Service facilities staff by qualified employees with adequate inventory of parts for repair and service of unit must be located in the Wichita, Kansas area.

The unit bid must meet or exceeds industry or SAE standards. Standards used by societies that are not members of the American National Standards Institute will not be accepted.

The Following Vehicles are Indicative of the Type Sought in this Bid Invitation:

International Freightliner Kenworth Peterbilt

Other vehicles by other manufacturers that meet the criterion of this specification are also eligible, but at the City’s discretion, other units must be demonstrated and approved by prior to award.

Bidders must return the following form below completed for every space requested in, Section II - Bidder’s Proposal column. Bidders shall indicate that the item being bid is exactly as requested or provide a description to indicate any deviation from the specifications of the item being bid meets or exceeds item specifications.

https://www.wichita.gov/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well

City of Wichita 5 RFB #260154

Meets/Not Meets Response Matrix Section I

City Specifications (Minimum) Section II

Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ENGINE:

Type: Cummins diesel (wet sleeved)

Horsepower: 260 Minimum gross@ 2,400 RPM

Engine Output: 560 LB. /FT. Torque @ 1,600 RPM

Filtering System: Heavy duty (dry type) with an air filter

Restriction gauge mounted so it is visible by the operator

Cooling System: Heavy-duty, increased capacity with permanent anti-freeze installed and tested to protect to 20 degrees below 0 Fahrenheit DEX-Cool silicate-free extended life coolant.

EXHAUST SYSTEM:

Vertical with turn out exhaust DPF switch shall be mounted in the dash. must meet current EPA mandates.

TRANSMISSION:

Heavy-duty five speed automatic, Allison 2500 RDS with fluid temp gauge, fluid temp gauge mounted in the cab, connected to the outlet port of the transmission. The controls shall be dash-mounted. The transmission shall be equipped with synthetic fluid.

FRONT AXLE:

Heavy-duty with carrying capacity of not less than 10,000 LBS.

REAR AXLE:

Single-speed, 21,000 LBS. Capacity with axle ratio capable of maintaining normal highway speed (60- 65 MPH) fully loaded at a 2% grade.

SPRINGS:

10,000 LBS. Front, 21,000 LBS. Rear with 4,500 LBS. auxiliary

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 6 RFB #260154

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

STEERING:

Full power or power assist.

SERVICE BRAKE:

Heavy-duty, air, complete with ABS. gauge, warning light and buzzer mounted on instrument panel.

Meritor WABCO 1200 Series heated air dryer and heated automatic tank drain valves. A quick connection (Milton Model# 815, Style L) shall be provided with easy access to allow for charging of the air tanks of downed trucks to release brakes for towing.

PARKING BRAKE:

Air: MGM Type.

FRAME:

The frame shall have a rating of no less than 2,000,000 RBM'S.

WHEEL BASE:

Cab to axle approximately 139-Inches.

ELECTRICAL SYSTEM:

Heavy-duty with 135 AMP Alternator and two batteries with 1800 CCA AT 0 Degrees Fahrenheit.

WHEELS:

White in color

Ten hole pilot mount disc type

Six (6) each for 11R X 22.5 tire

TIRES:

Front: Radial: Two (2) 11R X 22.5, 14 PLY Convention tread front

Rear: Four (4) 11R X 22.5, 14 PLY M/S Tread

CAB & BODY:

Shall be equipped with full forward tilt hood and running boards.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 7 RFB #260154

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

EXTERIOR PAINT:

Factory standard white, with clear coat or approved equal. The top of the hood shall be painted to match Ditzler Stock NO. DQE 9000 with flattener.

WIRING:

All wire splices shall be soldered with plastic or resin type solder (acid not approved) and sealed with dual-wall heat shrinkable tubing with an inner wall which melts into voids of wire or mechanical connections.

Cab, chassis, and self-loader multiplex wired. To be colored coded with waterproof positive, lock-snap connectors sealed.

ACCESSORIES:

Directional signals, front and rear, equipped with traffic hazard switch.

Safety glass to be installed in all cab openings, tinted for doors and windshield.

Heated windshield and mirrors

Phillips fender mounted mirrors, convex mirrors, or approved equal, on both fenders of the truck.

Air ride driver and passenger seat high back Bostrom 910 or approved equal

Heavy-duty fresh air heater and defroster with air conditioning.

Dual electric, 2-speed with delay windshield wiper with delay

Dual west coast type rear view mirrors 15" x 6" minimum.

Backup warning system, electrical type

Grab handles One (1) on each side of cab. (they may be mounted inside the cab if clearance problems exist).

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 8 RFB #260154

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ACCESSORIES CONTINUED:

Oil pressure, fuel level, water temperature, and ampere gauges shall be mounted on the instrument panel (lights in lieu of instruments not acceptable). Alarm to sound if low oil pressure or excessive coolant temperature occurs.

Block heater (1,000 Watt minimum)

Mud flaps on front and rear of the rear axle

45-Gallon aluminum fuel tank

Aluminum air tanks

Horn

AM/FM Radio

Front tow hooks

6-Gallon minimum DEF tank

One (1) Volt accessory port located within the cab for hookup of a radio charger. The 12-volt port will be wired to turn off when the ignition is shut off and will be protected by a 10 AMP fuse (Maximum).

Lincoln automated quick lube or approved equal (must pump #2 grease) attached to all grease points on vehicle chassis, minus drive line

KEYS:

Each unit supplied under this bid shall be delivered with a minimum of 4 copies of each key required for the vehicle.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 9 RFB #260154

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

TOOL BOXES:

One (1) steel tool boxes 36" x 18" x 18" in size installed below the bed on the curb side of the frame rail in front of the rear wheels painted with primer and black final coat.

LOW VOLTAGE PROTECTION:

The unit shall be equipped with a low-voltage protection system that will automatically turn off accessories in the event of low voltage. An aftermarket unit will be acceptable if it has an automatic function that disconnects the batteries and prevents the batteries from becoming discharged automatically. manual battery disconnects are not acceptable.

OPTIONS

OPTION 1 – Trade of city owned equipment The bidder shall indicate the trade-in value for each individual item listed below. It is the vendor's responsibility to fully inspect and evaluate the units. The City of Wichita will make every effort to ensure that the units are in the same general condition as when they are inspected. but the units will continue to be used in daily operations until their replacements are delivered. therefore, normal wear and tear will occur and will not be addressed.

City ID# 001779 International 4300 Winch Truck Serial NO. IHTJTSKN99H070066 102,556 Current miles

F.O.B. DESTINATION:

The successful bidder shall deliver each item F.O.B. Destination to the City of Wichita, 1801 South Mclean BLVD., Wichita, Kansas.

SPECIAL NOTES:

Deletion: No factory installed standard equipment or optional package equipment to be deleted.

Advertising: No dealer emblems, decals, or placards to be on the vehicle

Mileage: Odometer reading at F.O.B. Destination must not exceed 50 miles

All options and/or option packages that are factory standard on the model bid must be provided on the vehicle bid

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 10 RFB #260154

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

WARRANTY SERVICE:

The successful bidder must furnish proof that they will and are capable of providing parts, service, and repair to all items herein specified. Bidder shall furnish in writing manufacturer's standard warranty terms and conditions, which they agree to administer. Warranty shall be a minimum of one year bumper to bumper

MANUALS:

The successful bidder shall deliver to the fleet maintenance supervisor for units furnished under this bid, two sets of the following:

1. Current Edition of the Operations Manual.

2. Current Edition of the Service/Maintenance Repair Manual

3. Current Edition of the Electrical Diagrams

4. Current Edition of the Emissions Diagnosis Manual

Manuals may be on CD-ROM

DIAGNOSTIC SOFTWARE:

The successful bidder shall deliver to the fleet maintenance supervisor for the units furnished under this bid complete diagnostic software and all necessary hardware required to read computer-generated trouble codes as needed.

OPERATOR TRAINING:

The vendor shall provide a minimum of 4 hours of onsite, interactive, "operator training" for city staff.

The training shall include all points covered in the operator's manual.

If needed, the vendor shall provide the necessary tools and teaching aids to conduct the on-site training.

At the completion of the training, each participant shall understand how the equipment operates and what is necessary to maintain the equipment to manufacturer's specifications

MAINTENANCE TRAINING:

The vendor shall provide at no additional cost to the city, a minimum of 4 hours on-site, interactive "operation and maintenance training" to fleet division personnel. training to take place no later than 90 days from delivery of vehicle(s)/equipment.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 11 RFB #260154

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

MAINTENANCE TRAINING CONTINUED:

If needed, the vendor shall provide the necessary tools and teaching aids to conduct the on-site training.

At the completion of the training, each participant shall understand how the equipment operates and what is necessary to maintain the equipment to manufacturer's specifications.

At the completion of the training, each participant shall be awarded a certificate of completion

CORRECTION OF DEFICIENCIES:

Should it be determined that upon delivery the vehicle(s) fail to meet these bid specifications in any respect, the bidder to meet these bid specifications in any respect, the bidder shall at no expense to the city, correct such deficiencies without delay.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 12 RFB #260154

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

SUPPLEMENT A:

Minimum specifications for new current 16 foot flatbed dumping lift bed to be installed complete.

GENERAL:

Beds, hoists, and sub-frames must be new standard production models of the latest design in current production.

BED:

192" Long x 96" Wide flatbed. The bed shall be constructed of 6-inch structural steel perimeter with 4-inch minimum structural steel cross members mounted on 12-inch centers. The bed shall be constructed using 6-inch minimum long sills. The decking of the bed shall be constructed of 3/16-inch tread plate steel. Bed shall have a 6-inch diameter steel roller spanning the width of the bed with replaceable bearings, and two sets of overload rollers under tail roller. to aid in rolling material onto the bed. The front of the bed shall have two panels approximately 3-foot-wide x 2-foot-high, joined together in the center by a panel low enough to allow use of winch cable. (please see attached pictures.)

HEADACHE RACK:

The truck shall be equipped with a frame mounted headache rack that is mounted to the frame of the truck, constructed from a minimum of 3-inch round steel tubing able to withstand the force of the winch cable breaking under maximum load. There shall be a double flashing LED strobe light mounted to the headache rack and operated by a single dash mounted switch in the cab.

HOIST:

The lift/dump cylinder shall have a minimum of an Eight (8) ton lift/dump capacity. The dump cylinder must meet Class 40 specifications for TBEA hoist classification.

WIRING:

All wire splices shall be soldered with plastic or resin type solder (acid not approved) and sealed with dual-wall heat shrinkable tubing with an inner wall which melts into voids of wire or mechanical connections.

FILTER:

The filter shall be a 10-Micron Gresen #FSP212-IEDNX mounted adjacent to the tank in the return line. Filter will have an indicator KFPSI mounted in the cab in a place that the operator can see when driving. The line to the cab is to be SAE 100 RI, ¼-inch DIAMETER.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 13 RFB #260154

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

PTO-HOT SHIFT:

PTO shall have an internal clutch pack to engage the output shaft of the power take-off and activation shall be by the transmission oil pressure that is activated by means of a dash mounted rocker switch equipped with an indicator light.

WINCH:

30,000 LBS. Minimum Two-Speed with free-wheeling capability and a 15-inch minimum wide drum.

winch shall be capable of using 5/8-inch wire rope with tensile strength rated for winch. Winch shall be mounted to the frame between the cab and the headache rack and shall be operated by air operated controls. (must be able to control winch speed.) a feathering valve to control winch speed shall also be included. (Ramsey RPH 30,000 lbs. hydraulically controlled, air operated or equivalent)

PUMP:

G.P.M. – 20 G.P.M.

Mounting – Direct to PTO Operating Pressure – 2,500 P.S.I.

RESERVOIR:

The hydraulic reservoir shall be a minimum of 30-Gallons and mounted on the driver's side frame rail.

Tank to be equipped with a Lenz T-550-5 sight gauge. Breather filler on 1-inch riser with integral screen, suction coupling to be 1 ½-ich pipe. Return coupling to be 1 ¼-inch" pipe. drain shall be on bottom 3/4 with pipe plug, square head style. The reservoir shall have a low oil sensor that shall activate an indicator light and an audible indicator in the cab if the oil level falls below approximately fifty (50%) percent of capacity. the indicator light shall be clearly visible from the driver's seat and marked "low oil

ACCESSORIES:

125 Feet of wire rope, rope shall be 5/8-inch" with a main breaking force IWRC 20.60 minimum.

Verify with city staff before installation of the tail chain and swivel hook

Winch cable shall have a minimum 18-inch Tail chain and swivel hook attached to the end of winch cable

Mud flaps in front of and behind the rear wheels

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 14 RFB #260154

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ACCESSORIES:

There shall be steps and grab handles on both right and left sides, front of bed, to allow access to the top of the bed

Hooks shall be mounted on the back of the cab protector to hold shovels, chains, and accessories

CONTROLS:

The electrical switches, circuit breakers, and controls for the hoist and auxiliary lighting functions shall be dash mounted with all switches clearly labeled (auxiliary switches to be lighted rocker style). The wiring for the strobe lights shall be wired to a battery feed source and protected by a circuit breaker of the appropriate rating. All wiring that passes through any metal bulkhead shall use a pass-through connector, or be protected by a grommet. Mounting position shall be verified with Mike Nordick, Equipment Maintenance Supervisor, 316-268-4040 prior to installation.

WARNING LIGHT SYSTEM:

Lighting system shall consist of LED stop-tail-turn, rear amber double flashing LEDs and a headache rack mounted double flashing strobe. The rear lights shall be mounted in the rear perimeter frame rail of the platform/dump body. The height from ground to the top of lights shall not exceed 72- Inches.

The overall width of the vehicle shall not exceed 102-Inches. The front strobe shall be mounted on the headache rack and be protected. the lighting system shall be an ECCHO 6640A double flash strobe with two (2) Peterson Piranha 423LED flange mount stop-tail-turn lights and two (2) amber Peterson Piranha 423SA-I flange or rubber mounted flashing LEDs wired to flash in synchronous mode or approved equal

City of Wichita 16 RFB #260154

III. BID TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Jason Brogden, jbrogden@wichita.gov, in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (wichita.gov/procurementportal). Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “Real Time” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “Real Time” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at (316) 268-4636.

B. Bid Submission:

Bids will be received (electronically as stated) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., FRIDAY, JUNE 26, 2026.

Bids may be submitted on our website at (https://selfserviceict.wichita.gov/vss) using your secure login/password:

Bids are to be submitted through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at (316) 268-4636.

All bids, including supporting documentation/manuals, shall become the property of the City.

C. Evaluation Criteria:

Bid Award will be based on the Lowest and Best Total Net Bid from a Responsible and Responsive vendor.

The City, through its Board of Bids and Contracts reserves the right to accept or reject any or all bids and any part of parts of any bid and to waive formalities therein to determine which is lowest and best bid.

https://wichita.bonfirehub.com/ mailto:purchasing@wichita.gov https://selfserviceict.wichita.gov/vss https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

City of Wichita 17 RFB #260154

Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be cause for rejection of the bid. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form. In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

The City, through its Purchasing Manager, reserves the right to accept or reject any or all submittals and any part or parts of any submittal, and to waive formalities therein to determine which is the most beneficial bid.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Bid (RFB) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST;

CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document.

Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Procurement portal at wichita.gov/procurementportal.

Vendors are encouraged to complete bidder registration by visiting the City of Wichita’s eProcurement Portal at wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company. Please check our website, wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

Event Date Solicitation Advertised June 3, 2026 Last Day for Written Question June 18, 2026 @ 3:00 p.m.

Addendum Posting Week of June 22, 2026 Bid Due June 26, 2026 @ 10:00 a.m.

City Council Approval July 7, 2026

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the responsiveness of firms interested in providing the goods and/or service(s) specified in this Request for Bid. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Bidders shall:

1. Understanding of industry standards and best practices.

2. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

3. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

4. Registration with the Kanas Secretary of State’s Office before contract execution.

5. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

6. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this

RFB.

7. Provide project supervision (as required) and quality control procedures.

https://wichita.bonfirehub.com/ https://wichita.gov/procurementportal https://www.wichita.gov/purchasing

City of Wichita 18 RFB #260154

8. Have appropriate material, equipment and labor to perform specified services.

9. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

10. Wear company uniform or ID badge for identification purposes.

11. Meet local, state, and federal guidelines as applicable

F. Bid Requirements:

1. Completed Bonfire Portal (wichita.gov/procurementportal) submission (or Request for Bid Form signed and dated if submitted via paper).

2. Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid. Prices MUST also be free of duties and federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

3. Pricing for all stipulated Item(s) and/or Group(s) requirements. Bidders who do not submit pricing for all items when stipulated may be deemed nonresponsive when not adhering to:

4. Lowest and Best Total Net Bid with Option as Selected, when requested, will be calculated by aggregate total. No other pricing or miscellaneous charges will be submitted.

5. Timeline of substantial (habitable; usable as intended), and final completion (all work 100% completed; no additional work).

6. Exceptions to any part of this document clearly delineated and detailed.

7. Responses that do not include all required forms/items may be deemed non-responsive.

G. City of Wichita Responsibilities:

1. Designate a Department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access(es) for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

H. Challenges and Protests

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number

(316) 268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g., the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision. The Purchasing Manager will issue a written decision, which will be posted on the City’s Vendor

City of Wichita 19 RFB #260154

Services website, https://selfserviceict.wichita.gov/vss/ for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

Protests A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose economic interest may be affected substantially and directly by the award of a contract or by the failure to award a contract. Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site https://www.wichita.gov/DocumentCenter/Index/829. Failure of a protestor to file a written protest related to the award of a contract prior to the 9:00 a.m., Tuesday deadline will invalidate that protest and cause it not to be considered.

The written protest for proposals must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of award. Failure of a protestor to file a written protest related to the award of a contract prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

The Contract Compliance Officer will acknowledge receipt of the written protest. The written protest is to include the name, address, email address and telephone number of the protestor, identification of the solicitation number or contract number and project title, a detailed statement of the reasons for the protest which justify the relief sought, supporting evidence or documentation to substantiate any arguments, and a concise statement of the form of relief requested (e.g., reconsideration of the offer).

All the above required information must be included in the protest at its submission. Untimely protests will be returned unopened. Incomplete protests will be rejected without consideration.

In the event of a valid, timely protest, the City shall not proceed with the execution of the contract until all City administrative remedies have been exhausted or waived, or until a determination is made that a contract award is required to protect the interests of the City.

The decision of the Contract Compliance Officer, based on review of the written protest and information available from City sources, will be rendered within ten (10) business days after receipt of protest, will recite the reasons for the decision, and be provided to the protestor by email or written notification.

The protestor may seek reconsideration of the decision of the Contract Compliance Officer’s decision in writing to the Internal Auditor on the 13th Floor, City Manager Office, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of decision. Failure of a protestor to file a written reconsideration request related to the Contract Compliance decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest https://selfserviceict.wichita.gov/vss/ https://www.wichita.gov/DocumentCenter/Index/829

City of Wichita 20 RFB #260154 and cause it not to be considered. The Internal Auditor decision will be issued by email or written notification, within ten (10) business days after receiving the written reconsideration, unless this time for a response is extended in writing and agreeable by both parties.

The Internal Auditor’s decision will be final, unless the protestor seeks a hearing before the City Council, by written request filed with the City Clerk, located on the 13th Floor, City Hall, 455 N Main, Wichita, KS, prior to 5:00 p.m. on the third business days after issuance of the Internal Auditor written decision. Failure of a protestor to file a written reconsideration request related to the internal Auditor’s decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

If there is a timely written reconsideration request, the protestor may seek reconsideration of the decision of the Internal Auditor by means of a hearing before the City Council. This hearing must be in aid of the City Council’s legislative authority to approve contracts for goods, services, and public improvements on behalf of the City, and does not imply any due process right of the protestor in an unawarded, unexecuted contract. The hearing must be scheduled as soon as practicable according to the City Council’s calendar. The hearing must be granted only upon such facts and issues as are presented in writing to the City Clerk for submission to City Council at or before noon on the Thursday preceding the scheduled hearing. No documents or other evidence must be accepted at the hearing.

The protesting party must have available no more than 20 minutes for presentation of argument, followed by no more than 20 minutes of argument presented by City staff. The City Council may deliberate in executive session to seek the assistance of the City Attorney, but must deliver its decision from the bench during the City Council meeting. (R 09/15)

If a written protest is made against any proposed award or the award of a contract that relies in part on federal funding, then the Contract Compliance Officer must notify the Granting Authority in writing with all information regarding the protest. A protestor must exhaust all administrative remedies with the City of Wichita before pursuing a protest with the Granting Authority. Protestors are put on notice that according to federal regulations, certain determinations made at the local level are not subject to appeal to the Granting Authority. If a review is granted by the Granting Authority, it will be limited to:

1. the City of Wichita’s failure to have or follow its protest procedures, or its failure to review a complaint or protest; or

2. violations of Federal law or regulations.

The Contract Compliance Officer will provide notice to the Granting Authority Regional Office or Headquarters Office of any request for reconsideration before the City Council, and also provide notice of the decision rendered by the City Council, or any alternative resolution reached.

SOLICITATION

260154 PW_Fleet Division 31,000 GVWR Cab & Chassis Flatbed Winch Truck

Responses are due before:

CONTACT INFORMATION

Contact: Jason Brogden Email: jbrogden@wichita.gov Phone: (316) 268-4429 Fax: (316) 268-4656 Address: 455 N Main, 12th Floor, Wichita, KS 67202

PLEASE QUOTE DELIVERED PRICES ON THE EQUIPMENT, MATERIAL, OR SERVICES LISTED BELOW

NOTE: THIS IS NOT A BID FORM - FOR INFORMATION PURPOSES ONLY

Line

Bid Item Description Qty UOM Manufacturer Model

0 - 1 Base Bid: New Unused 31,000 GVWR Cab & Chassis Flatbed Winch Truck

1 EA

0 – 2 Option 1: Trade-in Allowance, Lump Sum Deduct. City ID# 001779 International 4300 Winch Truck Serial No. IHTJTSKN99H070066 102,556 Current Miles

1 LS

VENDOR NAME TELEPHONE NUMBER (including area code)

VENDOR ADDRESS EMAIL ADDRESS

VENDOR CITY/STATE/ZIP VENDOR TIN/FEIN/SSN

TITLE DELIVERY OR COMPLETION

SIGNATURE PRINT NAME

06/26/2026 10:00:00 AM

RETURN TO:

Submit Electronically (preferred method to https://wichita.gov/procurem entportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well

City of Wichita 21 RFB #260154

IV. GENERAL SPECIFICATIONS:

GENERAL SPECIFICATIONS

BID FORMS

All bids MUST be electronically submitted and acknowledged (Yes/No) by an officer or employee authorized to submit and bind the bidder to the terms of the solicitation and bidder. Any exceptions, to the specifications, terms and/or other conditions concerning the bid, must be noted in the “bid" submitted to be considered. The "bid" is to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password. Vendors are requested to submit current literature or brochures relating to their bid.

LICENSE

Vendors bidding on commodities or services for the City of Wichita must be currently licensed by the City of Wichita or the State of Kansas, where applicable, before a purchase order or contract will be issued.

BILLING TERMS

Discounts for prompt payment will be considered in the evaluation of your bid. The discount time will not begin until the City receives all of the commodities or services. If testing is required, the discount time will begin upon completion of the testing. Billing terms must be noted on the bid form to consider the deduction in the award.

CONTRACT

The successful bidder agrees to enter into a contract with the City, and when required, as per specifications, to furnish bond by a surety company authorized to do business in the State of Kansas.

SUBCONTRACTING/JOINT VENTURES

Respondents are encouraged to consider subcontracting portions of the contract to emerging and disadvantaged businesses and women-owned businesses. A joint venture between two or more vendors is wholly acceptable if it serves the best interests of the City of Wichita. If this is done, the names of the proposed subcontracting vendors must be clearly identified in the qualification. Following an award of the contract, no additional subcontracting will be permitted without the express prior written consent of the City of Wichita. The firm receiving the contract award will be responsible for any work of such subcontractors and sign the contract with the City of Wichita.

EMERGING & DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION ENCOURAGEMENT

The City of Wichita encourages all bidders to include emerging and disadvantaged business participation in their bid.

ARBITRATION PROVISIONS

"Notwithstanding anything to the contrary contained in these bid documents or the contract to be awarded herein, the City shall not be subject to arbitration and any clause relating to arbitration contained in these bid documents or in the contract to be awarded herein shall be null and void."

ANTITRUST LITIGATION CLAUSE

"For good cause, and as consideration for executing a purchase order/contract, the contractor, acting therein by and through its authorized agent, hereby conveys, sells, assigns, and transfers to the City of Wichita, all rights title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of Kansas, relating to the particular product, products, or services purchased or acquired by the City of Wichita, Kansas, pursuant to a purchase order/contract.

CONSTRUCTION - PAVING PROJECTS

On construction or paving projects, contractors MUST contact the City Controller's Office, City Hall, 12th Floor, 455 North Main Street for a Kansas Sales Tax Exemption Certificate prior to starting work. Contractors will be responsible for paying Kansas Sales Tax on any purchase for these projects made before the certificate is issued.

MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES

The contractor and owner waive claims against each other for consequential damages arising out of or relating to this contract. This mutual waiver includes, but is not limited to:

1) Damages incurred by the owner for rental expenses, for loss of use, income, profit, financing, business and reputation and for loss of management or employee productivity or for the services of such persons; and

2) Damages incurred by the contractor for principal office expenses, including, but not limited to, the compensation of personnel stationed in such principal office, for losses of financing, business and reputation and for the loss of profit, except anticipated profit arising directly from the construction.

RESTORATION

"Contractor shall, as a condition of final payment, restore all right-of-way and adjacent private property which has been disturbed, damaged or otherwise affected by construction to a condition equal to or better than existed prior to the commencement of construction. Such restoration shall include but not be limited to regrading and seeding of areas where grass was planted and growing prior to construction; provided, however, such regrading and seeding of lawn areas, when completed, shall be considered to be restoration of an area to a condition equal to or better than previously existing grass growth and Contractor shall have no responsibility to ensure growth of such seeded area(s). This restoration shall be considered part of the contract work and Contractor shall be responsible for the performance of such restoration work in the same manner as it is responsible for the performance of the contract work."

FEDERAL EXCISE TAX

The articles specified in this bid are for the exclusive use of the City of Wichita, Kansas. Therefore, Federal Excise Tax shall not be imposed. The City of Wichita, Kansas Federal Excise Tax Exemption Certificate Number is 48 77 0021K.

ESTIMATED QUANTITIES

If estimated quantities are shown, on the "Request For Formal Bid" form, they are used to evaluate the bid only. The figure(s) listed is the estimated usage only and is not intended to limit or guarantee in any way, the amount the City may purchase under the purchase order/contract.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well

City of Wichita 22 RFB #260154

CITY OF WICHITA CREDIT CARD

Presently, many City Agencies use a City of Wichita Procurement Card (Visa) in lieu of a City warrant to pay for some of its purchases. No additional charges will be allowed for using the card.

DELIVERY

Delays in delivery caused by bona fide strikes, government priority or requisitions, riots, fires, sabotage, acts of God or any other delays deemed by the Board of Bids and Contracts to be clearly and unequivocally beyond the contractor's control, will be recognized by the City, and the contractor will be relieved of the responsibility of meeting the delivery time, as stipulated in the contract, upon contractor's filing with the Board of Bids and Contracts a notarized just and true statement signed by a responsible official of the contractor's company, giving in detail all the essential circumstances which, upon verification by the City, justifies such action by the Board of Bids and Contracts.

AWARD

The City, through its Board of Bids and Contracts reserves the right to accept or reject any or all bids and any part of parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be cause for rejection of the bid. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form. In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

If there are tie bids, the Board of Bids and Contracts will recommend the successful bidder, and final determination will be made by the City Council.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID WITH OPTION AS SELECTED.

City of Wichita 22 RFB #260154

EXHIBIT A

CITY OF WICHITA MANDATORY CONTRACTUAL PROVISIONS ATTACHMENT

1. Terms Herein Controlling Provisions. The terms of this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the Agreement.

2. Choice of Law. This Agreement shall be interpreted under and governed by the laws of the State of Kansas. Any dispute or cause of action that arises in connection with this Agreement will be brought before a court of competent jurisdiction in Sedgwick County, Kansas.

3. Termination Due to Lack of Funding Appropriation. If, in the judgment of the City’s Director of Finance, sufficient funds are not appropriated to continue the function performed in this Agreement and for the payment of the charges hereunder, City may terminate this Agreement at the end of its current fiscal year. City agrees to give written notice of termination to Contractor at least thirty (30) days prior to the end of its current fiscal year and shall give such notice for a greater period prior to the end of such fiscal year as may be provided for in the Agreement, except that such notice shall not be required prior to ninety (90) days before the end of such fiscal year.

Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided to City under the Agreement.

City will pay to Contractor all regular contractual payments incurred through the end of such fiscal year; plus, contractual charges incidental…