1-260097 Solicitation Document.pdf

(______________) Published on the City’s Website wichita.gov/legalnotices, Tuesday, April 14, 2026

REQUEST FOR BID NO. – 260097

Sealed Bids will be submitted electronically in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A. M., FRIDAY, MAY 8, 2026. “Request for Bid” form MUST be used to submit your bid unless you are submitting your bid on our website (wichita.gov/procurementportal) using your secured login/password to submit a bid for:

PUBLIC WORKS & UTILITIES DEPARTMENT/SEWER

MAINTENANCE DIVISION

HD CCTV Inspection System Mounted on Existing High-Pressure Cleaner

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Bids will be opened after ten o’clock a.m., in the Board Room, 1st Floor, City Hall, 455 North Main, Wichita, Kansas.

Specifications and bid forms are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 N. Main, Wichita, Kansas 67202, (316) 268-4636. This information may also be obtained on our website above.

Dated at Wichita, Kansas this 14th day of April 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.bonfirehub.com/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy;

build dependable infrastructure; Provide conditions for living well.

City of Wichita 1 RFB #260097

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST WICHITA, KS 67202

PHONE: (316) 268-4636

WICHITA.GOV/PURCHASING

PURCHASING@WICHITA.GOV

wichita.gov/procurementportal

REQUEST FOR BID #260097

HD CCTV Inspection System Mounted on Existing High-Pressure Cleaner – Public Works & Utilities Department

City of Wichita – Sewer Maintenance Division

April 14, 2026

PROJECT DEFINITION

The City of Wichita is seeking bids from firm(s) for a HD CCTV Inspection System Mounted on Existing High Pressure Cleaner.

One (1) HD CCTV Inspection System Mounted on Existing High-Pressure Cleaner. See Section II. Scope of Services; Meets/Not Meets Response Matrix for extended cab and chassis specifications.

This project of televising cameras, and required software, and accessories, will be installed on the back of a City of Wichita cleaner vehicle according to the specifications listed in this request for bid.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID

Any questions may be submitted in writing to Jason Brogden (jbrogden@wichita.gov) no later than 3:00 pm, May 1, 2026. Questions must be submitted via email, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule of Events Solicitation Advertised April 14, 2026 Questions Due Via Email May 1, 2026, 3:00 pm Questions Answered Via Addendum Week of May 4, 2026 Bids Due May 8, 2026 10:00 am City Council (tentative) May 19, 2026 https://www.wichita.gov/PURCHASING mailto:Purchasing@wichita.gov mailto:jbrogden@wichita.gov

City of Wichita 2 RFB #260097

Table of Contents

I. OVERVIEW AND SUMMARY

II. SCOPE OF SERVICES

III. BID TERMS

A. Questions and Contact Information:

B. Bid Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Bid Requirements:

G. City of Wichita Responsibilities:

H. Challenges and Protests

IV. GENERAL SPECIFICATIONS:

City of Wichita 3 RFB #260097

I. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of August 2020, the city’s total land area was approximately 165.58 square miles.

Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at https://www.wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting request for bids from vendors and/or firms for HD CCTV Inspection System Mounted on Existing High-Pressure Cleaner for the Sewer Maintenance Division. The City reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to anyone proposer based on the city’s review and assessment of the bids meeting the criteria/specifications set forth herein.

The selected bidder must be prepared to provide satisfactory experience in the design and manufacture of the equipment described and shall provide in-person training, a DVD training video, lifetime training on equipment, at their expense, and current edition of operation, maintenance, and parts manuals. The selected bidder must have one factory parts and service center within 3 hours of The City of Wichita, and these centers must be staffed with full-time technical and shipping employees.

II. SCOPE OF SERVICES

The equipment supplied to meet this specification must be current standard production, new and unused, substantiated by current published literature and price sheets.

The manufacturer must be prepared to prove satisfactory experience in the design and manufacture of the equipment described herein. Service facilities staffed by qualified employees with adequate inventory of parts for repair and service must be located in the Kansas area or qualified factory-trained and certified repair technicians who will travel to the City facility at which the equipment is stored within 24-hours of the repair or service request without expense to the City of Wichita.

Units bid must meet or exceed industry or SAE standards. Standards used by societies that are not members of the American National Standards Institute will not be accepted. All equipment and accessories on unit bid must conform to all applicable O.S.H.A. Safety regulations. ATEX Zone 2 explosion proof rating.

Bidders must return the following form below completed for every space requested in, Section II - Bidder’s Proposal column. Bidders shall indicate that the item being bid is exactly as requested or provide a description to indicate any deviation from the specifications of the item being bid meets or exceeds item specifications. Units that meet the criterion of this specification may be required to be demonstrated and approved by Sewer Maintenance division prior to award.

https://www.wichita.gov/

Meets/Not Meets Response Matrix Section I

City Specifications (Minimum) Section II

Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

OPERATORS SYSTEM COMMAND & CONTROL:

COMPLETE INSPECTION SYSTEM SHALL HAVE THREE COMPONENTS:

AUTOMATIC CABLE DRUM WITH CABLE

SINGLE HAND-HELD OPERATOR PENDANT WITH VIEWING, DIGITAL RECORDING AND

SYSTEM CONTROLS

CRAWLER WITH ZOOM CAMERA FOR 6” DIAMETER AND LARGER PIPE INSPECTION

CAN BUS COMMUNICATIONS PROTOCOL

ABILITY TO CONNECT TO A NETWORK VIA NETWORK CABLE PORT OR WIFI CONNECTION

FOR LIFETIME REMOTE FIRMWARE UPGRADES AND/OR DIAGNOSTIC SERVICES.

CAMERA AND CRAWLER OPERATOR FUNCTIONS TO BE ABLE TO WORK SIMULTANEOUSLY.

ELECTRICAL REQUIREMENT NOT MORE THAN 575W, OR 5 A AT 115 VAC (220 VAC

AVAILABLE)

THE SYSTEM CONTROL PENDANT SHALL HAVE:

10.1” (257 MM) (DIAGONALLY MEASURED), HAND HELD COLOR TOUCH-SCREEN MONITOR

WITH 1280 X 800PX DISPLAY RESOLUTION AND SELECTABLE RECORDING RESOLUTION

(FULL HD 1920 X 1080, HD 1280 X 720, AND SD 640 X 360).

DETACHABLE POWER CORD

CAPABLE OF CONNECTING TO AN EXTERNAL MONITOR

CAPABLE OF USING EXTERNAL KEYBOARD AND MOUSE

PENDANT TOTAL WEIGHT TO BE LESS THAN 4 POUNDS.

TOTAL CONTROL PENDANT DIMENSIONS TO BE NO LARGER THAN 12” X 10.5” X 2.5” (W X H

X D).

WIDE SCREEN DISPLAY FORMAT WITH DAYLIGHT READABLE DISPLAY.

POWER ON/OFF BUTTON.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 5 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

THE SYSTEM CONTROL PENDANT SHALL HAVE CONTINUED:

INTEGRATED EMERGENCY STOP BUTTON.

PENDANT TO HAVE INTEGRATED, FOLDABLE STAND AND RECESSED HANDLE.

STANDARD ABILITY TO CONNECT TO A NETWORK VIA ETHERNET OR WIFI IN ORDER TO

ACCESS SOFTWARE UPDATE DOWNLOAD FOR LIFETIME AUTOMATIC PERFORMANCE AND

FEATURE UPGRADES.

ABILITY TO CONNECT TO A NETWORK VIA ETHERNET OR WIFI IN ORDER TO WORK WITH

REPAIR STUDIO SOFTWARE FOR REMOTE DIAGNOSIS.

EMBEDDED SOFTWARE WITH ABILITY TO WIRELESSLY UPLOAD VIA WI-FI AND SHARE

INSPECTION DATA VIA WINCAN WEB.

EMBEDDED SOFTWARE DIRECTLY INTEGRATES WITH WINCAN SOFTWARE FOR PACP

COMPLIANT REPORTING.

128GB INTERNAL MEMORY FOR DATA STORAGE.

TOUCH SCREEN OPERATION WITH OR WITHOUT GLOVES, EVEN UNDER WET CONDITIONS.

DUAL JOYSTICKS FOR CAMERA AND CRAWLER FUNCTIONS.

AUTO-UPRIGHT DISPLAY TO ALLOW JOYSTICKS TO BE POSITIONED WHERE THEY’RE MOST

COMFORTABLE.

CAPABLE OF SWITCHING JOYSTICK FUNCTIONS TO SUIT USER. DRIVING FUNCTIONS AND

PAN & TILT FUNCTIONS CAN BE SWAPPED LEFT TO RIGHT.

ABILITY TO TOGGLE BETWEEN ICON AND TEXT DISPLAY COMMANDS.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 6 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

THE SYSTEM CONTROL PENDANT SHALL HAVE CONTINUED:

MUST INCLUDE THE FOLLOWING INTERFACES:

• 1 X USB 2.0 (TYPE A)

• 1 X USB 3.0 (TYPE A)

• 1 X ETHERNET (RJ45)

• 1 X HDMI 2.0

• 1 X WLAN (2.4 GHZ)

CONTROLS FOR MANUAL AND AUTOMATIC FOCUS OF CAMERA.

ABILITY TO DISPLAY COMPONENT PRESSURE, TEMPERATURE, SONDE STATUS, PITCH

(INCLINATION) AND ROLL.

PRESSURE TO BE LISTED ONSCREEN AND SAVED WITHIN SYSTEM HISTORY FOR

PREDICTIVE MAINTENANCE.

PRESSURIZATION STATUS OF INDIVIDUAL COMPONENTS (CAMERA, CRAWLER, LIFT,

AUXILIARY LIGHTING, ETC.) SHALL BE LISTED SEPARATELY.

CONTROLS FOR ADJUSTING THE ILLUMINATION INTENSITY OF CAMERA AND AUXILIARY

LIGHTING.

ABILITY TO CONTROL CABLE REEL FUNCTIONS: AUTO, MANUAL, SPEED, DIRECTION,

TORQUE OF CABLE REEL

MASTER SINGLE BUTTON INTERFACE TO REGAIN CONTROL FROM WIRELESS

CONTROLLER.

MINIMUM 20’ CONTROL CABLE THAT CONNECTS THE AUTOMATIC CABLE DRUM WITH THE

ABILITY TO RECORD DIGITAL VIDEO.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 7 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

THE SYSTEM CONTROL PENDANT SHALL HAVE CONTINUED:

VIDEO RECORDING: MPEG4 OR AVI (SELECTABLE).

ABILITY TO CAPTURE DIGITAL STILLS.

STILL PICTURE RECORDING: JPG OR PNG (SELECTABLE).

ON SCREEN DISPLAY (OSD); ABILITY TO GENERATE TEXT ON VIDEO.

OSD CONTROLS EASILY ALLOW FOR TURNING VARIOUS PARAMETERS AND TEXT ON/OFF.

OSD CONTROLS EASILY ALLOW FOR THE MANIPULATION OF ON-SCREEN POSITION OF

DISPLAYED PARAMETERS/TEXT.

OSD CONTROLS EASILY ALLOW FOR MANIPULATION OF COLOR OF DISPLAYED

PARAMETERS/TEXT AND BACKGROUND COLOR.

OSD CONTROLS ALLOW ADDITION OF GRAPHICAL IMAGES (AGENCY OR COMPANY LOGO,

ETC.).

ABILITY TO CREATE MULTIPLE OSD PROFILES; CUSTOMIZED OSD PARAMETER/TEXT

CONFIGURATIONS BASED ON OPERATOR OR APPLICATION PREFERENCES.

GRAPHICAL ON-SCREEN DISPLAY OF CRAWLER ROLL STATUS WITH RESPECT TO PIPE

SIDEWALL.

ABILITY TO INFORM OPERATOR IF ONE IS GETTING CLOSE TO FLIPPING THE CRAWLER

WHEN CRITICAL ROLL ANGLE IS REACHED, SYSTEM WILL ALERT OPERATOR WITH

HIGHLIGHTED RED INDICATOR AND WILL SHOW OPERATOR PROPER DIRECTION OF

COUNTER-STEER IN ORDER TO RE- STABILIZE CRAWLER POSITION.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 8 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

THE SYSTEM CONTROL PENDANT SHALL HAVE CONTINUED:

OPTIONAL ABILITY TO ENGAGE ANTI-ROLL FEATURE, WHICH WILL AUTOMATICALLY STOP

CRAWLER MOVEMENT WHEN CRITICAL ANGLE IS REACHED DURING USE OF CRUISE

CONTROL.

ABILITY TO INVERT CONTROLS IN THE EVENT OF CRAWLER ROLLOVER, ALLOWING FOR

CRAWLER AND CABLE REEL TO CONTINUE SYNCHRONIZED MOVEMENT.

GRAPHICAL ON-SCREEN DISPLAY OF CRAWLER INCLINATION, INCLUDING PITCH DEGREE

R PERCENTAGE (SELECTABLE).

ABILITY TO DIRECTLY ENGAGE OR DISENGAGE ELECTRONIC CLUTCH.

ABILITY TO CAPTURE, CORRELATE AND STORE STILL IMAGES WITH DISTANCE AND

OBSERVATION INFORMATION, ALL OF WHICH CAN BE EXPORTED TO VARIOUS SOFTWARE

REPORTING PACKAGES OR VIEWED ONSCREEN.

CAPTURED VISUAL DATA CAN BE SAVED DIRECTLY FROM THE PENDANT INTO AN

INSPECTION REPORT

THAT HAS MANHOLE TO MANHOLE SCHEMATIC, OBSERVATIONS, DISTANCES, ASSET

INFORMATION, OPERATOR DETAILS AND PACP CODES.

ABILITY TO GENERATE A GRAPHIC INCLINATION REPORT TO SHOW PIPE GRADE ALONG

INSPECTION ROUTE.

ABILITY TO VIEW A FULL SCHEMATIC AND OBSERVATION INSPECTION REPORT, INCLUDING

PIPE INCLINATION REPORT, ON THE PENDANT.

ABILITY TO OPERATE CRAWLER IN CRUISE CONTROL MODE WHERE AN OPERATOR DOES

NOT NEED TO TOUCH THE JOYSTICK FOR CRAWLER SPEED.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 9 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

THE SYSTEM CONTROL PENDANT SHALL HAVE CONTINUED:

ABILITY TO PAUSE VIDEO WHEN ADDING AN OBSERVATION AS TO NOT WASTE VIDEO

FILE STORAGE CAPACITY.

ON/OFF CONTROL OF DIGITAL ZOOM FUNCTION.

ON/OFF CONTROL OF AUTO SHUTTER SPEED.

ON/OFF CONTROL OF AUTO IRIS

ABILITY TO TOGGLE FRONT-VIEW CAMERA, INTEGRAL REAR VIEW CAMERA, AND

ACCESSORY REAR VIEW CAMERA.

ON/OFF CONTROL FOR CAMERA LASERS.

OPERATOR PENDANT AND WIRELESS CONTROLLER

ABILITY TO CONTROL LASER INTENSITY OF INCREMENTS OF 25%.

CONTROL FOR REMOTELY CONTROLLED MOTORIZED CAMERA LIFT.

BUTTON TO ACTIVATE AUTOMATED SOFTWARE ROUTINE (MACRO) FOR VIEWING

LATERALS ON THE LEFT AND RIGHT.

BUTTON TO ACTIVATE AUTOMATED SOFTWARE ROUTINE (MACRO) FOR PERFORMING A

CIRCUMFERENTIAL SCAN OF A PIPE JOINT.

CONTROLS FOR AUTO-RETURN OF CRAWLER THAT STOPS THE CRAWLER WITHIN

SPECIFIED DISTANCE OF THE INSERTION MANHOLE AND ALERTS THE OPERATOR OF ITS

RETURN FOR FINAL EXTRACTION WHEN RETURNING VIA CRUISE CONTROL.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 10 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

THE SYSTEM CONTROL PENDANT SHALL HAVE CONTINUED:

THE ABILITY TO OPERATE LARGER (16” MINIMUM DIAMETER) AND SMALLER CRAWLERS

(MINIMUM 4” DIAMETER) WITH NO NEED FOR ADDITIONAL CONTROL UNIT OR CABLE

UPGRADES.

CAN-BUS CONTROL ARCHITECTURE ALLOWING FOR PRECISION CONTROL, DIAGNOSTIC

MONITORING AND FUTURE UPGRADEABILITY.

ABILITY TO MEASURE CRACKS AND OTHER OBSERVATIONS WITHOUT THE NEED FOR

EXTERNAL SOFTWARE

ABILITY TO MEASURE WALL DEFECTS, OBSTRUCTIONS, BENDS, BRANCH ANGLES, FLOW

LEVEL AND INCLINATION VIA TOUCH SCREEN CONTROLS.

ABILITY TO RUN A MACRO TO MEASURE ACTUAL PIPE DIAMETER USING BUILT IN CAMERA

LASERS.

PORTABLE BATTERY POWERED BELT CLIP WIRELESS REMOTE CONTROLLER WITH

CRAWLER, CAMERA AND CABLE REEL FUNCTIONS FOR EASY DIRECT SINGLE PERSON

DEPLOYMENT AND RETRIEVAL OF THE CRAWLER AT THE ACCESS POINT

(MANHOLE/BASIN)

WIRELESS REMOTE CONTROLLER TO BE DIGITALLY ENCODED TO THE SYSTEM WITH

WHICH IT IS DELIVERED.

WIRELESS REMOTE CONTROL TO HAVE A RANGE OF AT LEAST 50’ WITHOUT RADIO

FREQUENCY INTERFERENCE BEING ABLE TO COMPROMISE THE SIGNAL. RF SYSTEMS

WILL NOT BE ACCEPTED.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 11 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

THE SYSTEM CONTROL PENDANT SHALL HAVE CONTINUED:

WIRELESS REMOTE CONTROLLER MUST WORK WITH A SINGLE SPECIFIC SYSTEM IN

ORDER TO PROVIDE SECURE CONTROL WHEN MULTIPLE SYSTEMS ARE BEING OPERATED

IN THE SAME AREA. FOR OPERATOR SAFETY AND SYSTEM PROTECTION, THERE CAN BE

NO CHANCE FOR OPERATIONAL INTERFERENCE.

HD PAN AND TILT ZOOM CAMERA:

ONE COLOR PAN AND TILT VIEW HD CAMERA’S SHALL BE SUPPLIED.

THE CAMERA SHALL USE DIRECTIONAL LONG LIFE LED LIGHT SOURCES TO PROVIDE

ADEQUATE PIPE WALL ILLUMINATION IN SIZES UP TO 36”.

THE CAMERA SHALL HAVE THE FOLLOWING OPERATIONAL FEATURES:

ABILITY TO ATTACH TO THE FRONT OF THE CRAWLER BY A TOOL LESS LOCKING

MECHANISM ATOP THE CRAWLER.

10x OPTICAL ZOOM WITH 12X DIGITAL ZOOM COLOR VIDEO IMAGE WITH A SELECTABLE

RESOLUTION OF 540, 720 & 1080 HDTV PROVIDING THE ABILITY TO MANAGE FILE SIZE.

PAN AND TILT MOTORS WITH NO EXPOSED GEARS OR WIRES.

ABILITY TO PAN A FULL 360 DEGREES AND TILT +135 DEGREES FOR FULL VIEWING OF

LATERALS AND JOINTS.

TRANSMITS A COLOR VIDEO SIGNAL THROUGH AT LEAST 1640’ OF MULTI CONDUCTOR

CABLE.

DESIGNED WITH SOLID STATE CIRCUITRY TO WITHSTAND SHOCK AND VIBRATION.

ALL CIRCUITRY TO BE WATERTIGHT.

OPERATES IN CLIMATIC CONDITIONS FROM AT LEAST 0˚C TO 50˚C WITH 100% RH.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 12 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

HD PAN AND TILT ZOOM CAMERA CONTINUED:

CAMERA HOUSING MUST BE PRESSURIZED TO A MINIMUM OF 1 BAR

MINIMUM ILLUMINATION PROVIDED BY LEDS THAT DELIVER 13,000 – LUX AT 1’ AND 3-LUX

AT 25’.

AUTOMATIC LIGHT COMPENSATING IRIS, WITH MANUAL OVERRIDE.

REGULATED DC POWER INPUT RANGE OF 18 – 36V.

CAMERA LENS MADE OF IMPACT RESISTANT, DISTORTION FREE MATERIAL. LIGHTING TO

AUTOMATICALLY ADJUST BASED ON CAMERA TILT ANGLE. HOUSING TO BE FULLY SEALED

AND WATER PROOF.

ABILITY TO RUN OFF 12 VOLT DC POWER SOURCE.

VALVE TO PURGE AND PRESSURIZATION OF CAMERA BODY.

TOTAL WEIGHT OF CAMERA NO MORE THAN 4 LB AND MAXIMUM SIZE 7”X3”X3” CLUTCHED

TO PROTECT PAN AND TILT MOTORS.

AUTOMATIC HOME FEATURE TO UPRIGHT FORWARD VIEWING OF CAMERA HEAD.

CAMERA PRESSURE TO BE DISPLAYED ON CONTROLLER SCREEN. FIELD REPLACEABLE

CAMERA LENS.

ABILITY TO FIT IN 8” WITH AUXILIARY LIGHTING ATTACHED

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 13 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

HD PAN AND TILT ZOOM CAMERA CONTINUED:

CAMERA SHALL INCLUDE A FIELD PRESSURIZATION KIT INCLUDING:

DRY NITROGEN PRESSURIZED CONTAINER

PRESSURE DELIVERY REGULATOR

PRESSURE METER FOR SYSTEM

PRESSURE DELIVERY TRIGGER

ENCLOSED VALVE PORT DESIGN

CAMERA CONTROLLER SHALL HAVE THE FOLLOWING FEATURES:

JOYSTICK CONTROLLERS FOR CAMERA HEAD PAN/TILT AND ROTATIONAL MOVEMENTS.

SWITCH FOR MANUAL FOCUS OVERRIDE

SWITCH FOR MANUAL IRIS OVERRIDE.

SWITCH FOR DIAGNOSTIC TELEMETRY DISPLAY.

SWITCH FOR CAMERA HOME POSITION.

DESKTOP MODEL, WITH CABLE CONNECTION TO REAR OF PCU.

AUXILIARY LIGHTING & REAR CAMERA:

WATERPROOF AUXILIARY LIGHTING TO BE SUPPLIED.

TWIN HI-LUX TRI LED LAMPS FOR INSPECTING LARGE PIPES.

ABILITY TO MOUNT TO CRAWLER WITH QUICK CONNECT CONNECTIONS ON TOP OF

CRAWLER OR CAMERA LIFT.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 14 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

AUXILIARY LIGHTING & REAR CAMERA CONTINUED:

ANY EXPOSED WIRING SHALL BE UNACCEPTABLE.

WATERPROOF COLOR REAR VIEW CAMERA WITH LED LIGHTING

ADDITIONALLY, FOUR AUX TRI LED LAMPS WILL BE SUPPLIED. MATERIAL ALUMINUM AND

STAINLESS STEEL

CAMERA LIFT:

CRAWLER MUST ALLOW AND HAVE ELECTRONICALLY CONTROLLED LIFT TO RAISE AND

LOWER CAMERA WITH PRESSURIZED STRUTS AND MOTORS. MANUAL OR FIXED LIFTS WILL

NOT BE ACCEPTED.

LIFT RANGE 3” TO 10” LIFT MUST BE MADE OF SOLID ALUMINUM AND STAINLESS STEEL

AND HOUSE AND PROTECT THE ROTATION CAMERA.

ABILITY TO CONNECT LIFT TO CRAWLER VIA 1.5” LONG X 5/8 DIAMETER STAINLESS STEEL

KEYED CONNECTION WITH SLOTTED LOCKING MECHANISM ATOP CRAWLER BODY THAT

LOCKS THE CAMERA INTO SHAFT USING STAINLESS STEEL BEARING INTO THE ROTATION

SHAFT OF CAMERA.

ALL CONNECTIONS TO BE WATERPROOF.

SOLID STATE CIRCUITRY DESIGNED TO WITHSTAND SHOCK AND VIBRATION.

LIFT MUST HAVE AUXILIARY LIGHT PORT THAT IS PROTECTED WHEN AUXILIARY LIGHT ARE

NOT CONNECTED WITH A WATERPROOF STAINLESS-STEEL COVER.

AUXILIARY LIGHT PORT MUST BE ABLE TO ACCEPT 2 DIFFERENT STYLE OF AUXILIARY

LIGHTS.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 15 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

CAMERA LIFT CONTINUED:

ABILITY TO MOUNT TO CRAWLER WITH QUICK CONNECT CONNECTION ON TOP OF CAMERA

LIFT.

LIFT WILL ACCEPT CAMERAS WITHOUT COMPROMISING FUNCTIONS

HD CAMERA TRANSPORTER FOR 6”-24” LINES:

A REMOTELY CONTROLLED STEERABLE 6 OVERLAPPING WHEELED 0” TURN RADIUS

TRANSPORTER WITH LIFT SHALL BE SUPPLIED.

THE TRANSPORTER SYSTEM SHALL BE ABLE TO PROPEL AN INSPECTION CAMERA

THROUGH 6” TO 24” PIPES TO A DISTANCE OF UP TO 1000’ FROM POINT OF ENTRY.

THE TRANSPORTER SHALL HAVE THE FOLLOWING OPERATIONAL FEATURES:

USABLE IN 6” PIPES AND LARGER.

MINIMUM OF 1” OF GROUND CLEARANCE IN 8” RELINED PIPE.

CAPABLE OF REMOTE OPERATED LIFT.

CAPABLE OF FREEWHEELING, ALLOWING RETRIEVAL BY CABLE AND REEL COMBINATION.

CAPABLE OF DRIVING AROUND DEBRIS OR OTHER OBSTACLES IN A PIPELINE.

CAPABLE OF TRANSPORTING A PAN AND TILT CAMERA,

AUX LED LIGHTING, REAR VIEW CAMERA AND CAMERA LIFT. REAR VIEW CAMERA SHALL

BE CAPABLE OF FULL RESOLUTION. ABILITY TO INTERCHANGE DIFFERENT CAMERA

HEADS.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 16 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

HD CAMERA TRANSPORTER FOR 6”-24” LINES CONTINUED:

ABILITY TO TOGGLE BETWEEN REAR AND FORWARD VIEWING CAMERAS.

MAXIMUM SIZE OF CRAWLER 12.2”X4.3”X3.5”.

CRAWLER SHALL HAVE A MAXIMUM SPEED OF 75’ PER MINUTE.

THE TRANSPORTER SHALL HAVE THE FOLLOWING:

ELECTRONIC FEATURES: CONTINUOUS DUTY RATED BRUSHLESS DRIVE MOTORS, ONE

MOTOR PER SIDE.

TRANSPORTER SHALL ACCEPT CONTROLS FROM SYSTEM POWER CONTROL UNIT

TRANSMITTED THROUGH A MAXIMUM OF 1000’ OF CABLE. COMPLETE SOLID-STATE DESIGN.

ARTICULATED REAR CABLE CONNECTOR FOR ADDED CABLE STRAIN RELIEF.

REARWARD VIEWING COLOR CAMERA WITH LED LIGHTING USEABLE CONFIGURATION FOR

VIEWING BEHIND TRACTOR DURING INSPECTION.

BUILT IN INCLINOMETER TO MONITOR AND TRACK PIPE GRADE.

BUILT IN SONDE TRANSMITTER 512 Hz FOR LOCATION OF CAMERA/CRAWLER.

SENSORS WITH ROLL, PRESSURE, HEAT AND MOTOR READING.

QUICK CONNECT PORT FOR ADD ON LIGHT HEADS.

SOLENOID OPERATED CLUTCHES RELEASE UPON POWER LOSS ALLOWING TRACTOR TO

BE RETRIEVED IN FREEWHEEL MODE.

CAN BE ENGAGED AND DISENGAGED WITHOUT MOVING CRAWLER.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 17 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

HD CAMERA TRANSPORTER FOR 6”-24” LINES CONTINUED:

TRACTORS WITHOUT CLUTCH OR WITH MECHANICAL CLUTCHES THAT DO NOT RELEASE

UPON POWER LOSS ARE NOT ACCEPTABLE.

NO EXPOSED INTERCONNECT CABLES FOR CAMERA OR TRACTOR CONTROL.

SYSTEM TO BE ISOLATED IN A WAY WHERE MAJOR CRAWLER ELECTRONIC COMPONENTS

WILL NOT BE DAMAGED IF THERE IS A CUT BETWEEN POWER AND OTHER

WIRES WITHIN CABLE.

TRACTOR SHALL HAVE PROPORTIONAL LEFT, RIGHT, FORWARD, REVERSE CAPABILITY VIA

MANUAL AND AUTOMATIC CONTROLS VIA A JOYSTICK AND DIRECT BUTTONS AMONGST

THE OPERATOR PENDANT AND WIRELESS CONTROLLER.

THE TRANSPORTER SHALL HAVE THE FOLLOWING MECHANICAL FEATURES:

STAINLESS STEEL CABLE CONNECTOR WITH SPRING LOADED PIN TO LOCK AND SECURE

CONNECTION WITH A PULL STRENGTH OF 1000 LBS.

MAINLINE CABLE TO MATE DIRECTLY TO TRACTOR WITH EASILY TURN LOCKING COLLAR.

CABLE CONNECTOR SHALL HAVE A LIFETIME WARRANTY.

FORWARD ATTACHMENT FOR MOUNTING CAMERA.

INTERNAL NITROGEN RECHARGE VALVE, NOT AUTOMOTIVE STYLE.

POSITIVE DRIVE ON ALL 6 AXLES.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 18 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

HD CAMERA TRANSPORTER FOR 6”-24” LINES CONTINUED:

ABILITY TO MAKE DIRECT WATERPROOF CONNECTION TO FRONT OF CAMERA PORT FOR

POWER, VIDEO, AND CONTROL ACCEPTING VARIOUS CAMERAS INCLUDING PAN/TILT

COLOR ZOOM, SIDE SCANNING CAMERA WITHOUT COMPROMISING ANY CAMERA

FUNCTIONALITY.

SYSTEM CONTROL ARCHITECTURE ALLOWING FOR PRECISION CONTROL, DIAGNOSTIC

MONITORING AND FUTURE UPGRADEABILITY.

QUICK CHANGE WHEEL HUB DESIGN TO ALLOW TOOL LESS WHEEL REMOVAL AND

REPLACEMENT. NO BOLTS OR OTHER HARDWARE NECESSARY NEEDED FOR

REPLACEMENT.

THE DRIVE TRAIN WILL INCLUDE COMPLETE SETS OF WHEELS FOR THE FOLLOWING:

6” LINES - RUBBER, ABRASIVE, CARBIDE.

8” LINES - RUBBER, ABRASIVE, CARBIDE.

12” LINES - RUBBER, ABRASIVE, CARBIDE.

15” LINES – RUBBER

ALL HARDWARE AND BRACKETS FOR LINES 24” AND UP.

24” WHEELS – RUBBER, STANDARD

24” WHEELS – RUBBER, WIDE AGGRESSIVE

TRANSPORTER SHALL BE SHIPPED WITH A DAMAGE RESISTANT CASE WITH SOLID

EXTERIOR CONSTRUCTION.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 19 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

HD CAMERA TRANSPORTER FOR 6”-24” LINES CONTINUED:

A SPARE PARTS KIT SHALL BE INCLUDED WITH THE UNIT THAT INCLUDES ALL PARTS THAT

ARE EXPECTED TO BE REPLACED IN THE FIELD. THE KIT SHALL ALSO INCLUDE AND TOOLS

THAT ARE REGULARLY NEEDED IN THE SERVICING OF THE TRANSPORTER.

TRANSMISSION CABLE AND REEL SYSTEM:

MOTORIZED AUTOMATIC CABLE DRUM THE SYSTEM CABLE REEL SHALL HAVE:

CAPACITY FOR THE SYSTEMS 1000’ CABLE.

A HUB EQUIPPED WITH A CONTINUOUS-CONTACT SLIP-RING ASSEMBLY TO ALLOW THE

CABLE TO BE DISPENSED AND RETRIEVED WHILE THE CAMERA AND TRACTORS ARE

OPERATIONAL.

A MOTORIZED SYSTEM WITH SENSORS THAT MONITOR CABLE TENSION IN ORDER TO

COORDINATE CABLE FEED/RETRIEVAL WITH DIRECTION AND EXACT SPEED OF THE

CRAWLER.

ABILITY TO PERFORM ALL FORWARD, BACKWARD AND DIFFERENT SPEED FUNCTIONS

WITHOUT THE OPERATOR HAVING TO CONTROL ANY CABLE REEL FUNCTIONS DIRECTLY.

AN EMERGENCY STOP SWITCH.

ABILITY TO OPERATE IN BOTH AUTOMATIC AND MANUAL MODES.

EXTERNAL CABLE REEL CHASSIS TO BE MADE OF STRONG AND LIGHTWEIGHT AIRCRAFT

GRADE ALUMINUM.

WORK WITH PENDANT BASED SPEED AND TORQUE CONTROLS TO ADJUST FOR DIFFERENT

PIPE CONDITIONS AND USER PREFERENCES.

WEIGHT OF NO MORE THAN 145 LBS. (INCLUDING 1000’ OF CABLE).

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 20 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

TRANSMISSION CABLE AND REEL SYSTEM CONTINUED:

CAN-BUS CONTROL ARCHITECTURE ALLOWING FOR PRECISION CONTROL, DIAGNOSTIC

MONITORING AND FUTURE UPGRADEABILITY.

WORK WITH A REMOTE WIRELESS PENDANT GRANTING CONTROL OF CRAWLER AND REEL

WHILE AWAY FROM THE PRIMARY CONTROL PENDANT.

ABILITY TO OPERATE MANUALLY, WITH DIRECT CONTROL OF SPEED, DIRECTION AND

TORQUE.

TEFLON COATED INTEGRAL DRIP TRAY AT BOTTOM BENEATH STORED CABLE. ALLOWS FOR

LIQUIDS TO DRAIN AND BE COLLECTED IN A SPECIFIC AREA FOR HEALTH AND SAFETY

REASONS. CAN BE SLID OUT THE FRONT WITHOUT TOOLS FOR EMPTYING AND CLEANING.

SIZE OF NO LARGER THAN 21 X 14.5 X 24.5” (HWD) WITH STANDARD CABLE ROLL BAR THAT

EXTENDS 15” FROM THE FRONT OF THE REEL.

TWO HANDLES TO BE AT THE TOP LEFT AND RIGHT OF THE CABLE REEL FOR MOVING AND

TRANSPORT.

EXTENDED ROLL BAR TO BE ABLE TO BE PLACED BACK AGAINST THE REEL FOR STORAGE

AND SHIPMENT WITHOUT THE NEED FOR ADDITIONAL FASTENERS OR TOOLS.

ALL MOVING HAZARDOUS COMPONENTS TO BE COMPLETELY COVERED/ENCLOSED TO

PREVENT INJURY – HAND OR CLOTHING CAN’T REACH DANGEROUS MOVING PARTS. OPEN

ACCESS DESIGN OF THE FRONT, TOP AND SIDES WHERE AN OPERATOR CAN TOUCH LEVEL-

WIND MECHANISM, GEARS, CHAINS AND BELTS WILL BE DEEMED UNACCEPTABLE.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 21 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

TRANSMISSION CABLE AND REEL SYSTEM CONTINUED:

CABLE PROTECTION ACCESSORIES, INCLUDING:

UPPER CABLE GUIDE THAT USES DELRIN (OR SIMILAR) ROLLER MOUNTED TO LIGHTWEIGHT

ALUMINUM FRAME TO PROTECT CABLE FROM ABRASION DURING OPERATION, AND TO

LIMIT OPERATOR STRAIN DURING SETUP.

LOWER ROLLER ASSEMBLY THAT USES DELRIN (OR SIMILAR) ROLLER MOUNTED TO

LIGHTWEIGHT ALUMINUM FRAME TO PROTECT CABLE FROM ABRASION DURING

OPERATION, AND TO LIMIT OPERATOR STRAIN DURING SETUP. DESIGNS REQUIRING USE

OF INTERLOCKING POLES SHALL BE DEEMED UNACCEPTABLE

LIGHTWEIGHT HEAVY DUTY TRANSMISSION CABLE THE SYSTEM CABLE REEL SHALL

HAVE:

1000’ OF CABLE WITH MAXIMUM 6-WIRE CONTINUOUS-LENGTH MULTI-CONDUCTOR WIRES

FOR LIGHTWEIGHT AND EASY MAINTENANCE PERFORMANCE.

KEVLAR REINFORCEMENT TO PROVIDE A MINIMUM BREAK STRENGTH OF 1000 LBS.

DIAMETER OF NO MORE THAN 0.255” (6.5MM).

STRAIN RELIEF TO BE INTERNAL TO THE CABLE AND CABLE CONNECTOR. NO EXTERNAL

WIRES, PIG TAILS OR OTHER VISIBLE EXTERNAL STRAIN MECHANISMS WILL BE ACCEPTED.

WATERPROOF RATING OF AT LEAST 1 BAR OR 1 ATMOSPHERE.

TOUGH OUTER JACKET TO RESIST TEARS AND SCRAPES.

SMOOTH OUTER JACKET TO REDUCE FRICTION

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 22 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

TRANSMISSION CABLE AND REEL SYSTEM CONTINUED:

LIGHTWEIGHT HEAVY DUTY TRANSMISSION CABLE

SOLID STAINLESS STEEL RING ON CONNECTOR AT CRAWLER END THAT LOCKS WITH TWO

TURNS, AND WHICH ENGAGES A LOCKING SPRING-LOADED PIN ON THE REAR OF THE

CRAWLER TO SECURE THE CABLE AND PROVIDE STRAIN RELIEF. CONNECTIONS THAT

REQUIRE ANY TOOLS OR SCREWS WILL BE DEEMED UNACCEPTABLE.

CRAWLER ELECTRICAL CONNECTION WITH KEYWAY TO PREVENT DAMAGE TO ELECTRICAL

PINS WHEN MATING WITH CAMERA OR CRAWLER.

ABILITY TO BE RE-TERMINATED BY SOLDERING NO MORE THAN 6 WIRES, THEN SEALED AND

STRAIN-RELIEVED USING A QUICK-DRY EPOXY. PROCEDURE SHALL TAKE NO MORE THAN

ONE HOUR TO COMPLETE. MORE THAN 6-WIRE SOLDER REPAIR AND SCOTCH-CAST STYLE

SOLUTIONS THAT REQUIRE LONGER CURE TIMES WILL BE DEEMED UNACCEPTABLE.

CABLE TO BE ONLY SINGLE CONNECTION REGARDLESS OF USE OF OPTIONAL ITEMS SUCH

AS ADDITIONAL LIGHTING, SIDE SCANNING CAMERA, REAR CAMERA, LASER CIRCLE,

REMOTELY OPERATED LIFT OR LARGE PIPE CARRIAGE. ABILITY TO CONNECT DIRECTLY TO

THE FOLLOWING WITHOUT ANY MODIFICATION OR EXTERIOR WIRES, ABILITY TO BE

OPERATED BY SYSTEM CONTROLS IN THIS SPECIFICATION:

A. 4” MINIMUM PIPE ID CRAWLER

B. 6” MINIMUM PIPE ID CRAWLER

C.16” MINIMUM PIPE ID CRAWLER

FOOTAGE COUNTER:

SYSTEM SHALL INCLUDE A FOOTAGE COUNTER ATTACHED TO THE COUNTER ARM

ASSEMBLY WHICH EXTENDS FROM THE CABLE DRUM.

FOOTAGE COUNTER ASSEMBLY SHALL BE CONSTRUCTED OF MACHINED ALUMINUM PARTS

AND SHALL INCLUDE THE NECESSARY GUIDE WHEELS TO MAINTAIN TENSION.

FOOTAGE COUNTER MEASURE IN 0.1 FOOTSTEPS

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 23 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

FOOTAGE COUNTER CONTINUED:

FOOTAGE COUNTER SHALL FUNCTION ELECTRONICALLY AND TRANSMIT FOOTAGE DATA

FOR MONITOR DISPLAY.

SOFTWARE DEALER THAT IS AVAILABLE TO PRESENT,ASSIST WITH IMPLEMENTATION, AND

SUPPORT THE APPLICATION INTEGRATION INTO LUCITY ASSET MANAGEMENT WORK

ORDER APPLICATION.

SOFTWARE SHALL HAVE THE ABILITY TO LOG ON AS SPECIFIC USER WITH THE RIGHTS WITH

USERNAME AND PASSWORD, ABILITY TO SAVE PASSWORD.

SOFTWARE SHALL HAVE THE ABILITY TO OPEN THE LAST PROJECT USED, IMPOSE THE

OBSERVATION ON VIDEO AND KEEP THE OBSERVATION ENTRY INTERFACE OPEN WITH

SAVING.

DATA BASE OPERATION:

THE SOFTWARE SHALL BE CUSTOM DEVELOPED FOR THE APPLICATION UTILIZING

DEVELOPMENT TOOLS THAT ARE NOT PROPRIETARY.

THE SYSTEM SHALL BE MENU-DRIVEN AND ALL SCREENS WILL HAVE CONTEXT SENSITIVE

HELP FROM A SINGLE KEY STROKE.

THE SOFTWARE SHALL BE PROVIDED ON CD-ROM FOR PERMANENT ACCESS OR

INSTALLATION (PASSWORD PROTECTED).

SOFTWARE UPGRADES TO THE SYSTEM SHALL BE PROVIDED TO THE CITY OF WICHITA

WITHOUT CHARGE FOR A PERIOD OF *TWO YEARS AFTER PURCHASE.

DATA ENTRY AND LOGGING:

INSPECTION SOFTWARE. A FULL WINCAN MOBILE PACKAGE MUST BE PROVIDED. THE

FOLLOWING FEATURES MUST BE INCLUDED:

WINCAN VX INSPECTION, MANAGEMENT SOFTWARE.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 24 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

DATA ENTRY AND LOGGING CONTINUED:

FULL MPEG 4 DIGITAL COMPRESSION MODULE.

REHABILITATION/POST REPAIR MODULE.

GPS POSITION DATA INPUT.

SOFTWARE & COMPUTER SYSTEM TO OPERATE PAN & TILT CAMERA.

COMPATIBLE WITH LUCITY, GBA MASTER SERIES DATABASE MANAGEMENT SOFTWARE

CABLE GUIDE EQUIPMENT:

A MANHOLE TOP CABLE GUIDE ROLLER ASSEMBLY AND A DOWNHOLE INVERT TIGER TAIL

OR ROLLER WITH SIX MINIMUM 4.8’ LONG FIBERGLASS CONNECTING DOWNHOLE POLES

WITH A MANHOLE ADAPTOR HOOK TO SECURE THE GUIDE SYSTEM TO THE MANHOLE RING

POWER SUPPLY FOR CCTV:

BIDDER MUST SUPPLY AND INSTALL POWER SUPPLY (GENERATOR OR INVERTER) TO

ADEQUATELY POWER CCTV EQUIPMENT

COMPUTER FOR VEHICLE:

ONE REAR MOUNTED 19” MONITOR

VEHICLE:

EQUIPMENT TO BE MOUNTED IN THE BACK SECTION OF CLEANER SUPPLIED BY SEWER

MAINTENANCE.

MUST HAVE STORAGE ADEQUATE TO HOLD WHEELS,TOOLS, ACCESSORIES FOR CAMERA

SYSTEM.

STORAGE COMPARTMENT MUST BE CAPABLE OF SUPPORTING CABLE REEL MOUNTED ON

TOP.

VENDORS ARE HIGHLY ENCOURAGED TO INSPECT AND MEASURE THE VEHICLE FOR

EQUIPMENT FIT AND PLACEMENT PRIOR TO BIDDING

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 25 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

WARRANTY:

ONE YEAR COMPLETE PARTS AND LABOR.

THE SUCCESSFUL BIDDER MUST FURNISH PROOF THAT THEY WILL AND ARE CAPABLE OF

PROVIDING PARTS,SERVICE AND REPAIR TO ALL ITEMS HEREIN SPECIFIED. BIDDER SHALL

FURNISH, IN WRITING, MANUFACTURER’S STANDARD ONE YEAR WARRANTY TERMS AND

CONDITIONS FROM THE DATE OF DELIVERY. THE MANUFACTURER HAS THE

RESPONSIBILITY TO ADMINISTER THE WARRANTY.

MANUALS:

SUCCESSFUL BIDDER SHALL DELIVER TO THE SEWER MAINTENANCE DIVISION FOR EACH

PART OF THE UNIT FURNISHED UNDER THIS BID, THREE PAPER COPIES AND TWO DIGITAL

COPIES OF CURRENT EDITION OF OPERATION AND MAINTENANCE MANUALS AND PARTS

MANUAL.

TRAINING:

ONE SET OF VIDEO TRAINING DVD’S ON SYSTEM OPERATION AND REPAIR/TROUBLE

SHOOTING

THE SUCCESSFUL BIDDER SHALL DELIVER ALL VEHICLE AND EQUIPMENT F.O.B.

DESTINATION TO THE CITY OF WICHITA, SEWER MAINTENANCE DIVISION, CENTRAL

MAINTENANCE FACILITY, 715 W. HARRY WICHITA KANSAS.

THE VENDOR SHALL PROVIDE LIFETIME TRAINING FOR AS LONG AS THE CITY OF WICHITA

OWNS THE EQUIPMENT BY A MANUFACTURE CERTIFIED TRAINER TO FULLY INSTRUCT A

MINIMUM OF 16 HOURS OF ON-SITE INTERACTIVE, “OPERATOR TRAINING” FOR CITY STAFF.

THE TRAINING SHALL INCLUDE ALL POINTS COVERED IN THE OPERATOR’S MANUAL. IF

NEEDED, THE VENDOR SHALL PROVIDE THE NECESSARY TOOLS AND TEACHING AIDS TO

CONDUCT THE ON-SITE TRAINING.AT THE COMPLETION OF THE TRAINING, EACH

PARTICIPANT SHALL UNDERSTAND HOW THE EQUIPMENT OPERATES AND WHAT IS

NECESSARY TO MAINTAIN THE EQUIPMENT TO MANUFACTURER’S SPECIFICATIONS AND BE

AWARDED A CERTIFICATE OF COMPLETION.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 26 RFB #260097

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

COMPLETION TIME FRAME:

THE SUCCESSFUL BIDDER WILL FURNISH, INSTALL, DELIVER, AND SUCCESSFULLY

DEMONSTRATE ALL EQUIPMENT AS SPECIFIED HEREIN, PROVIDE THE REQUIRED TRAINING,

AND PROVIDE THE REQUIRED SERVICE MANUALS WITHIN 90 CALENDAR DAYS FROM

DELIVERY OF CHASSIS TO VENDOR.

PARTS AND SERVICE:

THE MANUFACTURER MUST BE PREPARED TO PROVE SATISFACTORY EXPERIENCE IN THE

DESIGN AND MANUFACTURE OF THE EQUIPMENT DESCRIBED HEREIN. SERVICE FACILITIES

STAFFED BY QUALIFIED EMPLOYEES WITH ADEQUATE INVENTORY OF PARTS FOR REPAIR

AND SERVICE MUST BE LOCATED IN THE KANSAS AREA OR QUALIFIED FACTORY-TRAINED

AND CERTIFIED REPAIR TECHNICIANS WHO WILL TRAVEL TO THE CITY FACILITY AT WHICH

THE EQUIPMENT IS STORED WITHIN 24-HOURS OF THE REPAIR OR SERVICE REQUEST

WITHOUT EXPENSE TO THE CITY OF WICHITA.

ELECTRONIC EQUIPMENT LOANER POLICY:

THE BIDDER SHALL ENSURE MINIMUM SYSTEM DOWNTIME. IF A SYSTEM COMPONENT IS

INOPERABLE FOR MORE THAN 10 BUSINESS DAYS, THE BIDDER SHALL OFFER A SUITABLE

LOANER UNIT OR A TEMPORARY FUNCTIONAL SOLUTION AT NO COST TO THE CITY UNTIL

REPAIRS ARE COMPLETED.

CORRECTION OF DEFICIENCIES:

SHOULD IT BE DETERMINED THAT UPON DELIVERY ANY PORTION OF THE SUBMITTED ITEMS

FAILS TO MEET THESE BID SPECIFICATIONS IN ANY RESPECT THE BIDDER SHALL AT NO

EXPENSE TO THE CITY CORRECT SUCH DEFICIENCIES WITHOUT DELAY

III. BID TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Jason Brogden, jbrogden@wichita.gov in accordance with the dates and times stipulated for questions.

Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (wichita.gov/procurementportal). Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “Real Time” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “Real Time” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

B. Bid Submission:

Bids will be received (electronically as stated) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., Friday, May 8, 2026. Bids are to be submitted through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit wichita.gov/purchasing for assistance.

On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

All bids, including supporting documentation/manuals, shall become the property of the City.

C. Evaluation Criteria:

Bid Award will be based on the Lowest and Best Total Net Bid with Options as Selected from a Responsible and Responsive vendor.

The City, through its Board of Bids and Contracts reserves the right to accept or reject any or all bids and any part of parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be cause for rejection of the bid. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form.

In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

The City, through its Purchasing Manager, reserves the right to accept or reject any or all submittals and any part or parts of any submittal, and to waive formalities therein to determine which is the most beneficial bid.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Bid (RFB) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST; CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document. Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Procurement portal at wichita.gov/procurementportal.

mailto:purchasing@wichita.gov https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 28 RFB #260097

Vendors are encouraged to complete bidder registration by visiting the City of Wichita’s eProcurement Portal at wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company.

Please check our website, wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

Event Date Solicitation Advertised April 14, 2026 Last Day for Written Question May 1, 2026 @ 3:00 pm Addendum Posting Week of May 4, 2026 Bid Due May 8, 2026 @ 10:00 am City Council Approval May 19, 2026

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the responsiveness of firms interested in providing the goods and/or service(s) specified in this Request for Bid. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response.

Bidders shall:

1. Understanding of industry standards and best practices.

2. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

3. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

4. Registration with the Kanas Secretary of State’s Office before contract execution.

5. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

6. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this RFB.

7. Provide project supervision (as required) and quality control procedures.

8. Have appropriate material, equipment and labor to perform specified services.

9. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

10. Wear company uniform or ID badge for identification purposes.

11. Meet local, state, and federal guidelines as applicable.

F. Bid Requirements:

1. Completed Bonfire Portal (wichita.gov/procurementportal) submission (or Request for Bid Form signed and dated if submitted via paper).

2. Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid.

Prices MUST also be free of duties and federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

3. Pricing for all stipulated Item(s) and/or Group(s) requirements. Bidders who do not submit pricing for all items when stipulated may be deemed nonresponsive when not adhering to:

a. Lowest and Best Total Net Bid. When requested will be calculated by aggregate total. No other pricing or miscellaneous charges will be submitted.

4. Timeline of substantial (habitable; usable as intended), and final completion (all work 100% completed; no additional work).

5. Exceptions to any part of this document clearly delineated and detailed.

6. Responses that do not include all required forms/items may be deemed non-responsive.

https://wichita.gov/procurementportal https://www.wichita.gov/purchasing

City of Wichita 29 RFB #260097

G. City of Wichita Responsibilities:

1. Designate a Department contact person for any daily communication(s) required to ensure goods and/or services delivery.

H. Challenges and Protests Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number (316)268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g., the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision. The Purchasing Manager will issue a written decision, which will be posted on the City’s Vendor Services website, https://selfserviceict.wichita.gov/vss/ for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

Protests A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose economic interest may be affected substantially and directly by the award of a contract or by the failure to award a contract. Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site https://www.wichita.gov/DocumentCenter/Index/829.