1-260049 Solicitation Document.pdf

(______________) Published on the City’s Website wichita.gov/legalnotices, Tuesday, March 3, 2026

REQUEST FOR BID NO. – 260049

Sealed Bids will be submitted electronically in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., FRIDAY, MARCH 27, 2026. “Request for Bid” form MUST be used to submit your bid unless you are submitting your bid on our website (wichita.gov/procurementportal) using your secured login/password to submit a bid for:

PUBLIC WORKS & UTILITIES DEPARTMENT/FLEET DIVISION

58,000 GVWR Cab and Chassis Dump Truck

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Bids will be opened after ten o’clock a.m., in the Board Room, 1st Floor, City Hall, 455 North Main, Wichita, Kansas.

Specifications and bid forms are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 N. Main, Wichita, Kansas 67202, (316) 268-4636. This information may also be obtained on our website above.

Dated at Wichita, Kansas this 3rd day of March 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.bonfirehub.com/

The City of Wichita is a leading-edge organization serving a dynamic and inclusive community.

City of Wichita 2 RFB #260049

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

WICHITA.GOV/PURCHASING

PURCHASING@WICHITA.GOV

WICHITA.GOV/PROCUREMENTPORTAL

REQUEST FOR BID #260XX

58,000 GVWR Cab and Chassis Dump Truck

City of Wichita – Fleet Division

March 3, 2025

PROJECT DEFINITION

The City of Wichita is seeking bids from firm(s) for a 58,000 GVWR Cab and Chassis Dump Truck.

See Section II. Scope of Services; Meets/Not Meets Response Matrix for 58,000 GVWR Cab & Chassis Dump Truck specifications.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID WITH OPTIONS AS

SELECTED.

Any questions may be submitted in writing to Tracy Jordan (tjordan@wichita.gov) no later than 3:00 p.m.

March 20, 2026. Questions must be submitted via email, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule of Events Solicitation Advertised March 3, 2025 Questions Due Via Email March 20, 2026, 3:00 p.m.

Questions Answered Via Addendum Week of March 23, 2025 Bids Due March 27, 2026, 10:00 a.m.

City Council (tentative) April 7, 2025 https://www.wichita.gov/PURCHASING mailto:Purchasing@wichita.gov mailto:tjordan@wichita.gov

City of Wichita 3 RFB #260049

Table of Contents

I. OVERVIEW AND SUMMARY

II. SCOPE OF SERVICES

III. BID TERMS

A. Questions and Contact Information:

B. Bid Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Bid Requirements:

G. City of Wichita Responsibilities H. Challenges and Protests

IV. GENERAL SPECIFICATIONS:

City of Wichita 4 RFB #260049

I. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of August 2020, the city’s total land area was approximately 165.58 square miles.

Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at https://www.wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting request for bids from vendors and/or firms for 58,000 GVWR Dump Trucks for the Fleet Division. The City reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to any one proposer based on the City’s review and assessment of the bids meeting the criteria/specifications set forth herein.

II. SCOPE OF SERVICES

The Vehicle supplied to meet these specifications must be current standard production, new, and unused, substantiated by current published literature and price sheets.

The manufacturer must be prepared to prove satisfactory experience in the design and manufacture of the type of vehicle described herein. Service facilities are to be staffed by qualified employees with an adequate inventory of parts for repair and service of the unit must be located in the Wichita, Kansas area.

The unit bid must meet or exceed industry or SAE standards. Standards used by societies that are not members of the American National Standards Institute will not be accepted.

The Following Vehicles are Indicative of the Type Sought in this Bid Invitation:

Freightliner M2-112 International HV Kenworth T470/T800

Other vehicles by other manufacturers that meet the criterion of this specification are also eligible, but at the City’s discretion, other units must be demonstrated and approved by the City prior to award.

Bidders must return the following form below completed for every space requested in, Section II - Bidder’s Proposal column. Bidders shall indicate that the item being bid is exactly as requested or provide a description to indicate any deviation from the specifications of the item being bid meets or exceeds item specifications.

https://www.wichita.gov/

City of Wichita 5 RFB #260049

Meets/Not Meets Response Matrix Section I

City Specifications (Minimum) Section II

Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

ENGINE:

Type: L9 Cummins Diesel (Wet Sleeve Only) Horsepower: 370 gross at rated RPM Minimum Engine output: 1,252 lb./ft at rated RPM Filter system: heavy-duty (dry type) with an air filter restriction gauge mounted so it is visible by the operator and a dash-mounted DPF switch Must meet 2025 EPA requirements.

HOUR METER:

Dash-mounted hour meter that records engine operating time.

EXHAUST SYSTEM:

Horizontal muffler with a vertical stack. A heat shield and a turnout shall be included. All components shall be aluminized steel or other corrosion-resistant materials.

TRANSMISSION:

Minimum heavy-duty 5-speed automatic, Allison 3000 RDS with fluid temp gauge mounted in the cab connect to the outlet port of the transmission. The controls shall be dash mounted. The transmission shall be equipped with synthetic fluid.

FRONT AXLE:

Heavy-duty with carrying capacity of not less than 18,000 lbs.

REAR AXLE:

Heavy-duty single speed, 40,000 lbs. capacity single reduction with power divider lockout, driver controlled. Hendrickson RT 400-52 suspension with an axle ratio capable of maintaining normal highway speed (65 mph) fully loaded at a 2% grade.

SPRINGS:

18,000 lbs. front and 40,000 lbs. rear.

City of Wichita 6 RFB #260049

STEERING:

Full power or power assist.

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

COOLING SYSTEM:

Heavy-duty cooling system increased capacity with permanent anti-freeze installed and tested to protect to 20 degrees below Zero (0) Fahrenheit minimum. Factory-installed silicate-free extended life coolant.

(Unless a wet-sleeved engine is supplied, written documentation warranting the engine against cavitation (pitting in the cooling system) for 7 years or 150,000 miles will be required).

ELECTRICAL SYSTEM:

Heavy-duty alternator with 160 amp minimum Minimum two (2) batteries capable of producing 1800 CCA at zero (0) degrees Fahrenheit.

SERVICE BRAKE:

Heavy-duty, air-operated disc type, complete with ABS. Gauge, warning light, and buzzer mounted on instrument panel. Meritor WABCO 1200 Series or approved equal, heated air dryer and heated automatic tank drain valves. A quick connection (Milton Model #815 Style L) shall be provided with easy access to allow for charging of the air tanks of downed trucks to release brakes for towing.

PARKING BRAKE:

Air: MGM spring type.

FRAME:

The frame shall have a rating of no less than 2,000,000 RBMs and shall be equipped with 24-inch frame extensions and any necessary hardware required to install a front crankshaft driven hydraulic pump.

WHEEL BASE:

Cab to Trunnion 120 inches for 14-foot bed (supplement A). This is an approximate measurement.

The chassis supplier shall work with the equipment installer to ensure proper fit and finish

City of Wichita 7 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

WHEELS:

Four aluminum rims to match four 445/65r22.5 tires (rear) Two aluminum rims to match two 315/80r 22.5 tires (front)

TIRES:

Four 445/65r22.5 14 ply M/S tread radial (rear)

Two 315/80r22.5, 18 ply conventional tread (front)

(The tires must meet the GVWR and speed rating of the vehicle and shall in no way reduce its carrying capacity)

ACCESSORIES:

One (1) 12-volt accessory port located within cab for hookup of a radio charger. The 12 volt port will be Wired allowing radio to charge with ignition shut off and will be protected by a 10-amp fuse (maximum).

Directional signals, front and rear equipped with traffic hazard switch.

Safety glass to be installed in all cab openings, tinted for doors and windshield.

Fender mounted convex on both fenders of the truck.

Seats, air ride driver & passenger. Bostrom 910 or approved equal.

Heavy duty fresh air heater, defroster and air conditioning.

Dual electric, 2-speed windshield wiper with intermittent feature.

Heated dual west coast type rear view mirrors 15” x 6” minimum.

Backup warning system, electrical type. Min 97 DBA.

Exterior grab handles one (1) on driver’s side and one on exhaust stack.

Pins for tailgate and shall be welded to truck using chain to prevent theft.

City of Wichita 8 RFB #260049

ACCESSORIES CONTINUED:

Oil pressure, fuel level, water temperature and ampere gauges shall be mounted on instrument panel (lights in lieu of instruments not acceptable). Alarm to sound if low oil pressure or excessive coolant temperature occurs.

45-gallon aluminum fuel tank (minimum)

Aluminum air tanks

Horn

Front tow hooks

Blockheater (1,000 watt minimum)

AM/FM tereo

Heated windshield

Wiring for two way radio

Fresh air filter for air conditioning

City of Wichita 9 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

CAB and BODY:

Shall be equipped with a stationary grille, full forward tilt hood, and running boards

EXTERIOR PAINT:

White factory standard with clear cost or approved equal. The top of the hood shall be painted to match Ditzler stock # DQE 9000 with flattener

WIRING:

All wire splices shall be soldered with plastic or resin-type solder (acid not approved) and sealed with dual-wall heat-shrinkable tubing with an inner wall that melts into voids of wire or mechanical connections.

KEYS:

Each unit supplied under this bid shall be delivered with a minimum of four (4) copies of each key required for the vehicle.

LOW VOLTAGE PROTECTION:

The unit shall be equipped with a low voltage protection system that will automatically turn off accessories in the event of low voltage. An aftermarket unit will be acceptable if it has an automatic function that disconnects the batterie and prevents the batteries from becoming discharged automatically. Manual battery disconnects are not acceptable.

AIRLINES AND VALVES:

The unit shall have all valves, airlines, and fittings required to tow a trailer equipped with air brakes.

The airline glad hands shall be mounted in a way to protect them from debris that may damage them while dumping the contents of the bed. (LOCATION TO BE VERIFIED PRIOR TO INSTALLATION

WITH KENT DODDS AT 219-8907.)

TOOL BOXES:

One (1) steel toolbox 24-inch x 18-inch x 18-inch in size, installed below the bed on each side of the frame rails in front of the rear wheels, painted with primer and black final coat.

TRAILER LIGHT WIRING:

The trailer hitch shall be connected to the frame rails in such a way as to not reduce the capacity of the frame rails in any way. The coupler shall be a pintle style coupler with a trailer weight rating of no less than 90,000 lbs. There shall be two (2) D-rings mounted beside the coupler for trailer safety chains which shall meet dot regulations regarding safety break-away chains.

City of Wichita 10 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

TRAILER HITCH:

The trailer hitch shall be connected to the frame rails in such a way as not to reduce the capacity of the frame rails in any way. The coupler shall be a pintle-style coupler with a trailer weight rating no less than 90,000 lbs. There shall be two d-rings mounted beside the coupler for trailer safety chains, which shall meet DOT regulations regarding safety break away chains.

OPTIONS:

Option 1: Trade of City owned equipment. The bidder shall indicate the trade-in value for each individual item listed. It is the vendor’s responsibility to fully inspect and evaluate the units. The City of Wichita will make every effort to ensure that the units are in the same general condition as when they are inspected but the units will continue to be used in daily operations until their replacements are delivered. Normal wear and tear will occur and will not be addressed.

City ID # 002082; 2009 International WorkStar; Serial # 1HTWPAZT3AJ234589; 37,740 miles

Option 2: Air operated tailgate/able to manually lock tail gate with wet load.

Option 3: Chalmers rear suspension system or equal (NO LEAF SPRING TYPE SUSPENSION

ALLOWED).

SPECIAL NOTES:

Advertising:

No dealer emblems, decals, or placards are to be on the vehicle.

Deletion:

No factory-installed standard equipment or optional package(s) to be deleted. All options and/or option packages that are factory standard on the model bid must be provided on the vehicle bid Mileage:

Odometer reading at F.O.B. destination must not exceed 50 miles.

SPARE PARTS:

The successful bidder must furnish one complete set of filters for each unit being delivered.

City of Wichita 11 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

WARRANTY SERVICE:

The successful bidder must furnish proof that they will and are capable of providing parts, service, and repair to all items herein specified. The vendor must list contact information and location of the facility providing the warranty work, both body and chassis. The location of the facility providing warranty work must be within 50 miles of the City of Wichita city limits. Bidder shall furnish in writing manufacturer’s standard warranty terms and conditions, which they agree to administer.

MANUALS:

The successful bidder shall deliver to the fleet maintenance supervisor for units furnished under this bid, one set of the following:

Current edition of the operator’s manual Current edition of the service/maintenance repair manual Current edition of the parts manual Current edition of the electrical diagrams Current edition of the emissions diagnoses manual (Where possible, it is preferred that manuals be electronic versions)

OPERATOR TRAINING:

The vendor shall provide a minimum of four (4) hours of on-site interactive “operator training” for City staff. The training shall include all points covered in the operator’s manual. If needed, the vendor shall provide the necessary tools and teaching aids to conduct the on-site training. At the completion of the training, each participant shall understand how the equipment operates and what is necessary to maintain the equipment to the manufacturer’s specifications.

MAINTENANCE TRAINING:

The vendor shall provide at no additional cost to the City a minimum of four (4) hours on-site interactive “operation and maintenance” training to fleet division personnel. Training to take place no later than 90 days from delivery of vehicle/equipment. If needed, the vendor shall provide the necessary tools and teaching aids to conduct the on-site training. At the completion of the training, each participant shall understand how the equipment operates and what is necessary to maintain the equipment to the manufacturer’s specifications. At the completion of the training, each participant shall be awarded a certification of completion.

City of Wichita 12 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

CORRECTION OF DEFICIENCIES:

Should it be determined that upon delivery, the vehicle(s) fail to meet these bid specifications in any respect, the bidder shall, at no expense to the City, correct such deficiencies without delay.

F.O.B. DESTINATION:

The successful bidder shall deliver each item F.O.B. destination to the City of Wichita, 1801 South McLean Blvd., Wichita, KS.

The successful bidder must order the truck chassis within ten (10) days after receiving the purchase order. The successful bidder must provide the City of Wichita purchasing division and fleet maintenance division with a signed and dated order receipt showing that the chassis has been ordered withing the 10-day time period. The successful bidder must provide the body builder with the chassis with 120 days after being ordered. The body builder will have 150 days to complete the installation of the dump body as outlined withing the specifications. The truck shall be delivered to the City of Wichita completed and ready to go in less than 270 days. Liquidated damages of $100.00 per calendar day shall be deducted from the total of the invoice payment to the successful bidder for each day in excess of the required 270 day delivery time frame.

City of Wichita 13 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

SUPPLEMENT A:

New Current eighteen (16) cubic yard dump with eighteen (16) cubic yard ends to be installed complete General: Bed, hoist, and sub-frames must be new standard production models of the latest design in current production

BED:

Fourteen (14) foot crossmemberless type dump body with 16 cubic yard struck capacity. Inside length to be 168-inches, inside width 86-inches minimum to accommodate spreader. Tailgate and bedside height to be 52-inches maximum, head sheet height to be 60 inches. Dump body shall be 100% completely welded (no skip welding shall be allowed). Body must be of dirt-shedding design. Cab to trunnion shall be 97 inches (welding a beam on the perimeter of the main dump body to achieve this height will not be allowed); bedside height will not exceed 45 inches.

SIDES:

The side walls shall be constructed of ¼ AR400 steel (one piece, no seams). The sides shall be braced with a top rail, lower rail, and two (2) horizontal intermediate side braces. The top rail shall be dirt-shedding design, approximately 8.75-inches in height and 4-inches in depth. The top side of the top rail shall be sloped 52 degrees, and the bottom side sloped 55 degrees. The lower rub rail shall be of dirt-shedding design with the top side sloped 56 degrees. The vertical face shall be 3 3/8-inches wide.

The lower edge of the rub rail shall extend back approximately 10.75-inches to mate with the dump body floor. The intermediate side braces shall be a double-sloped dirt-shedding design. Each brace shall be approximately 8-inches in height and 3.5-inches in depth. The upper and lower side of the rails shall be 60 degrees sloped. The vertical face of the side braces shall be approximately 4-inches.

The braces shall be constructed of minimum 10-gauge grade, 50 steel. The front bolsters shall be constructed of 10-gauge grade 50 steel and extend between the lower rub rail and top rail. The front bolster shall be 9 inches in depth, dirt-shedding design with 60-degree slope on the forward face. The rear bolsters shall be 4 ¾ inches x 12 inches full depth constructed of ¼ inch grade 50 steel. The top portion of the bolster shall be tapered for the flush upper tailgate hardware. The rear bolsters shall have upper and lower chain attachments. They shall be 5/16-inch formed channel with slot for 3/8-inch chain. Attachments shall be 3 ¼ inches wide x 3 ¼ inches tall x 2 inches deep. Chain attachments shall be positioned to allow clearance for Whelen boxes.

City of Wichita 14 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

FLOOR:

The body floor shall be one piece constructed of ¼ inch AR400 steel with an integral 5-inch radius floor.

Weld-in knee braces will not be accepted. The body long sills shall be constructed of 8-inch I-beam.

The body rear apron shall be a formed channel design. A ¼-inch overlay reinforcement shall tie the rear bolsters into the rear apron to give it structural integrity at the tailgate latch points and prevent flexing.

TAILGATE:

The tailgate shall be constructed of ¼-inch AR400 sheet panel and include 10-gauge grade 50 perimeter bracing and two (2) intermediate horizontal braces. The horizontal braces shall be dirt-shedding design sloped on the top and bottom edges of the brace. The braces shall measure approximately 6.75-inches in height. The tailgate perimeter bracing shall be formed channel design with the upper and lower horizontal braces sloped on their top edge to shed debris. The lower tailgate latching pins shall be integral to the tailgate. The pins shall be 1 ¼-inches in diameter. The upper pivot ears shall be 1 inch thick and cut to accept 1 ¼-inches upper hinge pins. The tailgate shall be air operated via an air pancake release chamber. The tailgate latch fingers shall be ¾-inch flame cut.

Cast fingers will not be accepted. The tailgate latching mechanism shall utilize stainless bushings to minimize maintenance. The tailgate shall have 4 formed chain attachments with slots for 3/8-inch chain welded to tailgate at upper and lower positions on inside of outer braces. Attachments shall be formed out of 5/16-inch steel with 3-inch legs and approximately 3 ¼ inches tall. The two upper tailgate pins must have 3/16-inch chains welded to pin and then to rear corner post. Chains shall be long enough for removal of pin. Two (2) 3/8 chains, 88-inches long, shall be supplied. The chains shall be running through a protective sheathing to keep them from chipping the body.

CAB SHIELD:

A weld-on cab shield shall be provided with the body. It shall measure approximately 40-inches in depth and 86-inches in width. The main panel shall be constructed of 10-gauge grade 50 steel with the endplates constructed from 7-gauge grade 50 steel. The top panel shall be tapered from front-to-rear. There shall be approximately 2.5-inches drop from front to rear over the 40-inch span to keep water and debris from settling. The cab shield shall be reinforced with 2-inches x 3-inches x ¼-inch rectangular tubing on the underside and down the front face to give it structural integrity. The steel tubing shall be cleaned and primed prior to installing them.

City of Wichita 15 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

CAB SHIELD CONTINUED:

The left and right front corners of the cab shield shall be angled at approximately 45 degrees in order to accept an oval-type LED strobe light. There shall be four (4) Whelen SYS404D type strobe lights mounted on the front of the cab shield, one on each 45-degree front end and two spaced evenly on the front. The wiring for the strobe lights shall run through steel conduit under the cab shield, down the front side of the bed, and under the bed to the back of the chassis frame, then back to the cab and wired to a switch in the cab.

FRONT HEAD and DOGHOUSE:

The head sheet shall be fabricated out of ¼-inch AR400 steel. The top of the sheet shall be welded to a 10-gauge formed C-Channel, full width and fully welded. The doghouse shall be constructed of ¼-inch AR400 steel. The doghouse shall be 12-inches wide and 12-inches deep. The doghouse shall not protrude any more than 13-inches into the bed area for spreader clearance.

HOIST:

The dump body hoist shall be Trunnion mounted hoist with internal doghouse. Hoist cylinder shall be single-acting with 140 inches of stroke. Must meet class 90 specifications for NTEA hoist classification.

Cylinder must be of a bore seal design and be equipped with nitride cylinder tubes. Cylinder must be equipped with greaseless composite brushings on both upper and lower pins. Hoist shall have a one-piece modular cradle that incorporates the body props, body guides, and blocks for the hoist composite bushings. Cylinder must be installed straight up and down to relieve the stress on the cylinder tubes and on the packing. Cylinder shall have a 2-year warranty.

HINGE:

Rear hinge shall be constructed out of a 6 inches x 8 inches x ½-inch formed angle with hinge ears constructed out of 5 inches x 8 inches x ¼-inch steel. The angle shall be cut below the hinge block area to provide an escape path for debris that might enter the area. The hinge blocks shall be 2.5 inches wide and 7 inches long at the body mounting surface. Hinge blocks shall have greaseless composite bushings. Hinge pins shall be 2-inch stainless steel with a teardrop outer plate that is bolted to hinge ear with a 5/8-inch grade 8 bolt.

LADDERS:

One (1) fold-down ladders shall be installed, on the front of the passenger side. The lower portion of the ladder shall fold against the upper portion when stored and shall be held in place by a rubber ball

City of Wichita 16 RFB #260049

LADDERS CONTINUED:

and socket-style latch. The ladder shall hinge at the bottom of the bedside and shall be designed to lock into place when down. The ladder uprights shall be constructed of 1 ½-inches x 3/8-inch steel and shall have rubber end caps at the top of the ladder. The ladder rungs shall be 16-inches wide and constructed of 1 ½-inches wide rung material with button-style traction tread and evenly spaced. The ladders are to be painted to match the dump body. (Location of the ladders are to be verified with Kent Dodds At 219-8907 prior to installation.)

City of Wichita 17 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

WALK RAILS:

A 1 ½ inches x ¼-inch walk rail shall be installed on each side just above the lower rub rails of the dump body. The rails shall run full length between the front and rear bolsters, with the curbside stopping approximately 12-inches in front of the rear bolster, allowing room for the spreader quick couplers.

PTO – HOT SHIFT:

PTO shall have an internal clutch pack to engage the output shaft of the power take-off and activation shall be by the transmission oil pressure that is activated by means of a control panel mounted rocker switch equipped with an indicator light. The switch shall be mounted in the dash panel of the truck.

In order to protect the PTO and hydraulic system of the unit, vehicle speed shall be limited to 5 mph while the PTO is engaged. if the vehicle speed exceeds 5 mph the PTO shall automatically disengage until the vehicle speed is reduced below 5 mph at which point the PTO will re-engage.

PUMP:

G.P.M. - 25 G.P.M.

Mounting - Direct to PTO Pressure - 1,900 P.S.I.

The hydraulic valve shall be an air controlled hydraulic design The control panel switch shall be clearly marked “PTO” engage/disengage and shall be equipped with an indicator light.

RESERVOIR:

The hydraulic reservoir shall be a minimum of 30 gallons and mounted on the driver's side frame rail.

Tank to be equipped with a ube G1615-05-A-1C sight/temp gauge, breather filler on 1" riser with integral screen, suction coupling to be 2” pipe. Return coupling to be 1 1/4" pipe. Drain shall be on bottom 3/4 with pipe plug, square head style. If the hydraulic oil level falls below approximately 50% of capacity, the unit will have an indicator light which will be marked “Low HYD Oil” that will illuminate, an audible alarm shall sound, and the PTO shall automatically disengage. The indicator light shall be mounted on the dash in a place that operator can see while driving. The unit shall be equipped with a manual momentary override switch that will allow the PTO to be operated while the switch is depressed.

There shall be a shut off ball valve on the suction line next to tank wired tied in the open position.

City of Wichita 18 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ACCESSORIES:

Roll up electrically operated tarp, Rollrite brand, with a steel, tarp roller protector, 18 oz. Vinyl mesh tarp fabric, and shall have aluminum tarp arms with a minimum four spring system that will lift the tarp over heaped loads. The units shall be equipped with an aluminum tension bow to help prevent billowing.

The tarp assembly shall mount behind the cab shield and above the internal doghouse. The control for the tarp shall be a momentary switch factory mounted in the dash and clearly marked tarp retract/cover.

The dual 6GA cable shall be ran through EMT conduit in the following areas, on the underside of the cab shield, down the front face, & on underside of dump body. Any exposed wiring shall be encased in automotive split loom. Mud flaps behind the rear wheels and in front of the intermediate axle.

WIRING AND SAFETY CONSTRAINTS:

The indicators are as follows:

Low hydraulic oil light, Hydraulic oil temperature light, Hydraulic oil filter condition light, body-up light, and low liquid light.

The wiring for the warning light system shall be wired to a battery feed source and protected by a circuit breaker of the appropriate rating. All wiring that passes through any metal bulkhead shall use a pass-through connector or be protected by a grommet.

There shall be no exposed chassis wiring connections. All wiring connections, relays, solenoids, etc.

shall be within the cab or encased in a weatherproof electrical box. Mounting relays, solenoids and wiring connections on an exposed panel mounted to the frame between the cab and bed will not be acceptable. Mounting relays, solenoids and wiring connections on an exposed panel mounted to the bottom of the cab will not be acceptable. All electrical components such as the tarp relay, vibrator solenoid, air tailgate solenoid, and all other electrical components shall be mounted in the valve enclosure on the back wall. All of the wiring for the low oil, oil temp, filter condition, & body raise shall also be taken into the valve enclosure. The 12-volt cables that go to the tarp motor & to the vibrator shall be grommet protected. All wiring that exits the valve enclosure shall be through sealed cables. A 75-AMP ignition relay shall also be installed in the enclosure. All electrical components requiring 12-volt shall come from the ignition relay. Ignition must be in the on position for any of the components to operate.

City of Wichita 19 RFB #260049

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

SAFETY CONSTRAINTS:

If the hydraulic oil falls below approximately 50% of capacity, the indicator light which will be marked low hydraulic oil, will illuminate. An audible alarm will sound, and the pump will shut down.

If the hydraulic oil temperature exceeds 170 degrees, the indicator light which will be marked hydraulic oil temperature will illuminate, an audible alarm will sound, and the pump will shut down.

If the filter becomes restricted beyond an acceptable level, an indicator light will illuminate.

A bed-up switch shall be installed at the rear of the bed and there shall be an indicator light marked (Bed-Up) that will illuminate.

If the pre-wet tanks get too low, there shall be a light that will be marked (low liquid) that will illuminate.

There shall be an over-ride switch which will allow the operator to override the pump switch to momentarily operate the unit (lower bed) so as to get it back to the shop.

The wiring for the bed lift solenoid shall be configured in such a way that it will not function if the unit is moving faster than 5 mph.

WARNING LIGHT SYSTEM:

A SYS404D Whelen light system shall be furnished & to include: 400 series LED Stop/Turn/Tail, LED back-up & strobe lights shall be installed in stainless steel light boxes recessed into the rear corner posts of the dump body.

Two PN: 2EAOOZCR 4" Whelen strobes shall be installed as low as possible in the front corner posts of the dump body.

TIR3 side strobes shall be mounted into the sides of the rear bed bolsters.

Four Whelen 5GA00FAR strobes shall be mounted in the cab shield.

City of Wichita 20 RFB #260049

WARNING LIGHT SYSTEM CONTINUED:

All wiring and wiring connections exposed to the weather shall be in waterproof connectors and/or convoluted tubing. All lighting components shall carry a 5-year manufacturers warranty. THERE WILL

BE NO EXCEPTIONS.

SOLICITATION

260049 PW_Fleet 58,000 GVWR Cab and Chassis Dump Truck

Responses are due before:

CONTACT INFORMATION

Contact: Tracy Jordan Email: tjordan@wichita.gov Phone: (316) 268-4419 Fax (316) 268-4656 Address: 455 N Main, 12th Floor, Wichita, KS 67202

PLEASE QUOTE DELIVERED PRICES ON THE EQUIPMENT, MATERIAL, OR SERVICES LISTED BELOW

NOTE: THIS IS NOT A BID FORM - FOR INFORMATION PURPOSES ONLY

Line # Bid Item Description Quantity UOM

BASE BID: NEW AND UNUSED, CURRENT PRODUCTION 58,000 GVWR

CAB AND CHASSIS DUMP TRUCK. 1 EA

OPTION 1: OPTION 1: TRADE OF CITY OWNED EQUIPMENT. THE

BIDDER SHALL INDICATE THE TRADE-IN VALUE FOR EACH INDIVIDUAL

ITEM LISTED. IT IS THE VENDOR’S RESPONSIBILITY TO FULLY

INSPECT AND EVALUATE THE UNITS. THE CITY OF WICHITA WILL

MAKE EVERY EFFORT TO ENSURE THAT THE UNITS ARE IN THE SAME

GENERAL CONDITION AS WHEN THEY ARE INSPECTED BUT THE

UNITS WILL CONTINUE TO BE USED IN DAILY OPERATIONS UNTIL

THEIR REPLACEMENTS ARE DELIVERED. NORMAL WEAR AND TEAR

WILL OCCUR AND WILL NOT BE ADDRESSED.

CITY ID #: 002082

DESCRIPTION: 2009 INTERNATIONAL WORKSTAR

SERIAL #: 1HTWPAZT3AJ234589

MILAGE: 37,740 MILES 1 LS

OPTION 2: AIR OPERATED TAILGATE/ABLE TO MANUALLY LOCK TAIL

GATE WITH WET LOAD.

1 EA

OPTION 3: CHALMERS REAR SUSPENSION SYSTEM OR EQUAL (NO LEAF SPRING

TYPE SUSPENSION ALLOWED).

1 EA

3/27/2026 10:00:00 AM

RETURN TO:

Submit Electronically to https://wichita.gov/procurem entportal mailto:tjordan@wichita.gov https://wichita.gov/procurementportal

City of Wichita 21 RFB #260049

III. BID TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via email to Tracy Jordan, tjordan@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (https://wichita.gov/procurementportal). Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “Real Time” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “Real Time” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at (316) 268-4636

B. Bid Submission:

Sealed Request for Bid will be received in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., FRIDAY, MARCH 27, 2026, Bids are to be submitted through the City’s Procurement Portal (https://wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit https://www.wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at (316) 268-4636.

All bids, including supporting documentation/manuals, shall become the property of the City

C. Evaluation Criteria:

Bid Award will be based on Lowest and Best Total Net Bid with Options as Selected from a Responsible and Responsive vendor.

The City, through its Board of Bids and Contracts, reserves the right to accept or reject any or all bids and any part or parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be cause for rejection of the bid. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form. In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

mailto:tjordan@wichita.gov mailto:purchasing@wichita.gov https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

City of Wichita 22 RFB #260049

The City, through its Purchasing Manager, reserves the right to accept or reject any or all submittals and any part or parts of any submittal, and to waive formalities therein to determine which is the most beneficial bid.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Bid (RFB) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST;

CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document.

Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Bonfire portal at https://wichita.gov/procurementportal.

Vendors are encouraged to complete bidder registration by visiting the City of Wichita’s eProcurement Portal at https://wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company. Please check our website, https://www.wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the responsiveness of firms interested in providing the goods and/or service(s) specified in this Request for Bid. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Bidders shall:

1. Understanding of industry standards and best practices.

2. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

3. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

4. Registration with the Kanas Secretary of State’s Office before contract execution.

5. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

6. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this

RFB.

7. Provide project supervision (as required) and quality control procedures.

8. Have appropriate material, equipment and labor to perform specified services.

9. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

10. Wear company uniform or ID badge for identification purposes.

Tentative Schedule of Events Solicitation Advertised March 3, 2025 Questions Due Via Email March 20, 2026, 3:00 p.m.

Questions Answered Via Addendum Week of March 23, 2025 Bids Due March 27, 2026, 10:00 a.m.

City Council (tentative) April 7, 2025 https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing

City of Wichita 23 RFB #260049

11. Meet local, state, and federal guidelines as applicable.

F. Bid Requirements:

1. Completed Bonfire Portal (https://wichita.gov/procurementportal) submission (or Request for Bid

Form signed and dated if submitted via paper).

2. Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid. Prices MUST also be free of duties, federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

3. Pricing for all stipulated Item(s) and/or Group(s) requirements. Bidders who do not submit pricing for all items when stipulated may be deemed nonresponsive when not adhering to:

a. Lowest and Best Total Net Bid with Options as Selected when requested will be calculated by aggregate total. No other pricing or miscellaneous charges will be submitted.

4. Timeline of substantial (habitable; usable as intended), and final completion (all work 100% completed; no additional work).

5. Exceptions to any part of this document clearly delineated and detailed.

6. Responses that do not include all required forms/items may be deemed non-responsive.

G. City of Wichita Responsibilities

1. Designate a department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

H. Challenges and Protests

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number

(316) 268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g., the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision. The Purchasing Manager will issue a written decision, which will be posted on the City’s Vendor Services website, https://selfserviceict.wichita.gov/vss/ for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

https://selfserviceict.wichita.gov/vss/

City of Wichita 24 RFB #260049

Protests A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose economic interest may be affected substantially and directly by the award of a contract or by the failure to award a contract. Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site https://www.wichita.gov/DocumentCenter/Index/829. Failure of a protestor to file a written protest related to the award of a contract prior to the 9:00 a.m., Tuesday deadline will invalidate that protest and cause it not to be considered.

The written protest for proposals must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of award. Failure of a protestor to file a written protest related to the award of a contract prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

The Contract Compliance Officer will acknowledge receipt of the written protest. The written protest is to include the name, address, email address and telephone number of the protestor, identification of the solicitation number or contract number and project title, a detailed statement of the reasons for the protest which justify the relief sought, supporting evidence or documentation to substantiate any arguments, and a concise statement of the form of relief requested (e.g., reconsideration of the offer). All the above required information must be included in the protest at its submission. Untimely protests will be returned unopened. Incomplete protests will be rejected without consideration.

In the event of a valid, timely protest, the City shall not proceed with the execution of the contract until all City administrative remedies have been exhausted or waived, or until a determination is made that a contract award is required to protect the interests of the City.

The decision of the Contract Compliance Officer, based on review of the written protest and information available from City sources, will be rendered within ten (10) business days after receipt of protest, will recite the reasons for the decision, and be provided to the protestor by email or written notification.

The protestor may seek reconsideration of the decision of the Contract Compliance Officer’s decision in writing to the Internal Auditor on the 13th Floor, City Manager Office, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of decision. Failure of a protestor to file a written reconsideration request related to the Contract Compliance decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered. The Internal Auditor decision will be issued by email or written notification, within ten

(10) business days after receiving the written reconsideration, unless this time for a response is extended in writing and agreeable by both parties.

https://www.wichita.gov/DocumentCenter/Index/829

City of Wichita 25 RFB #260049

The Internal Auditor’s decision will be final, unless the protestor seeks a hearing before the City Council, by written request filed with the City Clerk, located on the 13th Floor, City Hall, 455 N Main, Wichita, KS, prior to 5:00 p.m. on the third business days after issuance of the Internal Auditor written decision. Failure of a protestor to file a written reconsideration request related to the internal Auditor’s decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

If there is a timely written reconsideration request, the protestor may seek reconsideration of the decision of the Internal Auditor by means of a hearing before the City Council. This hearing must be in aid of the City Council’s legislative authority to approve contracts for goods, services, and public improvements on behalf of the City, and does not imply any due process right of the protestor in an unawarded, unexecuted contract.