The City of Wichita is a leading-edge organization serving a dynamic and inclusive community.

City of Wichita 1 RFB #260027

(______________) Published on the City’s Website wichita.gov/legalnotices, Monday, February 9, 2026

REQUEST FOR BID NO. – 260027

Sealed Bids will be submitted electronically in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., FRIDAY, FEBRUARY 27, 2026.

“Request for Bid” form MUST be used to submit your bid unless you are submitting your bid on our website (wichita.gov/procurementportal) using your secured login/password to submit a bid for:

PUBLIC WORKS & UTILITIES DEPARTMENT/FLEET DIVISION

One 1,200 Gallon Water Tank Truck

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Bids will be opened after ten o’clock a.m., in the Board Room, 1st Floor, City Hall, 455 North Main, Wichita, Kansas.

Specifications and bid forms are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 N. Main, Wichita, Kansas 67202, (316) 268-4636. This information may also be obtained on our website above.

Dated at Wichita, Kansas this 9th day of February 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.bonfirehub.com/

City of Wichita 2 RFB #260027

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

WICHITA.GOV/PURCHASING

PURCHASING@WICHITA.GOV

WICHITA.GOV/PROCUREMENTPORTAL

REQUEST FOR BID #260027

One (1) 1,200 Gallon Water Tank Truck

City of Wichita – Fleet Division

February 9, 2025

PROJECT DEFINITION

The City of Wichita is seeking bids from firm(s) for One (1) 1,200 Gallon Water Truck.

See Section II. Scope of Services; Meets/Not Meets Response Matrix for One 1,200 Gallon Water Tank Truck specifications.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID WITH OPTIONS AS

SELECTED.

Any questions may be submitted in writing to Tracy Jordan (Tjordan@wichita.gov) no later than 3:00 p.m.

February 20, 2026. Questions must be submitted via email, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule of Events Solicitation Advertised February 9, 2026 Questions Due Via Email February 20, 2026, 3:00 p.m.

Questions Answered Via Addendum February 24, 2026 Bids Due February 27, 2026, 10:00 a.m.

City Council (tentative) March 10, 2026 https://www.wichita.gov/PURCHASING mailto:Purchasing@wichita.gov mailto:Tjordan@wichita.gov

City of Wichita 3 RFB #260027

Table of Contents

I. OVERVIEW AND SUMMARY

II. SCOPE OF SERVICES

III. BID TERMS

A. Questions and Contact Information:

B. Bid Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Bid Requirements:

G. City of Wichita Responsibilities H. Challenges and Protests:

IV. GENERAL SPECIFICATIONS:

V. ATTACHMENT A – PLOW LIGHTS

City of Wichita 4 RFB #260027

I. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of August 2020, the city’s total land area was approximately 165.58 square miles.

Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at https://www.wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting requests for bids from vendors and/or firms for One (1) 1,200 Gallon Water Truck for the Public Works Department. The City reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to any one proposer based on the City’s review and assessment of the bids meeting the criteria/specifications set forth herein.

II. SCOPE OF SERVICES

The Vehicle supplied to meet these specifications must be current standard production, new, and unused, substantiated by current published literature and price sheets.

The manufacturer must be prepared to prove satisfactory experience in the design and manufacture of the type of vehicle described herein. Service facilities are to be staffed by qualified employees with an adequate inventory of parts for repair and service of the unit must be located in the Wichita, Kansas area.

The unit bid must meet or exceed industry or SAE standards. Standards used by societies that are not members of the American National Standards Institute will not be accepted.

The Following Vehicles are Indicative of the Type Sought in this Bid Invitation:

Freightliner International Kenworth

Other vehicles by other manufacturers that meet the criterion of this specification are also eligible, but at the City’s discretion, other units must be demonstrated and approved by the City prior to award.

Bidders must return the following form below completed for every space requested in, Section II - Bidder’s Proposal column. Bidders shall indicate that the item being bid is exactly as requested or provide a description to indicate any deviation from the specifications of the item being bid meets or exceeds item specifications.

https://www.wichita.gov/

City of Wichita 5 RFB #260027

Meets/Not Meets Response Matrix Section I

City Specifications (Minimum) Section II

Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

TYPE:

TYPE: L9 CUMMINS DIESEL (WET SLEEVE ONLY)

HORSEPOWER: 370 GROSS AT RATED RPM MINIMUM

ENGINE OUTPUT: 1,252 LB./FT AT RATED RPM

FILTER SYSTEM: HEAVY-DUTY (DRY TYPE) WITH AN AIR FILTER RESTRICTION GAUGE

MOUNTED SO IT IS VISIBLE BY THE OPERATOR AND A DASH-MOUNTED DPF SWITCH

MUST MEET 2026 EPA REQUIREMENTS (UNLESS A WET-SLEEVED ENGINE IS SUPPLIED,

WRITTEN DOCUMENTATION WARRANTING THE ENGINE AGAINST CAVITATION (PITTING IN

THE COOLING SYSTEM) FOR 7 YEARS OR 150,000 MILES WILL BE REQUIRED)

HOUR METER:

DASH-MOUNTED HOUR METER THAT RECORDS ENGINE OPERATING TIME

EXHAUST SYSTEM:

HORIZONTAL MUFFLER WITH A VERTICAL STACK. A HEAT SHIELD AND A TURNOUT SHALL

BE INCLUDED. ALL COMPONENTS SHALL BE ALUMINIZED STEEL OR OTHER CORROSION-

RESISTANT MATERIALS

TRANSMISSION:

MINIMUM HEAVY-DUTY 5-SPEED AUTOMATIC, ALLISON 3000 RDS WITH FLUID TEMP GAUGE

MOUNTED IN THE CAB CONNECT TO THE OUTLET PORT OF THE TRANSMISSION. THE

CONTROLS SHALL BE DASH-MOUNTED. THE TRANSMISSION SHALL BE EQUIPPED WITH

SYNTHETIC FLUID

FRONT AXLE:

HEAVY-DUTY WITH CARRYING CAPACITY OF NOT LESS THAN 12,000 LBS.

REAR AXLE:

HEAVY-DUTY SINGLE SPEED, 21,000 LBS. CAPACITY

SPRINGS:

12,000 LBS. FRONT AND 21,000 LBS. REAR

STEERING:

FULL POWER OR POWER ASSIST

City of Wichita 6 RFB #260027

City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

COOLING SYSTEM:

HEAVY-DUTY COOLING SYSTEM, INCREASED CAPACITY WITH PERMANENT ANTI-FREEZE

INSTALLED AND TESTED TO PROTECT TO -25 DEGREES FAHRENHEIT MINIMUM. FACTORY-

INSTALLED SILICATE-FREE EXTENDED LIFE COOLANT

ELECTRICAL SYSTEM:

HEAVY-DUTY ALTERNATOR WITH 145 AMP MINIMUM TWO BATTERIES CAPABLE OF

PRODUCING 1900 CCA AT ZERO DEGREES FAHRENHEIT

SERVICE BRAKE:

HEAVY-DUTY, AIR-OPERATED DISC TYPE, COMPLETE WITH ABS. GAUGE, WARNING LIGHT,

AND BUZZER MOUNTED ON INSTRUMENT PANEL. MERITOR WABCO 1200 SERIES OR

APPROVED EQUAL, HEATED AIR DRYER AND HEATED AUTOMATIC TANK DRAIN VALVES. A

QUICK CONNECTION (MILTON MODEL 815 STYLE L) SHALL BE PROVIDED WITH EASY

ACCESS TO ALLOW FOR CHARGING OF THE AIR TANKS OF DOWNED TRUCKS TO RELEASE

BRAKES FOR TOWING

PARKING BRAKE:

AIR: MGM SPRING TYPE

FRAME:

THE FRAME SHALL HAVE A RATING OF NO LESS THAN 2,000,000 RBMS OR MORE

WHEEL BASE:

CAB TO AXLE 84” MINIMUM. THIS IS AN APPROXIMATE MEASUREMENT. THE CHASSIS

SUPPLIER SHALL WORK WITH THE EQUIPMENT INSTALLER TO ENSURE PROPER FIT AND

FINISH

WHEELS:

TWO ALUMINUM RIMS FRONT, FOUR ALUMINUM RIMS REAR

TIRES:

FOUR 11R X 22.5 14 PLY OFF ROAD TRACTION LUG (REAR)

TWO 11R X 22.5 14 PLY CONVENTIONAL TREAD (FRONT)

City of Wichita 7 RFB #260027

TIRES MUST MEET THE GVWR AND SPEED RATING OF THE VEHICLE AND SHALL IN NO WAY

REDUCE IT’S CARRYING CAPACITY

ADDITIONAL REQUIRED EQUIPMENT:

ONE (1) 12-VOLT ACCESSORY PORT LOCATED WITHIN THE CAB FOR HOOKUP OF A RADIO

CHARGER. THE 12-VOLT PORT WILL BE WIRED, ALLOWING RADIO TO CHARGE WITH

IGNITION SHUT OFF AND WILL BE PROTECTED BY A 10-AMP FUSE (MAXIMUM)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ADDITIONAL REQUIRED EQUIPMENT CONTINUED:

DIRECTIONAL SIGNALS, FRONT AND REAR EQUIPPED WITH TRAFFIC HAZARD SWITCH

SAFETY GLASS TO BE INSTALLED IN ALL CAB OPENINGS. TINTED FOR DOORS AND

WINDSHIELD

FENDER MOUNTED CONVEX ON BOTH FENDERS OF THE TRUCK

SEATS, AIR RIDE DRIVER AND PASSENGER. BOSTROM 910 OR APPROVED EQUAL

HEAVY-DUTY FRESH AIR HEATER, DEFROSTER, AND AIR CONDITIONING

DUAL ELECTRIC, 2-SPEED WINDSHIELD WIPER WITH INTERMITTENT FEATURE

HEATED DUAL WEST COAST TYPE REARVIEW MIRRORS 15-INCH X 6-INCH MINIMUM

BACKUP WARNING SYSTEM, ELECTRICAL TYPE, MINIMUM 97 DBA

INTERNAL AND EXTERIOR GRAB HANDLES, ONE EACH SIDE OF THE CAB

OIL PRESSURE, FUEL LEVEL, WATER TEMPERATURE, AND AMPERE GAUGES SHALL BE

MOUNTED ON THE INSTRUMENT PANEL. LIGHTS IN LIEU OF INSTRUMENTS ARE NOT

City of Wichita 8 RFB #260027

ACCEPTABLE. ALARM TO SOUND IF LOW OIL PRESSURE OR EXCESSIVE COOLANT

TEMPERATURE OCCURS

POWER WINDOWS AND LOCKS

45-GALLON MINIMUM ALUMINUM FUEL TANK

ALUMINUM AIR TANKS

HORN

FRONT TOW HOOKS

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ADDITIONAL REQUIRED EQUIPMENT CONTINUED:

BLOCK HEATER (1,000-WATT MINIMUM)

AM/FM STEREO RADIO

HEATED WINDSHIELD

WIRING FOR TWO-WAY RADIO

FRESH AIR FILTER FOR AIR CONDITIONING

5 LBS FIRE EXTINGUISHER MOUNTED INSIDE THE CAB

CAB and BODY:

SHALL BE EQUIPPED WITH A FULL FORWARD TILT HOOD AND STEPS TO CAB ON BOTH

SIDES

EXTERIOR PAINT:

WHITE FACTORY STANDARD WITH CLEAR COST OR APPROVED EQUAL. THE TOP OF THE

HOOD SHALL BE PAINTED TO MATCH DITZLER STOCK # DQE 9000 WITH FLATTENER

WIRING:

ALL WIRE SPLICES SHALL BE SOLDERED WITH PLASTIC OR RESIN-TYPE SOLDER (ACID NOT

APPROVED) AND SEALED WITH DUAL-WALL HEAT-SHRINKABLE TUBING WITH AN INNER

WALL THAT MELTS INTO VOIDS OF WIRE OR MECHANICAL CONNECTIONS

KEYS:

EACH UNIT SUPPLIED UNDER THIS BID SHALL BE DELIVERED WITH A MINIMUM OF FOUR

COPIES OF EACH KEY REQUIRED FOR THE VEHICLE

City of Wichita 9 RFB #260027

MIRRORS:

IN CASE OF IMPACT, MIRRORS MUST BE CAPABLE OF COLLAPSING TOWARD CAB DOORS

WITHOUT THE MIRRORS CONTACTING THE DOOR

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

LOW VOLTAGE PROTECTION:

THE UNIT SHALL BE EQUIPPED WITH A LOW-VOLTAGE PROTECTION SYSTEM THAT WILL

AUTOMATICALLY TURN OFF ACCESSORIES IN THE EVENT OF LOW VOLTAGE. AN

AFTERMARKET UNIT WILL BE ACCEPTABLE IF IT HAS AN AUTOMATIC FUNCTION THAT

DISCONNECTS THE BATTERIES AND PREVENTS THE BATTERIES FROM BECOMING

DISCHARGED AUTOMATICALLY. MANUAL BATTERY DISCONNECTS ARE NOT ACCEPTABLE

TOOL BOXES:

ONE ALUMINUM TOOLBOX 24-INCH X 18-INCH X 18-INCH IN SIZE, INSTALLED BELOW THE

BED ON EACH SIDE OF THE FRAME RAILS IN FRONT OF THE REAR WHEELS

OPTIONS:

OPTION 1 – TRADE OF CITY OWNED EQUIPMENT. THE BIDDER SHALL INDICATE THE TRADE-

IN VALUE FOR EACH INDIVIDUAL ITEM LISTED. IT IS THE VENDOR’S RESPONSIBILITY TO

FULLY INSPECT AND EVALUATE THE UNITS. THE CITY OF WICHITA WILL MAKE EVERY

EFFORT TO ENSURE THAT THE UNITS ARE IN THE SAME GENERAL CONDITION AS WHEN

THEY ARE INSPECTED BUT THE UNITS WILL CONTINUE TO BE USED IN DAILY OPERATIONS

UNTIL THEIR REPLACEMENTS ARE DELIVERED. NORMAL WEAR AND TEAR WILL OCCUR

AND WILL NOT BE ADDRESSED CITY ID # 001594 2008 STERLING ACTERRA, SERIAL NUMBER

2FZACFDT08AZ83915, 35,549 MILES

Section II Bidder’s Proposal

Specification Meets Not Meets

City of Wichita 10 RFB #260027

WARNING LIGHT SYSTEM:

TWO (2) LED WARNING LIGHTS, WHELEN L 31 HAF, ONE MOUNTED CENTER TOP OF TRUCK

CAB, ONE MOUNTED CENTER TOP AT REAR OF TANK. ON/OFF

SWITCHES TO BE MOUNTED ON THE DASH OF THE TRUCK CAB.

TWO PETERSON PIRANHA 423LED FLANGE OR GROMMET MOUNTED STOP-TAIL-TURN

LIGHTS AND TWO (2) AMBER WHELEN ION SERIES LED WATER RESISTANT SURFACE

MOUNTFLASHING LEDS WIRED TO FLASH IN SYNCHRONOUS MODE OR APPRROVED

EQUAL. LEDS TO BE MOUNTED IN THE REAR CORNERS. HEIGHT FROM GROUND TO TOP

OF LIGHTS SHALL NOT EXCEED 72 INCHES TWO AMBER WHELEN ION SERIES LED WATER

RESISTANT MOUNTED TO THE FRONT BUMPER OR FRONT GRILL OFVEHICLE. LIGHTS WITH

NEW WIRING SHALL ALSO BE INSTALLED

ON TANK.

WHELEN TACF-85 ARROW STICK WITH CAB MOUNTED CONTROL SHALL BE MOUNTED TO

THE REAR OF THE UNIT WITH SPACER BLOCKS.

TANK:

ONE 2,000 GALLON CURRENT MODEL ELLIPTICAL TANK SHALL BE FURNISHED AND

INSTALLED COMPLETE, INCLUDING ALL NECESSARY EQUIPMENT AND MATERIAL

REQUIRED TO MAKE THE UNIT OPERATIONAL IN ACCORDANCE WITH THE ATTACHED

TANK SPECIFICATION. (SUPPLEMENT A)

THE TANK INSTALLER MUST COORDINATE WITH THE VEHICLE CHASSIS MANUFACTURER

TO ADAPT INSTALLATION TO COMPLY WITH 2026 DIESEL EMISSIONS DPS FILTER AND DOC

CATALYST INSTALLATION. INLET FILL FOR TANK MUST HAVE AIR GAP (5” MIN.)– HOSE

CONNECTION FOR TANK TURNED TO PASSENGER SIDE, IF USING FITTING IT MUST BE

AIMED TO PASSENGER SIDE.DOWN PIPE MUST BE ROUTED WITHOUT COVERING OR

BLOCKING TAILIGHTS OR FLASHERS. TANK SHALL HAVE A FULL LENGTH STAINLESS STEEL

TOOL TRAY ON EACH SIDE OF THE TANK APPROXIMATELY 15” WIDE X 11” DEEP. TANK

SHALL HAVE A STAINLESS STEL LADDER BOLTED TO THE REAR OF THE TANK.

City of Wichita 11 RFB #260027

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

TANK CONTINUED:

SUCESSFUL BIDDER SHALL INSTALL THE TANK ON THE TRUCK CHASSIS TO CONFORM TO

KANSAS DEPARTMENT OF TRANSPORTATION REQUIREMENTS FOR FULLY LOADED UNIT,

NO MORE THAN 12,000 POUNDS ON FRONT AXLE AND NO MORE THEN 21,000 POUNDS ON

REAR AXLE.AT THE TIME OF BID, A WEIGHT DISTRIBUTION CHART MUST BE PROVIDED

INDICATING AXLE WEIGHTS WITH A FULL LOAD OF WATER.

PTO – HOT SHIFT

PTO SHALL HAVE AN INTERNAL CLUTCH PACK TO ENGAGE

THE OUTPUT SHAFT OF THE POWER TAKE-OFF AND ACTIVATION SHALL BE BY THE

TRANSMISSION OIL PRESSURE THAT IS ACTIVATED BY MEANS OF A CONTROL PANEL

MOUNTED ROCKER SWITCH EQUIPPED WITH AN INDICATOR LIGHT. THE SWITCH SHALL BE

FACTORY MOUNTED IN THE DASH PANEL OF THE TRUCK. THE HYDRAULIC PUMP,

RESERVOIR AND FILTER SHALL BE ADEQUATE ENOUGH TO OPERATE THE CENTRIFUGAL

WATER PUMP LISTED BELOW

PUMP

SHUT OFF ¼-TURN VALVE MUST BE INSTALLED SO THAT PUMP IS ISOLATED FROM WATER

TANK WHEN PUMP NOT IN USE ONE 3" X 3" SELF PRIMING CENTRIFUGAL WATER PUMP,

WITH PTO DRIVE WITH GEAR BOX POSITION AS NEEDED TO MATCH PTO SHAFT FROM

TRUCK SHALL BE FURNISHED AND INSTALLED COMPLETE INCLUDING ALL

NECESSARY EQUIPMENT AND MATERIAL REQUIRED TO MAKE UNIT OPERATIONAL. CASING

AND GEARBOX ARE TO BE CAST IRON CONSTRUCTION. HELICAL GEARS ARE TO BE

UTILIZED, WITH OUTPUT GEAR DUCTILE IRON AND PINION GEAR OF HARDENED STEEL. ALL

PUMP CONTROLS TO BE MOUNTED ON PASSENGER SIDE. PUMP DISCHARGE SHALL BE 400

GPM AT 50-PSI AT CHASSIS MANUFACTURERS RECOMMENDED ENGINE RPM FOR PTO

OPERTATION. PUMP TO BE GORMAN-RUPP MODEL O3H3-G OR APPROVED EQUAL.

Section I Section II

City of Wichita 12 RFB #260027

City Specifications (Minimum) Bidder’s Proposal Specification Meets Not

Meets Comments

(required if deviation listed)

HOSE REEL

A HOSE REEL WITH THE CAPACITY OF HOLDING UP TO FOUR 50’ LENGTHS OF 2 1/2”

DIAMETER DOUBLE JACKETED FIRE HOSE. (FOUR 50’ LENGTH OF FIRE HOSE IS NOT A

PART OF THE BID) REEL SHALL BE INSTALLED BETWEEN THE CAB AND WATER TANK.REELS

CURRENTLY IN USE MAY BE VIEWED BY CONTACTING THE STORM WATER SUPERVISOR

PAUL BRADLEY AT 268-4085.

PUMP OUTLET

THE INLET TO THE OUTLET SHALL BE 3” INLET, 2½” OUTLET WITH A 3”, ¼-TURN INLET VALVE.

PIPING FROM THE WATER PUMP TO THE OUTLET SHALL BE FLEX MOUNTED WITH ANTI-

VIBRATION COUPLINGS TO ALLOW WATER PUMP MOVEMENT INDEPENDENT OF THE

OUTLET MOUNTED ON THE CHASSIS.

OUTLET TO BE MOUNTED CURB SIDE BETWEEN THE CAB AND TANK. ALL EQUIPMENT AND

MATERIAL NEEDED TO MAKE THE UNIT OPERATIONAL SHALL BE FURNISHED AND

INSTALLED COMPLETE.

PUMP CASING DRAIN

THE PUMP CASING SHALL BE EQUIPPED WITH A BALL VALVE TO DRAIN THE PUMP CASING

TO THE EXTERIOR OF THE TRUCK CHASSIS. SAID VALVE MUST BE POSITIONED WHERE IT

CAN BE OPENED AND CLOSED WITHOUT THE OPERATOR HAVING TO REACH UNDER OR

THROUGH THE TRUCK CHASSIS.

BACKUP CAMERA

VIDEO CAMERA SYSTEM, COLOR CLOSED CIRCUIT VIDEO CAMERA MOUNTED TO REAR OF

THE UNIT, WITH VIDEO MONITOR MOUNTED ON THE DASH OF THE VEHICLE. INTEC

CAMERA MODEL CVC320HXL, INTEC MONITOR CBM600, INTEC CDXLT20M CABLE, PRO-

VISION TV-110, MITO OR ECCO CAMERA AND MONITOR ARE ACCEPTABLE

Section II Bidder’s Proposal

Specification Meets Not Meets

City of Wichita 13 RFB #260027

CIRCUIT BREAKERS:

CIRCUIT BREAKERS IN LIEU OF FUSES ON ELECTRICAL SYSTEM.

MANUALS:

THE SUCCESSFUL BIDDER SHALL DELIVER TO THE FLEET MAINTENANCE SUPERVISOR

FOR UNITS FURNISHED UNDER THIS BID, ONE SET OF THE FOLLOWING:

CURRENT EDITION OF THE OPERATOR’S MANUAL

CURRENT EDITION OF THE SERVICE/MAINTENANCE REPAIR MANUAL

CURRENT EDITION OF THE PARTS MANUAL

CURRENT EDITION OF THE ELECTRICAL DIAGRAMS

CURRENT EDITION OF THE EMISSIONS DIAGNOSES MANUAL

(WHERE POSSIBLE, IT IS PREFERRED THAT MANUALS BE ELECTRONIC VERSIONS)

WARRANTY:

THE SUCCESSFUL BIDDER MUST FURNISH PROOF THAT THEY WILL AND ARE CAPABLE OF

PROVIDING PARTS, SERVICE, AND REPAIR TO ALL ITEMS HEREIN SPECIFIED. THE VENDOR

MUST LIST CONTACT INFORMATION AND LOCATION OF THE FACILITY PROVIDING THE

WARRANTY WORK, BOTH BODY AND CHASSIS. THE LOCATION OF THE FACILITY

PROVIDING WARRANTY WORK MUST BE WITHIN 50 MILES OF THE CITY OF WICHITA CITY

LIMITS. BIDDER SHALL FURNISH IN WRITING MANUFACTURER’S STANDARD WARRANTY

TERMS AND CONDITIONS, WHICH THEY AGREE TO ADMINISTER

OPERATOR TRAINING:

THE VENDOR SHALL PROVIDE A MINIMUM OF FOUR HOURS OF ON-SITE INTERACTIVE

OPERATOR TRAINING FOR CITY STAFF. THE TRAINING SHALL INCLUDE ALL POINTS

COVERED IN THE OPERATOR’S MANUAL. IF NEEDED, THE VENDOR SHALL PROVIDE THE

NECESSARY TOOLS AND TEACHING AIDS TO CONDUCT THE ON-SITE TRAINING. AT THE

COMPLETION OF THE TRAINING, EACH PARTICIPANT SHALL UNDERSTAND HOW THE

EQUIPMENT OPERATES AND WHAT IS NECESSARY TO MAINTAIN THE EQUIPMENT TO THE

MANUFACTURER’S SPECIFICATIONS.

Section II Bidder’s Proposal

Specification Meets Not Meets

City of Wichita 14 RFB #260027

MAINTENANCE TRAINING:

THE VENDOR SHALL PROVIDE AT NO ADDITIONAL COST TO THE CITY A MINIMUM OF FOUR

(4) HOURS ON-SITE INTERACTIVE OPERATION AND MAINTENANCE TRAINING TO FLEET

DIVISION PERSONNEL. TRAINING TO TAKE PLACE NO LATER THAN 90 DAYS FROM

DELIVERY OF VEHICLE/EQUIPMENT. IF NEEDED, THE VENDOR SHALL PROVIDE THE

NECESSARY TOOLS AND TEACHING AIDS TO CONDUCT THE ON-SITE TRAINING. AT THE

COMPLETION OF THE TRAINING, EACH PARTICIPANT SHALL UNDERSTAND HOW THE

EQUIPMENT OPERATES AND WHAT IS NECESSARY TO MAINTAIN THE EQUIPMENT TO THE

MANUFACTURER’S SPECIFICATIONS. AT THE COMPLETION OF THE TRAINING, EACH

PARTICIPANT SHALL BE AWARDED A CERTIFICATION OF COMPLETION

F.O.B. DESTINATION:

THE SUCCESSFUL BIDDER SHALL DELIVER EACH ITEM F.O.B. DESTINATION TO THE CITY

OF WICHITA, 1801 SOUTH MCLEAN BLVD., WICHITA, KS.

THE SUCCESSFUL BIDDER MUST ORDER THE TRUCK CHASSIS WITHIN TEN (10) DAYS

AFTER RECEIVING THE PURCHASE ORDER. THE SUCCESSFUL BIDDER MUST PROVIDE THE

CITY OF WICHITA PURCHASING DIVISION AND FLEET MAINTENANCE DIVISION WITH A

SIGNED AND DATED ORDER RECEIPT SHOWING THAT THE CHASSIS HAS BEEN ORDERED

WITHING THE TEN-DAY TIME PERIOD. THE SUCCESSFUL BIDDER MUST PROVIDE THE BODY

BUILDER WITH THE CHASSIS WITH 120 DAYS AFTER BEING ORDERED. THE BODY BUILDER

WILL HAVE 150 DAYS TO COMPLETE THE INSTALLATION OF THE DUMP BODY AS OUTLINED

WITHING THE SPECIFICATIONS. THE TRUCK SHALL BE DELIVERED TO THE CITY OF

WICHITA COMPLETED AND READY TO GO IN LESS THAN 270 DAYS. LIQUIDATED DAMAGES

OF $100.00 PER CALENDAR DAY SHALL BE DEDUCTED FROM THE TOTAL OF THE INVOICE

PAYMENT TO THE SUCCESSFUL BIDDER FOR EACH DAY IN EXCESS OF THE REQUIRED 270

DAY DELIVERY TIME FRAME.

CORRECTION OF DEFICIENCIES:

SHOULD IT BE DETERMINED THAT UPON DELIVERY, THE VEHICLE(S) FAIL TO MEET THESE

BID SPECIFICATIONS IN ANY RESPECT, THE BIDDER SHALL, AT NO EXPENSE TO THE CITY,

CORRECT SUCH DEFICIENCIES WITHOUT DELAY

City of Wichita 15 RFB #260027

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

SUPPLEMENT A:

New Current 1,200-gallon stainless steel tank to be installed complete

General:

2,000 GALLON CAPACITY ELLIPTICAL TANK OF 10 GAUGE STAINLESS STEEL 304L 2B FINISH

CONSTRUCTED AS FOLLOWS. TANK SHALL BE NO MORE THAN 90” WIDE.

THE TANK INSTALLER MUST COORDINATE WITH THE VEHICLE CHASSIS MANUFACTURER TO

ADAPT INSTALLATION TO COMPLY WITH 2012 DIESEL EMISSIONS DPS FILTER AND DOC

CATALYST INSTALLATION.

THE BODY SHALL BE INSTALLED ON CHASSIS TO CONFORM TO KANSAS DEPARTMENT OF

TRANSPORTATION REQUIREMENTS FOR FULLY LOADED UNIT. AT THE TIME OF BID A

WEIGHT DISTRIBUTION CHART MUST BE PROVIDED

INDICATING AXLE WEIGHTS WITH A FULL LOAD OF WATER.

TANK TO BE MOUNTED USING BRACKETS TO HELP CENTER TANK TO FRAME. BRACKETS

SHALL BE SPRING LOADED DESIGNED TO KEEP TANK FROM SHIFTING. AND NEOPRENE

RUBBER PADS THAT FIT IN THE WELDED CHANNELS AT THE BOTTOM OF

THE TANK SILLS.

SHELL

1O GAUGE STAINLESS STEEL

BAFFLE

TWO PERFORATED BAFFLES EXTENDING FROM THE BOTTOM OF THE TANK TO WITHIN 10

INCHES OF THE TOP OF THE TANK CONSTRUCTED OF 10 GAUGE STAINLESS STEEL 304L

2B. ONE BAFFLE SHALL BE LOCATED 3 FT. FROM THE BACK OF THE TANK AND THE OTHER

SHALL BE 7 FT. FROM THE BACK OF THE TANK.

City of Wichita 16 RFB #260027

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

CLEANOUT AND MANHOLE

ONE KNAPPCO LM 20-20" DIAMETER FULL OPENING MANHOLE LOCATED ON TOP OF TANK.

OVERFLOW

ONE 4" DIAMETER PIPE THROUGH TANK TO WITHIN 6" OF TOP OF TANK MOUNTED JUST

BEHIND BAFFLE

FILLER

ONE 2 1/2" DIAMETER INLET WITH A MINIMUM 5" LONG AIR GAP INSTALLED ON TOP OF TANK

BEHIND MANHOLE. TO LIMIT OVERALL HEIGHT OF TANK, AIR GAP MAY BE ACHIEVED VIA A

PARTIALLY RECESSED AIR GAP OR A PERMANENTLY INSTALLED HORIZONTAL PIPE ON TOP

OF TANK WITH 90 DEGREE ELBOW CONNECTED TO AIR GAP.

A 2 1/2" FIRE HOSE FITTING SHALL BE CONNECTED FROM FILL SIDE OF AIR GAP PLUMBING.

DRAIN

ONE 3” DIAMETER DRAIN ON BACK END OF TANK 2” ABOVE THE TANK BOTTOM, EQUIPPED

WITH 3” BRASS BALL VALVE. OPW 90 DEGREE SWIVEL AND A 3” X 26”

PIPE POINTING DOWN WITH CHAIN WELDED ONTO PIPE ALLOWING FOR PIPE ADJUSTMENT.

TO HELP SUPPORT THE WEIGHT OF THE PIPE AND VALVE A BRACKET MUST BE INSTALLED

UNDER BALL VALVE WITH RUBBER BETWEEN VALVE AND BRACKET.

HOSE CARRIER

STAINLESS STEEL FULL LENGTH EACH SIDE 15" W X 11" DEEP TROUGH TO DOUBLE AS HOSE

AND TOOL CARRIER. TOP OF HOSE CARRIER MAY BE NO MORE THAN 55” ABOVE THE

GROUND.

City of Wichita 17 RFB #260027

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

LICENSE TAG MOUNTING:

LICENSE TAG MOUNTING BRACKET AND LIGHT SHALL BE PROVIDED AT REAR OF THE

UNIT.

WARRANTY AND SERVICE:

BIDDERS MUST FURNISH PROOF THAT THEY WILL AND ARE CAPABLE OF PROVIDING

PARTS, SERVICE AND REPAIR TO ALL ITEMS HEREIN SPECIFIED. BIDDER SHALL FURNISH

IN WRITING, MANUFACTURER'S STANDARD WARRANTY TERMS AND CONDITIONS THAT

BIDDER AGREES TO ADMINISTER.

NOTES:

ANY WELDING DONE ON THE STAINLESS-STEEL TANK MUST BE DONE WITH STAINLESS

STEEL ROD SO AS TO PREVENT RUSTING.

City of Wichita 18 RFB #260027

III. BID TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via email to Tracy Jordan, tjordan@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (https://wichita.gov/procurementportal). Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “Real Time” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “Real Time” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at (316) 268-4636

B. Bid Submission:

Sealed Request for Bid will be received in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., FRIDAY, FEBRUARY 27, 2026.

Bids are to be submitted through the City’s Procurement Portal (https://wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit https://www.wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at (316) 268-4636.

All bids, including supporting documentation/manuals, shall become the property of the City

C. Evaluation Criteria:

Bid Award will be based on Lowest and Best Total Net Bid with Options as Selected from a Responsible and Responsive vendor.

The City, through its Board of Bids and Contracts, reserves the right to accept or reject any or all bids and any part or parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be cause for rejection of the bid. All bids are awarded subject to a check of the computations shown on the "Request for Formal Bid" table. In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

https://wichita.bonfirehub.com/ mailto:purchasing@wichita.gov https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

City of Wichita 19 RFB #260027

The City, through its Purchasing Manager, reserves the right to accept or reject any or all submittals and any part or parts of any submittal, and to waive formalities therein to determine which is the most beneficial bid.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Bid (RFB) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST;

CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document.

Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Bonfire portal at https://wichita.gov/procurementportal.

Vendors are encouraged to complete bidder registration by visiting the City of Wichita’s eProcurement Portal at https://wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company. Please check our website, https://www.wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

Event Date Solicitation Advertised February 9, 2026 Questions Due Via Email February 20, 2026, 3:00 p.m.

Questions Answered Via Addendum February 24, 2026 Bids Due February 27, 2026, 10:00 a.m.

City Council (tentative) March 10, 2026

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the responsiveness of firms interested in providing the goods and/or service(s) specified in this Request for Bid. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Bidders shall:

1. Understanding of industry standards and best practices.

2. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

3. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

4. Registration with the Kanas Secretary of State’s Office before contract execution.

5. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

6. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this

RFB.

7. Provide project supervision (as required) and quality control procedures.

8. Have appropriate material, equipment and labor to perform specified services.

9. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

10. Wear company uniform or ID badge for identification purposes.

11. Meet local, state, and federal guidelines as applicable.

https://wichita.bonfirehub.com/ https://wichita.gov/procurementportal https://www.wichita.gov/purchasing

City of Wichita 20 RFB #260027

F. Bid Requirements:

1. Completed Bonfire Portal (wichita.gov/procurementportal) submission (or Request for Bid Form signed and dated if submitted via paper).

2. Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid. Prices MUST also be free of duties, federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

3. Pricing for all stipulated Item(s) and/or Group(s) requirements. Bidders who do not submit pricing for all items when stipulated may be deemed nonresponsive when not adhering to:

a. Lowest and Best Total Net Bid with Options as Selected when requested will be calculated by aggregate total. No other pricing or miscellaneous charges will be submitted.

4. Timeline of substantial (habitable; usable as intended), and final completion (all work 100% completed; no additional work).

5. Exceptions to any part of this document clearly delineated and detailed.

6. Responses that do not include all required forms/items may be deemed non-responsive.

G. City of Wichita Responsibilities

1. Designate a Department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

H. Challenges and Protests:

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number

(316) 268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g., the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision. The Purchasing Manager will issue a written decision, which will be posted on the City’s Vendor Services website, https://selfserviceict.wichita.gov/vss/ for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

https://selfserviceict.wichita.gov/vss/

City of Wichita 21 RFB #260027

Protests A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose economic interest may be affected substantially and directly by the award of a contract or by the failure to award a contract. Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site https://www.wichita.gov/DocumentCenter/Index/829. Failure of a protestor to file a written protest related to the award of a contract prior to the 9:00 a.m., Tuesday deadline will invalidate that protest and cause it not to be considered.

The written protest for proposals must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of award. Failure of a protestor to file a written protest related to the award of a contract prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

The Contract Compliance Officer will acknowledge receipt of the written protest. The written protest is to include the name, address, email address and telephone number of the protestor, identification of the solicitation number or contract number and project title, a detailed statement of the reasons for the protest which justify the relief sought, supporting evidence or documentation to substantiate any arguments, and a concise statement of the form of relief requested (e.g., reconsideration of the offer). All the above required information must be included in the protest at its submission. Untimely protests will be returned unopened. Incomplete protests will be rejected without consideration.

In the event of a valid, timely protest, the City shall not proceed with the execution of the contract until all City administrative remedies have been exhausted or waived, or until a determination is made that a contract award is required to protect the interests of the City.

The decision of the Contract Compliance Officer, based on review of the written protest and information available from City sources, will be rendered within ten (10) business days after receipt of protest, will recite the reasons for the decision, and be provided to the protestor by email or written notification.

The protestor may seek reconsideration of the decision of the Contract Compliance Officer’s decision in writing to the Internal Auditor on the 13th Floor, City Manager Office, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of decision. Failure of a protestor to file a written reconsideration request related to the Contract Compliance decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered. The Internal Auditor decision will be issued by email or written notification, within ten https://www.wichita.gov/DocumentCenter/Index/829

(10) business days after receiving the written reconsideration, unless this time for a response is extended in writing and agreeable by both parties.

The Internal Auditor’s decision will be final, unless the protestor seeks a hearing before the City Council, by written request filed with the City Clerk, located on the 13th Floor, City Hall, 455 N Main, Wichita, KS, prior to 5:00 p.m. on the third business days after issuance of the Internal Auditor written decision. Failure of a protestor to file a written reconsideration request related to the internal Auditor’s decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

If there is a timely written reconsideration request, the protestor may seek reconsideration of the decision of the Internal Auditor by means of a hearing before the City Council. This hearing must be in aid of the City Council’s legislative authority to approve contracts for goods, services, and public improvements on behalf of the City, and does not imply any due process right of the protestor in an unawarded, unexecuted contract. The hearing must be scheduled as soon as practicable according to the City Council’s calendar.

The hearing must be granted only upon such facts and issues as are presented in writing to the City Clerk for submission to City Council at or before noon on the Thursday preceding the scheduled hearing.

No documents or other evidence must be accepted at the hearing. The protesting party must have available no more than 20 minutes for presentation of argument, followed by no more than 20 minutes of argument presented by City staff. The City Council may deliberate in executive session to seek the assistance of the City Attorney, but must deliver its decision from the bench during the City Council meeting. (R 09/15)

If a written protest is made against any proposed award or the award of a contract that relies in part on federal funding, then the Contract Compliance Officer must notify the Granting Authority in writing with all information regarding the protest. A protestor must exhaust all administrative remedies with the City of Wichita before pursuing a protest with the Granting Authority. Protestors are put on notice that according to federal regulations, certain determinations made at the local level are not subject to appeal to the Granting Authority. If a review is granted by the Granting Authority, it will be limited to:

1. the City of Wichita’s failure to have or follow its protest procedures, or its failure to review a complaint or protest; or

2. violations of Federal law or regulations.

The Contract Compliance Officer will provide notice to the Granting Authority Regional Office or Headquarters Office of any request for reconsideration before the City Council and provide notice of the decision rendered by the City Council, or any alternative resolution reached.

TJ/rc

City of Wichita 22 RFB #260027

SOLICITATION

260027 PW_Fleet One (1) 1,200 Gallon Water Tank Truck

Responses are due before:

CONTACT INFORMATION

Contact: Tracy Jordan Email: tjordan@wichita.gov Phone: (316) 268-4419 Fax (316) 268-4656 Address: 455 N Main, 12th Floor, Wichita, KS 67202

PLEASE QUOTE DELIVERED PRICES ON THE EQUIPMENT, MATERIAL, OR SERVICES LISTED BELOW

NOTE: THIS IS NOT A BID FORM - FOR INFORMATION PURPOSES ONLY

Line # Bid Item Description Quantity UOM

BASE BID: NEW UNUSED CURRENT PRODUCTION ONE (1) 1,200

GALLON WATER TRUCK. 1 EA

OPTION 1: TRADE OF CITY OWNED EQUIPMENT. CITY ID # 001594 2008

STERLING ACTERRA, SERIAL NUMBER 2FZACFDT08AZ83915, 35,549

MILES. 1 LS

TJ/rc

2/27/2026 10:00:00 AM

RETURN TO:

Submit Electronically to https://wichita.gov/procurem entportal mailto:tjordan@wichita.gov

City of Wichita 23 RFB #260027

IV. GENERAL SPECIFICATIONS:

GENERAL SPECIFICATIONS

BID FORMS

Unless bidding on-line, all bids MUST be submitted on the enclosed "Request For Formal Bid" form and signed by an officer or employee authorized to sign bids. Any exceptions, to the specifications, terms and/or other conditions concerning the bid, must be noted on the front of the "Request For Formal Bid" form to be considered. The "Request For Formal Bid" form is to be submitted in the enclosed pre-address envelope.

Bidders are requested to submit current literature or brochures relating to their bid.

LICENSE

Vendors bidding on commodities or services for the City of Wichita must be currently licensed by the City of Wichita or the State of Kansas, where applicable, before a purchase order or contract will be issued.

BILLING TERMS

Discounts for prompt payment will be considered in the evaluation of your bid. The discount time will not begin until the City receives all of the commodities or services. If testing is required, the discount time will begin upon completion of the testing. Billing terms must be noted on the bid form to consider the deduction in the award.

CONTRACT

The successful bidder agrees to enter into a contract with the City, and when required, as per specifications, to furnish bond by a surety company authorized to do business in the State of Kansas.

EMERGING & DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION ENCOURAGEMENT

The City of Wichita encourages all bidders to include emerging and disadvantaged business participation in their bid.

ARBITRATION PROVISIONS

"Notwithstanding anything to the contrary contained in these bid documents or the contract to be awarded herein, the City shall not be subject to arbitration and any clause relating to arbitration contained in these bid documents or in the contract to be awarded herein shall be null and void."

ANTITRUST LITIGATION CLAUSE

"For good cause, and as consideration for executing a purchase order/contract, the contractor, acting therein by and through its authorized agent, hereby conveys, sells, assigns, and transfers to the City of Wichita, all rights title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of Kansas, relating to the particular product, products, or services purchased or acquired by the City of Wichita, Kansas, pursuant to a purchase order/contract.

CONSTRUCTION - PAVING PROJECTS

On construction or paving projects, contractors MUST contact the City Controller's Office, City Hall, 12th Floor, 455 North Main Street for a Kansas Sales Tax Exemption Certificate prior to starting work. Contractors will be responsible for paying Kansas Sales Tax on any purchase for these projects made before the certificate is issued.

RESTORATION

"Contractor shall, as a condition of final payment, restore all right-of-way and adjacent private property which has been disturbed, damaged or otherwise affected by construction to a condition equal to or better than existed prior to the commencement of construction. Such restoration shall include but not be limited to regrading and seeding of areas where grass was planted and growing prior to construction; provided, however, such regrading and seeding of lawn areas, when completed, shall be considered to be restoration of an area to a condition equal to or better than previously existing grass growth and Contractor shall have no responsibility to ensure growth of such seeded area(s). This restoration shall be considered part of the contract work and Contractor shall be responsible for the performance of such restoration work in the same manner as it is responsible for the performance of the contract work."

FEDERAL EXCISE TAX

The articles specified in this bid are for the exclusive use of the City of Wichita, Kansas. Therefore, Federal Excise Tax shall not be imposed. The City of Wichita, Kansas Federal Excise Tax Exemption Certificate Number is 48 77 0021K.

ESTIMATED QUANTITIES

If estimated quantities are shown, on the "Request For Formal Bid" form, they are used to evaluate the bid only. The figure(s) listed is the estimated usage only and is not intended to limit or guarantee in any way, the amount the City may purchase under the purchase order/contract.

CITY OF WICHITA CREDIT CARD

Presently, many City Agencies use a City of Wichita Procurement Card (Visa) in lieu of a City warrant to pay for some of its purchases. No additional charges will be allowed for using the card.

DELIVERY

Delays in delivery caused by bona fide strikes, government priority or requisitions, riots, fires, sabotage, acts of God or any other delays deemed by the Board of Bids and Contracts to be clearly and unequivocally beyond the contractor's control, will be recognized by the City, and the contractor will be relieved of the responsibility of meeting the delivery time, as stipulated in the contract, upon contractor's filing with the Board of Bids and Contracts a notarized just and true statement signed by a responsible official of the contractor's company, giving in detail all the essential circumstances which, upon verification by the City, justifies such action by the Board of Bids and Contracts.

AWARD

The City, through its Board of Bids and Contracts reserves the right to accept or reject any or all bids and any part of parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be cause for rejection of the bid. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form.

In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

If there are tie bids, the Board of Bids and Contracts will recommend the successful bidder, and final determination will be made by the City Council.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID WITH OPTIONS AS SELECTED.

EXHIBIT A

CITY OF WICHITA MANDATORY CONTRACTUAL PROVISIONS ATTACHMENT

1. Terms Herein Controlling Provisions. The terms of this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the Agreement.

2. Choice of Law. This Agreement shall be interpreted under and governed by the laws of the State of Kansas. Any dispute or cause of action that arises in connection with this Agreement will be brought before a court of competent jurisdiction in Sedgwick County, Kansas.

3. Termination Due to Lack of Funding Appropriation. If, in the judgment of the City’s Director of Finance, sufficient funds are not appropriated to continue the function performed in this Agreement and for the payment of the charges hereunder, City may terminate this Agreement at the end of its current fiscal year. City agrees to give written notice of termination to Contractor at least thirty (30) days prior to the end of its current fiscal year and shall give such notice for a greater period prior to the end of such fiscal year as may be provided for in the Agreement, except that such notice shall not be required prior to ninety (90) days before the end of such fiscal year.

Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided to City under the Agreement. City will pay to Contractor all regular contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the return of any related equipment. Upon the effective termination of the Agreement by City, title to any such equipment shall revert to Contractor. The termination of the Agreement pursuant to this paragraph shall not cause any penalty to be charged to the City or the Contractor.

4. Disclaimer of Liability. As a Kansas municipality, City shall not be obligated to protect, defend, hold harmless, or indemnify any Contractor beyond that liability incurred under the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.). City specifically reserves and does not intend to waive any defenses, limitations of liability or damages, and/or immunities available to it under the Kansas Tort Claims Act or other state or federal law. It is understood that the duty to indemnify or hold harmless includes the duty to defend. This indemnification and hold harmless clause shall apply whether or not insurance policies shall have been determined to be applicable to any of such damages or claims for damages. In no event shall either party be obligated to indemnify the other on account of the negligence or willful misconduct of the party seeking indemnity or any agent or employee thereof.

5. Acceptance of Agreement. This Agreement shall not be considered…