1-26-34RFQ Specifications FINAL.docx

REQUEST FOR QUALIFICATIONS (“RFQ”) FOR

TKI MASTER PLANNER ON-CALL SERVICES

FOR

THE CITY OF MCKINNEY, TEXAS

RFQ No. 26-34RFQ

ISSUED

FRIDAY, DECEMBER 5, 2025

Submittals will be accepted electronically on the City’s electronic procurement portal, Bonfire, or by mail or hand delivery no later than

2:00 p.m. CST, Thursday, January 8, 2025 to:

City of McKinney Attn: Procurement Services 401 E. Virginia Street McKinney, Texas 75069

City of McKinney, RFQ Number- 26-34RFQ RFQ No. 26-34RFQ

TABLE OF CONTENTS

LEGAL NOTICE

City of McKinney, Texas Advertisement for Submittals

The McKinney National Airport (TKI) is accepting statements of qualifications (SOQ) for a qualified professional services firm (Planner) to provide on-call airport planning services. Documents for this request may be obtained on our electronic procurement system at https://mckinneytexas.bonfirehub.com/

Submittals will be publicly opened and read aloud in the office of the Procurement Services Manager, at the address below, shortly after the specified time for delivery. All submittals must be clearly addressed to Procurement Services and include the submittal name and number on the outside of the envelope/package.

Submittal Deliveries: The City of McKinney cannot guarantee, due to internal mail delivery procedures, any submittals sent priority mail will be picked up from the post office by city mail employees and delivered to Procurement Services by the closing date and time. It is recommended that submittal deliveries be made either in person or via an alternate delivery method ensuring delivery to the physical address. Respondents shall bear full responsibility for ensuring the submittal is delivered to the specified location by due date and time. Late submittals will be considered as non-responsive.

RFQ NAME: TKI Master Planner On-Call Services

RFQ NUMBER: 26-34RFQ

DUE DATE/TIME: 2:00 p.m., Thursday, January 8, 2026

The City reserves the right to reject any and all submittals and to waive any informality in submittals received, deemed to be in the best interest of the City. No officer or employee of the City of McKinney shall have a financial interest, direct or indirect, in any contract with the City of McKinney.

In accordance with the Americans with Disabilities Act, it is the policy of the City of McKinney to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at least 48 hours in advance of the event. contact-adacompliance@mckinneytexas.org.

SECTION 1 - NOTICE TO RESPONDENTS

1.1 REQUEST FOR QUALIFICATIONS (RFQ) NOTICE:

RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS RFQ CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS AND QUESTIONS AS DIRECTED.

1.2 SUBMITTAL FORMAT:

Responses must comply with the submittal requirements set out in this RFQ.

1.3 PRE-SUBMITTAL CONFERENCE:

A non-mandatory virtual pre-submittal conference will be held at the time and date listed in Section 1.11.

https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m264da045a5ae9b5067670c2cfa61dc97

The purpose of this conference is to discuss with potential Respondents the services to be provided and for potential Respondents to ask questions arising from their review of the Request for Qualifications. This pre-submittal conference is for informational purposes only. Answers furnished will not be official until verified in writing by the issuing office or department. Copies will be provided of all persons attending and registering at the conference.

1.4 SUBMITTAL DEADLINE:

The City will accept responses to this RFQ until the date and time listed in Section 1.11, after which time all responses timely received will be publicly opened, and the names of the Respondents read aloud. Responses received after the submittal deadline will not be considered.

1.5 PLACE FOR SUBMISSION:

Responses are encouraged to be submitted electronically on the City’s electronic procurement portal, Bonfire. First-time users should consider submitting their SOQ early to ensure receipt. Hard copy submissions will also be accepted at City of McKinney, City Hall by mail or hand delivery and shall be marked as follows:

RFQ No. 26-34RFQ TKI Master Planner On-Call Services Attn: Procurement Services 401 E. Virginia Street

It is the responsibility of each Respondent to ensure responses are submitted in a timely manner. The City is not responsible for delays in mail delivery or failure of couriers to deliver responses prior to the expiration of the submission deadline. The City shall not be obligated to reimburse any expenses incurred by any Respondents in preparing their response.

1.6 INQUIRIES AND INTERPRETATIONS:

Responses to inquiries which directly affect an interpretation or change to this RFQ shall be issued in writing by addendum and made available to all parties recorded by the City as having received a copy of the RFQ. All questions related to this RFQ must be submitted via the “Public Q&A” section related to this project, on the City of McKinney’s electronic procurement portal by the time and date listed in Section 1.11. All such addenda issued by the City prior to the last date that submittals are required to be received shall be considered part of the RFQ, and the Respondent shall be required to consider and acknowledge receipt of such in its response. Firms receiving this RFQ other than directly from the City are responsible for notifying the City that they are in receipt of a submittal package and are to provide a name and address in the event an addendum is issued. It is the obligation of the Respondent to make sure that it has received all addenda prior to submission of its response.

Only those responses to inquiries, which are made by formal written addenda, shall be binding. Oral and other interpretations or clarifications will be without legal effect and shall not be binding on the City. The Respondent must acknowledge receipt of all addenda in its response.

1.7 PUBLIC INFORMATION:

The City considers all information, documentation, and other materials requested to be submitted in response to this solicitation to be of a non-confidential and / or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded.

Respondents are hereby notified that the City strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of public information.

1.8 RESPONDENT'S ACCEPTANCE OF EVALUATION METHODOLOGY:

WAIVER OF CLAIMS: Each Respondent by submission of a response to this RFQ waives any claims it has or may have against the City and the City’s Representative(s) in this process and their respective employees, officers and elected officials, members, directors and partners, agents and representatives regarding the administration of the RFQ process, the RFQ evaluation, and the critique and selection of qualified Respondents. Submission of a qualifications statement indicates the Offeror’s and Respondent’s acceptance of the evaluation technique set out in this Request. In this regard, Respondent acknowledges that the selection process and evaluations of responses submitted constitute public information under Texas law and Respondent waives any claim it has or may have regarding any information contained in or derived from such evaluations

1.9 RESPONDENT'S COMMITMENT:

Respondent understands and agrees that the City has the ability to terminate its selection process at any time, and to reject any and all responses, or any and all submittals, and that the City has made no representation, written or oral, that it will award a contract for these project(s). Furthermore, Respondent recognizes and understands that any cost incurred by the Respondent which arises from Respondent’s submittal of a response to this RFQ, or any subsequent submittal to the City’s future RFQ for Professional Services, if applicable, shall be the sole responsibility of Respondent.

1.10 RESPONDENTS ELIGIBILITY:

Only individual firms or formal joint ventures may respond to this RFQ. Two firms may not respond jointly unless they have formed a joint venture. (This does not preclude a Respondent from having sub-consultants.)

Any firms obligated by law to register with the Texas Secretary of State must include their filing number on the Response Letter. Responses from entities that are required to register and maintain an active right to transact business in Texas but fail to provide a filing number or lack an active right to transact business, may be deemed non-responsive and subsequently rejected.

1.11 KEY EVENTS SCHEDULE:

The tentative timeline established by the City for its selection process is:

This timeline is subject to change by City.

1.12 INSURANCE REQUIREMENTS:

The successful Respondent will be required to obtain the following insurance:

A. Before commencing work, the FIRM shall, at its own expense, procure, pay for and maintain the following insurance written by companies approved by the state of Texas and acceptable to the City. The firm shall furnish to the City of McKinney Procurement Services Manager certificates of insurance executed by the insurer or its authorized agent stating coverage, limits, expiration dates, and compliance with all applicable required provisions. Certificates shall reference the project/contract number and be addressed as follows:

RFQ No. 26-34RFQ TKI Master Planner On-Call Services City of McKinney – Procurement Services

P.O. BOX 517

McKinney, Texas 75070 or email to: procurement@mckinneytexas.org

1) Commercial General Liability insurance, including, but not limited to Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors and Contractual Liability, with minimum limits of $1,000,000 per-occurrence and $2,000,000 general aggregate. Coverage must be written on an occurrence form. The General Aggregate shall apply on a per project basis.

2) Workers’ Compensation insurance with Texas statutory limits; and Employers’ Liability coverage with minimum limits for bodily injury: a) by accident, $500,000 each accident, b) by disease, $500,000 per employee with a per policy aggregate of $500,000.

3) Business Automobile Liability insurance covering owned, hired and non-owned vehicles, with a minimum combined single limit of $1,000,000.

4) Professional Liability Insurance to provide coverage against any claim which the CONSULTANT becomes legally obligated to pay as damages arising out of the performance of professional services caused by error, omission or negligent act with minimum limits of $1,000,000 each occurrence and $2,000,000 aggregate.

NOTE: If the insurance is written on claims-made form, coverage shall be continuous (by renewal or extended reporting period) for not less than thirty-six (36) months following completion of the contract and acceptance by the City of McKinney.

B. With reference to the foregoing required insurance, the FIRM shall endorse applicable insurance policies as follows:

1) A waiver of subrogation in favor of City of McKinney, its officials, employees, and officers shall be contained in the Workers’ Compensation insurance policy.

2) The City of McKinney, its officials, employees, and officers shall be covered as additional insureds on the Commercial General Liability and Business Automobile Liability policies.

3) Polices of insurance shall not be cancelled non-renewed, terminated, or materially changed unless and until thirty (30) days’ notice has been given.

C. Insurance limits can be met with a combination of primary and excess/umbrella coverage.

A. All insurance shall be purchased from insurance companies that meet a financial rating of A-VI or better as assigned by the A.M. BEST Company or equivalent.

B. The FIRM shall require any contractors, sub-contractors, and other persons doing business with or for the FIRM related to work to maintain at least the insurance as required, or their liability shall be covered by the FIRM.

SECTION 2 - INTRODUCTION

2.1 BACKGROUND AND SPECIAL CONCERNS:

The McKinney National Airport (TKI or Airport) located in the City of McKinney, Texas (City) is seeking a qualified professional services firm (Planner) to provide on-call airport planning services.

McKinney National Airport is one of the fastest growing airports in the United States. TKI offers the convenience of easy access to surrounding cities, fewer delays, and superior infrastructure and services. The airport is preparing to offer scheduled passenger airline flights in the future. The airport also offers U.S. Customs for international flights, has hangar and office pad sites, and business opportunities for private development of aeronautical facilities.

The Airport is looking for a qualified Planner, with prior experience in the planning and development of a variety of aviation facilities and with appropriate knowledge of all TxDOT Aviation and Federal Aviation Administration (FAA) guidelines and regulations.

2.2 SELECTION CRITERIA:

A. All SOQs submitted will be evaluated by a Selection Committee. All responses will be reviewed for completeness and may be considered as non-responsive if they fail to provide the requested information or adhere to the guidelines outlined in this RFQ. All responses must provide sufficient detail to evaluate the respondent’s ability to perform the professional services requested.

(100 point scale without interview and 125 point scale with interview):

i. FIRM AND INDIVIDUAL QUALIFICATIONS (45 POINTS) Must include, at a minimum, the following information:

· Firm’s number of years in business, size, and staffing

· Firm’s experience on planning of airport projects of similar scope, size and quality

· Experience of proposed personnel on similar projects and as a project team

· Experience of proposed sub-consultants

ii. CAPACITY TO PERFOM WORK (30 POINTS) Must include, at a minimum, the following information:

· Workload and availability to meet schedule

· Project management plan

· Project organization chart and proposed specialty of sub-consultants

· Knowledge of FAA rules regulations, Advisory Circulars and McKinney zoning requirements and Ordinances.

iii. REFERENCES (20 POINTS) To facilitate an equal review of all submittals, each respondent shall provide references which will be evaluated on the following:

· Quality of previous design and project documentation

· Meeting schedules and meeting budgets

· Timeliness and quality of responses during construction administration

· Communication and cooperation

iv. SUBMITTAL COMPLETENESS AND CONFORMANCE (5 POINTS)

· Submittal completeness and conformance with requested information

· Overall quality, clarity, ease of review, and attention to detail evidenced by Respondent’s submittal

v. INTERVIEW (25 POINTS), IF DESIRED

· Proposed project team presentation

· Proposed project team interaction

· Proposed project team communications skills

· Proposed project team responses to interview questions

2.3 STATUTORY REQUIREMENTS FOR A PROFESSIONAL SERVICES CONTRACT UNDER CHAPTER 2254 – PROFESSIONAL AND CONSULTING SERVICES OF THE TEXAS GOVERNMENT CODE AND CITY REQUIREMENTS:

A. The City is accepting qualifications for a professional consulting services contract, pursuant to Section 2254 et seq. of the Texas Government Code, in accordance with the terms, conditions, and requirements set forth in this RFQ.

B. The City of McKinney requires ethical behavior and compliance with the law from all individuals and companies with whom it does business.

C. Landscape Architects, Architects, Surveyors and Engineers: If the firm employs landscape architects, architects, surveyors, and / or engineers, the firm will have full responsibility for complying with the requirements of the Texas Occupations Code, Title 6 (Regulation of Engineering, Architecture, Land Surveying, and Related Practices).

2.4 SELECTION PROCESS:

A. Selection Process:

1) The City has prepared this RFQ and will evaluate each respondent's experience, technical competence, capability to perform, past performance of the respondent's team and members of the team, and other appropriate factors submitted by the team or firm. Cost-related or price-related evaluation factors will not be used. Each respondent must certify to the City that each engineer that is a member of its team was selected based on demonstrated competence and qualifications in the manner provided by Section 2254.004, Government Code. The City shall review written responses and rank Respondents on demonstrated competence, qualifications, and responsiveness to the RFQ.

2) The professional personal of the firm will have full responsibility for complying with all legal requirements, including those of Chapter 1051, Subtitle B of the Texas Occupations Code (Regulation of Architecture and Related Practices) and Chapter 1001, Subtitle A of the Texas Occupations Code (Regulation of Engineering and Related Practices).

3) CONTRACTS – Multiple contracts may be awarded as needed for the types of projects identified in the RFQ and for similar projects developed over a five (5) year period following the submittal date. Firms will be expected to execute the City’s standard professional services contract and to comply with the requirements outlined therein.

4) The City may request additional information regarding demonstrated competence and qualifications, the feasibility of implementing these project(s) as proposed, the ability of the respondent to meet schedules, or other factors as appropriate.

B. The successful Respondents will enter into a Professional Services Contract with the City.

C. Upon execution of the Contract, the awarded Firm must show ability to provide the City required insurance outlined in Section 1.12.

2.5 SCOPE OF WORK:

A. Project Scope: Information about the project scope follows:

The on-call airport planning services anticipated to be included under the scope of this contract are:

1) Airport Master Plan (AMP) that meets the requirements set forth in FAA Advisory Circular (AC) 150/5070-6B (or most current), Airport Master Plans including inventory (including building assessments), forecast, facility requirements (including ATCT and ARFF station siting studies), alternatives, capital improvement program, financial plan, public coordination, stakeholder coordination, and sustainability considerations. Other AMP considerations set forth in FAA AC 150/5070-6B (or most current) may be included.

2) Airport Layout Plan (ALP) and Exhibit A Property map development and updates in compliance with FAA Standard Operating Procedure (SOP) 2.00 and 3.00.

3) Part 150 Noise studies, noise contour modeling and analysis, and noise compatibility planning.

4) Future aeronautical development planning (e.g., hangars, aeronautical facilities, terminals, support facilities, utility planning, etc.).

5) Geometric layout and planning of airfield facilities (runways, taxiways, aprons, etc.)

6) Safety Management Systems development, implementation and management activities including but not limited to gap analysis, training, implementation plan development, manual development, and Safety Risk Assessments (SRA).

7) Airport operations and security planning including but not limited to development and updates to Airport Certification Manual (ACM), Airport Security Program (ASP), Airport Emergency Plan (AEP), and other regulatory documents required by the FAA, TxDOT Aviation, or the Transportation Security Administration (TSA).

8) Development of the Airport’s Disadvantage Business Enterprise (DBE), Airport Concessionaire Disadvantage Business Enterprise (ACDBE), and Title VI programs including annual reports and triannual goal setting.

9) Obstruction/Airspace Analysis

10) Sustainability planning and evaluation

11) Development and execution of Passenger Facility Charge (PFC) applications

12) Grant administration

13) Financial planning including but not limited to debt service analysis, rates and charges modeling, lease rate valuation, and lease negotiations.

14) Forecast development to support project development

15) Feasibility studies including benefit/cost analysis

16) Aerial mapping and photography

17) Terminal building planning

18) Landside facility planning including but not limited to parking lots, roadways, and non-aeronautical facilities

19) Preparation of exhibits, reports, and presentations

20) Public outreach/consultation planning, execution, and support

21) Environmental review and analysis

22) Airfield drainage studies

23) Independent fee estimates

24) Other miscellaneous planning tasks/analysis

SECTION 3 - SUBMITTAL REQUIREMENTS

3.1 GENERAL INSTRUCTIONS:

A. Respondents should carefully read the information contained herein and submit a complete response to all requirements and questions, as directed.

B. Responses and any other information submitted by Respondents in response to this RFQ shall become the property of the City.

C. The City will not provide compensation to Respondents for any expenses incurred by the Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law. Respondents submit qualifications and other submittal information in response to this RFQ at their own risk and expense.

D. Responses which are incomplete or qualified with conditional clauses, or alterations, or items not called for in the RFQ documents, or irregularities of any kind, are subject to disqualification by the City, at its option. The City reserves the right to waive any irregularity or informality in a response or submittal.

E. Each response should be prepared simply and economically, providing a straightforward, concise description of the Respondent’s ability to meet the requirements of this RFQ. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the City's needs.

F. The City makes no guarantee that an award will be made as a result of this RFQ or any subsequent RFQ, and reserves the right to accept or reject any or all submittals, waive any formalities, irregularities, or minor technical inconsistencies, or delete any item / requirements from this RFQ or contract when deemed to be in the City's best interest. Representations made within the submittal will be binding on responding firms.

G. Failure to comply with the requirements contained in this RFQ may result in a finding that the Respondent is not qualified and is ineligible to submit a submittal in response to any subsequent RFQ.

H. Only individual firms or formal joint ventures may apply. Two firms may not apply jointly unless they have formed a joint venture. Any associates will be disqualified. (This does not preclude a Respondent from having sub-consultants.)

3.2 PREPARATION AND SUBMITTAL INSTRUCTIONS:

A. Respondents must complete, sign and return the attached Response Letter to RFQ as part of their submittal. Respondent’s company official(s) authorized to execute such submittals on behalf of Respondent must sign submittals. Failure to sign and return these forms will subject your submittal to disqualification.

B. Page Limits, Size, Binders and Dividers:

Submittal are limited to twelve (30) pages. Pages printed front and back will constitute two (2) pages with each page numbered consecutively. Any submittal exceeding the 30-page limit may be disqualified.

Covers, a one-page maximum cover letter, table of contents, and dividers will not count against the page limit, provided no additional information is included on these pages.

Resumes will count against the page limit.

Supplemental forms (Response Letter and Reference Page) requested in this RFQ will not count towards the page limit and should be included in an appendix or attachment.

All pages must be 8-1/2” x 11” and must use a 12-point foint size in Arial font style (or similar standard font type).

C. Pagination:

All pages of the submittal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.). Attachments should be numbered or referenced separately.

D. Number of Copies:

The City encourages all responses to be submitted electronically on the City’s electronic procurement portal, Bonfire, however hard copy submissions will also be accepted as outlined in Section 3.2.E.

Respondents submitting electronically shall provide one (1) pdf file with all documents requested in this RFQ.

Respondents submitting hard copy shall provide one (1) original, so labeled, and one (1) electronic PDF copy (USB) of all documents requested in this RFQ.

E. Hard Copy Submission:

1) The SOQ shall be manually signed in ink by a person having the authority to submit the firm’s information and qualifications.

2) The materials submitted must be enclosed in a sealed envelope (or box or container); the following information must be clearly visible on the outside: the submittal deadline; the RFQ number; Name, telephone number, and the return address of the Respondent.

3) Late submittals properly identified will be returned to Respondent unopened. Late submittals will not be considered under any circumstances.

4) Telephone (PHONE) submittals are not acceptable when in response to the RFQ.

5) Facsimile (FAX) submittals are not acceptable when in response to this RFQ.

6) Internet (E-mail) submittals are not acceptable when in response to this RFQ.

3.3 PRICING:

Submittals shall not include proposal of fees, pricing, or other compensation.

Pricing will be solicited from firms qualified by the City at a later time.

3.4 SUBMITTAL CHECKLIST:

Respondents are instructed to complete, sign, and return the following documents as a part of their submittal. Failure to return these documents may subject your submittal to disqualification.

· Respondent’s Responses to Requested Information

· Signed and Completed Response Letter to RFQ (Section 4)

· Reference page (Section 5)

· W-9

SECTION 4 – RESPONSE LETTER TO RFQ NO. 26-34RFQ

Tracey Epps, NIGP-CPP, CPPO Procurement Services Manager 401 E. Virginia Street

Mrs. Epps, This response is being submitted by the undersigned, on behalf of the Respondent

The person signing this response on behalf of the Respondent represents to the City that:

1) The information provided herein is true, complete and accurate to the best of the knowledge and belief of the undersigned; and

2) Respondent has received the Addenda to this RFQ, specifically,

· Addenda numbered ______ and dated ________________.

· Addenda numbered ______ and dated ________________.

· Addenda numbered ______ and dated ________________.

3) Respondent’s Texas Secretary of State Filing Number_____________________________

Executed this ______ day of _________________________, 2025

RESPONDENT:

By:

Name:

Title :

Email : ______________________________

SECTION 5 - REFERENCES

List at least three (3) companies or governmental agencies (preferably a municipality) where the same or similar products and/or services as contained in this specification package were recently provided.

COMPANY NAME

Contact Person Title

Address PO Box City

State Zip e-mail

Phone Number Fax Number

Contact Person Title

Address PO Box City

State Zip e-mail

Phone Number Fax Number

Contact Person Title

Address PO Box City

State Zip e-mail

Phone Number Fax Number

SECTION 6 - CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

(Required by Awarded Vendor(s) Only)

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The disclosure requirement applies to a contract entered on or after January 1, 2016.

Filing Process:

The commission has made available on its website a new filing application that must be used to file Form 1295. A business entity must use the application to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. An authorized agent of the business entity must sign the printed copy of the form. The completed Form 1295 with the certification of filing must be filed with the City of McKinney.

The City of McKinney must notify the commission, using the commission’s filing application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the City of McKinney.

Form Availability:

Certificate of Interested Parties Form is available from the Texas Ethics Commission website at the following address:

https://www.ethics.state.tx.us/filinginfo/1295/

For questions regarding and assistance in filling out this form, please contact the Texas Ethics Commission at 512-463-5800.

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