1-26-29-3330 Sewer Parts Bid.pdf

Forsyth County Procurement Department

514 West Maple Street, Suite 104 Cumming, GA 30040 | Phone 770.888.8872

Invitation to Bid Bid No: 26-29-3330

Sewer Parts

Forsyth County

Cumming, Georgia

Closing Date and Time:

Thursday, October 23rd, 2025, 2:00 pm

INVITATION TO BID

Bid No: 26-29-3330

Date Issued: 9/25/25

For: Forsyth County is seeking bids from qualified bidders to provide sewer parts, in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (“ITB”).

Deadline for Receiving Sealed Bids 2:00 p.m. (EST) Thursday, October 23rd, 2025

Bids will be opened at: 2:30 p.m. (EST) Thursday, October 23rd, 2025 Procurement Department 514 West Maple Street, Suite 104 Cumming, GA 30040

Question and Answer (Q&A) Deadline No Questions will be accepted after:

October 16th at 2pm (EST)

All questions are to be asked via EUNA under Opportunity Q&A No questions are to be asked outside of

EUNA

Bonds Bonds Are Not Required

Sealed bids will be opened at the above time, date, and place. The bid will be awarded later, pending evaluations of all bids submitted.

https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results

Interested parties may log in to EUNA to obtain the bid tabulation.

TABLE OF CONTENTS

INVITATION TO BID

SECTION 1 INTRODUCTION AND INFORMATION

SECTION 2 SOLICITATION TERMS AND CONDITIONS

SECTION 3 DESCRIPTION OF GOODS

BID SCHEDULE

REFERENCES

NON-COLLUSION AFFIDAVIT

SOLICITATION CERTIFICATION

ADDENDUM ACKNOWLEDGEMENT

SECTION 1 INTRODUCTION AND INFORMATION

1.1 Purpose

Forsyth County (“County”) is seeking bids from qualified, experienced, and licensed Bidders to provide sewer parts ,in accordance with the terms, conditions, specifications, and description of goods contained in this ITB.

1.2 Nondiscrimination

The Forsyth County Board of Commissioners is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives.

Forsyth County assures that no person shall on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259), be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity. Forsyth County further assures that every effort will be made to ensure nondiscrimination in all of its programs and activities whether or not those programs and activities are federally funded. In addition, Forsyth County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency. When Forsyth County enters into a contract with another entity utilizing federal aid funds, Forsyth County will include Title VI language in all written agreements and will monitor for compliance.

1.3 EUNA

Forsyth County uses EUNA Procurement formerly Bonfire Interactive https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results to administer the competitive solicitation process, including but not limited to soliciting bids, issuing addenda, posting results, and issuing notification of an intended decision. There is no charge to register and download the ITB from EUNA. Bidders are strongly encouraged to read the various vendor Guides and Tutorials available in EUNA well in advance of their intention of submitting a bid to ensure familiarity with the use of EUNA. The County shall not be responsible for a Bidder's inability to submit a bid by the end date and time for any reason, including issues arising from the use of EUNA. There is no charge to Bidders to register and participate in the solicitation process, nor will any fees be charged to the awarded Bidder.

1.4 Point of Contact

For information concerning procedures for responding to this solicitation, contact the Procurement Agent, Zoe Dupont, at (770) 888-8872 or email at Zedupont@forsythco.com. This contact is for clarification purposes only.

For questions concerning the description of goods, please utilize the question/answer feature provided by EUNA at https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results.

Questions must be received prior to the cut-off date specified in the ITB schedule. Material changes, if any, to the description of goods or bidding procedures will only be transmitted by written addendum. (See addendum section of EUNA). Bidders, please note: No part of your bid can be submitted via fax. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized itself with the nature and extent of the work, goods, equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation.

The questions and answers submitted in EUNA shall become part of this ITB.

It is the sole responsibility of the Bidder to ensure that its bid is submitted electronically through EUNA at https://www.forsythco.com/Departments- Offices/Procurement/Bids-Results.

SECTION 2 SOLICITATION TERMS AND CONDITIONS

2.1 Addenda, Changes, and Interpretations

It is the sole responsibility of each Bidder to notify the Procurement Agent utilizing the question/answer feature provided by EUNA and request modification or clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this competitive solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question and Answer (Q&A) Deadline. Requests received after this date may not be addressed. All questions and requests for information received through EUNA will be responded to by an official written addendum issued by the County and uploaded to EUNA as an addendum to the ITB. Under no circumstances shall an oral explanation given by any County official, officer, staff, or agent be binding upon the County. Such oral explanation should be disregarded. All addenda are a part of the competitive solicitation documents, and each Bidder will be bound by such addenda. It is the responsibility of each Bidder to read and comprehend all the addenda issued.

2.2 Changes and Alterations

Bidder may change or withdraw a bid at any time prior to bid submission deadline; however, no oral modifications will be allowed. Modifications shall not be allowed following the bid deadline.

2.3 Withdrawal of Bid

The Bidder shall give notice in writing of its claim to withdraw its bid, without penalty, due to an error within twenty-four hours (24) after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, the mistake was a clerical mistake as opposed to a judgment mistake, and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake if Bidder elects to withdraw its bid.

No Bidder who is permitted to withdraw a bid shall, for compensation, supply any material, goods, or labor, or perform any subcontract or other work agreement for the vendor to whom the contract is awarded, or otherwise benefit, directly or indirectly, from the sale of goods for which the withdrawn bid was submitted.

Bid withdrawal is not automatically granted and will be allowed solely at Forsyth County’s discretion.

2.4 Bidder’s Costs

The County shall not be liable for any costs incurred by Bidders in responding to this ITB.

2.5 Pricing

All pricing should be identified on the Bid Schedule form provided in this ITB.

No additional costs may be accepted other than the pricing and costs stated on the Bid Schedule. Failure to use the County’s Bid Schedule form and provide pricing as requested in this ITB may cause the bid to be deemed non-responsive.

Bidder shall quote a firm, fixed price for all goods stated in the ITB. All costs, including delivery, shall be included in the price. The County shall not accept additional costs, including any costs associated with delivery of the goods.

All terms shall be F.O.B Destination, to include inside delivery to the using department, with all charges for transportation, unloading, and inside delivery paid by the Bidder.

2.6 Delivery

Time will be of the essence for any orders placed as a result of this ITB. The County reserves the right to cancel any orders, or part thereof, without obligation if delivery is not made in accordance with the schedule specified by the Bidder and accepted by the County.

It will be the responsibility of the awarded Contractor, to attach all packing slips to the OUTSIDE of each shipment. Packing slips must provide a detailed description of what is to be received and reference the Forsyth County purchase order number that is associated with the shipment. Failure to provide a detailed packing slip attached to the outside of shipment may result in refusal of shipment at Contractor’ s expense.

2.7 Packing Slips

It will be the responsibility of the awarded vendor to attach all packing slips to the OUTSIDE of each shipment. Packing slips must provide a detailed description of what is to be received and reference the Forsyth County purchase order number that is associated with the shipment. Failure to provide a detailed packing slip attached to the outside of shipment may result in refusal of shipment at vendor’s expense.

2.8 Risk of Loss

Bidder agrees to bear all risk of loss, injury and destruction of goods and materials ordered herein which occur prior to delivery to include concealed damage; and such loss, injury or destruction shall not release Bidder from any obligation.

2.9 Price Validity

Prices provided in this ITB shall be valid for at least one hundred twenty (120) days from the ITB opening unless otherwise extended and agreed upon by the County and Bidder. The County shall award the contract within this time period or request from the recommended awarded vendor an extension to hold pricing until awarded.

2.10 Prices Quoted

Deduct trade discounts and quote firm net prices. Give both unit prices and extended total. In the case of a discrepancy in computing the amount of the bid, the unit price quoted will govern.

2.11 Taxes

Goods and services are exempt from Federal Excise Tax and Georgia Sales and Use Tax. A certificate will be furnished upon request. Forsyth County is exempt from taxes, but the successful Bidder shall pay all taxes required by law. Forsyth County cannot exempt others from tax. State sales tax exemption number is 58-6000828.

2.12 Discounts

Bidders may offer discounts for prompt payment, but such discounts will not be considered when determining the award. If a Bidder provides a discount, it is understood that the discount time will be computed from the later of the date of satisfactory delivery at the place of acceptance or receipt of the correct invoice at the office specified.

2.13 Submission and Receipt of Bids

To receive consideration, bids must be received prior to the bid opening date and time. Unless otherwise specified, Bidders shall use the Bid Schedule and other forms provided by the County. These forms may be duplicated, but failure to use the forms may cause the bid to be rejected. Any erasures or corrections on the bid must be made in ink and initialed by Bidder in ink. All information submitted by the Bidder shall be printed, typewritten, or filled in with pen and ink. Bids shall be signed in ink. Separate bids must be submitted for each ITB issued by the County. Bids are only accepted through EUNA. No paper bids shall be considered. Bids will be publicly opened in the Procurement Department or other designated area in the presence of Bidders, the public, and County staff. Bidders and the public are invited and encouraged to attend bid openings. Bids will be tabulated and made available for review by Bidders and the public via EUNA under Public Files.

1.1 Model Number Corrections

If a model number for the make specified in ITB is incorrect, or no longer available and replaced with an updated model with new specifications, the Bidder shall enter the correct model number on the bidder proposal page. In the case of an updated model with new specifications, Bidder shall provide adequate information to allow the County to determine if the model bid meets the County’ s requirements.

2.14 Mistakes

The Bidder shall examine this ITB carefully. Bidder’s submission of a bid shall be prima facie evidence that the Bidder has complete knowledge of the scope, nature, specifications, and quality of the goods to be provided. Ignorance of the requirements will not relieve the Bidder from liability and obligations under the contract entered into as a result of this ITB.

Bidders are cautioned to examine all terms, conditions, specifications, drawings, exhibits, appendices, delivery instructions, and special conditions pertaining to this ITB.

2.15 Qualifications / Inspections

Bids will only be considered from Bidders normally engaged in providing the types of goods specified herein. The County reserves the right to inspect the Bidder's facilities, equipment, personnel, and organization at any time or to take any other action necessary to determine the Bidder's ability to perform.

The Procurement Director reserves the right to reject bids where evidence or evaluation is determined to indicate an inability to perform.

2.16 Acceptance Of Bids / Minor Irregularities

2.16.1 The County reserves the right to accept or reject any or all bids or portions of bids, and to waive minor irregularities or variances to specifications contained in bids. The County also reserves the right to reissue an ITB.

2.16.2 The County reserves the right to disqualify any Bidder during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Bidder. The Bidder will be required to execute a Non-Collusion Affidavit and submit it with the bid documents.

2.17 Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Bidder as a result of any discussions with any County employee. Only those communications in writing from an authorized County representative may be considered. Only written communications from Bidders by a person designated as authorized to bind the Bidder will be recognized by the County as duly authorized expressions on behalf of Bidders.

2.18 No Exclusive Contract

Bidder agrees and understands that any contract awarded from this ITB shall not be construed as an exclusive arrangement and further agrees that the County may, at any time, secure similar or identical goods from another vendor at the County’s sole option.

2.19 Model Number Corrections

If a model number for the make specified in ITB is incorrect, or no longer available and replaced with an updated model with new specifications, the Bidder shall enter the correct model number on the bidder proposal page. In the case of an updated model with new specifications, Bidder shall provide adequate information to allow the County to determine if the model bid meets the County’s requirements.

2.20 Samples and Demonstrations

Samples or inspection of goods may be requested to determine suitability.

Unless otherwise specified, samples may be requested after the date of bid opening, and if requested should be received by the County within seven (7) working days of request. Samples, when requested, must be furnished free of expense to the County and if not used in testing or destroyed, will be returned within thirty (30) days of bid award at Bidder’s request and expense. When required, the County may request full demonstrations of goods prior to award.

When such demonstrations are requested, the Bidder shall respond promptly and arrange a demonstration at a convenient location. Failure to provide samples or demonstrations as specified by the County may result in rejection of a bid.

2.21 Compliance with Specifications; Late Deliveries and Penalties Goods offered may be tested for compliance with bid specifications. Goods delivered which do not conform to bid specifications may be rejected and returned at vendor’s expense. Any violation resulting in contract termination for cause, or delivery of items not conforming to specifications, or late delivery may also result in:

Bidder’s name being removed from the County’s bidder’s mailing list for a specified period and Bidder will not be recommended for any award during that period.

All County Departments being advised to refrain from doing business with the Bidder.

2.22 Minimum Qualifications

To be eligible for the award of a contract in response to this ITB, the Bidder must demonstrate that it is qualified to provide the goods specified in this ITB, is normally and routinely engaged in providing goods of the type specified in this ITB, and is properly and legally licensed to do so. In addition, the Bidder must have no conflict of interest with respect to the County.

2.22.1 Bidders and principals shall have no record of judgments, pending lawsuits against the County, or criminal activities involving moral turpitude and shall not have any conflicts of interest that have not been waived by the County.

2.22.2 Neither Bidder nor any principal, officer, or stockholder shall be in arrears or default of any debt or contract involving the County (as a party to a contract or otherwise), nor failed to perform faithfully on any previous contract with the County.

2.23 Public Records/Trade Secrets

Careful consideration should be given before submitting confidential information to the County. County’s disclosure of records and documentation is governed by the Georgia’s Open Records Act, which permits public scrutiny of most materials collected as part of this process. If Bidder submits information that contains trade secret information and if Bidder wishes to keep such information confidential, Bidder must submit and attach to such information an affidavit affirmatively declaring that specific information constitutes trade secrets pursuant to the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., and the Bidder and County will follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto.

2.24 Reservations for Award and Rejection of Bids

The County reserves the right to accept or reject any or all bids, parts of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The County also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the County. The County reserves the right to award the responsive and responsible bidder whose goods meet the ITB's terms, conditions, and specifications and whose bid is considered to best serve the County’s interest.

In determining the responsiveness of the offer and the responsibility of the Bidder, the following, among other factors, may be considered when applicable: the ability, capacity, and skill of the Bidder to perform as required;

whether the Bidder can perform promptly or within the time specified, without delay or interference; the character, integrity, reputation, judgment, experience and efficiency of the Bidder; the quality of past performance by the Bidder; the previous and existing compliance by the Bidder with related laws and ordinances; the sufficiency of the Bidder’s financial resources; the availability, quality and adaptability of the Bidder’s supplies or goods to the required use; the ability of the Bidder to provide future maintenance, service or parts; and the number and scope of conditions attached to the bid.

2.25 Rules and Submittals of Bids

The signer of the bid must declare that the only person(s), company, or parties interested in the bid as principals are named therein; that the bid is made without collusion with any other person(s), company, or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud;

and that the signer of the bid has full authority to bind the Bidder.

2.26 Intent to Award

Any notice of intent to award a contract resulting from this ITB and the County’s formal solicitation process may be found on EUNA.

2.27 Bidder Solicitation Information

The County maintains automated vendor address lists generated for each commodity class item through our bid issuing service, EUNA. Notices of Invitations to Bid are sent by email notification to the bidders who have fully registered with EUNA. Prospective Bidders may then view the bid documents online. Bidders who have been informed of an ITB's availability in any other manner are responsible for registering with EUNA to view the bid documents.

There is no fee for doing so. If you wish bid notifications to be provided to another email address, please contact EUNA.

SECTION 3 DESCRIPTION OF GOODS

3.1 General Information

Forsyth County is seeking qualified vendor(s) to purchase sewer parts on an as needed basis for the calendar years of 2026, 2027, and 2028. The contract will be awarded to the qualified bidder whose overall proposal is determined to be the most advantageous, based on the evaluation of all sections.

3.2 Technical Specifications of Goods

The County has estimated quantities based on prior services, quantities are not guaranteed. Quantities are provided for bidding purposed only.

a. 3" FLANGE GASKIT AND BOLT KIT

b. 4" FLANGE GASKIT AND BOLT KIT

c. 6" FLANGE GASKIT AND BOLT KIT

d. 8" FLANGE GASKIT AND BOLT KIT

e. 3" OS&Y VALVE FLANGE X FLANGE

f. 4" OS&Y VALVE FLANGE X FLANGE

g. 6" OS&Y VALVE FLANGE X FLANGE

h. 4" PVC MEGA LUG WITH GASKIT AND BOLTS KITS

i. 6" PVC MEGA LUG WITH GASKIT AND BOLTS KITS

j. 8" PVC MEGA LUG WITH GASKIT AND BOLTS KITS

k. 10" PVC MEGA LUG WITH GASKIT AND BOLTS KITS

l. 12" PVC MEGA LUG WITH GASKIT AND BOLTS KITS

m. 6" SDR 26 PIPE @ 14 FOOT LENGTH

n. 8" SDR 26 PIPE @ 14 FOOT LENGTH

o. 4" SCH40 PVC DWV 22 1/2 ELBOW SW X SW

p. 4" SCH40 PVC DWV 45 ELBOW SW X SW

q. 4" SCH40 PVC DWV 90 ELBOW SW X SW

r. 4" X 6" IPS HUB X SEWER SPIGOT ADAPTER

s. 4" X 6" IPS HUB X SEWER HUB ADAPTER

t. 6" SDR26 PVC SEWER T-WYE SW

u. 6" SDR26 45 ELBOW SW X SW

v. 6" SDR26 22 1/2 ELBOW SW X SW

w. 6" SRD PVC SEWER CLEANOUT HUB ADAPTER

x. 6" PCV SEWER CLEANOUT PLUG MIPT

y. 3" HYMAX 2 EPOXY CARBON STEEL COUPLING

z. 4" HYMAX 2 EPOXY CARBON STEEL COUPLING

aa. 6" HYMAX 2 EPOXY CARBON STEEL COUPLING

bb. 8" HYMAX 2 EPOXY CARBON STEEL COUPLING

cc. 3" UNI FLANGE

dd. 4" UNI FLANGE

ee. 6" UNI FLANGE

ff. 8" UNI FLANGE

gg. 10" UNI FLANGE

hh. 12" UNI FLANGE

BID SUMMARY

ITB No: 26-29-3330

FOR: Furnishing the described goods. The Bidder must examine all bid documents before submitting a bid. Pricing is requested for each of calendar years (CY) 2026, 2027, and 2028.

Bidder accepts the terms and conditions contained in the ITB document package, including, without limitation, those dealing with the County’s time for accepting the bid.

Bidder has examined the legal requirements (federal, state, and local laws, ordinances, rules, and regulations) and conditions affecting cost, difficulty, progress, or performance and has made independent investigations as Bidder deems necessary.

Bidder has given County written notice concerning conflicts, errors, or discrepancies discovered in the ITB document package, and the written resolution by the County is acceptable to Bidder. All goods are to be provided as specified in the ITB descriptions and specifications.

Bidder submits the completed Quote Schedule excel file which was attached separately in EUNA as the Total All Items Amount to complete all work as detailed.

Authorized Signature:

Printed Name and Title:

Company Name:

REFERENCES

Please list at least three (3) references below where the Bidder has provided similar goods.

Please do not include Forsyth County as a reference.

1) Business Name Contact Name

Address

Phone Email

Contract Value Year

Description

2)

3)

NON-COLLUSION AFFIDAVIT

PROJECT DESCRIPTION:

STATE OF _______________ } BID DATE: _____________

COUNTY OF _____________} BID NO: _______________

__________________________________________, being first duly sworn, deposes and says that (s)he is ___________________________________ (the sole owner, a partner, the president, secretary, etc.) of __________________________________________________ the party making the foregoing proposal or bid (“Bidder”); that such bid is genuine and not collusive or a sham; that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham bid, or that such other person refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of the affiant or any other Bidder, or to fix any overhead, profit or cost element of said bid price, or that of any other Bidder, or to secure any advantage against Forsyth County, or any person interested in the proposed contract; and that all statements in said proposal or bid are true; and further, that such Bidder has not, directly or indirectly submitted this bid, or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.

Affiant: Date:

Signed and sworn to (or affirmed) before me on ___________________, 20____ by ________________________________________, Printed name(s) of individual(s) making statement who proved to me on the basis of satisfactory evidence to be the person who appeared before me.

Personally Known OR Produced Identification (ID)

ID Type:

ID # (last 4 digits only):

ID Expiration Date:

Notary Public My Commission Expires:

(NOTARY SEAL)

SOLICITATION CERTIFICATION

The undersigned agrees, if this bid is accepted within 120 calendar days after date of opening, to furnish all equipment, goods, materials, or services in strict accordance with the provisions of this Invitation to Bid, at the price and terms and according to specifications or other provisions in this bid package.

DO NOT INCLUDE ANY TAXES IN THE BID PACKAGE AS FORSYTH COUNTY IS EXEMPT BY

LAW.

Any supplier/vendor/contractor providing goods or services to Forsyth County shall have a Forsyth County business license and a business license in the county the Bidder is located to the extent required by law, including the County’s business license/occupation tax ordinance.

SEALED BIDDER’S INFORMATION

Company Full Legal Name:

Tax I.D. No.

Person Authorized to Submit this Bid:

Signature

Name

Title

Street Address: Mailing Address:

Contact person for this bid:

Name

Telephone

Email

ADDENDUM ACKNOWLEDGEMENT

Bidder acknowledges that the following addenda have been received and included in the bid or proposal:

Addendum No.

Date Issued Addendum No.

Date Issued Addendum No.

Date Issued

I hereby acknowledge receipt of the following checked Addendum of the plans, specifications, and/or other documents pertaining to the goods, services, or project.

I understand that failure to confirm the receipt of addendum is cause for rejection of sealed bids. It is the responsibility of the Bidder to ensure receipt of all addenda.

Variances: If you take exception or have variances to any term, condition, specification, description of goods, scope of service, or requirement in this competitive solicitation, you must specify such exception or variance in the space provided below or reference in the space provided below all variances contained on other pages within your response. Additional pages may be attached if necessary. No exceptions or variances will be deemed part of the response submitted unless such is listed and contained in the space provided below. The County does not, by virtue of submitting a variance, necessarily accept any variances. If no statement is contained in the below space, it is hereby implied that your response is in full compliance with this competitive solicitation. If you do not have variances, simply mark N/A.

Authorized Signature: Date: