1-26-054-R- Substitution Request Form.pdf

This is a Substitution Request Form for Walworth County, Wisconsin's Department of Public Works, related to Project #26-054-R for Garage Door Replacement. The form serves as the official mechanism for contractors and bidders to request approval for substituting specified materials or products prior to bid submission or during project execution. The project involves the demolition of one oversized salt dome garage door system and the furnishing and installation of a replacement rolling door, operator, track, and associated components. Substitution requests must be submitted to Carolyn Holt, Senior Buyer, and include detailed information about the proposed alternative product, including manufacturer and model specifications.

The form requires submitters to indicate the reason for substitution, such as product unavailability or cost savings to the owner, and to provide comparative cost analysis when applicable. Submitters must address whether the proposed substitution affects drawing dimensions, other work sections, or requires design modifications or specification revisions. The form includes checkboxes for the Architect's review determination—acceptance, non-acceptance, or no action required—along with a notation of whether the submission is incomplete or submitted too late. All contractors and subcontractors must sign and date the form, accepting responsibility for coordination and any additional costs resulting from the substitution's incorporation into the project.