1-26-048 Bid Forms.docx

BID FORMS (Section 10)33

BID FORM 1

BIDDER:

DATE:

Indicate costs per mile and daily charges for each route performed. Include all Wages, Salaries, Payroll Taxes and Payroll Insurance, vehicle and fuel, vehicle maintenance and overhead based on hours worked and mileage driven.

Bid Item 1 – BID TAB Mileage Charge:

Mileage Charge per mile for all routes mileage charge = $ per mile Supply all costs below on a DAILY basis:

Route 1

Approximately 34 miles/day… x mileage charge (from above) = $

8 hours of work per day .......................................... x Hourly rate = $ Monday‐Friday 6:30 AM – 11:15 AM (includes 45‐minute lunch)

Route 2 Approximately 90 miles/day… x mileage charge (from above) = $

5.25 hours of work per day……………………………………………….x Hourly rate = $ Monday‐Friday 5:45 AM – 11:00 AM Route 3 Approximately 73 miles/day… x mileage charge (from above) = $

5 hours of work per day………………………………………………..x Hourly rate = $ Monday‐Friday 6:00 AM – 11:00 AM Bid Item 1 ‐ Total Annual Charges

Total Daily Charge $ times 249 working days* = Total Estimated Annual Amount $

*Working days calculated each year

Bid Item 2 – Indicate charges for Additional Services including Courier, Processing , and Special Delivery work performed that DOES NOT fall within the normal Scope of work outlined in this proposal. Include all Wages, Salaries, Payroll Taxes and Payroll Insurance and Overhead in the “Charge per hour”. Include vehicle, fuel, insurance, and maintenance in the “Charge per mile”.Bid Item 3 – Indicate charges per man hour for Mail Services that DOES NOT fall within the normal Scope of work outlined in this proposal. Service may include sorting and processing US mail and inter‐ office mail. Include all Wages, Salaries, Payroll Taxes and Payroll Insurance and Overhead in the “Charge per Man Hour”.

Bid Item 2 ‐ Charges for special delivery not included in daily hours worked.

Bid Item 3– Fuel Surcharge/Discount – Indicate your fuel surcharge amount based on the criteria in Section 6.1 (Special Conditions).

Bid Item Fuel Surcharge/discount

· Established “Surcharge Point” $ per gal. Add $1 to current fuel price per gallon)

· Established “Discount Point” $ per gal. Subtract $1 to current fuel price per gallon)

NOTE: Should fuel prices change to exceed $2 over/below the current fuel price established in June 2026, the County and Vendor will come together in conference to negotiate a monthly Fuel Surcharge/Discount.

Bid Item 4 – OPTIONAL – Telematic Device – Additional cost, if any, for providing telematic devices and reporting in all vehicles.

Total Monthly Fee (all routes) $ /month

Bid Item 5– Wake County is interested in employing companies who retain well trained, stable and dependable staff. Companies showing value in their line employees tend to retain good employees. Having a well-trained, stable staff is an important requirement to engage a high functioning vendor. Wake County will take into consideration as an evaluation factor the compensation/benefits to employees to maintain a stable and trained staff to perform the needed courier services.

Contractor may request an annual increase on wages and associated payroll taxes only. This request must be made by November 1st of each year. The basis of this increase must be tied directly to the current Consumer Price Index (CPI). Contractor must provide documentation supporting requested raise including performance evaluations. Based on information provided by the Contractor, it will be the decision of the Client to determine if a wage increase will occur and the amount of the wage increase.

Sample Table 1: Wake County Rates throughout document are Provided by Way of Illustration not a Bidding Requirement*:

*Details and specifications to be provided at Pre-Bid Conference

27.5

$15.50

Bid Item 5 ‐ EMPLOYEE COMPENSATION/BENEFITS

Contract Manager Mail Courier Mail Processor Hours per week 27.5 27.5 22.5 Hourly Pay Rate

Taxes and Insurance (Per hour)

Overhead (Per Hour)

Medical Insurance (Per Hour)

Other (Per Hour)

Total Hourly Bill Rate

Bidders Questionnaire Name of Company

Address

Area Code/Phone Number( )

Current Customers Bidder:

Current Customers in Wake County Area

Discontinued Customers Bidder:

Discontinued Customers in Previous 1 Year

Conflict of Interest

Bidder:

Conflict of Interest All Bidders must disclose in the space provided below the name of any officer, director, or agent who is also an employee of Wake County. Further all bidders must disclose the name of any Wake County Employee who owns, directly or indirectly, an interest of ten percent (10%) or more in the bidder's firm or any of its branches.

Name Interest or position Amount of ownership

Bid Signature Page The Officers of The Corporation Are as Follows:

President

Vice President

Secretary

Treasurer

The full names and residences of stockholders, persons, or firms interested in the foregoing bid, as principals, are as follows:

The undersigned hereby attests and affirms that the Bidding Documents have been read in detail by officers, employees, agents or representatives of the company named below; that the company named below is fully qualified and able to perform in accordance with the terms and conditions of these Bidding Documents; that he/she is an officer or employee of the company named below; that he/she is authorized to submit this Bid, and should Wake County accept this Bid, bind the company to the terms of these Bidding Documents.

The undersigned, as bidder hereby declares the only person or persons interested in this bid as principal, or principals, is or are named herein, and that no person other than herein mentioned has any interest in this bid or in a Contract to be entered into; that this bid is made without connection with any other person, company, or parties making a bid; and that it is in all respects fair and in good faith without collusion or fraud.

The bidder further declares that it has examined the site of the work and informed itself fully in regard to all conditions pertaining to the sites where the work is to be performed; that it has examined the Bidders Instructions; Bid Forms, Questionnaire, Current Customers, Discontinued Customers, Conflict of interest / Addenda form, Agreement between Wake County and The Contractor, General Conditions, Special Conditions, Performance Standards, Scope of Work, and all other Proposal documents and has read all of the Addenda furnished prior to the bid due date, has carefully examined the site of the services and understands the conditions and restrictions under which the services must be provided and the time within which the services must be performed.

The Bidder agrees, if this bid is accepted, to furnish all necessary tools, equipment, supplies, trucks, fuel, labor, management, supervision, direction and incidentals necessary to perform and complete within the time specified the services covered by this contract, and to furnish evidence of the required insurance.

The Bidder agrees to accept as full compensation for all services required to complete the Contract, the prices named therefore in Bid item 1 – Plus additional charges indicated in Bid Items 2, 3, 4 and 5 if applicable.

The Bidder further agrees not to withdraw this Bid for a period of thirty (30) days after the time and date set for receipt of bids.

Bidder:

(Corporate Name)

(Mailing Address)

By: Date:

(President) Attest Date:

(Secretary)

State in which Chartered:

Registry with Secretary of State Date:

(if foreign)