1-26-015 Playground Mulching FINAL.pdf

RFQ 26-015

PLAYGROUND MULCHING

REQUEST FOR QUOTES March 17, 2026

Playground Mulching

QUOTES DUE: TUESDAY, APRIL 7, 2026 BY 2:00 PM

Botetourt County solicits quotes on behalf of Botetourt County Public Schools (BCPS) from qualified contractors to furnish and install approximately 600 yards of Premium Certified Playground Mulch at the County playgrounds. The mulch is to be spread evenly and according to playground safety standards at 48 individual playgrounds at 10 different County locations, including the Elementary schools at Troutville, Colonial, Eagle Rock, Buchanan, Greenfield, Cloverdale, and Breckinridge, the Botetourt Sports Complex in Greenfield, and Blue Ridge Park. Playground locations and area information follow.

Quantities listed are estimates only, and payment will be based on the actual quantity delivered and installed.

Contractors can visit a school site at their convenience; no appointment is required.

Work cannot be accomplished during school hours. Therefore, all work shall be completed by Friday, July 24, 2026. The contractors shall provide their work schedule at least 48 hours in advance so the school administration can be notified. If possible, we would like a refresh done in late summer/early fall.

Quotes can be submitted electronically to the Botetourt County Procurement Portal: BONFIRE Registration is free and necessary. Technical assistance can be requested at the Bonfire Help Site.

The contractor is responsible for allowing sufficient time for issues to be resolved. Quotes can also be submitted by email to purchasing@botetourtva.gov.

The award will be made to the lowest responsive and responsible contractor meeting the specifications.

All comments or questions concerning this solicitation should be addressed to:

Botetourt County Purchasing Office Attn: Stephanie Sparks 57 S. Center Dr Daleville, VA 24083 540-928-2106 Purchasing@botetourtva.gov

All invoices shall be submitted to the appropriate party listed below, depending on the location where the services are received. The Contractor is responsible for directing the invoices to the correct billing contact.

For the Blue Ridge Park and Botetourt County Sports Complex, please send invoices to: Botetourt County Board of Supervisors, attention Karen Dunbar, botcoap@botetourtva.gov

For Greenfield Elementary, Cloverdale Elementary, Troutville Elementary, Colonial Elementary, Buchanan Elementary, Eagle Rock Elementary, and Breckinridge Elementary, please send invoices to:

Botetourt County Public Schools, attention Leigh Phillips, lphillips@bcps.k12.va.us.

https://botetourtva.bonfirehub.com/portal/?tab=openOpportunities mailto:purchasing@botetourtva.gov mailto:Purchasing@botetourtva.gov mailto:botcoap@botetourtva.gov mailto:lphillips@bcps.k12.va.us

LOCATION AREA SIZE PIECES ACCESSIBILITY

Greenfield Elementary

Ballfield 60’ x 73’ 18 Open

Kindergarten 35’ x 55’ 8 Fenced, Unlocked Beside

Kindergarten 30’ x 40’ 4 swings Open

Next to Basketball Court

40’ x 100’ 8 Open

Cloverdale Elementary

Kindergarten 25’ x 110’ 11 Fenced, Unlocked

Next to creek 32’ x 60’ 6 swings Open Next to creek 40’ x 55’ 11 Open Next to creek 30’ x 55’ 2 Open Back of school 15’ x 25’ 12 Open Next to creek 7’ x 22’ Half moon Open

Exercise Stations 6’ x 3’, 8’ x 10’, 15’ x 18’, 20’ x 12’, 15’ x 25’, 18’ x 15’, 9’ x 15’, 12’ x 10’, 15’ x 9’

9 stations around the track

Open

Next to creek 16’ x 13’ 1 tire swing Open Next to creek 28’ x 28’ 1 Open Beside

Kindergarten 7’ x 7’ 1 xylophone Open

Blue Ridge Park Small ballfield 40’ x 45’ 10 Open Small ballfield 30’ x 35’ 8 Open Next to big ballfield 32’ x 75’ 1 & 4 swings Open Troutville Elementary

On hill 70’ x 90’ 22 Open

Kindergarten 40’ x 72’ 15 Open Outside

Kindergarten 28’ x 45’ 4 swings Open

Outside Kindergarten

20’ x 22’ Tunnels Open

Upper Addition 40’ x 50’ Open Playground at pavilion 80’ x 45’ Open

Colonial Elementary

Front of school 110’ x 60’ 6 swings Open

Left of school 90‘ x 90’ 6 swings Open Back of school 80’ x 100’ 6 swings Open Buchanan Elementary

Outfield 50’ x 50’ 16 Open

Outside of Kindergarten

20’ x 50’ 8 swings Open

Outside of Kindergarten

20’ x 50’ 8 swings Open

Kindergarten 50’ x 90’ 10 & 4 swings Fenced, Unlocked Playground 70’ x 90’ Open Playground 70’ x 90’ Open Eagle Rock Elementary

Back of school 35 ‘ x 85’ 21 Open

Back of school 25’ x 30’ 6 swings Open Kindergarten 45’ x 75’ 16 & 4 swings Fenced, Unlocked Back of school 44’ x 88’ 6 swings Open Preschool playground - side 60’ x 76’ 3 slides, 4 swings Open

Breckinridge Elementary

Beside school 85’ x 100’ 16 Open

Beside school 85’ x 100’ 8 swings Open Kindergarten 50’ x 65’ 15 Fenced, Locked Botetourt County Sports Complex

Behind field 4 Open

REQUEST FOR QUOTES 26-015 PLAYGROUND MULCHING

The undersigned certifies a comprehension of the specifications in the enclosed quote and that the services submitted for this RFQ meet or exceed the specifications listed herein. The undersigned further certifies that he/she is a designated representative of the Contractor and authorized to sign documents on the Contractor’s behalf.

Total Quote $___________________

Firm Name: ________________________________________________________________

By: ___________________________________ Date: ______________________ (Signature Validates Quote)

(Printed Name and Title)

Address: ________________________________________________________________

Telephone: __________________________

E-mail Address: _____________________________________________

EMPLOYEE CERTIFICATION

Name of Contractor:

Pursuant to § 22.1-296.1 of the Code of Virginia, prior to awarding a contract for the provision of services that require the contractor, his employees (or subcontractors) to have direct contact with students, the school board shall require the contractor and, when relevant, any employee who will have direct contact with students, to provide certification that (i) he has not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child; and (ii) whether he has been convicted of a crime of moral turpitude.

Any person making a materially false statement regarding any such offense shall be guilty of a Class 1 misdemeanor and, upon conviction, the fact of such conviction shall be grounds for the revocation of the contract to provide such services and, when relevant, the revocation of any license required to provide such services.

For the purposes of this subsection, direct contact with students means being in the presence of students during regular school hours or school-sponsored activities.

As part of this submission, I certify that the employees of, or subcontractors to, the above-mentioned contractor that will be providing services to the School Division under the resulting contract (i) will have not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child; and/or (ii) whether has been convicted of a crime of moral turpitude.

Furthermore, I understand that the duty to certify is ongoing and extends to future employees and subcontractors' employees for the duration of the contract.

Signature of Authorized Contractor Representative:

Printed Name of Authorized Contractor Representative:

Printed Name of Vendor (if different than Representative):

Date:

http://leg1.state.va.us/cgi-bin/legp504.exe?000%2Bcod%2B22.1-296.1