1-26-015 Electrician Services.pdf

REEVES COUNTY

OFFICE OF THE PURCHASING AGENT

CSP NO. 26-015

Electrician Services for Tire Shredder

Anticipated Schedule for Electrician Services September 3, 2026 1st Advertisement

September 10, 2026 2nd Advertisement September 3, 2026 Issuance of RFQ

October 2, 2026 Walkthrough of Facility October 7, 2026 Deadline for Submission of Questions

October 14, 2026 Deadline for Submission of proposals (no late bids accepted)

November 9, 2026 Anticipated Award Date

The County of Reeves does not discriminate on the basis of race, color national origin, sex, religion, age and disability in employment or the provision of services.

The County reserves the right to terminate this process at any time and no guarantee is expressed or implied that obligates the County to contract for the proposed project.

OFFERORS NOTE

1. Carefully read all instructions, requirements and specifications.

2. Fill out all forms properly and completely.

3. Submit bids/proposals with all appropriate required documents.

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Purchasing Department 1714 Schmidt Dr.

Pecos, TX 79772

NOTICE TO INTERESTED PARTIES

The Purchasing Department is receiving competitive sealed proposals at 1714 Schmidt Dr.

Pecos, Texas 79772 before 11:00 A.M (CST) Wednesday, October 14, 2026 to be opened at the Purchasing Department Office at 11: 05 AM (CST) on the same day.

Mark Sealed Envelope:

“ITB NO. 26-015”

Electrician Services for Tire Shredder

Proposals should be typed or printed in ink. Proposals shall be placed in a sealed envelope, with the cover page manually signed by a person having the authority to bind the firm in a contract and marked clearly on the outside as shown above. Facsimile transmittals and email submitted bids will not be accepted. Loss runs and history for insurance proposals are provided where available.

Do not contact the requesting department. Any questions or additional information required by interested vendors must be emailed to bidquestions@reevescounty.org before Wednesday, October 7, 2026. Bid number and title must be on the “Subject Line” of the email. Attempts to circumvent this requirement may result in rejection of the bid as non-compliant.

Any changes in the specifications will be posted on the Bonfire portal as an addendum. It shall be the bidder’s responsibility to check the portal prior to the opening date to verify whether any addendums have been posted.

Reeves County appreciates your time and effort in preparing a bid. All proposals must be received in the Purchasing Agent’s Office before opening date and time. Bids received after the deadline will not be considered for the contract, and shall be considered void and unacceptable.

Award of the proposals is tentatively scheduled for 9:00 a.m. (CST), in Commissioners’ Court, Monday, November 9 2026, Third Floor Courtroom of the Reeves County Courthouse. You are invited to attend.

Reeves County has united with Bonfire Interactive, an online E-bidding and procurement software platform, for vendor registration, solicitation notification and electronic bid submission.

The vendor registration portal is now open allowing vendors to register for bid alerts.

Note that vendors who are not registered with Bonfire will not be notified of Reeves County solicitations and will not be able to access solicitations until registration is complete.

Lucero Sandoval Purchasing Agent mailto:bidquestions@reevescounty.org

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VENDOR ACKNOWELEDGEMENT

ITB 26-015

ELECTRICIAN SERVICES

Submissions will be accepted as hard copy or electronically via Bonfire Portal

The undersigned hereby certifies that he/she understands the specifications and any addendums, has read the document in its entirety and the prices submitted in this bid/proposal have been carefully reviewed and are submitted as correct and final. If Bid/Proposal is accepted, proposer further certifies and agrees to furnish any or all products/services upon which prices are extended at the price offered, and upon conditions in the specifications of the Invitation for Bid/Proposal.

The undersigned hereby certifies the foregoing proposal submitted by the company listed below hereinafter called "Bidder" is the duly authorized agent of said company and the person signing said proposal has been duly authorized to execute the same. Bidder affirms that they are duly authorized to execute this contract; this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Bidder; and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.

Company Name

Address of Principal Place of Business

City, State, Zip

Remittance Address

City, State, Zip

Phone of Principal Place of Business

Active Sam Registration Y N

Acknowledgement of Addenda

(Please circle EACH acknowledged Addendum(s))

#1 #2 #3 #4 #5

Authorized Representative Name

Email Address of Representative

Authorized Representative Title

Authorized Signature

Date

***THIS MUST BE THE FIRST PAGE ON ALL BIDS***

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PURPOSE OF BID/PROPOSAL

Reeves County is soliciting for proposals from qualified contractors for a completely new service to power a tire shredder which will include all new wiring, installation of receptacles, light fixture installation and motor control center.

SCOPE OF WORK

Contractor must have one (1) Licensed Electrician on staff for the job. Contractor must furnish, as needed the labor, hand tools, general-purpose test instruments, materials, supervision, transportation/travel, construction equipment, machinery, tools, fuel and equipment necessary to complete all electrical work at the facility.

All work shall be performed in accordance to the design provided by the engineer, to be provided in a separate file.

Additional notes to consider are listed below that are not noted in the plans.

1. MCC installation is required. The MCC will consist of five sections and will be provided by EcoGreen/Reeves County.

2. All devices and controls will be provided.

3. All control wiring shall be furnished, installed, pulled, and terminated by the electrical contractor. Terminations shall be completed in accordance with the schematics provided by EcoGreen.

4. PLC programming, HMI programming, and startup services will be provided by

EcoGreen.

5. Refer to the equipment manufacturer documentation and provided control schematics.

6. The contractor shall size and install conductors, conduits, and terminations in accordance with the electrical drawings, equipment submittals, NEC requirements, and field conditions.

PROTECTION OF MATERIALS

It shall be the sole responsibility of the Contractor performing services to safeguard their own materials, tools, and equipment. The County of Reeves shall not assume responsibility for vandalism and/or theft of materials, tools and/or equipment.

CLEAN UP

The Contractors shall be responsible for removing all debris from the site and the cleaning of affected areas. Contractor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses, or upon request

26-015 5 by County’s representative, shall remove such debris and materials from the property.

The Contractor shall leave all affected areas as they were prior to beginning work.

WARRANTY/GUARANTEE

Parts, replacement parts, and fixtures shall be new and warranted for at least ninety

(90) days. All labor for repairs shall have a one (1) year labor warranty.

EMPLOYEES OF THE CONTRACTOR

No one except authorized employees of the Contractor will be allowed on the job premises. Contractors’ employees are not to be accompanied in their work area by acquaintances, family members, or assistants of any other person unless said person is an authorized employee of the Contractor

CONTROL, SUPERVISION, AND APPROVAL AUTHORITY

Unless otherwise provided by specific provisions under this agreement, contractor operations and activities related and provided for in this agreement will be under the general supervision of the Authorized Representative of the Facilities Department who for the purposes of this contract is:

Victor Hernandez County Electrician Reeves County 100 E. 4th, Pecos, Texas 79772 E-mail: vhernandez@reevescounty.org

PAYMENT TERMS AND DELIVERABLES

Payment will be made after satisfactory completion of the work. Submit invoices to krobles@reevescounty.org

STATUTORY COST PROPOSAL REQUIREMENTS

PREVAILING WAGES: (1)Contractor, Contractor's Subcontractors and Sub-subcontractors shall pay all workers not less than the general prevailing rate of per diem wages for work of a similar character where the Project is located, as detailed in the "Minimum/Prevailing Wage Schedule" provided herein or in the Project Manual. Wages listed are minimum rates only. However, no claims for additional compensation above the Contract Sum shall be considered by the Owner because of payments of wage rates in excess of the applicable rate provided herein. Texas Government Code §2258, et seq.; Texas Labor Code §62.0512, et seq.

Pursuant to Sec. 2258.022. DETERMINATION OF PREVAILING WAGE RATES. (a) For a contract for a public work awarded by a political subdivision of the state, the public body shall determine the general prevailing rate of per diem wages in the locality in which the public work is to be performed for each craft or type of worker needed to execute the contract and the prevailing rate for legal holiday and overtime work by:

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(1) conducting a survey of the wages received by classes of workers employed on projects of a character similar to the contract work in the political subdivision of the state in which the public work is to be performed; or

(2) using the prevailing wage rate as determined by the United States Department of Labor in accordance with the Davis-Bacon Act (40 U.S.C. Section 276a et seq.), and its subsequent amendments.

(3) Owner reserves the right to receive and review payroll records, payment records, and earning statements of employees of Contractor, and of Contractor's Subcontractors and Sub subcontractors.

(5) If no "minimum wage schedule" is provided herein or in the Project Manual, the Contractor shall use the wage rates determined by the US Department of Labor in accordance with the Davis-Bacon Act, 40 USC Section 3141, which can be accessed on the internet at https://sam.gov/content/wage-determinations , or determined by any local contractor association, whichever is less.

BONDS: Awarded contractor will be required to execute a payment and performance bond in the amount of the contract.

Pursuant to 2253.021 A governmental entity that makes a public work contract with a prime contractor shall require the contractor, before beginning the work, to execute to the governmental entity:

(1) a performance bond if the contract is in excess of $100,000; and

(2) a payment bond if:

(A) the contract is in excess of $25,000, and the governmental entity is not a municipality or a joint board created under Subchapter D, Chapter 22, Transportation Code; or

WORKERS COMPENSATION

A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (DWC-81, DWC-82, DWC-83, or DWC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project is required for the duration of the Project.

Duration of the Project includes the time from the beginning of the Work on the Project iiiitil- the Contractor's/person's work on the project has been completed and accepted by the Owner.

Persons providing services on the Project ("subcontractor" in Texas Labor Code §406.096) include all persons or entities performing all or part of the services the Contractor has undertaken to perform on the Project, regardless of whether that person contracted directly with the Contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, https://statutes.capitol.texas.gov/GetStatute.aspx?Code=TN&Value=22.071 https://statutes.capitol.texas.gov/GetStatute.aspx?Code=TN&Value=22

26-015 7 leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity that furnishes persons to provide services on the Project.

Services include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project.

Services do not include activities unrelated to the Project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets.

The Contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code §401.011(44) for all employees of the Contractor providing services on the project for the duration of the Project.

The Contractor must provide a certificate of coverage to the Owner prior to being awarded the Contract.

If the coverage period shown on the Contractor's current certificate of coverage ends during the duration of the Project, the Contractor must, prior to the end of the coverage period, file a new certificate of coverage with the Owner showing that coverage has been extended.

The Contractor shall obtain from each person providing services on a project, and provide to the Owner:

(1) A certificate of coverage, prior to that person beginning work on the Project, so the Owner will have on file certificates of coverage showing coverage for all persons providing services on the Project; and

(2) No later than seven days after receipt by the Contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the Project.

The Contractor shall retain all required certificates of coverage for the duration of the Project and for one year thereafter.

The Contractor shall notify the Owner in writing by certified mail or personal delivery, within ten days after the Contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the Project.

The Contractor shall post on each project site a notice, in the text, form, and manner prescribed by Texas -Workers’ Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage.

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The Contractor shall contractually require each person with whom it contracts to provide services on a Project, to:

1) Provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code §401.011(44) for all of its employees providing services on the project for the duration of the Project;

2) Provide to the Contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the Project for the duration of the Project;

3) Provide the Contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the Project.

4) Obtain from each other person with whom it contracts, and provide to the Contractor:

(a) A certificate of coverage, prior to the other person beginning work on the Project; and

(b) A new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the Project;

5) Retain all required certificates of coverage on file for the duration of the Project and for one year thereafter;

6) Notify the Owner in writing by certified mail or personal delivery, within ten days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the Project;

and

7) Contractually require each person with whom it contracts to perform as required by items 1-6, with the certificates of coverage to be provided to the person for whom they are providing services.

By signing this Contract or providing or causing to be provided a certificate of coverage, the Contractor is representing to the Owner that all employees of the Contractor who will provide services on the Project will be covered by workers' compensation coverage for the duration of the Project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self insured, with the commission's Division of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions.

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The Contractor's failure to comply with any of these provisions is a breach of contract by the Contractor that entitles the Owner to declare the contract void if the Contractor does not remedy the breach within ten days after receipt of notice of breach from the Owner.

The coverage requirement recited above does not apply to sole proprietors, partners and corporate officers who are excluded from coverage in an insurance policy or certificate of authority to self-insure that is delivered, issued for delivery, or renewed on or after January 1, 1996. 28 TAC §110.ll0(i).

Evaluation Criteria Proposals will be evaluated and ranked based on the following criteria. The County intends to select the Respondent whose proposal provides the best value to the County based upon the published evaluation criteria.

Evaluation Criteria Weight (points) Evaluating

Proposed Cost 30 Total proposed price, completeness of pricing, and reasonableness of costs.

Relevant Experience and Past Performance

20 Experience with similar commercial/industrial electrical projects, particularly large electrical services, service upgrades, transformers, switchgear, motor loads, and industrial equipment. Performance on comparable projects, quality of work, change order history, ability to meet schedules, and responsiveness.

Qualifications and Key Personnel (or Proposed Personnel)

20 Contractor licensing, qualifications of superintendent/electricians, experience of personnel assigned to the project, and ability to provide adequate staffing.

Project Approach and Understanding

10 Understanding of the plans/specifications and electrical requirements. Proposed installation approach, coordination of service equipment, utility requirements, and inspections.

Project Schedule and Availability

10 Proposed schedule, ability to begin work, anticipated duration, long-lead equipment planning, and ability to meet required project milestones.

Safety Record and Safety Program

5 Electrical/construction safety program, OSHA record, employee training, and demonstrated safe work history.

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References 5 Evaluation of references for comparable projects, including the Respondent’s quality of work, responsiveness, coordination, adherence to schedule and budget, and overall performance.

Detailed Evaluation Criteria

1. Proposed Cost: 30 Points The proposed cost to complete the electrical work described in the Scope of Services.

Evaluation will consider the total proposed price, completeness of the cost proposal, and whether all labor, materials, equipment, testing, coordination, and other necessary work have been adequately addressed.

Cost proposal shall include breakdown of labor with man hours expected per the staffing approach and key personnel provided in Section 3 and to include material cost and any travel/per diem (if applicable) as separate line items.

2. Relevant Experience and Past Performance: 20 Points Evaluation of the Bidder’s demonstrated experience successfully completing electrical projects of similar size, scope, and complexity. Consideration will be given to experience involving:

• High-capacity electrical services

• Commercial or industrial electrical construction

• Switchgear, service equipment, transformers, and associated distribution systems

• Industrial machinery and motor loads

• Installation and integration of owner or manufacturer furnished equipment.

• History of completing projects on time and within budget

• Quality of workmanship, responsiveness, and change order history

3. Qualifications and Key Personnel: 20 Points Qualifications and experience of the Respondent and personnel proposed for the Project, including:

• Applicable electrical contractor licenses and certifications

• Experience of the proposed project manager and superintendent

• A letter from surety company stating bonding capacity and intent to bond for the contract price of the project.

• Qualifications of electricians and other key personnel

• Availability of qualified personnel

• Resources available to successfully complete the Project

• Staffing approach – to include a list of proposed employees and any certifications or licenses.

4. Project Approach and Understanding: 10 Points Evaluation of the Bidder’s demonstrated understanding of the Project requirements and proposed approach to performing and completing the work. Evaluation may include:

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• Understanding of the electrical plans, specifications, and project requirements

• Proposed construction and installation sequence

• Coordination with the County, Engineer, equipment manufacturer, and other contractors

(if applicable)

• Identification and management of anticipated project challenges or conflicts

• Approach to required inspections (City and County)

5. Project Schedule and Availability: 10 Points Evaluation of the Bidder’s proposed project schedule and demonstrated ability to complete the Work within the required timeframe, including availability to begin work, anticipated construction duration, identification and management of long-lead electrical equipment, proposed staffing levels, and ability to meet established project milestones.

6. Safety Record and Safety Program: 5 Points Evaluation of the Bidder’s demonstrated safety performance, safety procedures, and proposed safety practices applicable to the Work. Including overall safety record, OSHA compliance, employee safety training, electrical safety practices and procedures, and demonstrated ability to safely perform commercial or industrial electrical construction.

7. References: 5 Points Evaluation of references from previous owners or clients for comparable projects including performance on previous projects of similar scope, quality of workmanship, adherence to schedule and budget, responsiveness, coordination, and change-order history.

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General Provisions Reeves County, Texas

These General Provisions are considered standard language for all Reeves County BIDS and Request for Proposal documents. If any “specific bid requirements” differ from the General Provisions listed here, the “specific bid requirements” shall prevail.

BID/PROPOSAL PACKAGE

The request for bid/proposal, general and special provisions, drawings, specifications/line item details, contract documents and the bid/proposal sheet are all considered part of the bid/proposal package.

Bids/Proposals must be submitted on the forms provided by the County, including the bid/proposal sheet completed in its entirety and signed by an authorized representative by original signature. Failure to complete and sign the bid/proposal sheet/contract page (s) may disqualify the bid/proposal from being considered by Commissioners’ Court. Any individual signing on behalf of the proposer expressly affirms that he or she is duly authorized to tender this bid/proposal and to sign the bid/proposal sheet/contract under the terms and conditions in this bid/proposal. Proposer further understands that the signing of the contract shall be of no effect unless subsequently awarded and the contract properly executed by Commissioners’ Court. All figures must be written in ink or typed. Figures written in pencil or with erasures are not acceptable. However, mistakes may be crossed out, corrections inserted, and initialed in ink by the individual signing the bid/proposal. Changes must also be made to any electronic copies submitted. If there are discrepancies between unit prices quoted and extensions, the unit price will prevail. Each bidder/proposer is required to thoroughly review this entire bid/proposal packet to familiarize themselves with the bid/proposal procedures, the plans and specifications for the requested work as well as the terms, and conditions of the contract the successful proposer will execute with the County.

Bid/Proposal must be in the Purchasing Department BEFORE the hour and date specified. Faxed or e-mailed bids/proposals will not be accepted. Late bids/proposals will not be considered under any circumstances.

a. Any bid/proposal sent via express mail or overnight delivery must have the BID/RFP number and title clearly marked on the outside of the envelope or package. Failure to clearly identify your bid/proposal may be cause for disqualification.

COMPETITIVENESS AND INTEGRITY

To prevent biased evaluations and to preserve the competitiveness and integrity of such acquisition efforts, proposers are to direct all communications regarding this bid/proposal to the Reeves County Purchasing Agent or assigned designee, unless otherwise specifically noted.

An authorized person from the submitting firm must sign all bids/proposals. The signature acknowledges that the proposer has read the bid/proposal documents thoroughly before submitting a bid/proposal and will fulfill the obligations in accordance to the terms, conditions, and specifications.

Please carefully review this Request for Bid/Proposal. It provides specific information necessary to aid participating firms in formulating a thorough response.

BIDDERS’S/PROPOSER’S RESPONSIBILITY

The Bidder/Proposer must affirmatively demonstrate its responsibility. The Bidder/Proposer must also meet the following minimum requirements:

a. Have been in business of providing services for a minimum of one (1) years;

b. Have adequate financial resources or the ability to obtain such resources as required;

c. Be able to comply with all federal, state, and local laws, rules, regulations, ordinances and orders regarding this Request for Bid/Proposal;

d. Have satisfactory record of performance;

e. Have a satisfactory record of integrity and ethics; and

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f. Be otherwise qualified and eligible to receive an award.

REJECTION OF BIDS/PROPOSALS

The County, acting through its Commissioners’ Court reserves the right to: (1) reject any and all bids/proposals and waive any informality in the bids/proposals received; (2) disregard the bid/proposal of any proposer determined to be not responsible. The County further reserves the right to reject any bid/proposal due to failure of performance on deliveries as determined in writing by the County Purchasing Agent.

RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS

It is the responsibility of the prospective proposer to review the entire invitation to bid/proposal packet and to notify the Purchasing Department if the specifications are formulated in a manner that would restrict competition or appear ambiguous. Any such protest or question(s) regarding the specifications or bid/proposal procedures must be received in the Purchasing Department no less than seventy-two hours prior to the time set for bid/proposal opening. Vendors are to propose as specified herein or propose an approved equal. The mention of any brand name in the specifications is not intended to be restrictive, but is intended to describe the general features and requirements (or equivalent) that Reeves County is seeking.

Under Local Gov’t Code Section 262.005 and Health & Safety Code Section 361.426, the County is required to give preference to products made of recycled materials if they meet specs. The County is also required to encourage the use of recycled products in developing new procedures and specs. They are also required to eliminate procedures and specifications that explicitly discriminate against products made of recycled materials.

SUBSTITUTES

It is not the County’s intent to discriminate against any material of equal merit to those specified however, should the proposer desire to use any substitutions, prior written approval shall be obtained from the County Purchasing Agent sufficiently in advance in order that an addendum might be issued.

EXCEPTIONS TO BID/PROPOSAL

The proposer will list on a separate sheet of paper any exceptions to the conditions of the bid/proposal.

This sheet will be labeled, “Exceptions to Bid/Proposal Conditions”, and will be attached to the bid/proposal. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with, without exception.

The Bidder/Proposer must specify in its bid/proposal any alternatives it wishes to propose for consideration by the County. Each alternative should be sufficiently described and labeled within the bid/proposal and should indicate its possible or actual advantage to the program being offered.

The County reserved the right to offer these alternatives to other proposers.

PRICING

BID/RFP subject to unlimited price increases will not be accepted.

The County is tax exempt and no taxes should be included in your bid/proposal. If the bidder’s price is to be adjusted during the period covered by this contract, the terms and conditions of such price adjustments must be clearly stated in the bid. If price adjustment conditions are not clearly stated, the price as quoted will be guaranteed by the bidder not to increase for the duration of the contract.

Unless prices and all information requested are complete, bid/proposal may be disregarded and given no consideration.

In case of default by the contractor, the County may procure the articles or services from other sources and may deduct from any monies due, or that may thereafter become due to the contractor, the difference between the price named in the contract of purchase order and the actual cost thereof to the County.

Prices paid by the County shall be considered the prevailing market price at the time such purchase is

26-015 14 made. Periods of performance may be extended if the facts as to the cause of delay justify such extension in the opinion of the Purchasing Agent and the Commissioners’ Court.

TAX EXEMPTION

Pursuant to Section 151.309 of the Texas Tax Code, Reeves County qualifies for exemption from sales, excise and use taxes imposed under the Limited Sales, Excise, and Use Tax Act, which is codified at Chapter 151 of the Texas Tax Code. In accordance with Section 151.309, a taxable item sold, leased, or rented to, or stored, used, or consumed by the County is exempt from the taxes imposed under Chapter 151.

MODIFICATION OF BIDS/PROPOSALS

A bidder/proposer may modify a bid/proposal by letter at any time prior to the submission deadline for receipt of bids/proposals. Modification requests must be received prior to the submission deadline.

Modifications made before opening time must be initialed by bidder/proposer guaranteeing authenticity.

Bids/Proposals may not be amended or altered after the official opening with the single exception that any product literature and/or supporting data required by the actual specifications, if any, will be accepted at any time prior to the Commissioners’ Court consideration of same. No substitutions or cancellations for merchandise will be permitted without written approval of the County Purchasing Agent.

SIGNATURE OF BIDS/PROPOSALS

Each bid/proposal shall give the complete mailing address of the Bidder/Proposer and be signed by an authorized representative by original signature with the authorized representative’s name and legal title typed below the signature line. Each bid/proposal shall include the Bidder’s/Proposer’s Federal Employer Identification Number (FEIN), 19 failure to sign the Contract page(s) and bid/proposal response sheet will disqualify the bid/proposal from being considered by the County. The person signing on behalf of the Bidder/Proposer expressly affirms that the person is duly authorized to render the bid/proposal and to sign the bid/proposal sheets and contract under the terms and conditions of this BID/RFP and to bind the Bidder/Proposer thereto and further understands that the signing of the contract shall be of no effect until it is properly placed on the Commissioner’s Court agenda, approved in open Court, authorized to be executed by the County Judge, and fully executed by both parties.

AWARD OF BID/PROPOSALS-EVALUTATION CRITERIA AND FACTORS

Pursuant to the Texas Local Government Code Bids shall be awarded to the responsible bidder that submits the lowest and best bid. Bid/Proposals will be made to the responsible proposer whose bid/proposal is determined to be the best evaluated offer demonstrating the best ability to fulfill the requirements set forth in this Request for Bid/Proposal. The prices proposed will be considered firm and cannot be altered after the submission deadline. The proposed cost to the County will be considered firm, unless the County invokes its right to request a best and final offer and cannot be altered after the submission deadline. The County reserves the right to reject any or all bids/proposals in whole or in part received by reason of this BID/RFP and may discontinue its efforts under this BID/RFP for any reason or no reason or solely for the County’s convenience at any time prior to actual execution of the contract by the County. County reserves the right to accept or reject all or any part of the bid/proposal, waive minor technicalities, or to award by item or by total bid/proposal. Price should be itemized. A Bidder/Proposer whose bid/proposal does not meet the mandatory requirements set forth in this BID/RFP will be considered noncompliant. Each Bidder/Proposer, by submitting a bid/proposal, agrees that if its bid/proposal is accepted by the Commissioners’ Court, such Bidder/Proposer will furnish all items and services upon the terms and conditions in this BID/RFP and contract. Contractor shall submit to the County, for approval, within ten (10) days from notice of contract award, all Certificates of Insurance evidencing the required coverage as described under Insurance in the schedule of the Requests for Bids/Proposals.

Lowest and best bid will be presented to the Reeves County Commissioners Court for approval. In determining a responsive and responsible vendor, in addition to price, the Purchasing Agent, Department Head, and/or the County Administrator or designee shall consider

1. Whether the vendor can provide the material promptly, or within the time specified, without delay or interference;

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2. The character, integrity, reputation, judgment, experience, and efficiency of the vendor;

3. The quality of performance of previous contracts or materials provided by the vendor;

4. The previous and existing compliance by the vendor with laws and ordinances relating to the contract;

5. The sufficiency of the financial resources and ability of the vendor to provide the materials specified

6. Whether the vendor has met the criteria of the bid/proposal requirements, terms and conditions

PUBLIC INFORMATION ACT

The parties agree that the County is a governmental body for purposes of the Public Information Act, codified as Chapter 552 of the Texas Government Code and as such is required to release information in accordance with the Public Information Act. Bidder/Proposer agrees that it has marked any information that it considers to be confidential, proprietary, and/or trade secret in its bid/proposal. County agrees to provide notice to Bidder/Proposer in accordance with the Public Information Act in the event the County receives a request for information under the Public Information Act for information that the Proposer has marked as confidential, proprietary, and/or trade secret.

RESULTANT CONTRACT

The resultant contract shall become effective upon the Commissioners’ Court execution of the same. The contract documents shall consist of the contract, the general and special provisions, the drawings, bid/proposal package, any addenda issued, and any change orders issued during the work. The criteria utilized for determining responsibility of bidder/proposer(s) includes, but is not limited to, the proposer’s experience, skill, ability, business judgment, financial capacity, integrity, honesty, possession of the necessary facilities or equipment, previous performance, reputation, promptness, and any other factor deemed relevant by the County to determine whether a bidder/proposer is responsible The term of the resultant contract will begin as stated in the contract executed by the Commissioners’ Court and will terminate on the date specified in the contract unless terminated earlier as herein set forth.

ESTIMATED QUANTITIES

Any reference to quantities shown in the Request for Bids/Proposals are an estimate only. Since the exact quantities cannot be predetermined, the County reserves the right to adjust quantities as deemed necessary to meet its requirements.

CONTRACTOR INVESTIGATION

Before submitting a bid/proposal, each contractor shall make all investigations and examinations necessary to ascertain all site conditions and requirements affecting the full performance of the contract and to verify any representations made by the County upon which the contractor will rely. If the contractor receives an award as a result of its bid/proposal submission, failure to have made such investigations and examinations will in no way relieve the contractor from its obligation to comply in every detail with all provisions and requirements of the contract, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for any claim whatsoever by the contractor for additional compensation.

NO COMMITMENT BY COUNTY

This Request for Bid/Proposal does not commit the County to award any costs or pay any costs, or to award any contract, or to pay any costs associated with or incurred in the preparation of a bid/proposal to this request, or to procure or contract for services or supplies.

BEST AND FINAL OFFERS

In acceptance proposals, the County reserves the right to negotiate further with one or more of the contractors as to any features of their proposals and to accept modifications of the work and price when such action will be in the best interest of the County. This includes solicitations of a Best and Final Offer from one or more of the proposers. If invoked, it allows acceptable proposers the opportunity to amend, 26-015 16 change or supplement their original proposal. Proposers may be contacted in writing requesting that they submit their best and final offer. Any such best and final offer must include discussed and negotiated changes.

SINGLE BID/PROPOSAL RESPONSE

If only one (1) bid/proposal is received in response to the Request for Bids/Proposals, a detailed cost bid/proposal may be requested of the single contractor. A cost/price analysis and evaluation and/or audit may be performed of the cost bid/proposal in order to determine if the price is fair and reasonable.

REJECTION/DISQUALIFICATION OF BIDS/PROPOSALS

Reeves County reserves the right to reject any or all bids/proposals in whole or in part received by reason of this bid/proposal package and may discontinue its efforts for any reason under this bid/proposal package at any time prior to actual execution of the Contract by the County. Bidders/Proposers may be disqualified and rejection of bid/proposals may be recommended to the Commissioners’ Court for any of (but not limited to) the following causes:

A. Failure to use the bid/proposal form(s) furnished by the County, if applicable.

B. Lack of signature by an authorized representative that can legally bind the company on the bid/proposal form.

C. Failure to properly complete the bid/proposal.

D. Bids/proposals that do not meet the mandatory requirements.

E. Evidence of collusion among bidders/proposers.

F. Other appropriate reason as determined by County.

CHANGES IN SPECIFICATIONS

If it becomes necessary to revise any part of this bid/proposal, a written notice of such revision will be posted on the County Purchasing website. The County is not bound by any oral representations, clarifications, or changes made in the written specifications by the County’s employees, unless such clarification or change is posted on the County Purchasing website. It shall be Bidder’s/Proposer’s responsibility to check the website prior to the bid/proposal opening date to verify whether any addendums have been posted.

BID/PROPOSAL IDEAS AND CONCEPTS

The County reserves the right to adopt or use for its benefits, any concept, plan, or idea contained in any bid/proposal.

BID/PROPOSAL DISCLOSURES

Results of bids/proposals for the purchase of goods, materials, general services and construction are considered public information at the time of the bid/proposal opening. All information contained in the bid/proposal response is available for public review. The Proposal for Services: Only the names of those who submitted proposals will be made public information until an award is made by Commissioners’ Court and contract executed by the parties. No price, staffing or other proposal information will be released.

Proposers are requested to withhold all inquiries regarding their proposal or other submissions until after an award is made. No communication is to be had with any County employee, other than the Purchasing Agent, regarding whether a proposal was received. Violations of this provision may result in the rejection of a proposal.

WITHDRAWAL OF BID/PROPOSAL

Bidders/Proposers may request withdrawal of a sealed bid/proposal prior to the scheduled bid/proposal opening time provided the request for withdrawal is submitted to the Purchasing Agent in writing. No bids/proposals may be withdrawn for a period of sixty (60) calendar days after opening of the bids/proposals.

INDEMNIFICATION

A. The contractor shall agree to assume all risks and responsibility for, and agrees to indemnify, defend, and save harmless, the County, its elected and appointed officials and department heads, and its agents

26-015 17 and employees from and against all claims, demands, suits, actions, recoveries, judgments, and costs and expenses including reasonable attorney’s fees for the defense thereof in connection therewith on account of the loss of life property or injury or damage to the person which shall arise from contractor’s operations under this contract, its use of County facilities and/or equipment or from any other breach on the part of the contractor, its employees, agents or any person(s) in or about the County’s facilities with the expressed or implied consent of the County. Contractor shall pay any judgment with cost which may be obtained against Reeves County resulting from contractor’s operations under this contract. Contractor agrees to indemnify and hold the County harmless from all claims of subcontractors, laborers incurred in the performance of this contract. Contractor shall furnish satisfactory evidence that all obligations of this nature herein above designated have been paid, discharged or waived. If Contractor fails to do so, then the County reserves the right to pay unpaid bills of which County has written notice direct and withhold from Contractor’s unpaid compensations a sum of money reasonably sufficient to liquidate any and all such lawful claims.

B. Pursuant to Texas Local Government Code Section 262.032(b), any successful bidder who is awarded any contract in excess of $50,000 may be required to execute a performance bond to the County. Said bond shall be in the full amount of the contract and must be furnished within 30 days after the date a purchase order is issued or the contract is signed and prior to commencement of the actual work. A performance bond required pursuant to this section shall be noted in the attached detailed bid specifications or scope of work. This section does not apply to a performance bond required by Chapter 2253, Texas Government Code.

PROOF OF INSURANCE

Successful proposer agrees to keep in full force and effect, a policy of public liability and property damage insurance issued by a casualty company authorized to do business in the State of Texas, and in standard form approved by the Board of Insurance Commissioners’ of the State of Texas, with coverage provision insuring the public from any loss or damage that may arise to any person or property by reason of services limits of not less than the following sums:

INSURANCE REQUIREMENTS FOR CONSTRUCTION AND OTHER SERVICES PROVIDED

TO REEVES COUNTY

GENERAL LIABILITY:

$1,000,000 – Each Occurrence $1,000,000 – General Electrician Services $1,000,000 – Personal & Advertising Injury $1,000,000 – Products/Completed Operations – Electrician Services $5,000 – Premises Medical Expense $500,000 – Fire Legal Damage Liability County named as “Additional Insured” Waiver of Subrogation

AUTOMOBILE:

$1,000,000 – Each Occurrence County named as “Additional Insured” Waiver of Subrogation WORKERS

COMPENSATION:

$1,000,000 – Employers Liability – Each Accident $1,000,000 – Employers Liability – Each Employee $1,000,000 – Employers Liability – Disease – Policy Limit Statutory Limits Waiver of Subrogation

CONSTRUCTION PROJECTS additional requirements: Builders Risk Policy for total amount of completed project Bid Bond Performance & Payment Bond PROFESSIONAL SERVICES additional requirements: Limit of $1,000,000 for E&O/Professional Insurance.

CERTIFICATE OF LIABILITY INSURANCE

In the remarks section should include job description or project name and/or number. Current insurance certificates certifying that such policies as specified above are in full force and effect shall be furnished by

26-015 18 successful bidder to the County. Insurance is to be placed with insurers having a best rating of no less than A. The Bidder shall furnish the County with certificates of insurance and original endorsements affecting coverage required by these insurance clauses within ten (10) business days of execution of this contract. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. The Bidder shall be required to submit annual renewals for the term of this contract prior to expiration of any policy.

In addition to the remedies stated herein, the County has the right to pursue other remedies permitted by law or in equity. The County agrees to provide Bidder with reasonable and timely notice of any claim, demand, or cause of action made or brought against the County arising out of or related to utilization of the property. Proposer shall have the right to defend any such claim, demand or cause of action at its sole cost and expense and within its sole and exclusive discretion. The County agrees not to compromise or settle any claim or cause of action arising out of or related to the utilization of the property without the prior written consent of the Bidder. In no event shall the County be liable for any damage to or destruction of any property belonging to the Bidder.

Reeves County shall be listed as the additional insured on policy certificates and shall be notified of changes to the policy during the contractual period. The County reserves the right to review the insurance requirements during the effective period of the contract and to require adjustment of insurance coverage and their limits when deemed necessary and prudent by the County based upon changes in statutory law, court decisions, or the claims history of the industry as well as the contractor.

WORKERS COMPENSATION

Successful bidder shall carry in full force Workers’ Compensation Insurance Policy (ies), If there is more than one employee, for all employees, including but not limited to full time, part time, and emergency employees employed by the successful bidder.

The Texas Workers’ Compensation Commission has adopted Rule 110.110 effective with all bids after September 1, 1994 and this does affect your bid on this project.

The TWCC has stated that it is aware that statutory requirements for workers’ compensation insurance coverage is not being met, Rule 10.110 is designed to achieve compliance from both contractors and governmental entities. This affects both of us on this project.

Providing false or misleading certificates of coverage, failing to provide or maintain required coverage, or failing to report any change that materially affects the coverage may subject the contractor(s) or other persons providing services on this project to legal penalties. This also affects your subcontractors.

Therefore, the attached pages are provided in accordance with the requirements on governmental entities. Please read carefully and prepare your bid in full compliance to TWCC Rule 110.110. Failure to provide the required certificates upon submission of a bid could result in your bid being declared non-responsive.

According to TWCC, “This rule does not create any duty or burden on anyone which the law does not establish.” Therefore, the County should not experience any increase in cost because of the need to comply with the Texas Workers Compensation laws.

BOYCOTT OF ISRAEL HOUSE BILL 89

In accordance with Chapter 2270 of the Texas Government Code, a company, other than a sole proprietorship, with ten or more full time employees is required to certify in writing that it does not boycott Israel and will not boycott Israel during the term of the contract, if the contract has a value of $100,000 or more.

BUSINESS WITH FOREIGN TERRORISTS SENATE BILL 252

The 85th Texas Legislature…