1-26-0012 Bid Specs.pdf

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Specifications for the Purchase of Chlorine

1.0 Intent:

A contract will be awarded to the bidder submitting the lowest responsible bid meeting the requirements of the specification.

2.0 Equivalent Product:

Bids will be accepted for consideration on any make or model that is equal or superior to the chlorine specified. Decisions of equivalency will be at the sole interpretation of the City of Sioux Falls Water Purification Department. A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalence. Original manufacturer’s brochures of the proposed unit are to be submitted with the proposal.

All modifications made to the standard production unit described in the manufacturer’s brochures must be certified by the manufacturer and submitted with the bid, or the bid will be deemed “nonresponsive” and rejected without further review. Bidder must be prepared to demonstrate a unit similar to the one proposed, if requested.

3.0 Single Bid Response

If only one bid is received in response to the invitation for bids, a detailed cost proposal may be requested of the single offeror. A cost/price analysis and evaluation and/or audit may be performed of the cost proposal in order to determine if the price is fair and reasonable.

4.0 Interpretations

To be fair to all bidders, no oral interpretations will be given to any bidder as to the meaning of the specification documents or any part thereof. All requests for interpretation shall be made in writing to the City Purchasing Division. Based upon such inquiry, the City may choose to issue an addendum. All addendums must be acknowledged and signed or your bid may be rendered incomplete.

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Item: Chlorine Unit: Ton Estimated Quantities: 72 Tons

Chlorine, liquid, one-ton cylinder for use as the primary disinfectant agent for the municipal water supply of Sioux Falls, SD.

Chemical and Physical Properties

1. Shall meet AWWA Specification B301-18 or as amended.

2. The liquid chlorine shall be a minimum 99.5 percent pure by volume.

3. Company will supply with the quote documents the latest certified analysis of the liquid chlorine, including contaminants such as, but not limited to, heavy metals and trihalomethanes that are guaranteed to be delivered during the contract period.

4. Liquid chlorine supplied under this contract shall be certified as suitable for contact with or treatment of drinking water by an accredited certification organization in accordance with ANSI/NSF Standard 60, Drinking Water Treatment Chemicals— Health Effects at the dosages required for proper treatment of drinking water at the Sioux Falls Water Purification Plant. Documentation of certification and the maximum recommended dosage shall be provided to the City with the quote package.

5. The liquid chlorine supplied under these specifications shall contain no mineral or organic substances in quantities capable of producing deleterious or injurious effects on the health of persons consuming water that has been treated properly with liquid chlorine.

6. Lead in the liquid chlorine supplied under these specifications shall not exceed 10ppm (0.001 percent) reported as lead.

7. Mercury shall not exceed 1 ppm (0.001 percent) reported as mercury.

8. Arsenic shall not exceed 3 ppm (0.003 percent) reported as metallic arsenic.

9. Trihalomethanes in the liquid chlorine supplied under these specifications shall not exceed 267 ppm (0.0267 percent).

10. A clean, legible copy of the most up-to-date SDS sheet shall be supplied with each quote.

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Quantities and Method of Delivery

It is anticipated, but not guaranteed, that a minimum of 72 tons will be purchased within the contract period.

1. The identification number and tare weight of the cylinder shall be clearly visible and legible on each individual cylinder. Most current static testing of cylinder shall be clearly visible.

2. Supplier will provide new, clean, and undamaged lead washers with each delivery.

3. Shipments are to be in lots of twelve (12) cylinders or as ordered. The City will not pay a deposit or fee on the cylinders.

4. The unit price quoted shall be the full delivered cost to the City for product, testing, freight, unloading, and incidental costs, including Superfund for the full length of the contract.

5. Carrier’s trucks, delivering ton cylinders, are to be of the open “flatbed” type to facilitate safe and quick loading and unloading utilizing the plant’s chlorine handling equipment (hoist and lifting beam). Enclosed trucks will not be acceptable.

6. A letter from the shipper noting that all drivers that will be delivering chlorine to the Water Purification Plant have been trained in the proper handling and unloading of chlorine cylinders shall be mailed to the Water Purification Plant prior to the first shipment.

7. All hoists or cranes on delivery trucks shall be at a minimum rated for two-ton capacity with a certification available upon demand.

8. All shipping and handling of chlorine cylinders shall be done in accordance with Pamphlet 76—Guidelines for the Safe Motor Vehicular Transportation of Chlorine Cylinders and Ton Containers published by the Chlorine Institute.

9. Time for delivery shall not exceed seven (7) calendar days from the date of order.

10. Suppliers must inform the Water Purification Plant of the date and time of delivery. Deliveries will be received Monday through Friday (with the exception of federal holidays) at the Water Purification Plant located at 2100 North Minnesota Avenue between the hours of 9 a.m. and 3 p.m.

Use by Others

The product supplied shall have been used successfully by a minimum of three (3) public water utilities.

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Chemical Delivery Security

Upon successfully being awarded the contract, the supplier will provide the Sioux Falls Water Purification Plant staff with the following information. The information must be recorded and emailed to the Sioux Falls Water Purification Plant at least 24 hours prior to any truck arriving for unloading:

• The name of the driver.

• The tractor and trailer number.

• The cylinder identification numbers for all delivered cylinders.

• The date and time the delivery will arrive.

• The signature of the approved agent of the vendor.

• The bill of lading number.

1. Upon arrival at the Water Purification Plant and prior to unloading, a staff member of the Water Purification Plant will verify the above information. The truck will not be unloaded until the email has been received with the proper information and verified.

2. The staff will notify supervisors of any discrepancies before proceeding with the off-loading process. Discrepancies will result in delay of chemicals being off-loaded until discrepancies are satisfactorily resolved. Ultimately, discrepancies could result in loads being refused.

3. The City of Sioux Falls will not pay for any damages incurred by refusing a shipment due to suspected contamination.

Rejection of Product

The delivered product may be rejected because of, but not limited to, the following reasons:

• The supplier did not provide an email with the required delivery information prior to the truck arriving at the Water Purification Plant.

• The truck or trailer has no identification numbers or the numbers do not match the information provided to the City.

• The cylinder numbers do not match the information provided to the City.

• The driver does not have proper identification or is different from what was provided to the City.

The City of Sioux Falls will not pay for any damages incurred by refusing a shipment due to suspected contamination.

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The following shall accompany your quote:

1. Company-published product bulletin.

2. The most recent certified analysis including the percent pure liquid chlorine, concentrations of contaminants including, but not limited to, heavy metals and trihalomethanes, and the date of the analysis.

3. List of three (3) public utilities successfully using this product including phone numbers and name of contact person.

Utility Phone Contact Person a.

b.

c.

4. Clean, legible copy of the most recent SDS sheet(s).

5. Documentation of NSF Certification and the maximum allowed dosage.

Award

This contract will be awarded to the lowest quote based on dollars per ton of delivered liquid chlorine that meets all specifications.

Cause for Cancellation of the Contract

The City may cancel this contract upon thirty (30) days’ written notice to the supplier. Grounds for cancellation include, but are not limited to:

1. Failure of any product to meet any one of the requirements listed under the chemical specifications.

2. Failure to make timely delivery of materials.

3. Delivery of chlorine that requires excessive maintenance to allow proper operation of the chlorine vacuum feed system after following all recommendations from the manufacturer.

4. The supplier fails to comply with all required delivery security procedures.

Sample

The City may request to test a sample from the low bidder(s) to ensure the product meets the specifications listed above. All test results will be made available to the supplier upon request. Samples to be provided at bid price at a minimum.