1-2503356 Solicitation Document.pdf

(______________) Published on the City’s Website wichita.gov/legalnotices, Thursday, November 20, 2025

REQUEST FOR BID NO. – 250356

Sealed Bids will be submitted electronically in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A. M., FRIDAY, D E C E M B E R 1 2 , 2025. “Request for Bid” form MUST be used to submit your bid unless you are submitting your bid on our website (https://wichita.gov/procurementportal) using your secured login/password to submit a bid for:

PUBLIC WORKS & UTILITIES DEPARTMENT/FLEET DIVISION

Self-Propelled Tricycle Type Street Sweeper

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Bids will be opened after ten o’clock a.m., in the Board Room, 1st Floor, City Hall, 455 North Main, Wichita, Kansas.

Specifications and bid forms are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 N. Main, Wichita, Kansas 67202, (316) 268-4636. This information may also be obtained on our website above.

Dated at Wichita, Kansas this 20th day of November, 2025.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.bonfirehub.com/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy;

build dependable infrastructure; Provide conditions for living well.

City of Wichita 2 RFB #250356

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST WICHITA, KS 67202

PHONE: (316) 268-4636

WICHITA.GOV/PURCHASING

PURCHASING@WICHITA.GOV

wichita.gov/procurementportal

REQUEST FOR BID #250356

City of Wichita – Fleet Division

November 20, 2025

PROJECT DEFINITION

The City of Wichita is seeking bids from firm(s) for Self-Propelled Tricycle Type Street Sweeper

Self-Propelled Tricycle Type Street Sweeper. See Section II. Scope of Services; Meets/Not Meets Response Matrix for vehicle specifications.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID WITH OPTIONS AS

SELECTED.

Any questions may be submitted in writing to Jason Brogden (jbrogden@wichita.gov) no later than 2:00pm December 5, 2025. Questions must be submitted via email, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule of Events Solicitation Advertised November 20, 2025 Questions Due Via Email December 5, 2025 2:00pm Questions Answered Via Addendum Week of December 8, 2025 Bids Due December 12, 2025 10:00am City Council (tentative) December 16, 2025 https://www.wichita.gov/PURCHASING mailto:Purchasing@wichita.gov

City of Wichita 3 RFB #250356

Table of Contents

I. OVERVIEW AND SUMMARY

II. SCOPE OF SERVICES

III. BID TERMS

A. Questions and Contact Information:

B. Bid Submission:

C. Evaluation Criteria:

D. Schedule of Events:

E. Bid Requirements:

F. Challenges and Protests

IV. GENERAL SPECIFICATIONS:

City of Wichita 4 RFB #250356

I. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of August 2020, the city’s total land area was approximately 165.58 square miles.

Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at https://www.wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting request for bids from vendors and/or firms for Self-Propelled Tricycle Type Street Sweeper for the Fleet Division. The city reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to any one proposer based on the city’s review and assessment of the bids meeting the criteria/specifications set forth herein.

II. SCOPE OF SERVICES

The Machine supplied to meet this specification must be current standard production, new, and unused, substantiated by current published literature and price sheets.

The manufacturer must be prepared to prove satisfactory experience in the design and manufacture of the type of vehicle described herein. Service facilities staff by qualified employees, have adequate inventory of parts for repair and service of unit, and must be located in the Wichita, Kansas area.

The unit bid must meet or exceeds industry or SAE standards. Standards used by societies that are not members of the American National Standards Institute will not be accepted.

The Following Machine(s) are Indicative of the Type Sought in this Bid Invitation:

Global Model M3

Other machines by other manufacturers that meet the criterion of this specification are also eligible, but at the City’s discretion. Other units must be demonstrated and approved by the City prior to award.

Bidders must return the following form below completed for every space requested in, Section II - Bidder’s Proposal column. Bidders shall indicate that the item being bid is exactly as requested or provide a description to indicate any deviation from the specifications of the item being bid meets or exceeds item specifications.

https://www.wichita.gov/

Meets/Not Meets Response Matrix Section I

City Specifications (Minimum) Section II

Bidder’s Proposal

Specification Meets Not Meets Comments (required if deviation listed)

ENGINE:

Cummins QSF Tier 4 final diesel Displacement – 3.8L Minimum Horsepower – 130 @ 2,200 RPM Minimum Net Torque – 360 FT/LBS @ 1,600 RPM Engine Cooling System – Heavy-duty with fan guard. Capable of operating between minus 25 degrees Fahrenheit and 125 degrees Fahrenheit. Radiator must have permanent anti-freeze installed and tested to protect to 20 degrees below 0 Fahrenheit. Dex-Cool silicate free extended life coolant or approved equal Engine Air Cleaner – Dry type with dual filters and a cab mounted service indicator Engine Accessories – Remote oil drain kit, remote engine filter installation, and vacuum restriction gauge with indicator mounted in the cab Engine shall be equipped with an FS 2500 bypass filter able to capture down to 2.78 microns. This filter is addition to the standard engine filter

TRANSIMISSION:

Heavy-duty hydrostatic transmission with factory standard bi-directional control

MAIN DRIVE AND FINAL:

Heavy-duty hydrostatic type unit shall be hydraulically driven by the hydrostatic transmission allowing variable speed of 0-25 MPH minimum

STEERING:

Heavy-duty full-time power

BRAKES:

Heavy-duty power assisted hydraulic brakes to be fully protected by dust shields. Parking brake shall be factory standard with park brake release (tow package). Brakes to be disc or drum

WHEELS:

Wheels shall be Heavy-duty steel. Standard wheels not acceptable

TIRES:

Drive Wheels – Factory standard Guide Wheels – Factory standard

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 5 RFB #250356

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ELECTRICAL/LIGHTING SYSTEM:

Heavy-duty 12- or 24-volt system with 90-amp alternator. 900 CCA starting system minimum. Unit shall be equipped with unitized alternator/regulator, electric starter, sealed multiple beam headlights, LED stop-tail-turn lights, front and rear amber double flashing LED lights, and cab mounted amber flashing LED adjustable light for each gutter broom. Two (2) flood lights shall also be mounted to the rear of the machine Directional signals with hazard switch, clearance lights, dome lights, and lighted instrument panel There shall be an LED Whelen light bar with controller Model TACF85, Signal Master # 320772, or approved equal mounted on the rear of cab just below the roof. There shall also be two (2) LED strobe lights mounted to the sides of the engine hood towards the rear and four (4) LED warning lights, one on each corner of the cab All circuits shall be protected by self-resetting stainless steel circuit breakers. Fuses are not acceptable

BACKUP ALARM SYSTEM:

Electric

GUTTER BROOMS:

All broom controls must be within operator’s reach (user friendly) within the cab Once speed is set, broom RPM shall be constant and independent of speed or direction of sweeper Gutter brooms must be capable of engagement or disengagement at any engine or sweeper speed Broom movement in six (6) directions (up, down, back, forward, in, out) singly or in combination and automatically recover to initial sweeping position. Brooms must be capable of being raised and lowered hydraulically by cab located controls and must be adjustable for wear Gutter broom must have variable speed control independent from engine RPM’s. Gutter brooms must have auto tilt on both left and right-side broom. Prefabricated throwaway type gutter broom segments shall be furnished with each sweeper. Gutter brooms shall be bolt on segment type Machine shall be delivered with factory standard gutter broom plates

ADDITIONAL FRONT GUTTER BROOM:

An additional articulating front mounted third gutter broom located at the front of the sweeper shall be supplied. This gutter broom will be mounted on an arm that will be hydraulically controlled, retracted/extended, and lowered/raised via in-cab joystick. An additional 4-axis gutter broom tilt feature along with float memory feature will be supplied

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 6 RFB #250356

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

ADDITIONAL FRONT GUTTER BROOM CONTINUED:

The front gutter broom motor will have the ability to rotate clockwise and counter-clockwise to allow for the broom to extend the sweeping path on curbside or the street side. The front gutter broom will extend the sweeping path and additional 10-inches on the right or left, providing a full sweeping path of 135-inches

MAIN BROOM:

Broom RPM shall be variable determined by speed of engine or have a minimum of 3-speed ranges once speed is set, broom RPM shall be constant and independent of speed or direction of sweeper Dual purpose steel core filled with polypropylene broom fiber. Broom flotation shall be controlled by spring and shock absorber Main broom shall be a disposable-type broom. Broom must be double wrapped with one wrap no less than .060 and the other wrap no greater than .080 26-inch polypropylene fiber. Broom shall be hydraulically raised and lowered by in-cab switch within operator’s reach from seat Broom motor shall be protected with a metal guard

SUSPENSION:

Factory standard with no deletions

MECHANICAL WASTE COLLECTION SYSTEM:

Hydraulically driven with relief valve protection. Must be operable in forward and reverse without reversing the main and gutter brooms. Must be capable of loading hopper to 90-percent of rated capacity Must have a flush out system to aid in cleaning. Must also have a lower wash out system to aid in the cleaning of the lower roller area If using a chain-and-sprocket system, it shall be protected with a metal guard If the design is such that the flights of the belt have a wall between flights and the front of the sweeper, the mechanical waste collection system shall be equipped with a hydraulically actuated door at the bottom of the elevator wall to aid in the loading of leaves

DRAG SHOES:

Dirt/drag shoes must be the grease-able style dirt shoes. Also, must be hooked up to auto lube system unless instructed to do so differently Machine shall be delivered with carbide or polyethylene dirt/drag shoe runners that are guaranteed up to or more than 1,000-hours of sweeping operation

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 7 RFB #250356

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

BUMPER:

Supplier to furnish full rubber bumpers on sweeper to prevent damage to components of sweeper or equipment when dumping hopper

HOPPER:

5.6 cubic yard minimum capacity. Hydraulically elevated and pivoted for discharge Operator must be able to inspect hopper load from cab or have a sensor for when hopper is loaded Normal lift, dump, and lower cycle time must not exceed 60-seconds Hopper must be free of any exposed hoses, brackets, mirrors, wiring, or lights Front hopper flap seal and hanger option required if available Must be able to load minimum of 90-percent of the hopper

CAB:

Full all-weather with one or two see-through fully rubber sealed doors. Air ride type operator seat and passenger seat if applicable on Heavy-duty torsion spring suspension. Air ride seat shall be a Bostrom 910 #234801-455 or approved equal. Both seats to be cloth covered Unit shall be equipped with Heavy-duty fresh air heater/defroster and heavy-duty air conditioning Cab shall be equipped with dual outside rearview mirrors, 5-inch dual convex west coast type, dual electric windshield wipers, cab dome light, fully lighted instrument panel, and built-in sound insulation in cab roof, firewall, and drivetrain cowling Cab shall be equipped with vents that can be manually opened or closed There shall be a lockable storage container on the sweeper big enough to contain water hose, valve, and plug wrench. Approximate dimensions are 6-inches deep x 10-inches tall x 30-inches in length Location to be determined after bid award Cab shall have sliding windows on both sides Center position steering for visibility and ability of sweeping on both sides is required or independent dual driver controls (the machine shall have the capability to be operated from both sides, left and right side of the cab) and shall have both power steering on both sides Backup camera shall be color type and have sound capabilities Factory limb guards to protect the front windshield and the operator shall be required on both sides of the cab

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 8 RFB #250356

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

SPRAY SYSTEM:

Water tank must be the largest capacity available from the factory with a water level gauge Higher pressure 40-PSI with filter Atomizing spray nozzles must be located near brooms and must cover full sweeping path Hopper and conveyor flushing system must be included Must have a high or low water flow switch in addition to the on and off switch All spray system controls must be located in operator’s compartment Polypropylene type water tank is used Fill hose shall be 2-inches diameter, 16-feet long with hydrant coupling matching City of Wichita fire hydrants. Must have air gaps or mechanical backflow preventer permanently installed on the vehicle to comply with Federal, State, and Local codes

AUTOMATIC LUBRICATION SYSTEM:

The machine shall be equipped with a factory installed auto lube system (must be capable of pumping # 2 grease) that has an adjustable timer with a minimum of fourteen (14) settings from 3.5 to 65 minutes.

Lincoln auto lube is acceptable. The reservoir shall have a capacity of at least 2-liters. The auto lube system shall lube the following fittings (NO EXCEPTIONS):

• Hopper lift and tilt cylinders

• Hopper pivot pins (all)

• Side broom, pivots, and bushings

• Mechanical waste collection system, bearings, and pivot points

• Main broom, suspension, bearings, lift mechanism, and pivot points

• Drag shoe, suspension, and pivot points

INSTRUMENTS:

Gauges shall be furnished for tachometer, oil pressure, transmission temperature, speedometer, odometer, engine temperature, fuel level, and battery voltage. Engine air filter service indicator, oil pressure gauge, volt meter, fuel level gauge, headlamp beam indicator, engine hour meter, throttle control, and a key ignition switch shall be conveniently located in operator’s compartment. When the engine coolant, oil pressure, or hydraulic oil pressure and level are out of acceptable levels, an audible alarm shall sound, and the safety shut down device will shut down the engine prior to causing damage to the engine or hydraulic system. There shall be hour meters for main broom and both left and right gutter brooms to aid in tracking broom hours

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 9 RFB #250356

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

MACHINE COLOR:

White/Gray frame

OPTIONS:

Option 1: Forward and rear facing video cameras

Option 2: Machine shall be wrapped with the City of Wichita Logo. Example in Attachment A

Option 3: Fully-floating rubber spring and torque rod suspension system for Global street sweepers

Option 4: Hopper loading assist that will load no less than 90-percent of the hopper for less stopping time

Option 5: Wichita safety light package

Option 6: Trade-in allowance, lump sum deduct. City ID # 003342, 2016 Global M3, Serial # 1G9GM3HR3GS462001, Meter 3,699. City will make every effort to ensure the unit is in same general condition as when it is inspected. Unit will continue to be used in daily operations until replacement is delivered, therefore, normal wear and tear will occur and will not be addressed. To inspect, please contact Mike Nordick at 316-268-4040 or mnordick@wichita.gov or Jason Waters at 316-268-4077 or jwaters@wichita.gov

Option 7: A complete three (3) year hydraulic system, drive train, hydrostatic drive, and engine warranty that includes parts and labor (electrical components shall also be included)

Option 8: Monthly inspection. A monthly inspection of each street sweeper shall be conducted by the vendor either at the City’s facility or the Vendor’s facility with no additional cost to the City for transporting. The vendor shall email the monthly inspection report to the Street Maintenance Supervisor Jason Waters, jwaters@wichita.gov and Mario Esparza, mesparza@wichita.gov The vendor must submit a checklist detailing the inspection at the time of this bid mailto:mnordick@wichita.gov mailto:jwaters@wichita.gov mailto:jwaters@wichita.gov mailto:mesparza@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 10 RFB #250356

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

OPTIONS CONTINUED:

Option 9: Maintenance of sweepers (see attachment A). The cost of service, maintenance, and repair of bid sweepers including all parts, labor, service call, and commercial cost for the 96-months or 8,000 hours that the sweepers are to be in service. Daily maintenance, sweeper brooms debris deflectors, and fuel is not included. All costs associated in making these repairs are to be included and bid of this option. Any options or equipment necessary for this option is to be included in this bid price.

Documentation of cost basis shall be provided. Service shall include a maximum 24-hour response time, based on a 5-day work week from the time of notification to the vendor that service or repairs are being made. If the unit cannot be repaired within the 24-hour (consecutive) period, the vendor shall be responsible to notify Fleet Maintenance and the Street Cleaning Division as to the reason the unit cannot be repaired with the 24-hour period. All parts shall be shipped with a 48-hour (consecutive) period at no shipping/freight cost to the City. The vendor shall keep unit down-time to a maximum 72-hours (consecutive) period. After which time repairs will be made by the City and the vendor will be billed accordingly and/or the maintenance contract could become void. A $25,000 performance bond will be required. Any items that will not be included in the maintenance contract will be included in the bid in written form. The vendor will be responsible for delivery and expenses for pickup to any and all sweeper/equipment.

Option 10: Agreement to the extension of the sweeper maintenance option 9 in on year increments up to three extensions if needed. The City of Wichita fleet maintenance will notify the vendor if and when an extension is needed before the original sixty month maintenance contract expires. The yearly amount for consecutive extensions shall not exceed the yearly amount in option 9.

MAINTENANCE OF SWEEPERS:

Subcontractor repair or warranty work without any deductible to the City of Wichita. The vendor will hold the subcontractors to the same 72-hour (consecutive) repair period timeframe. All necessary manufacturer upgrades will be done within a reasonable timeframe. No more than 30-days maximum.

Vendor is responsible for the cost of and supplying of any fluids necessary after repairs are made. The City of Wichita will not furnish said fluids or any other air tools, diagnostic tools, etc. for the vendor to make the necessary repairs. It is the vendors responsibility to provide these types of items to fully complete the repairs

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 11 RFB #250356

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

SPECIAL NOTES:

No dealer emblems, decals, or placards are to be placed on machine or equipment. If all agreed specifications are not met, the City will not sign-off on delivery

TRAINING:

The vendor shall be responsible for a minimum of 4-hours of operator training for up to 5-operators and a minimum of 4-hours of training for a minimum of 2-mechanics. The operator’s and mechanic’s training will be onsite by a factory representative. The vendor will be responsible for the costs of training, lodging, and meals if necessary

MANUALS:

The successful bidder shall deliver to the fleet maintenance supervisor for each machine purchased under this bid, one (1) set of the following:

Current edition of the operator’s manual Current edition of the service/maintenance repair manual Current edition of parts manual Electronic versions are preferred where possible for manuals Both operator’s and parts manual must be delivered with the sweeper

F.O.B. DESTINATION:

The successful bidder shall deliver each item F.O.B. Destination to the City of Wichita, 1801 South McLean Blvd, Wichita, KS 67213

SPARE PARTS:

The successful bidder must furnish two (2) complete sets of filters for each unit. Vendor shall supply a list of common replacement parts with part numbers. Vendor to supply current price list for the following wear item:

• Center bang board rubber(s) if applicable

• Main broom dirt deflectors if applicable

• Leaf gate rubber if applicable

• Carbide or polyethylene dirt shoe runner if applicable

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions

City of Wichita 12 RFB #250356

Section I City Specifications (Minimum)

Section II Bidder’s Proposal

Specification Meets Not Meets

Comments (required if deviation listed)

WARRANTY:

The successful bidder must furnish proof that they will and are capable of providing parts, service, and repair to all items herein specified. Bidder shall furnish in writing manufacturer’s standard warranty terms and conditions which they agree to administer. Standard coverage shall be no less than one (1) year parts and labor. Successful bidder must provide warranty certificate Time of delivery of machine(s) shall not exceed 180-days. If delivery exceeds 180-days, liquidated damages in the amount of $100.00 per calendar day the machine remains undelivered may be deducted from the bid price, not as a penalty but as liquidated damages, until the machine is delivered

CORRECTION OF DEFICIENCIES:

Should it be determined that upon delivery, the machine(s) fail to meet these bid specifications in any respect, the bidder shall at no expense to the City, correct such deficiencies without delay

III. BID TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via email to Jason Brogden, jbrogden@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (https://wichita.gov/procurementportal). Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “Real Time” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “Real Time” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636

B. Bid Submission:

Sealed Request for Bid will be received in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., FRIDAY, DECEMBER 12, 2025 Bids are to be submitted through the City’s Procurement Portal (https://wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit https://www.wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

All bids, including supporting documentation/manuals, shall become the property of the City

C. Evaluation Criteria:

Bid Award will be based on Lowest and Best Total Net Bid with Options as Selected from a Responsible and Responsive vendor.

The City, through its Board of Bids and Contracts reserves the right to accept or reject any or all bids and any part of parts of any bid and to waive formalities therein to determine which is lowest and best bid.

Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be cause for rejection of the bid. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form. In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

https://wichita.bonfirehub.com/ mailto:purchasing@wichita.gov https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

City of Wichita 14 RFB #250356

The City, through its Purchasing Manager, reserves the right to accept or reject any or all submittals and any part or parts of any submittal, and to waive formalities therein to determine which is the most beneficial bid.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Bid (RFB) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST;

CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document.

Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Bonfire portal at https://wichita.gov/procurementportal.

Vendors are encouraged to complete bidder registration by visiting the City of Wichita’s eProcurement Portal at https://wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company. Please check our website, https://www.wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

Event Date Solicitation Advertised November 20, 2025 Last Day for Written Question December 5, 2025 @ 2:00pm Addendum Posting Week of December 8, 2025 Bid Due December 12, 2025 @ 10:00am City Council Approval December 16, 2025

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the responsiveness of firms interested in providing the goods and/or service(s) specified in this Request for Bid. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Bidders shall:

1. Understanding of industry standards and best practices.

2. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

3. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

4. Registration with the Kanas Secretary of State’s Office before contract execution.

5. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

6. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this

RFB.

7. Provide project supervision (as required) and quality control procedures.

8. Have appropriate material, equipment and labor to perform specified services.

9. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

10. Wear company uniform or ID badge for identification purposes.

11. Meet local, state, and federal guidelines as applicable.

https://wichita.gov/procurementportal https://www.wichita.gov/purchasing

City of Wichita 15 RFB #250356

F. Bid Requirements:

1. Completed Bonfire Portal (https://wichita.gov/procurementportal) submission (or Request for Bid Form signed and dated if submitted via paper).

2. Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid. Prices MUST also be free of duties, federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

3. Pricing for all stipulated Item(s) and/or Group(s) requirements. Bidders who do not submit pricing for all items when stipulated may be deemed nonresponsive when not adhering to:

a. Lowest and Best Total Net Bid with Options as Selected when requested will be calculated by aggregate total. No other pricing or miscellaneous charges will be submitted.

4. Exceptions to any part of this document clearly delineated and detailed.

5. Responses that do not include all required forms/items may be deemed non-responsive.

G. City of Wichita Responsibilities

1. Designate a Department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

IV.Challenges and Protests

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number (316)268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g., the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision. The Purchasing Manager will issue a written decision, which will be posted on the City’s Vendor Services website, https://selfserviceict.wichita.gov/vss/ for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

Protests A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose https://selfserviceict.wichita.gov/vss/

City of Wichita 16 RFB #250356 economic interest may be affected substantially and directly by the award of a contract or by the failure to award a contract. Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site https://www.wichita.gov/DocumentCenter/Index/829. Failure of a protestor to file a written protest related to the award of a contract prior to the 9:00 a.m., Tuesday deadline will invalidate that protest and cause it not to be considered.

The written protest for proposals must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of award. Failure of a protestor to file a written protest related to the award of a contract prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

The Contract Compliance Officer will acknowledge receipt of the written protest. The written protest is to include the name, address, email address and telephone number of the protestor, identification of the solicitation number or contract number and project title, a detailed statement of the reasons for the protest which justify the relief sought, supporting evidence or documentation to substantiate any arguments, and a concise statement of the form of relief requested (e.g., reconsideration of the offer).

All the above required information must be included in the protest at its submission. Untimely protests will be returned unopened. Incomplete protests will be rejected without consideration.

In the event of a valid, timely protest, the City shall not proceed with the execution of the contract until all City administrative remedies have been exhausted or waived, or until a determination is made that a contract award is required to protect the interests of the City.

The decision of the Contract Compliance Officer, based on review of the written protest and information available from City sources, will be rendered within ten (10) business days after receipt of protest, will recite the reasons for the decision, and be provided to the protestor by email or written notification.

The protestor may seek reconsideration of the decision of the Contract Compliance Officer’s decision in writing to the Internal Auditor on the 13th Floor, City Manager Office, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of decision. Failure of a protestor to file a written reconsideration request related to the Contract Compliance decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered. The Internal Auditor decision will be issued by email or written notification, within ten (10) business days after receiving the written reconsideration, unless this time for a response is extended in writing and agreeable by both parties.

The Internal Auditor’s decision will be final, unless the protestor seeks a hearing before the City Council, by written request filed with the City Clerk, located on the 13th Floor, City Hall, 455 N Main, Wichita, KS, prior to 5:00 p.m. on the third business days after issuance of the Internal Auditor written decision. Failure of a protestor to file a written reconsideration request related to the internal Auditor’s https://www.wichita.gov/DocumentCenter/Index/829

City of Wichita 17 RFB #250356 decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

If there is a timely written reconsideration request, the protestor may seek reconsideration of the decision of the Internal Auditor by means of a hearing before the City Council. This hearing must be in aid of the City Council’s legislative authority to approve contracts for goods, services, and public improvements on behalf of the City, and does not imply any due process right of the protestor in an unawarded, unexecuted contract. The hearing must be scheduled as soon as practicable according to the City Council’s calendar. The hearing must be granted only upon such facts and issues as are presented in writing to the City Clerk for submission to City Council at or before noon on the Thursday preceding the scheduled hearing. No documents or other evidence must be accepted at the hearing.

The protesting party must have available no more than 20 minutes for presentation of argument, followed by no more than 20 minutes of argument presented by City staff. The City Council may deliberate in executive session to seek the assistance of the City Attorney, but must deliver its decision from the bench during the City Council meeting. (R 09/15)

If a written protest is made against any proposed award or the award of a contract that relies in part on federal funding, then the Contract Compliance Officer must notify the Granting Authority in writing with all information regarding the protest. A protestor must exhaust all administrative remedies with the City of Wichita before pursuing a protest with the Granting Authority. Protestors are put on notice that according to federal regulations, certain determinations made at the local level are not subject to appeal to the Granting Authority. If a review is granted by the Granting Authority, it will be limited to:

1. the City of Wichita’s failure to have or follow its protest procedures, or its failure to review a complaint or protest; or

2. violations of Federal law or regulations.

The Contract Compliance Officer will provide notice to the Granting Authority Regional Office or Headquarters Office of any request for reconsideration before the City Council, and also provide notice of the decision rendered by the City Council, or any alternative resolution reached.

V. GENERAL SPECIFICATIONS:

GENERAL SPECIFICATIONS

BID FORMS

Unless bidding on-line, all bids MUST be submitted on the enclosed "Request For Formal Bid" form and signed by an officer or employee authorized to sign bids. Any exceptions, to the specifications, terms and/or other conditions concerning the bid, must be noted on the front of the "Request For Formal Bid" form to be considered. The "Request For Formal Bid" form is to be submitted in the enclosed pre-address envelope.

Bidders are requested to submit current literature or brochures relating to their bid.

LICENSE

Vendors bidding on commodities or services for the City of Wichita must be currently licensed by the City of Wichita or the State of Kansas, where applicable, before a purchase order or contract will be issued.

BILLING TERMS

Discounts for prompt payment will be considered in the evaluation of your bid. The discount time will not begin until the City receives all of the commodities or services. If testing is required, the discount time will begin upon completion of the testing. Billing terms must be noted on the bid form to consider the deduction in the award.

CONTRACT

The successful bidder agrees to enter into a contract with the City, and when required, as per specifications, to furnish bond by a surety company authorized to do business in the State of Kansas.

EMERGING & DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION ENCOURAGEMENT

The City of Wichita encourages all bidders to include emerging and disadvantaged business participation in their bid.

ARBITRATION PROVISIONS

"Notwithstanding anything to the contrary contained in these bid documents or the contract to be awarded herein, the City shall not be subject to arbitration and any clause relating to arbitration contained in these bid documents or in the contract to be awarded herein shall be null and void."

ANTITRUST LITIGATION CLAUSE

"For good cause, and as consideration for executing a purchase order/contract, the contractor, acting therein by and through its authorized agent, hereby conveys, sells, assigns, and transfers to the City of Wichita, all rights title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of Kansas, relating to the particular product, products, or services purchased or acquired by the City of Wichita, Kansas, pursuant to a purchase order/contract.

CONSTRUCTION - PAVING PROJECTS

On construction or paving projects, contractors MUST contact the City Controller's Office, City Hall, 12th Floor, 455 North Main Street for a Kansas Sales Tax Exemption Certificate prior to starting work. Contractors will be responsible for paying Kansas Sales Tax on any purchase for these projects made before the certificate is issued.

RESTORATION

"Contractor shall, as a condition of final payment, restore all right-of-way and adjacent private property which has been disturbed, damaged or otherwise affected by construction to a condition equal to or better than existed prior to the commencement of construction. Such restoration shall include but not be limited to regrading and seeding of areas where grass was planted and growing prior to construction; provided, however, such regrading and seeding of lawn areas, when completed, shall be considered to be restoration of an area to a condition equal to or better than previously existing grass growth and Contractor shall have no responsibility to ensure growth of such seeded area(s). This restoration shall be considered part of the contract work and Contractor shall be responsible for the performance of such restoration work in the same manner as it is responsible for the performance of the contract work."

FEDERAL EXCISE TAX

The articles specified in this bid are for the exclusive use of the City of Wichita, Kansas. Therefore, Federal Excise Tax shall not be imposed. The City of Wichita, Kansas Federal Excise Tax Exemption Certificate Number is 48 77 0021K.

ESTIMATED QUANTITIES

If estimated quantities are shown, on the "Request For Formal Bid" form, they are used to evaluate the bid only. The figure(s) listed is the estimated usage only and is not intended to limit or guarantee in any way, the amount the City may purchase under the purchase order/contract.

CITY OF WICHITA CREDIT CARD

Presently, many City Agencies use a City of Wichita Procurement Card (Visa) in lieu of a City warrant to pay for some of its purchases. No additional charges will be allowed for using the card.

DELIVERY

Delays in delivery caused by bona fide strikes, government priority or requisitions, riots, fires, sabotage, acts of God or any other delays deemed by the Board of Bids and Contracts to be clearly and unequivocally beyond the contractor's control, will be recognized by the City, and the contractor will be relieved of the responsibility of meeting the delivery time, as stipulated in the contract, upon contractor's filing with the Board of Bids and Contracts a notarized just and true statement signed by a responsible official of the contractor's company, giving in detail all the essential circumstances which, upon verification by the City, justifies such action by the Board of Bids and Contracts.

AWARD

The City, through its Board of Bids and Contracts reserves the right to accept or reject any or all bids and any part of parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be cause for rejection of the bid. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form.

In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

If there are tie bids, the Board of Bids and Contracts will recommend the successful bidder, and final determination will be made by the City Council.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID WITH OPTIONS AS SELECTED.

SOLICITATION

250356 PW_Fleet Maintenance

Responses are due before:

CONTACT INFORMATION

Contact: Jason Brogden Email: jbrogden@wichita.gov Phone: (316) 268-4429 Fax (316) 268-4656 Address: 455 N Main, 12th Floor, Wichita, KS 67202

PLEASE QUOTE DELIVERED PRICES ON THE EQUIPMENT, MATERIAL, OR SERVICES LISTED BELOW

Line # Bid Item Description Quantity UOM Group 1

1 - 1 Base Bid: New Unused Current Production Self-Propelled Tricycle Type Street Sweeper 1 EA

1 - 2 Option 1: Forward and Rear Facing Video Cameras 1 EA

1 - 3 Option 2: Machine Shall be Wrapped with the City of Wichita Logo per specifications 1 EA

1 - 4 Option 3: Fully Floating Rubber Spring and Torque Rod Suspension System for Global Street Sweepers 1 EA

1 - 5 Option 4: Hopper Loading Assist that will Load No Less than 90% of the Hopper 1 EA

1 - 6 Option 5: Wichita Safety Light Package 1 EA

1 - 7 Option 6: Trade-In Allowance. Lump Sum Deduct. City ID # 003342, 2016 Global M3, Serial # 1G9GM3HR3GS462001, Meter 3,699 1 LS

1 - 8 Option 7: A Complete Three (3) Year Hydraulic System, Drive Train, Hydrostatic Drive, and Engine Warranty per specifications 1 EA

1 - 9 Option 8: Monthly Inspection per specifications 1 EA 1 - 10 Option 9: Maintenance of Sweeper per specifications 1 EA 1 - 11 Option 10: Agreement Extension per specifications 1 EA

12/12/2025 10:00:00 AM

RETURN TO:

Submit Electronically to https://wichita.gov/pro curementportal

The City of Wichita is a leading-edge organization serving a dynamic and inclusive community.

City of Wichita 21 RFB #240316

EXHIBIT A

CITY OF WICHITA MANDATORY CONTRACTUAL PROVISIONS ATTACHMENT

1. Terms Herein Controlling Provisions. The terms of this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the Agreement.

2. Choice of Law. This Agreement shall be interpreted under and governed by the laws of the State of Kansas. Any dispute or cause of action that arises in connection with this Agreement will be brought before a court of competent jurisdiction in Sedgwick County, Kansas.

3. Termination Due To Lack of Funding Appropriation. If, in the judgment of the City’s Director of Finance, sufficient funds are not appropriated to continue the function performed in this Agreement and for the payment of the charges hereunder, City may terminate this Agreement at the end of its…