1-25-125 - Attachment A - Substitution Form.pdf

This is a Substitution Request Form for the Walworth County Department of Public Works in Wisconsin, specifically related to RFB #25-125 for Sheriff's Office Ceiling Tile Replacement. The form serves as the official mechanism for bidders to request approval to substitute materials or products from those originally specified in the project requirements. Bidders must complete the form by identifying the item number, original product specifications, and the proposed substitute product with corresponding manufacturer and model information. The form requires bidders to demonstrate how the recommended substitution meets or exceeds the preferred specifications and to clearly articulate any differences between the proposed substitution and the originally specified product. Submissions must include all pertinent supporting documentation and be submitted via Bonfire Messages, with only one substitution request permitted per form.

The completed form requires submission by the bidder with signature and date, and is subject to review and approval or rejection by county officials designated as the reviewing authority. The form includes designated spaces for the reviewer to document their decision, provide comments regarding the substitution request, and authorize approval or rejection. Additionally, the form contains a separate section for use by the County Sign Maintenance Utility Truck, which includes fields for item number, proposed part number, manufacturer/model information, and descriptions. This substitution process ensures that any product or material changes proposed by bidders undergo formal evaluation and authorization before incorporation into the final project scope.