1-25-013B SOW - Small.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: 9/24/2025 File# 1-25-013B

LOCATION: Argyle Lake State Park 640 Argyle Park Road Colchester, IL 62326 McDonough County

PROJECT TITLE: Fire Damage Repairs at Concession Restaurant

PROJECT NARRATIVE:

The Argyle Lake State Park concessions building had a kitchen fire on August 19, 2024. The concession building has been closed since that time and IDNR needs to make repairs in 2026 so concessions can be reopened.

SCOPE OF WORK:

The scope of work shall consist of cleaning furnace and duct work, removal of damaged items, replacement of various electrical items, plumbing repairs, roof and wall structural repairs.

ATTACHMENTS:

The following documents are included:

1) Drawings

2) Project Manual

3) Contractor Schedule of Values Form

PROJECT SPECIFICATIONS & REQUIREMENTS:

Project requirements and details are listed in the Attachments.

A. Project Specifications:

Acceptable Manufacturers: Manufacturers listed below have been recognized for providing quality products with superior performance by such entities as Underwriters Laboratories (UL), Applied Research Laboratory (ARL), or consumer-based organizations such as Consumer Reports. They are chosen to describe the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

1) The awarded contractor and any subcontractors must have at least 3 years of commercial experience and licensure in their respective trade or industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one.

Submittals:

Qualifications:

Contractor must be certified by the State of Illinois in accord with the Illinois Roofing Licensing Act, as amended (Illinois Revised Statutes Ch. 111, Par. 751 et seq.).

Warranties

Contractor will submit the IDNR Warranty form with manufactures warranty before invoice will be processed.

Materials

Composite Shingles

Square strip shingles, UL Class “A”, Heavy weight: Mineral surfaced, self-sealing, architectural style fiberglass based asphalt strip shingles with ASTM D3018, bearing UL Class “A” external fire exposure label and UL “Wind Resistant” label, weighing not less than 240 pounds per square. Color as indicated to closely match existing color.

Acceptable manufacturers, Style:

Ice and Water Shield

Install ice and water shield at all eaves and valleys as recommended by the manufacturer. Ice and water shield: composite rubberized asphalt and polyethylene film, self-adhesive.

Acceptable manufacturers:

Underlayment

Synthetic Underlayment as recommended by the manufacturer for use in waterproofing and in construction of sloped roofs.

Flashing

Provide 0.024 inch mill finish sheet aluminum. Job cut to size and configurations required.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of sixty percent (60%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Deliverables and Staff Training:

Three (3) sets of operating and maintenance manual and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

4) Independent Testing:

The Contractor shall pay all independent laboratory testing.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. Roofing - IL Dept. of Professional Regulation

b. Plumbing - IL Dept. of Public Health

c. Licensed electrician in State of Illinois

6) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a. Roofing and Structural Materials

b. Plumbing Materials

c. Electrical Materials

d. Ductwork Materials

7) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

Pursuant to Title 44 Illinois Admin. Code 1.4545(g)(2), a small business awarded a contract procured as a small business set-aside may subcontract no more than 49% of the value of the contract to a business not registered in the Small Business Set-Aside Program.

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

10) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

11) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

14) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

15) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

18) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

19) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

20) Change Orders Any change order authorized under this Section shall be made in writing. Any person employed by and authorized by any unit of State or local government to approve a change order to any public contract who knowingly grants that approval without first obtaining from the unit of State or local government on whose behalf the contract was signed, or from a designee authorized by that unit of State or local government, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of State or local government and authorized by law, commits a Class 4 felony. The written determination and the written change order resulting from that determination shall be preserved in the contract's file which shall be open to the public for inspection. This Section shall only apply to a change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

21) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

22) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

28) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO Frederick.Murphy@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.