1-24-25 - Addendum 1 QA.pdf

PDF 3 MB Posted Jan 8, 2025

Attached to: Sun Prairie Public Library Move Management
Solicitation number: 25-LIB02
Issued by: Dane County, Wisconsin

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Written by GovTribe AI · Jan 27, 2025

This is Addendum No. 1 issued by FEH Design for the Sun Prairie Public Library Move Management project in Sun Prairie, Wisconsin. The bid date is January 29, 2025 at 11:00 a.m. CST. The project involves coordinating and executing the moving and storage of the library's entire contents across four construction phases: Phase 1 (new addition), Phase 2 (staff spaces and partial Adult Collection remodel), Phase 3 (remaining Adult Collection remodel), and Phase 4 (Media Center and Public Meeting Spaces remodel). Key requirements include providing climate-controlled temporary storage, book carts for collection moves with two weeks staff unloading time per phase, and completion of 3 library moves within the last 10 years. Work hours are 6:00am to 5:00pm with schedule coordination required with owner and general contractor. Two weeks notice will be given for timeline changes.

The project includes moving various collections (85-90% of CDs/DVDs and 10% of Adult Collection to offsite storage), furniture, shelving units, and equipment. The mover must provide all necessary temporary flooring and wall protection. Staff will pack and unpack private offices, circulation areas, and service desks, while movers will pack the staff lounge and handle recycling/disposal of non-highlighted items. Some existing shelving will be retained, while the rest must be disassembled and recycled if not sold. The accompanying floor plans (A10.2, A10.3, A10.4) show detailed furniture placement and move schedules across the project phases, with items marked for temporary reuse, storage, or final locations.

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Other files

File	Type	Posted
Sun Prairie Move Management Bid FINAL.pdf	PDF	Jan 8, 2025
RFP 25-LIB02 Award Notification Letter.pdf	PDF	Jan 8, 2025

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FEH DESIGN 24 January 2024 Project No: 2023402

Instructions to Bidders 1 of 4 Sun Prairie Public Library – Move Management Sun Prairie, Wisconsin

ADDENDUM NO. 1

1. FOR:

Sun Prairie Public Move Management

2. ARCHITECTS PROJECT NO.: 2023402

FEH DESIGN

1135 South 70th Street, Suite 301 Milwaukee, WI 53214 Phone: 414-200-9660 sarahjj@fehdesign.com

3. DATE ISSUED: January 24, 2025

4. BID DATE: January 29, 2025 @ 11:00 a.m. CST

5. TO ALL BIDDING DOCUMENT HOLDERS OF RECORD:

Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification. This Addendum forms a part of the Bidding Documents and modifies them as follows:

1. See attached edits to Drawings A10.2, A10.3, A10.4 for items added to the move.

All gray, non-highlighted items within the area of work shall be recycled/disposed by the mover unless informed by the library that the item has been sold and will be picked up by the purchaser.

2. See attached edits to Move Item Schedule for additional items.

3. To be considered for this project the mover must meet the minimum requirements:

a. Must have completed 3 library moves within the last 10 years.

b. Provide temporary storage, equipment, and supplies for items between phases for timely and efficient moving.

c. Provide resumes of key personnel utilized for move management.

4. Temporary storage must be climate controlled.

5. Movers will be given 2 weeks of notice from the General Contractor regarding any timeline changes.

Instructions to Bidders 2 of 4

6. Collections will be moved with book carts: staff to be given a minimum of two weeks to unload books from book carts per phase. No additional book carts will be placed in temporary storage. During Phase 1 all books will be placed onto book carts for new and temporary locations. Phase 2 all of the Adult Collection will be moved onto book carts to move to new shelving. Phase 3 book cart will be provided to shift and reorganize Adult

Collection.

7. Staff will not need limited access to items stored off site during the Phases.

8. Staff will pack and unpack private office items, items in circulation and technical service workspaces, youth services closet and service desk, mailroom, and adults services service desk and shared workspaces.

Mover to provide boxes for these items.

Private office and workroom items will not be placed in offsite storage.

After staff have packed their offices and workrooms those items will go to the temporary offices and work areas indicated on the plans. Staff names are indicated.

9. Movers to pack staff lounge.

10. All books and merchandise in the Read Before Book Store will be moved by Friends of the

Library volunteers. Equipment, furniture and shelving that is not sold or recycled by the

Friends of the Library volunteers shall be disposed/recycled by the mover.

11. The automated book sorter will be moved by the automated book sorter vendor and will not be a part of this project.

12. Art, clocks and plaques on walls will be placed in temporary storage.

13. All the non-highlighted shelving on the plans shall be disassembled during the phase shown.

The library is attempting to coordinate the sale of the shelving to another library. If this does not happen the mover will be responsible for recycling the shelves. For the purpose of this proposal the mover shall assume disassemble and recycling of these shelves.

14. Collections to be placed in offsite storage:

CD’s & DVD’s: approximately 85%-90% of the collection.

Adult Collection Books: approximately 10% of the collection.

15. (10) double faced existing shelving units and (6) single faced existing shelving units will be retained for Tech Services 1065 and Pick Up Window 1084. All other existing shelving will be disassembled and sold or recycled after Phase 2.

16. All work may take place between 6:00am to 5:00pm. The owner may consider hours outside of these hours, contingent on the owner’s schedule. Exact work hours are to be coordinated with the owner and the general contractor. The owner will not be reimbursing any overtime hours.

Instructions to Bidders 3 of 4

17. After June 4th, 2025, movers will disassemble all existing shelving units for the start of Phase

2 construction. All shelving units highlighted pink on sheet A10.3 must be reassembled by the movers in Phase 2 in the assigned location per the drawing. Dimensioned plans will be provided to the contracted mover.

18. Mover can place dumpsters for trash and recycling on site as needed, coordinate dumpster location with General Contractor when project is awarded.

19. Construction Plans:

Phase 1: New addition added to the building

Phase 2: Remodel of existing staff spaces and a portion of the Adult Collection space.

Phase 3: Remodel the remainder of Adult Collection space.

Phase 4: Remodel of Media Center and Public Meeting Spaces.

20. Mover to access total linear feet of collections based on drawings provided and information gathered during site tour.

The collection is split 55% Adult and 45% Children’s Collection.

The current shelving in general is loaded 85% full.

21. Existing shelving is a cantilevered construction. Refer to plans for quantities related to disassembly, reassembly, recycling and disposal.

22. The Move Item Schedule:

Left column: where an item is currently located.

Right column: where an item will be placed in the next phase.

The sequence is: Phase 1 to Phase 2, Phase 2 to Phase 3, Phase 3 to Phase 4, Phase 4 to

Phase 5. The list is not exact, please allow in your pricing small changes that would not incur change orders.

23. Page 16,#10 Mover is responsible for any equipment they bring in to accomplish the move.

24. Page 16, #11 Mover will need to reassemble the existing shelving needed in Phase 2 temporary Adult Collection. Electrical connections are not anticipated, but assistance with such an issue may be necessary.

25. Please use plans and information gathered during the walk through to determine packing requirements.

26. Sun Prairie Library has 15 full time employees, 22 regular part time employees, and 3 part time floater staff.

27. Mover to assist in recycling as much existing product as possible to help Sun Prairie Library meet their sustainability goals. This includes shelving, tables and chairs. Please refer to plans for quantities. Mover may need to dispose of recycling off site.

Instructions to Bidders 4 of 4

28. Technology moved by staff for alternate deduct would include: computers for all private offices, workstations, and public areas, copiers, printers and fax machines in public areas, copier and printers in staff area, and self-check kiosks stations.

29. Mover is responsible for all necessary temporary flooring and wall protection.

Phase 1: Room Number/Item Phase 2: Room Number

E2 Staff Lounge / (2) Tables 1013 Board Room

E2 Staff Lounge / (4) Stacking Chairs 1013 Board Room

E2 Staff Lounge / (1) Puzzle Table 1013 Board Room

E2 Staff Lounge / (2) Lounge Chairs 1013 Board Room

E2 Staff Lounge / (1) Occasional Table 1013 Board Room

E2 Staff Lounge / (1) Cabinet 1013 Board Room

E2 Staff Lounge Hall / Lockers 1013 Board Room

E6 Shared / All Book Carts 1005 Community, 1019 Makerspace

E6 Shared / All Task Chairs 1005 Community, 1019 Makerspace

E6 Shared / All File Cabinets 1005 Community, 1019 Makerspace

E6 Shared / (1) Task Stool 1005 Community

E6 Shared / (1) Cabinet 1005 Community

E6 Shared / Height Adjustable Table 1034 Janitor

E6 Shared / (4) Double Sided Shelves w/ End Panels 1005 Community Room

E6 Shared / (2) Single Sided Shelves w/ End Panels 1006 Storage

E6 Shared / (1) Worktable 1005 Community

E7 Circulation / (2) Task Chairs 1005 Community

E10 Office / (1) Storage Cabinet 1025 Office

E11 Tech Services / (3) Task Chairs 1019 Makerspace

E11 Tech Services / (3) Double Sided Shelves w/ End Panels 1019 Makerspace

E12 Staff Copy / Copier 1005 Community

E12 Staff Copy / (2) Mailboxes 1013 Board Room

E12 Staff Copy / (1) Bookcase 1006 Storage

E13 Secretary / (1) Storage Cabinet 1043 Storage

E14 Study Room / (2) 24x72 Table Offsite Storage

E14 Study Room / (5) Side Chairs (2) 1042 Office, (3) Offsite Storage

E14 Study Room / (1) Computer Stand Offsite Storage

E15 Hall / (3) Vertical Files 1021 Studio

E16 Directors Office / (7) Lateral Files Offsite Storage

E16 Directors Office / (1) Round Table Offsite Storage

E16 Directors Office / (3) Side Chairs Offsite Storage

E16 Office / (1) Bookcase 1019 Makerspace

E16 Directors Office / (1) 32x60 Table Storage 1006

E17 Storage / (12) Orange Task Chairs Offsite Storage

E17 Storage / (4) Computer Tables 1012 Circulation

E19 Info Desk / (1) Task Chair 1010 Entry

E20 Holds / (8) Single Sided Shelves 1010 Entry

E22 Adult Computers / (4) Single Sided Shelves w/ End Panels 1019 Makerspace

E22 Adult Computers / (1) Glass Cabinets Offsite Storage

E22 Adult Computers / (1) Microfilm & Table Offsite Storage

E24 Study Room / (2) 24x72 Table Offsite Storage

E24 Study Room / (6) Chairs Offsite Storage

E24 Study Room / (1) Computer Table Offsite Storage

E26 Office / (1) Bookcase 1019 Makerspace

E27 Adult Help Desk / (1) Vinyl Records Cabinet 1051 Adult Collection

E27 Adult Help Desk / (1) Microfilm Cabinet Offsite Storage

E28 Adult Collection / (12) 84" H Double Sided Shelves w/ End Panels 1051 Adult Collection

E28 Adult Collection / (71) 78" H Double Sided Shelves w/ End Panels 1051 Adult Collection

E28 Adult Collection / (6) Lounge Chairs Wood Arms Offsite Storage

E28 Adult Collection / (2) Display Units 1012 Circulation

E28 Adult Collection / (2) 36x60 Table REMOVED FROM MOVE, TO BE DISPOSE OF OR RECYCLED

E28 Adult Collection / (4) Wood Chair 1012 Circulation sarahjj Text Box Move Item Schedule sarahjj Text Box All changes in red

E29 Adult Tower / (1) 36x60 Table REMOVED FROM MOVE, TO BE DISPOSE OF OR RECYCLED

E30 CD's/DVD's / (2) Lounge Chairs Wood Arms Offsite Storage

E30 CD's/DVD's / (1) Display Unit 1030 Preschool

E31 Children's Collection / (1) Lego Table 1030 Preschool

E31 Children's Collection / (2) Children's Chairs 1030 Preschool

E31 Children's Collection / (5) Lounge Chairs 1045 Gradeschool

E31 Children's Collection / (2) Occasional Tables 1045 Gradeschool

E31 Children's Collection / (1) Triangular Table 1035 Caregiver Room

E31 Children's Collection / (2) 30x48 Table 1013 Board Room

E33 Children's Help Desk / (8) Computer Tables 1029 Children's Computers

E36 Teen Collection / (48) 84"H Double Sided Shelving w/ End Panels 1051 Adult Collection

E36 Teen Collection / (5) Task Chairs (2) 1048 Teen, (3) Offsite Storage

E36 Teen Collection / (14) Stools (10) 1048 Teen, (4) Offsite Storage

E36 Teen Collection / (2) 30x30 High Top Table Offsite Storage

E36 Teen Collection / (2) 30x30 High Top Table 1048 Teen

E36 Teen Collection / (4) Curved High Top Tables 1048 Teen

E36 Teen Collection / (1) Lounge Chair 1045 Gradeschool

E36 Teen collection / (1) Triangular Table 1031 Sensory

E37 Teen Tower / (2) Rug 1048 Teen

E37 Teen Tower / (2) 18" Round Ottomans 1030 Preschool

E37 Teen Tower / (1) 27" Round Ottoman 1036 Youth Program Room

E37 Teen Tower / (1) Triangular Ottoman 1048 Teen

E37 Teen Tower / (1) 25" Triangular Table 1048 Teen

E37 Teen Tower / (1) 35" Triangular Table 1048 Teen

E37 Teen Tower / (1) 35" Round Table 1048 Teen

E37 Teen Tower / (2) Power Towers 1048 Teen

E37 Teen Tower / (1) Corner Lounge Chair 1048 Teen

E37 Teen Tower / (1) Armless Lounge Chair 1048 Teen

1005 Community / All Folding Tables (5) 1005 Community, Remaining Offsite Storage

1005 Community / All Stacking Chairs Offsite Storage

1005 Community / (1) Piano 1019 Makerspace

1010 Entry / (4) Self Check Stations (1) 1010 Entry, (2) 1012 Circulation, (1) 1040 Youth Services Desk

1010 Entry / (1) Copier 1012 Circulation

1010 Entry / (1) 30x42 Table 1010 Entry

1010 Entry / (1) Display Unit 1012 Circulation

1053 Renk Room / (4) Lounge Chairs Black Leather Offsite Storage

1053 Renk Room / (2) Occasional Tables 1036 Youth Program Room

1053 Renk Room / (1) 42x60 Table REMOVED FROM MOVE, TO BE DISPOSE OF OR RECYCLED

1101 Staff Work / (4) Task Chair Moved in a later phase

1101 Staff Work / (2) Lounge Chairs Moved in a later phase

1101 Staff Work / (1) Lateral File Moved in a later phase

1103 Office / (1) Task Chair Moved in a later phase

1103 Office / (2) Side Chair Moved in a later phase

Phase 2: Room Number/Item Phase 3: Room Number

1005 Community / All Book Carts 1082 Circulation Staff

1005 Community / (5) Folding Tables Offsite Storage

1006 Storage / (1) Copier 1077 Mail/Copy

1010 Entry / (1) Self Check 1010 Entry

1012 Circulation / (2) Self Check 1010 Entry

1012 Circulation / (1) Copier 1010 Entry

1012 Circulation / (2) Display Units 1059 Reference

1013 Board Room/ (2) Tables 1070 Staff Break Area

1013 Board Room / (4) Stacking Chairs 1070 Staff Break Area

1013 Board Room/ (1) Puzzle Table 1070 Staff Break Area

1013 Board room / (1) Cabinet 1070 Staff Break Area

1013 Board Room / (1) 30x58 Table 1067 Server

1013 Board Room / (2) Lounge Chairs 1083 Wellness

1013 Board Room / (1) Occasional Table 1083 Wellness

1019 Makerspace / (1) Bookcase 1060 Adult Staff

1021 Studio / (1) Desk 1062 Adult Serv. Office

1021 Studio / (1) Task Chair 1062 Adult Serv. Office

1021 Studio / (3) Vertical Files 1067 Server

1022 Studio / (1) Desk 1092 Admin.

1022 Studio / (1) Task Chair 1092 Admin.

1027 Discuss / (2) Height Adjustable Tables 1065 Tech Services

1027 Discuss / (2) Task Chairs 1065 Tech Services

1028 Study / (2) Height Adjustable Tables 1065 Tech Services

1028 Study / (2) Task Chairs 1065 Tech Services

1051 Adult Collection / (1) Vinyl Records Cabinet 1064 Computers

1051 Adult Collection / (10) Double Sided Shelving w/ End Panels 1065 Tech Services

1044 Ready Room / (1) Desk 1066 Tech Coord Office

1044 Ready Room / (1) Task Chair 1066 Tech Coord Office

Offsite Storage / (4) Lounge Chairs Black Leather 1053 Renk Room

Offsite Storage / (1) Glass Cabinet 1053 Renk Room

Offsite Storage / Microfilm and Table 1054 Local History

Offsite Storage / (1) Microfilm Cabinet 1054 Local History

Offsite Storage / (1) Computer Table 1055 Study

Offsite Storage / (8) Lounge Chairs Wood Arms 1059 Reference

Offsite Storage / (2) Side Chairs 1062 Adult Serv. Office

Offsite Storage / (2) Side Chairs 1066 Tech Coord Office

Offsite Storage / (2) Side Chairs 1068 Tech Serv Office

Offsite Storage / (4) Orange Task Chairs 1069 Huddle

Offsite Storage / (1) Round Table 1069 Huddle

Offsite Storage / (4) Lateral Files 1075 Ready Room

Offsite Storage / (2) 24x48 Tables 1075 Ready Room

Offsite Storage / (4) Orange Task Chairs 1075 Ready Room

Offsite Storage / (2) 24x72 Tables 1076 Ready Room

Offsite Storage / (4) Orange Task Chairs 1076 Ready Room

Offsite Storage / (2) Side Chair 1091 Circ Office

Offsite Storage / (1) Side Chair 1092 Admin

Phase 3: Room Number/Item Phase 4: Room Number

1010 Entry / (3) Self Checks 1012 Circulation

1010 Entry / (1) Copier 1012 Circulation

1064 Computers / (1) Vinyl Records Cabinet 1012 Circulation

1101 Staff Work / (4) Task Chairs 1019 Makerspace

1101 Staff Work / (1) File Cabinet 1019 Makerspace

1103 Office / (1) Task Chair 1025 Office

1103 Office / (2) Side Chairs 1025 Office

1105 Corr. / (2) Side Chairs 1019 Makerspace

Offsite Storage / (1) Folding Table 1019 Makerspace

Offsite Storage / (1) Computer Table 1052 Discuss

Phase 4: Room Number/Item Phase 5: Room Number

1012 Circulation / (3) Self Checks 1010 Entry

1012 Circulation / (1) Copier 1010 Entry

1019 Makerspace / (4) Task Chairs 1101 Staff Work

1019 Makerspace / (2) Side Chairs 1101 Staff Work

1019 Makerspace / (1) Folding Table 1005 Community

1025 Office / (1) Task Chair 1103 Office

1025 Office / (2) Side Chairs 1103 Office

Offsite Storage / All Folding Tables 1005 Community

Offsite Storage / All Stacking Chairs 1005 Community

Offsite Storage / (1) Paino 1006 Storage

Offsite Storage / (4) Stools 1012 Circulation

Offsite Storage / (2) 30x30 High Top Table 1012 Circulation

F F

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TEMPORARILY REUSED

EXISTING FURNITURE REUSED

EXISTING FURNITURE TEMPORARILY REUSED

READ BEFORE

BOOK STORE

STAFF LOUNGE

STORAGE

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BOOK DROP

OFFICE

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TECH SERVICES

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STAFF COPY

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SECRETARY

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DIRECTOR'S

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E16 STORAGE

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INFO DESK

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KEY PLAN

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84"H84"H84"H84"H84"H84"H84"H84"H84"H84"H78"H78"H78"H

78"H78"H 78"H 78"H 78"H 78"H 78"H 78"H 78"H 78"H 78"H 78"H

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FURNITURE

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ISLAND FROM

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CHAIRS

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EXISTING FURNITURE MOVED TO FINAL LOCATION

NEW FURNITURE IN TEMPORARY LOCATION INSTALLED BY HENRICKSEN IN THIS PHASE

MOVED TO FINAL LOCATION BY MOVER IN NEXT PHASE.

EX EX

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SCALE: 3/32" = 1'-0"1 PHASE 2 FURNITURE PLAN

Substantial Completion November 5th, 2025

KEY PLAN

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AREA OF CONSTRUCTION

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AREA OF WORK

sarahjj Line sarahjj Snapshot sarahjj Snapshot

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OFFICE

CIRCULATION

STAFF

TECH SERVICES

TOILET

VEST

DISCUSS

TOILET

ATRIUM

DATA

COMPUTERS

READY ROOM

YOUTH SERVICES

DESK

CHILDREN'S

COMPUTERS

TOILET

STOR

EQUIP STOR

CARPORT

CORR.

ENTRY

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EXISTING FURNITURE THAT WILL BE KEPT FOR NEXT PHASE

RELOCATED EXISTING FURNITURE FROM STORAGE

EXISTING FURNITURE MOVED TO FINAL LOCATION

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SCALE: 3/32" = 1'-0"1 PHASE 3 FURNITURE PLAN

Substantial Completion December 31st, 2025

KEY PLAN

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AREA OF WORK

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AREA OF CONSTRUCTION

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File details come from the government source that posted it. Updated Jan 27, 2025.