1-24-008 SOW - small~1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: July 26, 2023 File# 1-24-008

PROJECT TITLE: Well Abandonment by Boys Dormitory

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as IDNR, operates and manages Bishop Hill SHS as a cultural and recreational destination. Founded in 1846 by Eric Janson, Bishop Hill was settled as a Swedish religious utopian community. The original settlers were successful in constructing the building and social infrastructure needed to establish a working community the church, school, town hall, hotel, and various commercial structures. The buildings, artifacts and textiles give evidence to the mid-19th century buildings and lifestyles of the original community members. In addition, the Olof Krans collection of paintings is internationally renowned for its depiction of ever-day colony life and colony portraits. The Bishop Hill Historic District was added to the National Register of Historic Places in 1984 and is listed as a National Historic Landmark.

A water well located near the historic Bishop Hill boy’s dormitory has deteriorated in the past few years with multiple components failing and has become unsafe. IDNR is seeking bids to have the well-sealed and abandoned in accordance with Illinois Department of Health requirements, while still maintaining the appearance of the well at the surface to preserve the historic integrity of the site.

SCOPE OF WORK:

The Contractor shall provide all materials, labor, and equipment necessary for the complete abandonment of the well next to the Bishop Hill boy’s dormitory. The existing well needs all mechanical pipe and parts removed from the well, the well to be sealed per the Henry County Health department, the hand pump will be removed and reinstalled on a new wood base and new concrete top matching the size, shape, and materials of the existing. The outside of the well will be backfilled after the well has been sealed. The hand pump must look as if it is still a working well.

Contractor must get the well sealing permit from Henry County Health Department before any work can start and provide a copy to the Regional Engineer.

ATTACHMENTS:

The following documents are included:

1. Location Map

2. Water Well Sealing Application

3. Water Well Sealing State Form

4. Well photos

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) The existing concrete top and wood base must be replaced in kind. The concrete can be poured on site or made elsewhere and delivered to site. It must have two #4 rebar or steel wire mesh installed all the way around the top. The wood must be pressure-treated.

2) Existing hand pump must be reinstalled on the new wooden base over the concrete top.

3) Contractor must obtain a Well Sealing permit from Henry County Health Department and complete sealing of well in accordance with their requirements.

4) Once all construction is complete, the contractor is required to restore the site to preconstruction conditions, and clean-up and dispose of all construction debris at an authorized off-site disposal facility.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of ninety percent (90%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

The contractor shall be required to abide by all site regulations and work with the Site Superintendent and site staff regarding working hours, staging areas and securing the work site. The contractor is required to secure all necessary permits and be OSHA compliant.

3) Deliverables:

The awarded contractor must have 5 years of experience in the General Construction industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one prior to Bid Award.

4) Weather Conditions:

Contractor shall proceed with work only when existing and forecasted weather conditions will permit work to be installed in compliance with manufacturer’s recommendations and when substrate is completely dry.

5) Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

6) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

a. Licensed Well Driller in the State of Illinois

7) Shop Drawings / Product Data:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items prior to ordering materials:

a. Materials for filling well

8) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

9) Extended Warranty:

a. Workmanship by the General Contractor shall be for a period of one (1) year.

C. Project Requirements:

See BidBuy for further information regarding Pre-Submission Conference.

3) Prevailing Wage Rates This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at http://labor.illinois.gov/. IDOL revises the prevailing wage rates, and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

Certified Payroll, The Vendor and each subcontractor who participate in public works shall be in accordance with 820 ILCS 130/5

Make and keep, for a period of not less than 3 years from the date of the last payment made before January 1, 2014 (the effective date of Public Act 98-328) and for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

2. No later than the 15th day of each calendar month file a certified payroll for the immediately preceding month with the public body in charge of the project.

EMPLOYMENT OF PUBLIC WORKERS ON PUBLIC WORKS: In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

11) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

13) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

18) Change Orders Any change order authorized under this Section shall be made in writing. Any person employed by and authorized by any unit of State or local government to approve a change order to any public contract who knowingly grants that approval without first obtaining from the unit of State or local government on whose behalf the contract was signed, or from a designee authorized by that unit of State or local government, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of State or local government and authorized by law, commits a Class 4 felony. The written determination and the written change order resulting from that determination shall be preserved in the contract's file which shall be open to the public for inspection. This Section shall only apply to a change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

19) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Bid Submittal Bids may be submitted electronically on BidBuy.

25) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO LeighAnn.Henline2@illinois.gov --- ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.