1-2026 UCA MODULAR SHELTER RFQ.docx

UTAH COMMUNICATIONS AUTHORITY Request for Quotation

REQUEST FOR QUOTATION

Modular Radio Communications Shelter Solicitation Posted via U3P

1. Introduction Utah Communications Authority (UCA) supports public safety communications for Utah’s first responders and citizens. UCA operates and maintains critical radio, microwave, and data infrastructure at remote sites throughout the state.

UCA is soliciting competitive quotes for one (1) modular radio communications shelter for deployment at the Birch Creek radio site, in accordance with the specifications, terms, and conditions set forth in this document. The shelter shall be of two-room modular construction suitable for housing radio equipment and a generator at a remote, unstaffed site. This solicitation is for the shelter and its steel skid as supplied products only. UCA will perform all on-site assembly and installation; no vendor labor is being solicited.

UCA intends to award a purchase agreement to the lowest-priced responsive bidder who demonstrates full compliance with all mandatory requirements.

2. Key Dates & Delivery The following table summarizes the solicitation timeline, delivery information, and shelter configuration. It contains eight rows, each pairing a key date or detail with its value. All times shown are Mountain Daylight Time (MDT).

3. Pricing Offerors shall provide a total quoted price, inclusive of all costs, delivered to the ship-to address identified in Section 2. Quotes may be submitted on the vendor’s own letterhead or quote form, provided they clearly address each of the cost elements listed below.

1. Base price for one (1) complete modular shelter and steel skid meeting the specifications in Section 4

1. Shipping and delivery to 31 N Cutler Drive, North Salt Lake, UT 84054

1. Any additional charges, fees, or surcharges

Pricing that omits any of the elements above, or that bundles costs without sufficient detail for UCA to evaluate them, may be deemed non-responsive.

Note: UCA intends to award to the lowest-priced responsive bidder meeting all mandatory specifications. Partial bids will not be considered.

4. Technical Specifications The shelter must meet all of the minimum mandatory specifications set out in this section. A shelter that does not meet every requirement listed below will be deemed non-responsive. Detailed shelter drawings are provided in Exhibit B, beginning after Section 8.

4.1 Dimensions and Structural Requirements

The table below lists seven mandatory requirements covering overall dimensions, the interior divider wall, and wind, snow, and floor load ratings.

4.2 Steel Skid Base

The shelter shall be built on a bolt-together steel skid. The table below lists six mandatory requirements covering the skid, its foundation, field assembly, and handling provisions.

4.3 Construction Specifications

The table below lists six mandatory requirements covering panel construction, field assembly, and the roofing system.

4.4 Door Specifications

The table below lists seven mandatory requirements covering the equipment room entrance, the generator room entrance, and door security hardware.

4.5 Floor System

The table below lists six mandatory requirements covering floor dimensions, assembly, facings, reinforcement, and finish.

4.6 Damper Openings

The two square openings shown in the Exhibit B elevation drawings are damper openings, not cable entry ports. They must be framed to receive motorized control dampers. The table below lists five mandatory requirements covering the quantity, size, framing, and intended damper for these openings.

4.7 Shipping and Documentation

UCA will assemble the shelter on site using its own personnel. The documentation listed below must therefore be complete enough for assembly by UCA staff without vendor support.

Shipping Requirements

1. Shelter shall be shipped disassembled and palletized for transport

1. All components shall be securely wrapped and protected against damage in transit

1. All components shall be clearly identified and labeled Required Documentation

1. Detailed installation instructions

1. Assembly drawings and diagrams

1. Component inventory list

1. Recommended tool list

5. Terms & Conditions Any contract resulting from this solicitation will incorporate the Utah Communications Authority’s Standard Terms and Conditions for Goods and Services (“Standard Terms and Conditions”), a copy of which is attached hereto as Exhibit A.

1. The Authority may refuse to negotiate exceptions and/or additions that are excessive; inconsistent with similar contracts; that compromise warranties, insurance, or indemnification provisions necessary to protect the Authority; where the solicitation specifically prohibits exceptions and/or additions; or that are not in the best interest of the Authority.

1. The Authority reserves the right to negotiate exceptions and/or additions in a manner resulting in expeditious resolution. This process may include beginning negotiations with the Offeror having the fewest exceptions and concluding with the Offeror submitting the greatest number. Contracts may be executed and become effective as negotiations are completed.

1. If negotiations are required, the Offeror must provide all documents in Microsoft Word format for redline editing and must provide the name, contact information, and availability of the person(s) who will be directly involved in legal negotiations.

1. Any mandatory requirement to accept an Offeror’s terms and conditions may result in the proposal being determined non-responsive.

1. An award is subject to successful contract negotiation (if required). The Authority, at its sole discretion, will determine when negotiations become unproductive and may terminate the award to that Offeror and proceed to the next eligible Offeror.

6. Evaluation Criteria Quotes will be evaluated against the following criteria. Total delivered price is the primary factor.

1. Compliance with all mandatory technical specifications in Section 4

1. Total delivered price (primary factor)

1. Demonstrated ability to deliver within the required timeframe

1. Vendor experience and qualifications

7. Submittal Instructions Deadline: All quotes must be received by August 5, 2026, at 3:00 PM MDT.

Quotes must be submitted electronically via U3P and uploaded to the Vendor Attachments section of the solicitation. Each submission must include the following:

1. Company name and address

1. Contact name, phone number, and email address

1. Formal vendor quote addressing every cost element in Section 3

1. Manufacturer, brand, and model number of the shelter proposed

1. Confirmation of compliance with all mandatory technical specifications in Section 4

1. Product data sheets, cut sheets, or shop drawings for the proposed shelter

1. Estimated lead time and delivery schedule

1. Confirmation that the assembly documentation required by Section 4.7 will be provided

Questions: All questions regarding this solicitation must be submitted through U3P and received no later than August 2, 2026, at 3:00 PM MDT. Questions received after that time may not be answered.

8. Attachments The table below lists the two exhibits that accompany this solicitation.

Exhibit B — Shelter Technical Drawings This exhibit contains five technical drawings of the modular radio communications shelter: one floor plan and four elevation views. All dimensions shown on the drawings are nominal and shall be read together with the mandatory specifications in Section 4. Where a drawing and Section 4 conflict, Section 4 governs. The two 37″ × 37″ square openings shown in the elevation drawings are the framed damper openings described in Section 4.6.

Figure 1. Two-Room Shelter Floor Plan The drawing below shows the floor plan of the two-room shelter as viewed from above, with overall dimensions and panel labels.

Figure 1. Two-room shelter floor plan, 23′-1″ × 11′-1½″.

Figure 2. Front Elevation The drawing below shows the front elevation of the shelter, including both entrance doors.

Figure 2. Front elevation showing both entrance doors.

Figure 3. Back Elevation The drawing below shows the back elevation of the shelter, including one of the two damper openings specified in Section 4.6.

Figure 3. Back elevation with a 37″ × 37″ framed damper opening.

Figure 4. Left Elevation The drawing below shows the left end elevation of the shelter, including the second damper opening specified in Section 4.6.

Figure 4. Left elevation with a 37″ × 37″ framed damper opening.

Figure 5. Right Elevation The drawing below shows the right end elevation of the shelter.

Figure 5. Right elevation — plain paneled wall, no openings.

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