1-2026 Street Resurfacing Project - Bidding Documents.pdf

CONTRACT DOCUMENTS

FOR

2026 Street Resurfacing Project

Contract No. 2026-02

Owner: Hampden Township

209 South Sporting Hill Road

Mechanicsburg, PA 17050

Owner’s Representative: Jeremy Miller, PE, Assistant Township

Manager/Director Public Works Department

(717) 761-0119

Email: jmiller@hampdentownship.us

Bidder Name

Dates Advertised:

The Patriot News: Tuesday April 7, 2026

PennLive.com: Tuesday April 7, 2026

2026 Street Resurfacing Project 00010-1 Table of Contents

TABLE OF CONTENTS

SECTION TITLE PAGE

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS

00110 ADVERTISEMENT FOR BIDS 00110-1

00200 INFORMATION AND INSTRUCTIONS TO BIDDERS 00200-1

00410 BID FORM 00410-1

00430 BID BOND 00430-1

00450 NON-COLLUSION AFFIDAVIT 00450-1

00510 NOTICE OF INTENT TO AWARD 00510-1

00520 AGREEMENT 00520-1

00550 NOTICE TO PROCEED 00550-1

00610 PERFORMANCE BOND 00610-1

00611 PAYMENT BOND 00611-1

00700 GENERAL CONDITIONS 00700-1

DIVISION 01 - GENERAL REQUIREMENTS

01110 SUMMARY OF WORK 01110-1

01200 PRICE AND PAYMENT PROCEDURES 01200-1

Appendix A ROADWAY TABULATION

Appendix B PREVAILING WAGE PROJECT RATES

LIST OF PLATES

Plate 1 PROJECT LOCATION MAP / 2026 STREET RESURFACING

Plate 2 MOUNTAINVIEW SIDEWALK/WALKING TRAIL

END OF CONTENTS

2026 Street Resurfacing Project 00110-1 Advertisement for Bids

SECTION 00110

ADVERTISEMENT FOR BIDS

NOTICE

The Board of Commissioners of Hampden Township, Cumberland County, Pennsylvania, will accept sealed proposals electronically via PennBid until 11:00 a.m., prevailing time April 28, 2026 for the following:

2026 Street Resurfacing Project

The Project generally consists of approximately 12,000 yd2 of street resurfacing and milling, and 3,000 yd2 of base repair in Hampden Township and associated infrastructure repairs.

All bid proposals must be accompanied by a certified check or bid bond in the amount of ten percent

(10 %) of the bid.

Specifications and bid forms may be obtained at no cost on PennBid (www.pennbid.net). The successful bidder will be required to post a performance bond in the amount of one hundred percent

(100%) of the bid price.

Bid Proposals will be opened at 11:15 a.m. on April 28, 2026 with bid results made available shortly thereafter.

It is anticipated that the project cost is at least $25,000; therefore, Pennsylvania prevailing wages under the Pennsylvania Prevailing Wage Act will be required.

The Board of Commissioners reserves the right to reject any or all bids or parts thereof and to waive any defects or irregularities in the best interest of the Township.

Hampden Township Board of Commissioners

Keith B. Metts, Township Manager

2026 Street Resurfacing Project 00200-1 Instructions to Bidders

SECTION 00200

INFORMATION AND INSTRUCTIONS TO BIDDERS

1. All proposals must furnish services, products and/or materials in strict compliance with those dimensions, quantities and other requirements as noted in the Specifications attached hereto. Under no circumstances will any services, products or materials be accepted that are different from or in substitution of or for those items and components described in the

Specifications.

2. Bids will be accepted electronically via PennBid until 11:00 a.m., April 28, 2026, prevailing time. The bid must include notarized non-collusion affidavit, completed Employer

Verification Form (if applicable), bid security and Bid Proposal completed and containing original signatures.

3. All bids shall give the proposed price both in words and figures and shall be signed by the

Bidder with full name and address. Where bidder is a partnership, the name and address of each partner shall be stated in full and, if a corporation, the state where incorporated.

4. The Board of Commissioners of Hampden Township reserves the right to reject any and all bids, to accept or reject any part of a bid, to waive any informalities and minor irregularities in the bids and to annul any contract if, in its opinion, there shall be a failure at any time to perform faithfully any of its terms.

5. Bids which contain erasures, alterations, conditional bids, omissions or irregularities may be rejected.

6. The successful bidder agrees, if selected, to furnish a performance bond, payment bond, evidence of required insurance and furnish the executed Agreement within 10 days of notice of intention of award by Hampden Township.

7. The successful bidder shall not assign its rights under the bid awarded, in whole or in part, without the prior written approval of the Board of Commissioners, which permission can be withheld in the Board’s sole discretion.

8. All bids shall be accompanied by a bid bond in the same form attached hereto or certified check made payable to Hampden Township in the amount of ten percent (10%) of the bid.

In the event any bidder shall, within 10 days’ notice from Hampden Township of its intention to award the contract, fail to provide completed payment and performance bonds in the same forms provided in these Contract Documents, evidence of required insurance and the executed Agreement, the bid security provided by that bidder by certified check or bid bond shall be forfeited to Hampden Township as liquidated damages.

9. In accordance with the Pennsylvania Anti-Bid Rigging Act that became law on October 23, 1983, the Township requires each bidder to complete and return the Non-Collusion

Affidavit. The Affidavit is to be completed as follows:

2026 Street Resurfacing Project 00200-2 Instructions to Bidders

A. This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who makes the final decision on prices and the amount quoted in the bid.

B. Bid rigging and other efforts to restrain competition and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself/herself that each statement is true and accurate, making diligent inquiry as necessary of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the bid.

C. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents and an Affidavit must be submitted separately on behalf of each party.

D. The term "complementary bid" as used in the Affidavit has the meaning commonly associated with that term in the bidding process and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid and any other form of bid submitted for the purpose of giving a false appearance of competition.

E. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

10. The Agreement to be executed by the successful bidder contains a penalty provision for failure to complete the project by the time stipulated in the Agreement, which shall entitle

Hampden Township to deduct from the monies due or about to come due to the successful bidder an amount equal to $500.00 for each day of delay from the date of scheduled completion, said sum being fixed and agreed as liquidated damages which Hampden

Township will suffer by reason of such delay and not as a penalty. Any such delay in completion to Hampden Township shall not prevent the Township from declaring the successful bidder in breach of his, her or its obligations and pursuing any remedies it has under the performance bond and as otherwise provided by law.

11. If the project requires the delivery of any equipment, material(s) or products, all shall be delivered at the successful bidder’s expense, free of any liens, encumbrances and security interests.

12. Upon (a) receipt by Hampden Township of any equipment, material(s) or products; (b) confirmation that all work provided is in full compliance with the requirements of the

Specifications; and (c) receipt by Hampden Township of certification that all subcontractors have been paid, Hampden Township shall make payment to the successful bidder within 45 days in the amount of the accepted bid amount, less any liquidated damages due to delay, as provided in Paragraph 10, above and the executed Agreement.

Partial Payments may be made in accordance with the General Conditions of this document.

13. The successful bidder is responsible for being familiar with and to know the location, means of access and all other features and conditions necessary for the successful bidder

2026 Street Resurfacing Project 00200-3 Instructions to Bidders to make timely delivery of any equipment, material(s) or products. All costs and expenses of delivery of every kind, type or nature shall be the responsibility of the successful bidder.

The successful bidder, its agents or representatives shall be responsible for securing and properly delivering all items and components in accordance with all federal, state and local laws, regulations, codes and ordinances.

14. Any bids received after the deadline by which they are to be received are late bids. Such late bids will not be considered, but will be held unopened until the time of award and then returned to the bidder. No responsibility will attach to Hampden Township for the premature opening of, or the failure to open, a bid not properly addressed and identified.

Bids may be modified or withdrawn within PennBid at any time prior to the due date and time listed in the invitation to bid.

15. The successful bidder warrants and guarantees to Hampden Township that all materials and items supplied will be new, of good quality and free from faults or defects. All defective items as ascertained by the Township shall be replaced to the satisfaction of

Hampden Township prior to payment to the successful bidder.

16. If, after final payment and prior to the expiration of one year after the date of such final payment, any items supplied by the successful bidder or work completed is found to be defective, the successful bidder shall promptly, without cost to Hampden Township, supply

Hampden Township with non-defective items and properly repair defective work within

30 days of notice by Hampden Township. If the successful bidder fails to supply such items or properly repair such work within 30 days’ notice, the Township may make such repair and supply such items at the cost of the successful bidder. The successful bidder will also be responsible for and pay all costs, fees and attorney fees incurred by the Township if legal action is initiated against the successful bidder due to the successful bidder’s failure to pay such costs and expenses upon demand by the Township.

17. The Notice, Information and Instruction to Bidders, Non-Collusion Affidavit, Bid

Proposal, Performance Bond, Payment Bond, Bid Bond or certified check deposit, the

Agreement and Specifications shall constitute the “Contract Documents”, the terms of which shall constitute a binding contract with the successful bidder.

18. Any bid received in excess of $25,000 shall be subject to:

A. The requirements of the Pennsylvania Prevailing Wage Act shall be based upon the applicable minimum wage rates as determined by the Secretary of Labor and Industry;

and

B. The requirements of the Pennsylvania Public Works Employment Verification Act.

Each bidder must submit to Hampden Township with the bid an executed verification form as published by the Pennsylvania Department of General

Services. The form and information regarding the requirements of this Act and of federal law with respect to the use of the E-Verify Program are available on the

Department of General Services’ website.

2026 Street Resurfacing Project 00200-4 Instructions to Bidders

19. Conflict of Interest Notice and Responsibilities. A conflict of interest may take various forms but exists if a significant financial interest or other opportunities for tangible personal benefit may exert a substantial improper influence upon an employee, contractor or professional. A conflict of interest may exist when there is a divergence between private interests of an employee, contractor or professional and his, her or its obligation to

Hampden Township such that: (i) a reasonable and independent observer might rationally question whether the employee’s professional responsibility might be influenced by considerations of gain or financial interest for either the employee, contractor or professional or their family or for other parties; or (ii) a reasonable and independent observer might rationally conclude that the conflict of interest undermines the integrity of any business of Hampden Township. A conflict of interest encompasses not only situations that are in fact improper, but also situations where a reasonable and independent observer might rationally observe the appearance of impropriety. This includes any potential conflicts of interest that are yet unrealized or that may be perceived by others to be conflicts of interest. For purposes of this notice, the family of any employee, contractor or professional shall include his or her spouse or companion, his or her siblings and their spouses or companions and his or her descendants and their spouses or companions. All bidders must provide with the bid a listing of current or potential conflicts of interest with respect to providing goods and/or services to Hampden Township as contemplated by this project. The successful bidder shall provide notice to Hampden

Township of any actual or potential conflicts of interest that exist or arise in the course of providing goods and/or services to Hampden Township.

20. Hampden Township reserves the right to revise or amend any plans or specifications prior to the date scheduled for bid opening. In the event plans and/or specifications are revised or amended, such revisions or amendments will be provided by use of an addendum, which will be provided to all prospective bidders.

21. The successful bidder shall supervise and direct the work efficiently and with its best skill and attention. The successful bidder shall be solely responsible for the means, methods, techniques, sequences and procedures of work and shall be responsible to see that the finished work complies with the Contract Documents and applicable permits as required.

22. The successful bidder shall provide only competent, suitably trained and qualified personnel to perform the work as required by the Contract Documents and shall furnish all materials (except those to be provided by OWNER), equipment, labor, transportation, machinery, tools, fuel, power, sanitary facilities and all other facilities and incidentals necessary for the execution, testing, initial operation and completion of the work. All materials, products and equipment to be installed shall be new and shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with the instruction of the manufacturer, except as otherwise expressly provided in the Contract

Documents.

23. The successful bidder shall be fully responsible for all acts and omissions of its subcontractors and of persons and organizations directly or indirectly employed by them.

Nothing in the Contract Documents shall create any contractual relationship between the

2026 Street Resurfacing Project 00200-5 Instructions to Bidders

Township and any Township agent or employee and any subcontractor or other person or organization having a direct contract with the successful bidder, nor shall it create any obligation on the part of the Township or any Township agent or employee to pay or to see to the payment of any monies due any subcontractor or any person or organization working for the successful bidder. All subcontractors will be subject to the approval by the

Township. There shall be no substitution of subcontractors without prior approval and knowledge of the Township once a subcontractor list is approved.

24. The successful bidder shall obtain and pay for all construction permits and licenses which are applicable to the project at the time the bid is submitted. It is the successful bidder’s responsibility to abide by all permit conditions affecting work and the work of any subcontractors.

25. The successful bidder shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work and shall comply with all requirements and regulations of OSHA, State, and local governments pertaining to such work. The successful bidder shall be responsible for erecting any necessary signage and/or barriers to keep others from entering any work areas, subject to coordination with the

Township.

26. The Township may, at any time or from time to time, order additions or revisions in the work. These changes will be authorized by Change Order to be executed in writing between the Township and the successful bidder prior to any changes or revisions to the work being initiated.

27. The successful bidder shall, as a condition of award of the contract, provide evidence of the following insurance coverage, which insurance coverage shall be maintained during the course of work on the project:

A. Commercial General Liability - $1,000,000 per occurrence and $3,000,000 in the aggregate;

B. Workers’ Compensation, in statutory limits required by Pennsylvania;

C. And other as described in the General Conditions of this document.

Each policy shall be endorsed to provide the Township with 30 days’ notice of cancellation and the Township shall be listed as an additional insured for all insurance noted above except for workers’ compensation insurance.

28. The successful bidder shall comply with the provisions of the following Acts, as amended from time to time, as applicable: Act of March 23, 1978, (P.L. 6, No. 3) known as the “Steel

Procurement Act”; Act of October 28, 1983 (P.L. 176, No. 45), known as the “Anti-bid

Rigging Act”; Act of December 20, 1967 (P.L. 869, No. 385), known as the “Public Works

Contractors’ Bond Law”; Act of August 15, 1961 (P.L. 987, No. 442), known as the

“Pennsylvania Prevailing Wage Act”; Act of November 26, 1978 (P.L. 1309, No. 317), known as the “Award and Execution of Public Contract Law”; Act of February 17, 1994

2026 Street Resurfacing Project 00200-6 Instructions to Bidders

(P.L. 73, No. 7), known as the “Contractor and Subcontractor Payment Act”; Act of

January 23, 1974 (P.L. 9, No. 4), referred to as the “Public Contract Bid Withdrawal Act”;

Act of April 4, 1984 (P.L. 193, No. 40), known as the “Motor Vehicle Procurement Act”;

and Act of December 29, 1970 (P.L. 91-596), referred to as the “Occupational Safety and

Health Act of 1970”.

Any steel products used or supplied in performance of the Contract Documents or any subcontracts shall be from steel made in the United States.

29. The Contractor shall insure, indemnify and hold harmless Hampden Township and its

Commissioners, officers, employees, appointees and agents from and against any and all claims, suits, causes of action, losses, expenses and liabilities of any kind or nature, including attorney’s fees (and any attorney’s fees incurred in enforcing this provision) in any way arising or resulting from or in any way related to negligent, reckless and/or intentional acts by the successful bidder in providing services to or for Hampden Township under the Agreement and Contract Documents, including, but not limited to, claims, losses, fines, damage to property and bodily injury or death to persons. This provision will survive termination or expiration of the Agreement.

30. The Contractor proposes to furnish and deliver all materials, with the exception of those indicated in the contract, including equipment and labor. The Contractor agrees to furnish the necessary documentation, (Form CS-4171, Certificate of Compliance and Form CS-

4401, Curb Ramp Inspection Form) and to do and perform all work on the Project as specifically set forth in the Contract Documents, in accordance with the drawings and specifications on file at the office of the Township Manager, address as stated above, Hampden Township, as well as the supplements and special requirements contained herein and/or attached hereto and current Pennsylvania Department of Transportation (PennDOT) specifications (Publication 408/ current Change, and Publication 72M/ current Change ).

The Board of Commissioners reserves the right to reject any and all bids, to accept or reject any part of any bid, to waive informalities and minor irregularities in the bids, and to annul any contract if, in its opinion, there shall be a failure at any time to perform faithfully any of its terms.

31. Bids which contain erasures, alterations, conditional bids, omissions or irregularities may be rejected as informal.

32. Price Adjustment of Bituminous Materials – The procedure outlined in Section 110.4 of

PennDOT Publication 408/2020 Current Change, will apply to this contract. The price index in the proposal will be the index price posted by the Pennsylvania Department of

Transportation on April 2026.

33. Traffic Control – The Contractor will provide the necessary traffic control to through traffic during all phases of construction. A Traffic Control Plan must be submitted for each new area of work for review and approval by the Township. Refer to Summary of Work for additional information. Road closures and associated detour plans shall be approved by all

2026 Street Resurfacing Project 00200-7 Instructions to Bidders parties owning the roads through which the detour passes.

34. Work by Hampden Township – The Township shall accomplish the following work in connection with the Project:

A. Advance notice to Township residents, via the Township’s web site, emergency services, Cumberland Valley School District, Hampden Township Police Department and the Pennsylvania Department of Transportation, if applicable.

B. Provide for contractor to pick up the sanitary manhole frames and castings, concrete grade adjustment rings, steel pavement adjusting rings, pre-cast stormwater boxes and associated risers, stormwater inlet tops as specified with associated grates.

C. Schedule and conduct a formal pre-construction job conference with scheduled formal job Conferences to be held monthly.

D. Prepare an estimate of the value of work completed to the last day if a monthly period is established by the Township. Whereby, until fifty percent (50%) of the contract is completed, the Township will retain ten percent (10%) of the amount of each payment.

After fifty percent (50%) of the contract is completed, one-half of the amount retained by the Township will be returned to the contractor. Thereafter, the Township will not retain more than five percent (5%) of the value of completed work based on the partial payment estimates and progress of items remaining to be completed. Prior to submittal of the monthly estimate, the Township’s representative(s) will review the quantities with the General Contractor based on the progress of work completed. All trip tickets, material delivery tickets and required submissions shall be submitted prior to the finalizing of the monthly estimate.

35. Contractor’s Notice Responsibility – The Contractor is responsible for providing a minimum of five (5) days’ notice prior to the start of construction in any new location.

36. The Contractor is responsible for scheduling and conducting weekly progress job conferences with Township personnel and any/all subcontractors for the duration of the project. Contractor must be represented by an official with decision-making authority at any meeting scheduled by the Township.

37. Mobilization costs are inclusive to each bid item as listed. No separate payment will be made for mobilization of equipment, manpower, or other vehicles required to maintain the approved schedule of the contract.

38. Disposal costs of excavation spoils and/or millings are inclusive to each bid item as listed unless otherwise stated. No separate payment will be made for the cost to dispose of excavation spoils related to the necessary excavation to complete the specified work.

The Owner reserves the right to request that all or a portion of spoils from milling operations be stockpiled within the Township at a location to be specified. The Owner shall be notified of all offsite disposal location(s) and evidence of proper notifications to

2026 Street Resurfacing Project 00200-8 Instructions to Bidders any regulatory agency, if required.

39. Testing of all materials shall be in accordance with PennDOT Publication 408/2020

Current Change.

40. Contractor and/or all subcontractors agree to provide a one-year guarantee of workmanship for a period of one year from date of completion of the entire contract.

41. Work Schedule – Within 10 days of the issuance of the Notice to Proceed, the Contractor must submit a full progress schedule before any work in any areas may commence for the entire project. This schedule shall show, at a minimum, the proposed installation of stormwater infrastructure, ADA compliant ramp construction, sanitary manhole frame/cover replacement, milling operations, base repair and overlay paving in any roadway. This schedule shall show a completion date of the entire project on or before

August 28, 2026. The schedule shall be reviewed and approved by Township staff prior to the start of any work.

42. The Township reserves the right to remove and/or add to the specified quantities once the bids are received and reviewed. Furthermore, the Township may elect to remove entire sections of roadway from the contract based upon the final bid amount submitted.

43. Supervision – The Contractor shall keep the contract under his control and it shall be his responsibility to see that the work is properly supervised and carried on faithfully and efficiently. The Contractor must also have a representative on call twenty-four (24) hours per day in case of emergencies or problems with the work area. Contact information must be on file and with the Hampden Township Police Department and Public Works

Department and must be kept current during the Project.

44. Special Equipment – Township may require the use of special rolling equipment in areas of concern to minimize disturbance of existing utilities. If required by Township, special rolling equipment shall be used at no additional cost to the Township.

45. Care of Public and Private Property. The Contractor shall take all necessary precaution to prevent damage to all overhead and underground structures and to protect and preserve property within or adjacent to the Project and shall be responsible for damage thereto.

Special care must be used by the Contractor in the prosecution of the work in order to avoid interference or damage to any operating utilities or plants; however, where there is any possibility of such interference or damage, the Contractor shall make satisfactory arrangements with responsible officers or with the owners of the utilities or plants, covering the necessary precautions to be used as safeguards during the performance of the work by the Contractor. Such arrangement shall be made before the work is started and shall be subject to the approval of the Township, which approval will not be considered as releasing the Contractor from any responsibility for the acts of himself or his employees or representatives.

The Contractor shall protect all land monuments and property markers which will be

2026 Street Resurfacing Project 00200-9 Instructions to Bidders affected by the construction until they have been correctly referenced. Monuments and markers which are disturbed by the Contractor during the construction of the Project or otherwise, shall be satisfactorily reset by him when directed.

A. One Call: If public or privately owned utility pipelines, cables or structures exist below the surface within the construction area, no sub-surface work shall be done in the area without the presence or approval of an authorized representative of the utility company or agency having jurisdiction.

Attention is directed to the provisions of the Underground Utility Line Protection

Law Act No. 287 (1974), as amended, and full compliance therewith is required of the Contractor.

The Contractor shall not proceed with construction operations in any work area where subsurface utility pipelines, cables or structures may exist until he has:

(1) Notified the facility owners through the One Call System (1-800-242-1776) not less than 3 or more than 10 working days prior to excavation.

(2) Determined from the owners of such and by use of other prudent techniques the precise locations of such pipelines, cables or structures;

(3) Made necessary arrangements with said owners for, and has had the locations of the existing pipelines, cables or structures shown on the surfaces by painted markings (or with wood stakes in earth surfaces) and also the kind of utility pipeline, cable or structure shown by painted markings (or markings on wood stakes in earth surfaces).

(4) Maintained such painted markings and stakes until such time as the work in the area has been completed, and renewed such markings whenever deemed necessary by the Engineer during the maintenance period.

(5) Otherwise complied with the requirements of Act No. 287 (1974) as amended.

46. In the event of any conflicts between any terms of the Information and Instructions to

Bidders and any other portion of the Contract Document, the terms of the Information and

Instructions to Bidders shall prevail.

2026 Street Resurfacing Project 00410-1 Bid Form

SECTION 00410

BID FORM

2026 STREET RESURFACING PROJECT

ARTICLE 1 BID RECIPIENT

THIS BID IS SUBMITTED TO:

HAMPDEN TOWNSHIP

209 S. Sporting Hill Road

1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an

Agreement with OWNER in the form included in the Bidding Documents to perform all

Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the

Bidding Documents.

ARTICLE 2 BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the advertisement or invitation to bid and instructions to bidders, including without limitation those dealing with the disposition of bid security. The bid will remain subject to acceptance for 60 days after the bid opening, or for such longer period of time that bidder may agree to in writing upon request of owner.

ARTICLE 3 BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents, as set forth in the Agreement, that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of all, which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, and performance of the Work.

2026 Street Resurfacing Project 00410-2 Bid Form

C. Bidder is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress and performance of the Work.

D. Bidder is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Bidding Documents.

E. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the

Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

F. Bidder has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by OWNER is acceptable to Bidder.

G. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

H. No officer, agent, or employee of the OWNER is personally interested, directly or indirectly, in this Bid and accompanying Contract or the compensation to be paid hereunder.

I. This Bid is made without connection with any person, firm, or corporation making a

Bid for the same work, and is, in all respects, fair and without collusion or fraud.

3.02 Bidder further represents that this Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham

Bid; Bidder has not solicited or induced any individual or entity to refrain from bidding;

and Bidder has not sought by collusion to obtain for itself any advantage over any other

Bidder or over OWNER.

ARTICLE 4 SCHEDULE OF PRICES:

4.01 Pursuant to and in compliance with the request for bids on the above captioned Work, the undersigned Bidder offers to furnish all labor, superintendence, materials, supplies, equipment, plant and other facilities, utilities and all things necessary or proper for, and to perform all Work (as defined in the General Conditions) necessary or incidental to the above stated Project, complete in every respect, in strict accordance with the Contract

Documents (as defined in the General Conditions) and any future changes therein as provided in the Project Manual, and to perform all other obligations imposed by the

Contract Documents for the prices named in the following SCHEDULE OF PRICES:

Item

No.

Estimated

Quantities Unit Description Unit Price Total

1 4,000 Sq

Yards

Superpave Asphalt Mixture Wearing Course, 9.5mm, PG 64-22, <.3 million ESALs, SRL L or better, 1 1/2-inch, Depth in place

$0.00

2 7,500 Sq

Yards

Superpave Asphalt Mixture Wearing Course, 12.5mm, PG 64-22, <.3 million ESALs, SRL L or better, 2 inch, Depth in place

$0.00

3 2,500 Sq

Yards Bituminous Tack Coat, including application $0.00

4 4,000 Sq

Yards

Milling of Bituminous Pavement surface, 1 1/2-inch Depth, Complete, including Hauling $0.00

5 6,800 Sq

Yards

Milling of Bituminous Pavement surface, 2 inch Depth, Complete, including Hauling $0.00

6 25 Tons

Superpave Asphalt Mixture, 9.5mm Wearing PG64-

22, Scratch/Leveling 0.3<3 million ESALs SRL L, in place

$0.00

7 10 Tons

Superpave Asphalt Mixture, 19mm, PG 64-22, Scratch/Leveling, 0.3<3million ESALs, SRL L or better, in place

$0.00

8 10 Tons

Superpave Asphalt Mixture, 25mm,PG 64-22, Scratch/Leveling Course, 0.3<3 million ESALs, in place

$0.00

9 320 Sq

Yards

Superpave Asphalt Mixture, 25 mm, PG 64-22, Base Replacement, 0.3<3 million ESALs, 3-inches, in place

$0.00

10 2700 Sq

Yards

Superpave Asphalt Mixture, 25 mm, PG 64-22, Base Replacement, 0.3 to <3 million ESALs, 5-inch

Depth, in place

$0.00

11 280 Cubic

Yards

AASHTO 2A/#1 stone for undercuts, as directed, complete, in place $0.00

12 2 Each Removal & Replacement sanitary sewer frame and cover, complete, in place $0.00

13 40 Lineal

Feet

Installation of Concrete Curb.

(In-Kind) Complete, in place $0.00

14 200 Square

Feet

Installation of Concrete sidewalk 4' wide, complete, in place $0.00

SCHEDULE OF PRICES

00410-3 Bid Form 2026 Street Resurfacing Project

Item

No.

Estimated

Quantities Unit Description Unit Price Total

15 2,000 Lineal

Feet 4” Double Yellow $0.00

16 750 Lineal

Feet 4” Solid white $0.00

17 1 Lump

Sum Asphalt Adjustment $ 25,000.00 $25,000.00

TOTAL AMOUNT OF BID

(words)

(figures)

Note 1: All Bidders must maintain a $25,000.00 value for Item 18 Asphalt Adjustment.

Note 2:

Dollars and Cents

Bidders are hereby advised that the OWNER reserves the right to delete portions of the Work as the OWNER determines is in the OWNER’S best interest and at OWNER’S sole discretion.

00410-4 Bid Form 2026 Street Resurfacing Project

2026 Street Resurfacing Project 00410-6 Bid Form

4.02 Estimated Quantities: It is understood that the estimated quantities of the various Unit

Price Items listed in the Bid Form are only approximate and are so listed only as a basis upon which the OWNER may evaluate Bids, and the undersigned Bidder further agrees that if the final quantities of the unit price items tabulated above are greater or less than the estimated quantities, he will accept these additions to, or deductions from the Total

Amount of Bid as awarded, basing these additions or deductions upon the unit prices shown previously in the SCHEDULE OF PRICES: these additions or deductions will be accepted by the Bidder regardless of the amount of the variations from the estimated quantities, which as stated above, are only approximate and are only for the use of the

OWNER.

4.03 Additional and extra work, if any, performed in accordance with the Contract

Documents, shall be paid for as provided in the Project Manual.

ARTICLE 5 BID EXECUTION

5.01 The undersigned Bidder hereby represents that should this Bid, including any combination of alternates, additions, deductions or omissions indicated or authorized by the Schedule of Prices be accepted by the OWNER within 60 days of the opening of bids, Bidder will execute the Contract and furnish the properly executed bonds and insurance certificates within the time and in the forms and amount required by the

Contract Documents and that upon Bidder’s failure, neglect, or refusal to do so, Bidder shall forfeit to the OWNER the Bid Security accompanying this Bid, not as a penalty, but as liquidated damages.

SUBMITTED ON , 2026.

State Contractor License No. . (If applicable)

If Bidder is:

An Individual

Name (typed or printed):

By: (SEAL)

(Individual’s signature)

Doing business as:

Business address:

Phone No.: E-Mail:

2026 Street Resurfacing Project 00410-7 Bid Form

A Partnership

Partnership Name: (SEAL)

By:

(Signature of general partner -- attach evidence of authority to sign)

A Corporation

Corporation Name: (SEAL)

State of Incorporation:

Type (General Business, Professional, Service, Limited Liability):_______

(Signature -- attach evidence of authority to sign)

Title:

(CORPORATE SEAL)

Attest

(Signature of Corporate Secretary)

Date of Qualification to do business is .

2026 Street Resurfacing Project 00410-8 Bid Form

A Joint Venture

Joint Venture Name: (SEAL)

(Signature of joint venture partner -- attach evidence of authority to sign)

Joint Venture Name: (SEAL)

(Signature -- attach evidence of authority to sign)

Phone, E-Mail and Address for receipt of official communications:

(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.)

2026 Street Resurfacing Project 00430-1 Bid Bond

SECTION 00430

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, _________________ as Principal, and _______________________________________________________________, as Surety, are hereby held and firmly bound unto Hampden Township, 209 S. Sporting Hill Road, Mechanicsburg, Cumberland County, Pennsylvania, as Owner in the sum of ______________________________________________ ($________________) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.

The condition of the above obligation is such that whereas the Principal has submitted to the Owner a certain bid, attached hereto and hereby made a part hereof, to enter into a contract in writing, to deliver:

The 2026 Street Resurfacing Project

NOW, THEREFORE,

(a) If said bid shall be rejected, or in the alternate,

(b) If said bid shall be accepted and the Principal shall execute and deliver an agreement in the form required by the Contract Documents (properly completed in accordance with said bid) and shall furnish a bond for its faithful performance of said agreement, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid, then this obligation shall be void. Otherwise, the same shall remain in force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such bid, and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

2026 Street Resurfacing Project 00430-2 Bid Bond

IN WITNESS WHEREOF, this instrument is executed this the __________ day of ________________________, 20 _____________.

Principal

By

Title

Address Attest: (SEAL)

____________________________________ Witness:_____________________________

Surety

Attorney-in-fact*:

By

____________________________________ Witness:_____________________________

*Power of attorney must be attached.

2026 Street Resurfacing Project 00450-1 Non-Collusion Affidavit

SECTION 00450

NON-COLLUSION AFFIDAVIT

Project: 2026 Street Resurfacing Project

State of ___________________________)

S.S.

County of _________________________)

I state that I am ______________________ of _________________________________

(Title) (Name of Firm) and that I am authorized to make this affidavit on behalf of my firm and its owners, directors and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

(1) The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder.

(2) Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder and they will not be disclosed before bid opening.

(3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

(4) The bid of my firm is made in good faith and not pursuant to any agreement or discussion with or inducement from any firm or person to submit a complementary or other noncompetitive bid.

(5) ______________________________________________________________________, (Name of Firm) its affiliates, subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

I state that ____________________________________________________________

2026 Street Resurfacing Project 00450-2 Non-Collusion Affidavit

(Name of Firm) understands and acknowledges that the above representations are material and important, and will be relied on by Hampden Township in awarding that contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from Hampden Township of the truth relating to the submission of bids for this contract.

Signature: ________________________________________

Name:

Position/Title:

SWORN TO AND SUBSCRIBED

BEFORE ME THIS ________ DAY

OF ____________________, 20____

______________________________ Notary Seal:

Notary Public

NOTE: The above Notary’s acknowledgment must be completed, signed and Notary seal placed.

2026 Street Resurfacing Project 00510-1 Notice of Intent to Award

, 2026

Name

Title

Company

Address

City, State Zip

Re: Hampden Township 2026 Street Resurfacing Project

Notice of Intent to Award

Hampden Township has considered the Bid submitted by you for the above-described project in response to its Notice and the related Contract Documents.

You are hereby notified that your Bid has been accepted as shown in your Bid Proposal. You are required by the Information and Instructions to Bidders to execute the Agreement and furnish the required Contractor's Performance Bond and Payment Bond together with required insurance within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds and required insurance within ten (10) days from the date of this Notice, Hampden Township will be entitled to such other rights as may be granted by law, including but not limited to retention of bid deposit or forfeiture of bid bond sum.

You are required to return an acknowledged copy of this Notice of Intent to Award to Hampden

Township, 209 S. Sporting Hill Road, Mechanicsburg, PA 17050-3097.

Dated this: _________ day of ____________ , 2026

TOWNSHIP OF HAMPDEN

By: __________________________________

Keith B. Metts, Township Manager

ACCEPTANCE OF NOTICE OF INTENT TO AWARD

Receipt of the above Notice of Intent to Award is hereby acknowledged this __________________ day of __________________________, 20 _____________.

By: ___________________________________

Title: ___________________________________

2026 Street Resurfacing Project 00520-1 Agreement

AGREEMENT

THIS AGREEMENT, made this ___________ day of ____ 2026, by and between the TOWNSHIP

OF HAMPDEN, Cumberland County, Pennsylvania, hereinafter called "OWNER" and _____

_______________________. doing business as (an individual) or (a partnership) or (a corporation), hereinafter called "CONTRACTOR".

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. The CONTRACTOR will complete the work of the project by August 28, 2026 unless the period for completion is otherwise extended by the Contract Documents. Failure of the

CONTRACTOR to complete the work within the above period shall subject the

CONTRACTOR to a penalty of $500.00 each day until completion, which penalty amount

CONTRACTOR agrees can be deducted from any amount due CONTRACTOR by the

OWNER.

2. Terms used in the Agreement which are defined in the General Conditions, if included in the

Contract Documents, shall have the meanings indicated in the General Conditions.

3. The term "Contract Documents" means and includes the following, but shall not be limited to:

A. Advertisement

B. Information and Instructions to Bidders

C. Bid Form

D. Bid Proposal

E. Bid Bond or other bid security

F. Non-Collusion Affidavit

G. Notice of Intent to Award

H. Agreement

I. Notice to Proceed

J. Performance Bond

K. Payment Bond

L. General Conditions

M. Supplementary Conditions

N. Summary of Work

O. Price and Payment Procedures

P. Specifications

Q. All Appendices

4. The CONTRACTOR agrees to complete the project as described in the Contract Documents as shown on the Bid Proposal, for a Total Unit Price Sum of $ .

2026 Street Resurfacing Project 00520-2 Agreement

5. OWNER shall make progress payments on account of the Contract Price at intervals of once a month during performance of the Work as provided in paragraphs below.

A. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as OWNER may withhold, in accordance with paragraph 14.02 of the General Conditions:

a. Until fifty percent (50%) of the Contract is completed, the OWNER shall retain ten percent (10%) of the amount of each payment. When the Contract is fifty percent

(50%) complete, one-half of the amount retained by the OWNER may be returned to the CONTRACTOR, provided that the OWNER approves such payment, the

CONTRACTOR is making satisfactory progress and there is no specific cause for greater withholding. After fifty percent (50%) of the Contract is completed and progress is satisfactory, the amount of retainage may be reduced to five percent (5%) of the value of completed work based on the partial payment estimates.

B. Upon Substantial Completion, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 100% of the Work completed, less such amounts as

OWNER shall determine in accordance with paragraph 14.02.D. of the General

Conditions and less 200% of OWNER’s estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion.

C. Final Payment: Upon final completion and acceptance of the Work, OWNER shall pay the remainder of the Contract Price.

6. Neither the OWNER nor the CONTRACTOR shall, without the prior written consent of the other, assign or sublet in whole or in part his interest under any of the Contract Documents, and specifically, the CONTRACTOR shall not assign any monies due or to become due without the prior written consent of the OWNER.

7. CONTRACTOR acknowledges and agrees that certain records and documents in the possession of CONTRACTOR pertaining to or in any way relating to the Contract, services and/or materials provided or supplied by CONTRACTOR to or for the benefit of OWNER may be considered a “public record” as that term is defined under the Pennsylvania Right-To-

Know Law, Act 3 of 2008. CONTRACTOR agrees that CONTRACTOR shall make available and provide all such documents and records to OWNER for photocopying or reproduction in appropriate medium by OWNER that OWNER shall, in its sole discretion, determine are a

“public record” in the event an appropriate written request under the Right-To-Know Law for such documents or records is made to the OWNER. CONTRACTOR further agrees that the obligations of Contractor under this paragraph shall survive the termination or expiration of this Agreement.

8. The Contract Documents constitute the entire Agreement between the OWNER and the

CONTRACTOR and may only be altered, amended or repealed by a duly executed written instrument.

2026 Street…