1-2026 Diesel Fuel Bid RFP.docx

REQUEST FOR PROPOSALS

LEHIGH AND NORTHAMPTON TRANSPORTATION AUTHORITY

PURCHASE OF B-2 ULTRA LOW SULFUR DIESEL FUEL

Bids for the 2026 Diesel Fuel RFP will be received by the Lehigh and Northampton Transportation Authority (LANTA), Allentown, PA, via PennBid electronic bid management system.

The bids are for B-2 ULTRA LOW SULFUR DIESEL FUEL. A complete Request for Proposals package is available to be reviewed in PennBid. Online submissions of the proposal are to be submitted via PennBid no later than 2:00 p.m. EST Friday, August 28, 2026. Written questions/clarifications from proposers due by 3:00 PM EST on Wednesday, August 19, 2026.

LANTA hereby notifies all proposers that it will affirmatively ensure that Disadvantaged Business Enterprises (“DBEs”) are afforded full opportunity to submit proposals in response to this invitation and are not discriminated against on the grounds of race, color, sex, national origin, religion, age, disability, ancestry, medical condition, or marital status, as provided for in Federal, state and local laws, in consideration for award of any contract entered into pursuant to this solicitation.

Proposals and questions regarding this project should be submitted through PennBid. To access PennBid go to: https://www.pennbid.net/

BID

Section - A- LANTA

B-2 ULTRA LOW SULFUR #2 DIESEL FUEL

The undersigned hereby agrees to furnish fuel in accordance with the specifications attached and on file in the LANTA office, 1060 Lehigh Street, Allentown, PA, which have been carefully examined.

Price submitted as a fluctuation price based upon the Macungie, Pa. OPIS daily rack price plus a delivery charge $___ per gallon at the time of placing the order with a capped price of $___ per gallon for each of the delivery points.

PRICING:

A – LANTA,

1060 Lehigh Street, Allentown, Pa. 18103

B – LANTA

3610 Nicholas St.

Easton, Pa. 18042

** NYMEX ADDERS ARE IN RELATION TO THE NYMEX AND WILL BE USED FOR THE LOCK-IN OPTIONS DETAILED IN THE CONTRACT.

The undersigned understands that any condition stated above, clarification made to the above or information submitted on or with this form -- other than that requested -- will render the bid unresponsive. The bid shall remain in effect for thirty days after bid opening.

Name of Individual, Partnership or Corporation

Authorized Person Signature

Title Date

LEHIGH AND NORTHAMPTON TRANSPORTATION AUTHORITY (LANTA)

SPECIFICATIONS FOR

PURCHASE OF DIESEL FUEL

Part l. General Conditions

1.01 The Contract Documents

The Purchase Agreement, General Conditions, General Description and Bid Specifications with all notes or changes made thereon before signing of the Agreement are the Documents forming the Contract.

1.02 Financial Assistance Grant

The equipment and/or material described in these specifications to be purchased with the assistance of a grant from the Federal Government under the Urban Mass Transportation Act of 1964 as amended. The successful bidder and all subcontractors will be required to comply with all terms and conditions prescribed for third party contracts in a grant contract between the United States of America and the LANTA. This grant contract is available for examination by prospective bidders at the LANTA offices, 1060 Lehigh Street, Allentown, Pennsylvania.

1.03 Federal Regulations

The contract between LANTA and the successful bidder shall contain the following provision:

a. Equal Employment Opportunity. In connection with the carrying out of this project, the contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin. The contractor will take affirmative action to insure that applicants are employed, and the employees are treated during employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment advertising, lay‑off or termination, rates of pay or other compensation, and selection for training, including apprenticeship.

b. Prohibited interest. No member, officer, or employee of the Authority, during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this contract or the proceeds thereof.

c. Interest of Members or Delegates to Congress. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this contract or receive any benefit arising there from.

d. Disadvantaged Business Enterprise (DBE). This Authority encourages DBE participation. Bidders will be responsible for complying with LANTA’s DBE Program goal requirements where applicable.

NOTICE:

This contract is subject to the DBE Program and the goal requirements. Bidders’ attention should be given to the DBE attachment made part of this proposal and potential contracts by reference hereto.

This contract is not subject to the DBE Program and applicable goal requirements.

e. Any proposed change in this contract shall be submitted to the appropriate Public Body for its prior approval.

f. The successful bidder acknowledges that along with the signed attachments, they will abide by all FTA guidelines as outlined in the “Doing Business with LANTA” section of the LANTA website----www.lantabus.com.

1.04 Intent of Specifications

The detailed specifications, notwithstanding these specifications, constitute an approximate standard of quality and performance parameter and in no way are intended to be restrictive.

1.05 Compliance with Specifications

In all cases, materials must be furnished as specified, but where brand names are used, consider the terms "approved equal" to follow: however, written approval for any proposed “equal" must be received before the scheduled bid opening.

All bids received shall remain in effect thirty (30) days after bid opening.

1.06 Award of Contract

LANTA reserves the right to postpone bid opening, to accept any bid in whole or part, to reject any and all bids, or to award the contract on such basis as the purchaser deems to be in its best interest. In determining the successful bidder, LANTA will give consideration to the price, financial responsibility of the bidder and the ability of the bidder to meet or exceed the performance requirements.

The bid is for a fluctuating price based upon the Macungie, Pa. OPIS daily rack price, plus a per gallon delivery charge. Bids will be evaluated based upon the pricing submitted. The actual price paid for B-2 Ultra Low Sulfur Diesel Fuel will be determined at the time of “lock in” notification and based upon the average NYMEX OPIS futures settle price for the month(s) being locked in.

When LANTA “locks-in” a firm fixed price for one month or more, up to twenty - four (24) months, within the term period October 1, 2026 thru June 30, 2030, LANTA will contact the Seller with notification to execute the purchase by the second to last business day of any month. Execution time will be mutually agreed upon, but no later than 2:30 PM. of the day “lock-in” takes place. For example, if LANTA wants to lock in for the six-month period of August-January, LANTA will notify the Seller the second to the last trading day of July. The firm fixed pricing established by this provision will remain in effect for the duration of the “lock-in” period. LANTA reserves the right to “lock-in” a fixed price at any time prior to the contract start date (October 1, 2026) or during the contract period for all or for a portion of the estimated contract quantity.

Each proposal shall include pricing of net thirty (30) days after delivery and acceptance. Bidders may also include pricing for alternate payment terms (number of days), as part of the submitted tabulation sheet.

Within ten (10) days after being awarded the contract, the successful bidder will be required to provide to LANTA evidence to substantiate the ability to provide and deliver the product specified during the duration of this agreement.

After the bid opening, LANTA will select what is determined to be the best Submitted bid for its needs, and will accordingly award the contract to the appropriate bidder. The expected award of the bid shall be Tuesday September 8, 2026. LANTA reserves the right to have the ability to negotiate pricing, terms, conditions and duration of the contract with the successful bidder if it is deemed necessary.

1.07 Terms of Payment

The contractor shall submit billing concurrent with shipment. Payment by LANTA will be made in accordance with accepted terms.

1.08 Taxes

LANTA is exempt from payment of all Federal, State and Local taxes in connection with this purchase and said taxes shall not be included in the bid price. LANTA will provide necessary tax exempt certificates to the awarded bidder. If taxes are imposed, they shall be at the expense of bidder.

1.09 Material Warranty

The bidder shall assume responsibility for all products delivered.

1.10 Contractual Obligation of Bidder

Each proposal shall be submitted with the understanding that the acceptance in writing by the LANTA of the offer to furnish the product shall constitute a contract between the bidder an (LANTA) which shall bind the bidder on its part to furnish and deliver on its bid, priced in accordance with the conditions of said accepted proposal and specifications.

1.11 Patents

The bidder shall agree and save harmless and indemnify LANTA, and shall defend any suit, proceeding or claim against the purchaser based on a claim that any materials, equipment, or any part thereof, furnished under this contract constitutes an infringement of any patented device, process, apparatus, material, or invention of the United States, provided that bidder is notified promptly in writing and given authority information and assistance (at the bidder's expense) for the defense of same, and bidder shall pay all damages and costs awarded therein against the purchaser. In case the equipment or any part thereof in such suit is held to constitute an infringement and the use of the said equipment is enjoined, the supplier shall, at his own expense, either procure for the purchaser the right to continue using the equipment or parts, or replace same with non‑infringing materials, or modify it so it becomes non‑infringing.

1.12 Inspection

All products, covered by this specification, shall be subject to the inspection and approval of the LANTA. This inspection shall be made at the point of delivery. The point of inspection shall be optional with LANTA.

1.13 General

a. It is required that the attached non‑collusion, EEO, Lobbying & Debarment affidavits shall be executed and delivered with the bid.

b. Bidders must certify that they are not on the Comptroller General's list of ineligible bidders.

c. The supplier shall comply with all applicable Federal, State or local laws at suppliers’ expense.

d. Bid proposals shall be submitted via PennBid by visiting https://www.pennbid.net/ . Final Bid submission & opening of bids via PennBid is scheduled for 2:00 p.m., prevailing time, Friday, August 28, 2026. The RFP will be closed for bidding at that time & no additional bids will be accepted.

1.14 Conditional Bids

Conditional bids, or those which take exception to the specifications, will be considered non‑responsive and will be rejected.

1.15 Bid Forms

Bids must be submitted on forms provided. Bids submitted in any other form will be considered non‑responsive and will be rejected.

1.16 Protest and Appeal Procedures

LANTA reserves the right to postpone bid opening for its own convenience and to reject any or all bids.

Changes to the specifications will be made by addendum.

Prime contractors and subcontractors may make appointments to discuss these specifications. This, however does not relieve them from the written, documented requests as specified.

With regards to LANTA Board actions after bid opening, bidder may protest said action. Protests are to be filed with LANTA in writing not later than ten (10) days after the LANTA Board action.

Appeals from decisions of LANTA by a prime contractor or an adversely affected subcontractor may be submitted to FTA. FTA procedures or the filing of protests may be found in FTA Circular C4220.1D, Attachment B.

1.17 Definition of Terms

The terms “contractor, bidder, etc." used in this specification mean the concern, or its duly authorized representatives, accepting the order to furnish and deliver labor and material covered by this specification.

The term "LANTA or Purchaser” used in this specification means the Lehigh and Northampton Transportation Authority or its duly authorized representative having to do with the purchase, inspection, testing, accepting, or rejecting of the product called for in this specification.

Should these Standard Clauses differ or disagree with the Instructions to Bidders, General Conditions, or Supplementary General Conditions, the Standard Clauses shall prevail.

1.18 Errors and Omissions

The supplier will not be allowed to take advantage of any errors or omissions in this specification. Full instructions to correct errors or omissions will be given to the supplier, should errors or omissions be called to the attention of LANTA.

1.19 Rejection

Failure of any of the material, or of a sample or samples therein to satisfactorily meet inspections’, will be cause for rejection of the material furnished under this specification. The supplier shall pay rejected material transportation charges both ways.

DIESEL FUEL – 2026

LANTA

DIESEL FUEL

BID SPECIFICATION

2.01 Description of Bid

LANTA is requesting a floating price bid for a contract to deliver all of LANTA’s diesel fuel for the period to begin on October 1, 2026 through June 30, 2030 at the quoted price for Ultra Low Sulfur Diesel Fuel. The terms of payment should also be explained in the bid sheet.

2.02 Delivery and Quantity

The fuel is to be delivered to two locations. The maximum amounts required during the thirty-three (33) month period at each location are as follows:

(a) Allentown (1060 Lehigh Street) - 60,000 Gals.

Standard Order – 7,500 gallons

(b) Easton (3610 Nicholas Street, Palmer Township) - 360,000 Gals.

Standard Order – 7,500 gallons

2.03 Quality

LANTA currently uses ultra low sulfur #2 diesel fuel for its bus fuel needs. The fuel provided under this bid shall meet current EPA and Pennsylvania on road (Highway) Diesel Fuel Standards and ASTM Designation D-975. A minimum cetane rating of 40 is required by LANTA. The source cloud point for the fuel should be blended at 15 F and additional additive may be requested during winter months.

At the time of each tanker delivery, LANTA shall be presented with the tanker loading slip far the fuel terminal. Said loading slip shall specify the product being delivered and that meets EPA required standards for road (Highway) use fuel requirements and the specifications set forth by LANTA.

2.04 Storage Capability

(a) Allentown Delivery Point ‑ 20,000 gallons (two 10,000 gallon tanks)

(b) Easton Delivery Point ‑ 10,000 gallons (one 10,000 gallon tank)

2.05 Contract Duration

The contract shall be from about 10/1/26 to 6/30/30 inclusive. Upon thirty (30) days written notice, either part may terminate this contract.

“FOR FIXED PRICE AGREEMENTS ONLY – TERMINATION FOR

CONVIENIENCE: LANTA may terminate the Contract, in whole or part, At any time by thirty (30) days written notice when it is in LANTA’s best interest. The supplier shall be paid its net costs of closing NYMEX futures contracts that may be applicable to the LANTA contract at time of termination. The supplier shall promptly submit its termination claim to LANTA.”

LANTA reserves the right to extend the contract for up to two (2) additional years if the supplier assures the continuation of an acceptable pricing structure.

2.06 Warranty

The bidder shall warrant that all delivered fuel will conform to the published specifications and will be free from impurities. The product must be first quality and shall be subject to testing, at the suppliers’ expense, to assure compliance with contractual specifications. If, at any time, the fuel fails to meet the specification, the supplier shall thereupon correct the deficiency at his own expense and shall be liable for any mechanical failures resulting from the deficiency. LANTA must notify the supplier promptly of any such deficiencies. Fuel supplier will be responsible for any and all fines of noncompliance with the EPA requirements.

2.07 Questions and Clarifications

All requests for clarifications of the bid specifications or questions can be submitted via Pennbid no later than 2:00 p.m. on August 19, 2026.

2.08 References

All bidders shall submit a list of at least five references including company name, company address, contact person and phone number. The bidder shall have had related experience with the references providing the product bid. References who have had a fixed price contract and are in the public transit or other transportation industry are preferred.

2.09 Late Bids

Bid opening via PennBid is scheduled for 2:00 p.m., prevailing time, Friday, August 28, 2026. The RFP will be closed for bidding at that time & no additional bids will be received.

2.10 Required Contract Provisions

All bidders must comply with Federal Transit Administration requirements for third party contracts.