1-2025-15B Scope of Work.pdf

RFP #2025-15

SCOPE OF WORK

1. Background – Del Mar College seeks proposals from qualified firms to provide any or all the following services. The scope of work will range in size and complexity and will vary upon project, need, and situation.

1.1. Disaster Recovery – Cleanup and Stabilization

1.2. Disaster Reconstruction

1.3. General Abatement, Remediation, Demolition and Related Materials Services.

2. Intent - The intent of this procurement is to establish one or more IDIQ (“as needed basis”, “on‐ call”), services contracts. The Contractor(s) shall provide the services to assist the College in responding to disasters or general abatement, remediation and demolition projects.

3. Quantity of Services - This is an Indefinite Delivery Indefinite Quantity (IDIQ) service contract, and the College shall not be under any obligation, expressed or implied, to purchase any minimum or maximum quantity or dollar volume of services from the selected contractor or contractors. The College is not required to order more than its actual requirements during any contract period.

Neither shall it be limited to ordering less that its actual requirements during any contract period, subject to availability of funds.

4. Term of Contract – the initial term of the contract shall be two (2) years with the option to renew the contract on annual basis with written consent of parties. The total term of the contract shall not exceed five (5) years.

4.1. The College reserves the right to extend the term of the contract for up to six (6) months at the then current terms and conditions to allow for transition to a new contract or unforeseen circumstances.

5. Service Locations: Del Mar College campuses are easily accessible from major highways and traffic corridors. Typical travel time to campuses from most locations within the city of Corpus Christi averages 20 minutes or less. Additional information about the College’s locations can be found at http://www.delmar.edu/Locations.aspx.

Heritage Campus: College property bounded by Baldwin Blvd and Staples, Kosar, Naples, Edwards and Ayers streets. Consist of classroom and laboratory facilities for programs in Arts & Sciences and Business, those considered core courses for a Bachelor's Degree.

Multiservice Center: College property at 3001 Ayers Street, including a small plot of turf grass adjacent to property owned by Church’s Chicken franchise, all walks and parking areas around the building and the service alley behind the building.

Center for Economic Development (CED): College property at the intersection of South Staples and Kostoryz streets, includes grass plot located at former gas station recently acquired and demolished by the College, all walks and parking areas around the CED building and property around the base of the College’s sign / marquee on South Staples. Excludes property owned by “Taco Bell” food establishment on South Staples street. The CED houses workforce and personal http://www.delmar.edu/Locations.aspx enrichment programs, Small Business Development Center, Del Mar College Foundation and more.

Oso Creek Campus: Located on Corpus Christi’s Southside, it is the property bounded by Yorktown and Rodd Field Road. The Oso Creek Campus is home to STEM programs, architecture and architectural technology, and the Culinary Institute.

Windward Campus: College property bounded by Old Brownsville and Airport Roads, the west and southwest campus perimeters, property north of Santa Elena street and the “Driscoll” drainage ditch. Home to cutting edge facilities for the health sciences, emerging technologies, public safety, and industrial and technical education programs.

Del Mar College Workforce Development Center – Aransas County: College property located at 2208 Hwy. 35N, Rockport, Texas 78382. This facility is currently being remodeled with an expected completion date of February 21, 2026.

5.1. Additions and Deletions: The College, by written notice to the Contractor, at any time during the term of this contract, may add or delete like or similar locations and/or services to the list of locations and/or services where services are to be performed. Any such written notice shall take effect on the date stated in the notice from the College.

6. Contractor General Qualifications:

6.1. Company must have a minimum of three (3) years of experience in providing the requested services. Primary personnel experience may be considered in addition to the company’s experience.

6.2. Contract Manager or Supervisor overseeing this service shall have a minimum three (3) years of experience in providing the requested services.

6.3. Employees at the job site shall have a minimum of two (2) years experience in providing the requested services as well as all pertinent licensing or certification.

6.4. Contractor must meet the insurance and bonding requirements referenced in the College’s Terms and Conditions section 1.17. Within ten (10) days after the apparent successful contractor has been notified of the College’s intent to make a contract award and before the contract is awarded, contractor must provide a copy of a certificate of insurance showing coverage in force, effective dates of the policy and that the College has been named as an additional insured party on contractor’s policy, and an applicable payment or performance bond.

7. Past Performance and References:

7.1. Must be able to provide at least three (3) references for which Contractor has provided similar service in size and scope in the last five (5) years that the College may contact. Include name, address, telephone, fax and email address. Note project title, type, size, and date of completion.

7.2. Should be able to describe lessons learned from previous clients for services of the type and kind required in this RFP that were not successful and what steps your firm has taken to effectively identify and mitigate from recurring.

7.3. Must provide a list of all contracts that may have ended during the past 3 years; including contracts that may have been terminated or not renewed when a renewal was available.

Include a detailed explanation of the circumstances related therein for any such contracts noted.

7.4. Must demonstrate the capability and successful past performance of the firm with respect to producing high quality services, maintaining good working relations for services of the required in this RFP

7.5. Must provide a list of any work that your firm may have completed for Del Mar College during the past 3 years, including a detailed description of the work effort, performance and define if the work was completed as a contractor directly with the College or as a subcontractor under an engagement.

8. Potential Changes to Federal Emergency Management Agency (FEMA) and Texas Division of Emergency Management (TDEM)

8.1. Vendor should be able demonstrate an understanding of potential changes to FEMA and TDEM.

8.2. Vendor should be able to provide a narrative on plans to adjust to the potential changes.

9. Description of Work Disaster Recovery – Cleanup and Stabilization

9.1. Contractor must perform Covered Services to include but are not limited to: project management; fire, smoke and water damage recovery; moisture control; heating ventilation and air conditioning (HVAC) decontamination and cleaning; microbial remediation;

telecommunications recovery; electronics restoration; media recovery; documents, books and vital records recovery; equipment recovery; and training. In association with these services, Contractor shall prepare notification, certification or any other documents that are required by Applicable Laws and shall also distribute and retain in its records copies of all such documents as required by Applicable Laws. At the completion of work, Contractor must also provide the College with a comprehensive final report with detailed information that summarizes all Covered Services provided by Contractor and in sufficient detail to satisfy FEMA and insurance company requirements in order to maximize payment of claims and reimbursement of expenses.

9.2. Contractor must furnish and pay for all labor, permits, licenses, insurance, materials, tools, equipment and services required to provide the services described in this section.

9.3. Contractor must provide general instructional services at no additional cost to the College regarding disaster planning, restoration and recovery with respect to the Covered Services.

9.4. Contractor must, at Contractor's sole cost and expense, assume responsibility for and respond, in accordance with all Applicable Laws, to any and all leaks, spills, and other emergencies occurring in connection with performance of Covered Services. If leaks or spills, including leaks or spills of hazardous substances, occur at the College which are not in connection with Contractor’s performance of Covered Services, response to the leak or spill may be added as a Covered Service under the procedures provided in this section.

9.5. Pricing:

9.5.1. Contractor shall submit their prices electronically through The Del Mar College Bonfire Portal. Do not mention pricing information in sections other than those designated in Bonfire.

9.5.2. Vendors may submit time and materials pricing, a catalog or price list for supplies, materials, and equipment with discount provided separately from price lists, and hourly not-to-exceed rates for labor.

9.5.3. The College reserves the right to request that the vendor to provide additional discounts or other adjustments, on a per-task order basis.

10. Description of the Work for Disaster Reconstruction To include but not limited to the following:

10.1. Ensure compliance with:

10.1.1. Texas Building Code

10.1.2. Americans with Disabilities Act (ADA)

10.1.3. Local zoning and fire safety regulations

10.2. Academic Buildings

10.2.1. Repair or replace damaged classrooms, lecture halls, laboratories, and libraries.

10.2.2. Restore HVAC, electrical, plumbing, and IT systems.

10.2.3. Reinstall instructional technology (projectors, smart boards, lab equipment).

10.2.4. Upgrade interiors with durable, disaster-resistant finishes.

10.3. Administrative Offices

10.3.1. Repair or reconstruct offices for faculty, staff, and campus services.

10.3.2. Restore data centers and secure IT infrastructure.

10.3.3. Reinstall office equipment, furnishings, and records storage systems.

10.3.4. Ensure continuity of operations through temporary office setups if needed.

10.4. Utilities and Site Infrastructure

10.4.1. Repair underground utilities (water, sewer, gas, electrical).

10.4.2. Reconstruct access roads, sidewalks, and parking lots.

10.4.3. Upgrade stormwater drainage systems to prevent future flooding.

10.5. Environmental and Safety Compliance

10.5.1. Conduct environmental testing (mold, asbestos, lead) and remediation.

10.5.2. Implement safety protocols during construction (e.g., fencing, signage, PPE).

10.5.3. Coordinate with local fire marshals and health inspectors for approvals.

10.6. Pricing

10.6.1. Vendors are required to submit a coefficient proposal based on their products and services as listed in the Unit Price Book(s) based on the CSI’s Master Format Division Numbers. The coefficient should include the provision of reasonable oversight by Vendor.

The Vendor’s coefficient proposal shall include all overhead items, including but not limited to, vehicles and fuel, communication equipment, computers, printers, programs, insurance, transportation, maintenance, and all contingencies. Vendor should also include as part of its coefficient those services that are required to obtain building permits and meet local and state standards for design and oversight. Services may be provided via Vendor’s own staff, subcontractors, or working with the College’s managers, architects and engineers, wherever such professional architectural and engineering services are required. If no coefficient is included in Vendor’s proposal, the College will deem the Vendor nonresponsive.

10.6.2. Contractor shall submit their unit prices sheet electronically through The Del Mar College Bonfire Portal. Do not mention pricing information in sections other than those designated in Bonfire.

11. Description of the Work for General Abatement, Remediation and Demolition

11.1. Workers engaged in this Contract shall be licensed by the Texas Department of State Health

Services and shall have completed the appropriate certification programs. Workers shall be competent at their level of expertise in the asbestos abatement trade and shall perform under the immediate direction of the supervisor(s) to whom they are assigned. Crew composition for each project shall be according to industry and regulatory standards and as requested and approved by the College.

11.2. The selected contractor(s) shall furnish at their own expense all supervision, labor, services, materials, tools, equipment, and miscellaneous supplies necessary for the full and final completion of an assigned asbestos, mold, demolition or other related material as necessary for the health and safety of the College’s Physical Plant.

11.3. The College’s Environmental Health & Safety Office will be responsible for determining when the services of a contractor are needed. Upon determination of need, the contractor will be contacted and informed of the work (the “Job”) to be performed.

11.4. The College’s current hazardous materials removal Consultant is All Points Environmental, LLC DSHS Consultant #10‐0099. Depending on the size or complexity of a project, they may be utilized by the College for sealed specifications, licensed project management and air monitoring services. A sample specification is provided with this solicitation for the purpose of giving interested contractors a representative example of typical project requirements that will be required with this contract.

11.5. The Contractor shall assess the situation and be responsible for making themselves fully aware of the project scope and/or specification before providing a price proposal which will include a description of the Job itemized in hours (and priced), a description of the materials to be demolished, removed or cleaned, itemized by description and price, and a proposed completion schedule. After review by the Director of Environmental Health & Safety or designee, an approved Task Order will be issued along with a Purchase Order and Notice to Proceed that officially authorizes the Contractor to complete the Job.

11.6. The Contractor may be required to furnish a Payment or Performance Bond for any project that exceeds the State’s bonding thresholds. The College’s bonding requirements are described in Terms and Conditions section provided with this solicitation.

11.7. If the situation / problem is an emergency, the contractor shall first stabilize the site, then provide a price and schedule proposal, as described above, to perform the necessary remediation/cleanup services and complete the Job.

11.8. Contractor shall respond to requests for remediation/cleanup services by dispatching an estimator to the indicated site within one (1) day after being contacted by the Environmental Health and Safety Department, and within eight (8) hours in the case of an emergency, or otherwise in accord with any schedule previously arranged and agreed upon for a Job. In the event the Contractor is unable to respond within the required time, the College shall have the right to obtain the required services from another source. Repeated failures to respond within the required time may be grounds for the College to cancel the contract.

11.9. The Contractor will be fully responsible for all work performed to complete a Job and shall provide a minimum 1 year warranty on all material, and supplies furnished, or the manufacturer’s warranty, whichever is longer. Warranty shall cover replacement of the item plus required labor when such is necessary due to defects in materials and/or workmanship. Any services provided by the Contractor shall be warranted against defects for one year. Any work or services subcontracted shall be specified by written agreement and shall be subject to provisions of the contract agreement.

11.10. In general, most services shall be performed between the hours of 7:00 am, and 5:00 p.m.

Monday through Friday. However the College may request services on weekends or after 5:00 p.m., etc.

11.11. Contractor shall be responsible for furnishing any equipment required to perform the requested work.

11.12. The Contractor shall furnish their own remediation equipment for “as-needed” service requests. The equipment provided by a Contractor should include but is not limited to the following:

11.12.1. High Efficiency Particulate Air (HEPA) Filtration

11.12.2. Airless Sprayer or other water mister equipment

11.12.3. Ground Fault Circuit Interrupter (GFCI)

11.12.4. First aid equipment

11.12.5. Personal Protective Equipment:

11.12.5.1. ANSI approved safety glasses

11.12.5.2. Approved hard hats

11.12.5.3. Rubber boots with steel toes

11.12.5.4. Safety harnesses if work at heights greater than six feet.

11.12.5.5. Respirator/Fit Testing Respirators

11.13. Pricing

11.13.1. Contractor shall submit their unit price sheet electronically through The Del Mar College Bonfire Portal. Do not mention pricing information in sections other than those designated in Bonfire.

12. General Service Requirements

12.1. Primary contacts:

12.1.1. Disaster services shall be the College’s Director of Physical Facilities

12.1.2. General Abatement, Remediation and Demolition shall be the College’s Director of Environmental, Health & Safety

12.2. Contractor must perform all Covered Services on a task order basis as requests for service are received from the College, pursuant to the requirements of any specific instructions of the College.

12.3. To request services, the College’s Director or his / her designee, shall initiate an order by calling and notifying the Contractor’s 24-hour emergency response number and identify the general scope, location and nature of services requested. Within one (1) hour of notice, the Contractor’s project manager shall contact the Director, or his / her designee, to make a preliminary assessment of services required. After the preliminary assessment is made, Contractor will initiate response and be fully mobilized and on-site within twenty-four (24) hours of notice.

12.4. Contractor must perform all Covered Services in compliance with all Applicable Laws, rules and regulations, and all policy and procedural requirements of the College. Contractor must use their best efforts to cooperate and coordinate with the College’s personnel and other Contractors who may be providing contemporaneous services.

12.5. Contractor must perform Covered Services at locations designated by the College’s Director.

13. Invoicing

13.1. Invoices shall be submitted to the appropriate Director, Del Mar College, 101 Baldwin Blvd, Corpus Christi, TX 78408-3897. Each invoice must clearly indicate the applicable Task Order Number, College purchase order or blanket purchase order number to which it applies.

13.2. For performing the services specified herein, the College agrees to pay the Contractor the applicable, rates then in effect under the Contract.

13.3. The invoice must include the nature of the work performed and any other information needed to expedite invoices.

13.4. Invoice discrepancies shall be promptly reported to the Contractor. The College reserves the right to withhold payment for an obvious billing error or in the event of an unresolved dispute over a specific transaction. The College shall have the right at any time to set off any amount owed from the Contractor to the College against any amount payable by the College pursuant to this agreement.

13.5. All services performed by Contractor must be subject to the review and approval of the College’s Director.

13.5.1. The College’s Director must decide all questions that may arise as to Contractor's obligations hereunder. The determination of the Director shall be final and conclusive as to all questions that arise with respect to the determination of the Director shall be final and conclusive as to all questions that arise with respect to College.

13.6. In association with these services, the Vendor shall prepare notification, certification or any other documents that are required by applicable laws and shall also distribute and retain in its records, copies of all such documents as required by applicable laws. Vendor shall furnish and pay for all labor, permits, bonds, licenses, insurance, materials, tools, equipment and services required to complete the scope of work.

13.7. At the completion of work, Contractor must also provide the College with a comprehensive final report with detailed information that summarizes all Covered Services provided by Contractor and in sufficient detail to satisfy FEMA and insurance company requirements in order to maximize payment of claims and reimbursement of expenses.

14. Freight, Delivery, Inspection and Acceptance

14.1. All deliveries shall be Freight Prepaid, F.O.B. Destination, Full Freight Allowed, and Inside

Delivery. Deliveries shall be made during the College’s Regular Hours.

14.2. If defective or incorrect products are delivered, the College may make the determination, at its sole discretion, to return the products to Vendor at no cost to the College. Vendor agrees to pay all shipping and handling costs for any such return shipment. Vendor also shall be responsible for arranging the return of the defective or incorrect products.

14.3. The College may request emergency delivery. Vendor must use its best efforts to comply with rush or emergency requested. However, if Vendor is unable to fulfill the emergency delivery request, the College may procure its needs from alternative sources without penalty.

15. Proof of Completion of Work - Upon completion of the services to be rendered under this Agreement, Contractor shall provide, within three (3) business days, a written statement of the work performed along with photographs of the area in which work was performed. Such written statement, which may be submitted electronically to an email address provided by College, shall include:

15.1. The location where services were performed

15.2. The approximate area where actual work was performed; and

15.3. A written assurance by Contract that such work was completely performed.

16. Additional Services - Contractor shall furnish only those services requested by the College in the form of an approved Task and Purchase Order. After a Job has been approved, requests for removal of additional hazardous materials shall be documented and submitted to the Director of Environmental Health and Safety in the form of a written change order proposal. Approval for additional services will be reviewed and if approved will be authorized in the form of a written change order that is issued by the College’s Purchasing Office. The College shall not be liable for additional removal services performed that wasn’t first approved in advance or actually required to stabilize an emergency situation.

17. First Year Warranty and Maintenance Service – A full one‐year warranty should be provided after asbestos Abatement / mold remediation services completed. The first‐year warranty should include all parts and labor, including all necessary on‐site labor and all travel expenses for technicians. If repeat of services are required due to substandard workmanship or defects, the Contractor will make the necessary corrections at its expense at no additional cost to the College.

The Contractor warrants all work/items acquired shall conform to all contractors’ representations, the requirements of this contract, and all published documentation. This warranty is in lieu of and specifically excludes all other warranties and representations, express or implied, direct or indirect, by contract, action, and statute law or otherwise.

18. Owner Responsibilities

18.1. The contract administrator will provide the selected Contractor a work schedule for performance of abatement services.

18.2. The contract administrator will notify Contractor of rainy day or inclement weather cancellations.

18.3. The College’s normal business hours are Monday through Thursday 7:30 a.m. to 5 p.m. and Friday 7:30 a.m. to 12:30 p.m., however our contract administrator is flexible with the start and end times.

18.4. The College’s contract administrator along with the selected contractor shall develop an official contract administration and performance appraisal plan to ensure successful performance of the contract.

19. Scheduling

19.1. The Contractor shall respond to regular time service call outs within 48 hours.

19.2. The Contractor shall respond to emergency time call outs within 24 hours.

20. Sample Contract

20.1. The contractor should be able to provide a sample master service contract.

SCOPE OF WORK