1-2025-10-01 Skyline Dr UPRR Crossing RFP.pdf

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PLEASANT VIEW CITY

REQUEST FOR PROPOSALS

SKYLINE DRIVE RAIL CROSSING

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Pleasant View City is seeking proposals from qualified and experienced engineering consultants to analyze existing constraints and identify the location for a future railroad crossing and prepare an alignment for the section of Skyline Drive from US 89 to the west side of Union Pacific Railroad right-of-way.

Deadline for submittal of questions is October 14, 2025 at 12:00 p.m.

Closing Date for Receipt of Proposals is October 20, 2025 at 12:00 p.m.

Pleasant View City will make the Request for Proposals (RFP) available to any interested parties from the

City’s website, www.pleasantviewut.gov and www.jonescivil.com. Interested parties are responsible for monitoring the website(s) for information concerning the RFP and any addenda issued.

It is the intention of the City to select a consultant from the proposals received. Consultant will be selected based on qualifications, experience, and fee.

See full RFP for schedule and details.

Owner reserves the right to reject any or all Proposals, to waive any informality in a Proposal, and to make awards in the best interests of the Owner.

Owner: Pleasant View City

By: Laurie Hellstrom

Title: City Recorder

Date: October 1, 2025

Publish: October 1, 2025 http://www.pleasantviewut.gov/ http://www.jonescivil.com/

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PLEASANT VIEW CITY

REQUEST FOR PROPOSALS

SKYLINE DRIVE RAIL CROSSING

I. INTRODUCTION

A. General

Pleasant View City ("City") has been awarded Weber Area Council of Governments (“WACOG”) funding for the planning and property acquisition necessary for the Skyline Drive Rail Crossing (“Project”). The City is seeking proposals from qualified and experienced engineering consultants ("Consultant") to analyze existing constraints and identify the location for a future railroad crossing, and prepare a recommended alignment for the section of Skyline Drive from US 89 to the west side of Union Pacific Railroad right-of-way ("Project"). No property acquisition services are being requested at this time.

B. Background

During the Transportation Master Plan (“TMP”) study, several constraints were found that will limit the location of the future Skyline Drive crossing of the UPRR. The alignment of Skyline Drive east of US 89 and the intersection location has been conceptually designed.

The limited width between US 89 and UPRR tracks poses challenges to the design of the roadway, including curvature and achieving required stacking distances.

II. SERVICES

A. General Scope

The Consultant will analyze the existing constraints and identify the location for a future railroad crossing and prepare an alignment for the section of Skyline Drive from US 89 to the west side of Union Pacific Railroad right-of-way. Tasks include:

▪ Review Transportation Master Plan

▪ Confirm stacking requirements found in TMP

▪ Review available topography, UDOT agreements, existing and future road alignments, existing major utility infrastructure (e.g. power transmission line, high pressure gas line) and other available information

▪ Identify features that would govern the location of the intersection at US 89 and the crossing of UPRR tracks

▪ Perform topographic survey to identify such features, as needed

▪ Identify and analyze existing conditions and constraints

▪ Identify recommended railroad crossing location

▪ Design a horizontal road layout from US 89 through the railroad crossing

▪ Consultant will be provided the proposed alignment of Skyline Drive, east of US 89

▪ Anticipate meeting with City at least three (3) times (virtual is acceptable)

▪ Consultant will be required to coordinate with the consultant city engineer, who may also review consultant billings.

https://jonescivil.com/wp-content/uploads/2015/03/PleasantViewMTP_121923-FINAL.pdf

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B. Minimum Requirements

Consultant shall:

1. Have extensive experience dealing with railroads regarding the siting and design of new roadway/rail crossings;

2. Have extensive experience dealing with UDOT regarding the siting and design of new highway intersections;

3. Be knowledgeable in requirements of Federal Railroad Administration, AASHTO Green Book, UDOT Roadway Design Manual, and other applicable design standards; and

4. Have at least five (5) years’ experience working with public entities in Utah.

C. Deliverables

Consultant shall be required to provide the following, at a minimum:

1. Drawings showing compilation of existing conditions and features.

2. Plans showing horizontal road layout from US 89 through the railroad crossing (preliminary design).

3. CAD files of the above listed items.

4. Summary of design parameters used to develop preliminary design.

5. Technical memo summarizing findings and recommendations.

D. Insurance Requirements

Consultant, at its own cost, shall secure and maintain during the term of this Agreement, including all renewal terms, the following minimum insurance coverage:

1. Workers’ compensation and employer’s liability insurance as required by the State of Utah.

2. Commercial general liability insurance in the minimum amount of $500,000 per occurrence with a $1,000,000 general policy aggregate.

3. Professional liability insurance in the minimum amount of $1,000,000 per occurrence with a $2,000,000 annual policy aggregate limit.

4. Commercial automobile liability insurance that provides coverage in the minimum amount of $100,000 per occurrence per person/ $300,000 per accident / $50,000 property damage OR single combined limit of $500,000.

III. INSTRUCTIONS TO APPLICANTS

A. Timetable

The following timetable has been established for this project:

1. Deadline for submittal of questions: October 14, 2025 at 12:00 p.m.

2. Closing Date for Receipt of Proposals: October 20, 2025 at 12:00 p.m.

3. Approximate Notice of Award: October 30, 2025

B. Procedure

The procedure for response to this request, evaluation of qualifications, and selection of consultant(s) is as follows:

1. Interested entities will prepare and submit their proposal according to the Timetable contained in Subsection III-A above.

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2. City and/or its representatives will evaluate all submitted proposals in accordance with the evaluation criteria.

3. City will select a consultant based on the review of the proposals.

4. Recommendation of Award will be presented to City Council for consideration.

5. If approved by City Council, a Professional Services Agreement incorporating the provisions, terms, and conditions of this RFP will be negotiated between the City and the selected Consultant.

C. Submittal

1. Proposals will only be accepted by email: Email proposals to both:

a. Andrea Steiniger at asteiniger@pleasantviewut.gov, and

b. Dana Shuler at dana@jonescivil.com

Proposals must be received by the Submission Deadline. Pleasant View City will not accept any late proposals or proposals submitted by any other method.

Proposals shall be one (1) pdf document and shall not exceed 8 MB.

2. Submittals must be complete in meeting the requirements of this request. The City reserves the right to request that the Applicant clarify any part of its proposal. Responses to such requests must be made in writing and will become part of the proposal. Additional information provided after the deadline will not be considered unless specifically requested by the City.

3. All questions should be submitted to Dana Shuler at dana@jonescivil.com by the deadline shown above.

D. Submittal Organization and Content

The RFP response should be brief but include all requested information. Incomplete submittals may be deemed non-responsive.

Proposal shall not be more than five (5) pages, excluding transmittal letter and resumes. The proposal shall include the following:

1. Transmittal letter: The letter of transmittal shall be on official business letterhead and shall include the following:

a. A statement of the respondent's intent to participate in the contract and comply with all terms and conditions as indicated in the RFP or exceptions taken thereto.

b. A statement of affirmative action that the respondent does not discriminate in its employment practices with regard to race, color, religion, age (except as provided by law), sex, marital status, political affiliation, national origin, or handicap.

c. A certification statement to the effect that the person signing the submittal is authorized to do so on behalf of the respondent.

d. Name of the key contact person with his/her title, email, and telephone numbers.

2. Qualifications/Project Team/Experience: This section is the demonstration of the knowledge and expertise of the consultant’s team showing the ability to perform the required services.

a. Demonstrate road design and railroad crossing design, UDOT highway intersection design knowledge, and experience dealing with UPRR.

b. Provide simple organizational chart showing key members of the team and their role.

mailto:asteiniger@pleasantviewut.gov mailto:dana@jonescivil.com file://///192.168.47.60/Projects/Clients/Pleasant%20View%20City/Projects/2019%20Miscellaneous/Property%20Acquisition%20On%20Call%20RFP/01%20RFP/dana@jonescivil.com

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c. Provide examples of similar projects working with UPRR and/or other railroad and

UDOT.

d. Include resumes of key members of the project team and their experience designing roads and road crossings of railroads (include in appendix).

e. If any part of the work will be provided by subconsultants, state the company name and their role in projects. Consultant will be responsible for verifying the qualification and validity of all licenses or permits for any outsourced work to subcontractors.

3. Approach: The approach should:

a. Detail the general approach to the project; include major tasks and expected obstacles.

b. State any assumptions

c. Include a proposed schedule in which to complete the Project. Assume a Notice to Proceed of December 1, 2025.

4. Fee Proposal: Submit a fee proposal that includes costs for the stated Scope of Work.

E. Evaluation Criteria

The City may establish a selection committee that will discuss and evaluate each proposal based on an evaluation of the following criteria and compile scores to determine the final proposal score.

1. Transmittal Letter (5%): Complete information as requested.

2. Qualifications/Project Team/Experience (50%): Knowledge and ability of respondent to perform the services required. performance on prior projects, experience level of key personnel proposed, emphasis on UPRR experience; preference will be given to consultants listed on UDOT’s Preconstruction Engineering and/or Transit and Railway Services.

3. Approach (30%): Demonstration of respondent’s understanding of the project scope and work; efficiency of the schedule.

4. Fee Proposal (15%): Value of respondent’s services.

IV. OTHER

A. Submittal Ownership

All proposals (and the information contained therein) shall become the property of the City.

Respondents should carefully consider the items submitted before submitting items that would not be disposable to the respondent. Submittals may be reviewed and evaluated by any person at the discretion of the City. No submittal shall be returned to the respondent regardless of the outcome of the selection process.

B. Acceptance of Proposal

1. The City reserves the right to cancel or modify the terms of this RFP and/or the project at any time and for any reason preceding the execution of a contract and reserves the right to accept or reject for any reason, any or all submittals pursuant to this request for proposals.

2. The respondent agrees that the City may terminate this procurement procedure at any time and for any reason, and the City shall have no liability or responsibility to the respondent for any costs or expenses incurred in connection with this request, or respondent’s response.

C. Withdrawal of Submittal

The submittal may be withdrawn upon request by the respondent without prejudice.

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D. Submittal Cost

Cost for developing submittals and subsequent presentations are entirely the responsibility of the respondent and shall not be chargeable in any manner to the City.

E. Reservation of Rights

The City reserves rights to:

1. Reject any and all submittals received in response to this RFP.

2. Waive or modify any informalities or irregularities in submittals at the sole discretion of the City, which is determined to serve the best interest of the City.

3. Request additional information or modifications from applicants prior to award if such is in the best interests of the City.

4. Use any ideas submitted in the submittals received, unless covered by legal patent or proprietary rights. Selection or rejection of the submittal does not affect this right.

5. In the event of unsuccessful contract negotiations or contract termination, enter into contract negotiations with other qualified respondents that submitted acceptable proposals.

6. Cancel or modify the terms of this RFP and or the project at any time and for any reason preceding the execution of a contract.

7. The City shall be the sole judge of the merits of the respective proposals received.

F. Public Record

In accordance with State Law, proposals are public record and are subject to public review upon request. However, a respondent may request that any part of its proposal be designated a protected record and not be available for public release by complying with Utah Law, 63G-2- 309(1). To do this, the respondent must provide the City with a written claim of business confidentiality and a concise statement of the reasons supporting this claim. The information must be submitted together with the proposal to be considered.