Project Manual

Volume 1

Thoreau High School PSFA Project Number – P23-002

Gallup, New Mexico

Gallup-McKinley County Schools

October, 2025

January 2026

PROJECT MANUAL

Thoreau High School

00 0002 -1 Project Manual Index

Project Manual Index – Thoreau High School

Volume 1:

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS –

00 0001 Signature Page 00 0002 Project Manual Index 00 0003 Project Design Team List

00 0010 Request for Proposal General Contractor Qualifications Questionnaire General Contractor Statement of Qualifications Subcontractor Qualifications Questionnaire Subcontractor Statement of Qualifications

00 1000 Instructions to Offerors 00 4116 Proposal Form 00 4317 Agent’s Affidavit – Bid Bond 00 4334 Subcontractors Qualifications Questionnaire Listing Form 00 4336 Subcontractor List and Assignment of Anti-Trust Claims 00 4513 Prequalification 00 4553 W-9 Form 00 4556 Application for Resident Contractor Certification 00 4557 Application for resident Veteran Contractor Certification 00 6113 SAMPLE – Performance Bond 00 6114 SAMPLE – Payment Bond 00 6129 Agent’s Affidavit – Construction Contract Bonds 00 6131 Bond Review Form – Construction Contract Bonds 00 6216 SAMPLE – Certificate of Insurance 00 6360 SAMPLE – Modification/Change Request (MCR) Form 00 6361 SAMPLE – Modification/Change Request (MCR) Worksheet 00 6363 SAMPLE – Change Order Form 00 6516 SAMPLE – Certificate of Substantial Completion 00 6519 SAMPLE - Certificate of Final Completion 00 7200 General Conditions 00 7300 Supplementary Conditions 00 7301 State Minimum Wage Rate Determination 00 9000 Geotechnical Report

DIVISION 01 – GENERAL REQUIREMENTS

01 1000 Summary

00 0002 -2 Project Manual Index

01 2100 Allowances 01 2300 Alternates 01 3100 Project Management Coordination 01 3300 Submittal Procedures 01 3301 Submittal Transmittal Form 01 4000 Quality Requirements 01 5000 Temporary Facilities 01 5001 Project Sign 01 6300 Prior Approval Substitution Request Procedures 01 6301 Prior Approval Substitution Request Form 01 6302 Contractor Substitution Request Form 01 7000 Execution Requirements 01 7500 Starting and Adjusting 01 7700 Closeout Procedures 01 7800 Closeout Submittals 01 7801 Equipment Inventory and Roofing Data Collection 01 7900 Demonstrations and Training 01 9310 3-Year Extended Service & Maintenance 01 9311 3-Year Extended Service & Maintenance Form

DIVISION 02 – EXISTING CONDITIONS

02 4116 Building & Site Demolition

DIVISION 03 – CONCRETE

03 1100 Concrete Formwork 03 2000 Concrete Reinforcement 03 3000 Cast in Place Concrete 03 3710 Auger Cast Piles

DIVISION 04 – MASONRY

04 2300 Reinforced Unit Masonry

DIVISION 05 – METALS

05 1200 Structural Steel 05 2100 Steel Joists 05 3000 Metal Decking 05 3500 Longspan Roof Deck 05 4000 Lightgage Metal Framing 05 5000 Metal Fabrications

00 0002 -3 Project Manual Index

DIVISION 06 – WOODS, PLASTICS AND COMPOSITES

06 6100 Rough Carpentry 06 1600 Sheathing 06 4116 Custom Plastic Laminate Casework 06 6450 Fiberglass Reinforced Plastic Panels

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 1010 Crawlspace Vapor Barrier 07 1113 Bituminous Dampproofing 07 2100 Thermal Insulation 07 2140 Masonry Wall Insulation 07 2165 Thermal Water & Air Barrier Wall System 07 5419 Induction Welded PVC Roof System 07 4210 Metal Plate Wall Panels 07 6200 Sheet Metal Flashing & Trim 07 7100 Manufactured Roof Specialties 07 7200 Roof Accessories 07 9200 Joint Sealants

DIVISION 08 – OPENINGS

08 1113 Hollow Metal Doors & Frames 08 1416 Flush Wood Doors 08 3113 Access Doors & Frames 08 3313 Coiling Counter Doors 08 3323 Overhead Coiling Doors 08 3600 Overhead Stacked Door 08 4113 Aluminum Framed Entrances and Storefronts 08 4523 Fiberglass Sandwich Panel Assemblies 08 7100 Door Hardware 08 8000 Glazing

DIVISION 09 – FINISHES

09 2216 Non-Structural Metal Framing 09 2240 Three Coat Stucco System 09 2900 Gypsum Board 09 3013 Floor and Wall Tiling 09 5113 Acoustical Panel Ceiling

00 0002 -4 Project Manual Index

09 5126 Solid Wood Ceilings 09 6400 Wood Athletic Flooring 09 6500 Resilient Linoleum Sheet Flooring 09 6513 Resilient Base and Accessories 09 6519 Resilient Tile Flooring 09 6567 Resilient (6mm Rubber) Athletic Flooring 09 7200 Dry Erase Wall Covering 09 7620 Tackable Wall Covering 09 8116 Acoustic Blanket Insulation 09 8400 Acoustical Wall and Ceiling Treatment 09 9100 Painting

DIVISION 10 – SPECIALTIES

10 1100 Visual Display surfaces 10 1400 Signage 10 2113 Toilet Compartments 10 2600 Wall Protection 10 2800 Toilet and Bath Accessories 10 4400 Fire Extinguishers and Cabinets 10 5113 Metal Lockers 10 7113 Exterior Sun Control Devices 10 7500 Flagpoles

DIVISION 11 – EQUIPMENT

11 4000 Foodservice Equipment 11 6623 Gymnasium Equipment 11 6653 Gymnasium Divider

DIVISION 12 – FURNISHINGS

12 2413 Roller Shades 12 3553 Lab Casework 12 6600 Telescoping Stands

DIVISION 14 – CONVEYING EQUIPMENT

14 2100 Electric Traction Elevator

00 0002 -5 Project Manual Index

Project Manual Index – Thoreau High School

Volume 2:

DIVISION 21 – FIRE SUPPRESSION

21 0500 Common Work Requirements for Fire Suppression 21 0503 Trenching and Backfilling 21 0504 Pipe and Pipe Fittings for Fire Suppression 21 0505 Piping Specialties for Fire Suppression 21 0523 Valves for Fire Suppression 21 0548 Vibration and Seismic Controls for Fire Protection 21 0549 Fire Suppression and Electrical Installation Coordination 21 1313 Fire Protection System, Automatic Wet-Pipe Sprinkle

DIVISION 22 – PLUMBING

22 0500 Common Work Requirements for Plumbing 22 0501 Demolition for Plumbing 22 0503 Trenching and Backfill for Plumbing 22 0504 Pipe and Pipe Fittings for Plumbing 22 0505 Piping Specialties for Plumbing 22 0523 Valves for Plumbing 22 0549 Plumbing and Electrical Installation Coordination 22 0700 Plumbing Insulation 22 1100 Domestic Water Piping 22 1123 Facility Natural Gas System 22 1316 Sanitary Waste and Vent Piping 22 1400 Facility Roof [and Area] Drainage 22 4000 Plumbing Fixtures and Trim 22 6801 Outside Utilities, Plumbing

DIVISION 23 – HVAC

23 0500 Common Work Requirements for HVAC 23 0503 Trenching and Backfilling 23 0504 Pipe and Pipe Fittings 23 0505 Piping Specialties 23 0523 Valves 23 0549 HVAC and Electrical Installation Coordination 23 0550 Variable Frequency Drives 23 0593 Testing, Adjusting and Balancing of Mechanical Systems 23 0700 Mechanical Systems Insulation

00 0002 -6 Project Manual Index

23 0810 Performance Assurance for HVAC 23 0900 Facility Management System (DDC Controls) 23 2113 Heating Hot Water System and Equipment 23 2117 Heat Pump Circulating Water System and Equipment 23 2119 Ground Loop Piping 23 2123 Pumps 23 2313 Refrigerant Piping System and Equipment 23 3000 Air Tempering System and Equipment 23 3813 Kitchen Exhaust and Makeup Air Systems 23 7413 Packaged Outdoor Central Station AHU 23 7433 Indoor Dedicated Outside Air Units

DIVISION 26 – ELECTRICAL

26 0500 Common Work Results for Electrical 26 0502 Demolition for Electrical Systems 26 0519 Low Voltage Electrical Power Conductors and Cables 26 0526 Grounding and Bonding for Electrical Systems 26 0529 Hangers and Supports for Electrical Systems 26 0533 Raceway and Boxes for Electrical Systems 26 0536 Cable Trays for Electrical Systems 26 0543 Underground Ducts and Raceways for Electrical Systems 26 0544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling 26 0548 Seismic Controls for Electrical Systems 26 0550 Installation Coordination 26 0553 Identification for Electrical Systems 26 0572 Overcurrent Protective Device Short-Circuit Study 26 0573 Overcurrent Protective Device Coordination Study 26 0573 Overcurrent Protective Device Coordination Study 26 0574 Overcurrent Protective Device ARC-Flash Study 26 0923 Digital Occupancy and Daylight Management Control System 26 2413 Switchboards 26 2416 Panelboards 26 2726 Wiring Devices 26 2813 Fuses 26 2816 Enclosed Switches and Circuit Breakers 26 5119 LED Interior Lighting 26 5219 Emergency and Exit Lighting 26 5619 LED Exterior Lighting

00 0002 -7 Project Manual Index

DIVISION 28 – ELECTRONIC SAFETY AND SECURUTY

28 3100 Digital Addressable Fire-Alarm System

DIVISION 31 – EARTHWORK

31 1000 Site Clearing 31 2000 Earthwork 31 2200 Grading 31 2316 Excavation 31 2316.13 Trenching 31 2316.26 Rock Removal 31 2323 Fill 31 3700 Riprap

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 1123 Aggregate Base Course 32 1216 Asphalt Paving 32 1313 Concrete Paving 32 1723.13 Painted Pavement Markings 32 1813 Synthetic Turf 32 3113 Chain Link Fences and Gates 32 8400 Irrigation 32 9300 Plants

DIVISION 33 – UTILITES

33 0513 Manholes and Structures 33 1116 Site Water Utility Distribution Piping 33 1300 Disinfecting of Water Utility Distribution 33 3111 Site Sanitary Utility Sewerage Piping 33 4111 Site Storm Utility Drainage Piping 33 4213 Pipe Culverts

Owner

Gallup-McKinley County Schools Representative Contact Info 640 Boardman Ave Aaron Cook Phone: 505.721.1106 Gallup, NM 87301 Director of Facilities email: acook@gmcs.org

Public School Facilities Authority Representative Contact Info 1312 Basehart SE # 200 Richard Dicks Phone: 505.795.3448 Albuquerque, NM 87106 Regional Manager email: rdicks@nmpsfa.org

Architect fbt architects Representatives Contact Info 6501 Americas Pkwy NE, Ste 300 Sanjay Engineer Phone: 505.883.5200 Albuquerque, NM 87110 Vice-President email: sea@fbtarch.com

Jeremy Trumble Phone: 505.883.5200 Principal/Project Manager email: jtt@fbtarch.com

Landscape Architect

GroundworkStudio Representative Contact Info 6501 Americas Pkwy NE, Ste 300 Louise Janney Phone: 505.212.9126 Albuquerque, NM 87110 Principal Landscape Architect email:

louisejanney@groundworksstudio.com

Civil Design Consultant

Miller Engineering Consultants, Inc. Representative Contact Info 3500 Comanche Rd NE # F Verlyn A. Miller Phone: 505.888.7500 Albuquerque, NM 87107 President email: vmiller@mecnm.com

Structural Design Consultant

Walla Engineering Representative Contact Info 6501 Americas Parkway NE Ste 301 Mike Walla Phone: 505.881.3008 Albuquerque, NM 87110 Principal email: mikew@wallaengineering.com mailto:acook@gmcs.org mailto:sea@fbtarch.com mailto:jtt@fbtarch.com mailto:louisejanney@groundworksstudio.com mailto:vmiller@mecnm.com mailto:mikew@wallaengineering.com

MEP Design Consultant

Bridgers & Paxton Consulting Engineers Representatives Contact Info 4600-C Montgomery Blvd. NE Ilir Mesiti Phone: 505.883.4111 Albuquerque, NM 87109 Principal Mechanical Engineer email: imisiti@bpce.com

Joseph Montano Phone: 505.883.4111 Senior Electrical Designer email: jmm@bpce.com

Interior Design Consultant

StudioM Representative Contact Info 6501 Americas Pkwy NE, Ste 302 Miki Roth Mahan Phone: 505.243.9287 Albuquerque, NM 87110 Principal email: miki@studiomabq.com

Food Service Design Consultant

Design-Tec Food Facilities, Inc. Representative Contact Info 8346 N 5th St Anna Granillo Phone: 602.273-0222 Phoenix, AZ 85020 Owner email: agranillo@designtec.com mailto:imisiti@bpce.com mailto:jmm@bpce.com mailto:miki@studiomabq.com mailto:agranillo@designtec.com

PSFA RFP for Construction Ver. 1.6-2019 Edition_2.13.26

STATE OF NEW MEXICO

PUBLIC SCHOOL FACILITIES AUTHORITY

1312 Basehart Road SE, Suite 200, Albuquerque, NM 87106 • (505) 843- 6272 • https://www.nmpsfa.org

Construction Services Request for Proposals

RFP No. RFP-2026-03HC

Check here if this is not a PSCOC funded project.

Note: If checked, any reference to PSCOC or PSFA does not apply.

DEADLINE FOR RECEIPT OF PROPOSALS:

Date: 5/15/2026 Time: 2:00 PM Mountain Time

MANDATORY PRE-PROPOSAL CONFERENCE:

Date: 4/30/2026 Time: 10:00 AM Mountain Time Location: Thoreau High School

4 Hawk Circle Thoreau, NM 87323

VIRTUAL PRE-PROPOSAL CONFERENCE VIA GOTOMEETING DETAILS

(IF APPLICABLE):

Not Applicable

PSFA Project No: P23-002

Note: Any unauthorized change to the language or forms issued in this Project Manual or identified in any addenda shall render your proposal ‘nonresponsive.

(GALLUP-MCKINLEY COUNTY SCHOOLS DISTRICT 1)

(THOREAU HS (GALLUP-MCKINLEY))

https://nas01/wordpress/

P23-002 Thoreau HS 2 PSFA RFP for Construction Rev. 02/13/26

00 1119 RFP DOCUMENT TABLE OF CONTENTS

PROJECT PROPOSAL DOCUMENTS – Drawings and Specifications A. Project Deposit Instructions B. Locations to Review Project Proposal Documents C. Project Price Proposal Information D. Project Proposal Security E. Subcontractor Listing Forms and Bonding F. Completion Time and Liquidated Damages G. Method of Award H. Form of Agreement Between the Owner and Contractor

I. PROJECT INFORMATION

A. Purpose of this Request for Proposal B. Project Funding C. Project Description D. Project Contacts E. Project Planning Schedule (Tentative) F. Summary Scope of Services G. Terminology H. Procurement Library

II. CONDITIONS GOVERNING THE PROCUREMENT

A. Sequence of Events B. Explanation of Sequence of Events

1. Issue RFP

2. Pre-Proposal Conference

3. Deadline to Submit Written Questions re: RFP Process

4. Response to Written Questions, RFP Process and Addendum

5. Deadline – Release of last Addenda Prior to Submission of Proposal

6. Submission of Proposal

7. Proposal Evaluation

8. Notice of Short-Listed Offerors

9. Interviews of Short-Listed Offerors

10. Issue Recommendation of Award to Board of Education

11. Contract Negotiations

12. Issue Notice of Award and Prepare Contract

13. Protest Deadline

C. Standard Conditions Governing the Procurement

1. Protests

2. Incurring Cost

3. Third-Party or Subcontracting GC Contract Requirements

4. Amendments or Modifications to a Proposal by Offeror

5. Late Withdrawals or Late Modifications

6. Disclosure of Proposal Contents

7. Confidential Data

8. Termination

9. Sufficient Appropriation

P23-002 Thoreau HS 3

10. Offeror Qualifications

11. Right to Waive Minor Irregularities

12. Notice

13. Release of Information

14. Project Reporting

15. New Mexico Prevailing Wage Rates

16. Clarifications from Offerors

17. Licensing Requirements

18. Subcontractors

III. RFP RESPONSE FORMAT AND ORGANIZATION

A. Number of Responses B. Number of Copies of Responses C. Submission of Proposal Hand Carried, Common Carrier or USPS D. General Response Instructions and Information

VOLUME I – TECHNICAL PROPOSAL

1. Technical Proposal Format.

2. Tabs/Evaluation Categories

Tab 1. Signed Letter of Submittal & Mandatory Forms Subcontractor Listing Forms Preference Certificate (if applicable) Campaign Contribution Form Letter of Submittal Requirements Paragraph 1 through 9 Tab 2A & 2B.

2A. General Contractor Qualifications Statement Summary

2A. General Contractor Attachments 2B. Subcontractor Qualifications Statement Summary

2B. Subcontractor Attachments Tab 3. Past Performance Tab 4. Project Staffing Tab 5. Management Plan Tab 6. Health & Safety Tab 7. New Mexico Produced Work

VOLUME II - PRICE PROPOSAL – 1 Original only required.

IV. PROPOSAL EVALUATION

A. Evaluation Process and Scoring Methodology

1. Receipt and Opening of Proposals

2. Evaluation Committee

3. Technical Proposal

4. Price Proposal

5. Valid Preference Certificate for one of the following: NM Resident Business Certificate, Native American Resident Business Certificate, Resident Veteran Business Certificate, or Native American Resident Veteran Business Certificate

6. Proposal Discussions

P23-002 Thoreau HS 4

7. Interviews

8. Short-Listed Offeror Withdrawal from Interview

B. Evaluation Criteria C. Campaign Contribution Form

P23-002 Thoreau HS 5

PROJECT PROPOSAL DOCUMENTS

Drawings and Specifications for (Gallup-McKinley County Schools District 1)

& The

STATE OF NEW MEXICO

PUBLIC SCHOOL FACILITIES AUTHORITY

A. PROJECT DEPOSIT INSTRUCTIONS

Proposal Documents may be obtained at on Bonfire (https://gmcs.bonfirehub.com/portal/?tab=openOpportunities) upon payment of $___0.00_ for each complete set. CHECKS SHOULD BE MADE PAYABLE TO Not Applicable. Incomplete sets will not be issued. The successful Offeror will receive refund of his deposit, and any unsuccessful Offeror who returns the Proposal Documents in good and complete condition within fifteen (15) days of the Proposal Opening will also receive refund of this deposit. No deposits will be returned after the fifteen-day period.

B. LOCATIONS TO REVIEW PROJECT PROPOSAL DOCUMENTS:

Design Professional of Record: FBT Architects______________________________________ Address: One Park Square, 6501 Americas Parkway NE Ste 300 City/State/Zip:__Albuquerque, NM 87110 ___ Telephone:505-883-5200

1. Dodge Reports, 1615 University Boulevard NE, Albuquerque, NM 87102 Telephone: (505)

243-2817

2. Reed Construction Data (CMD), 3351 Candelaria, NE, Suite D, Albuquerque, NM

87107 Telephone: (505) 881-8590

3. Builder's News and Plan Room, 3435 Princeton Drive NE, Albuquerque, NM 87107

Telephone: (505) 884-1752

4. Construction Reporter, 1609 Second Street NW, Albuquerque, NM 87102 Telephone: (505)

243-9793

5. Sunglass Plan Room, 648 W. Broadway, Farmington NM 87401 Telephone: (505) 327-0700

6. Plan-it Room, 1155 Westmorland Dr. #102, El Paso TX 79925 Telephone: (915) 781-2900

7. Contractor’s Weekly, 3750 Duranzo Ave. El Paso TX 79905 Telephone: (915) 276-8289

C. PROJECT PRICE PROPOSAL INFORMATION:

Price Proposals shall be presented in the form of a total Base Proposal under a Lump Sum Contract plus any additive or deductive alternates, or Bid Lots, per the Proposal Form (Section 00 4113), Allowances (Section 01 2100 ) and Alternates (Section 01 2300) as selected by the Owner. A proposal must be submitted on all proposal items, allowances and alternates; segregated proposals will not be accepted.

NOTE: Proposal price shall not include state gross receipts or local options taxes. Taxes will be included in the Contracted Amount at prevailing rates as a separate item to be paid by Owner.

P23-002 Thoreau HS 6

In submitting this proposal, each Offeror must satisfy all terms and conditions of the Proposal Documents. All work covered by this Request for Proposal shall be in accordance with applicable state laws and, if price proposal amount is $60,000 or more, is subject to the minimum wage rate determination issued by the office of the NM Work Force Solutions Department for this project.

Refer to Supplementary Conditions (Section 00 7300). If the price proposal amount of the contractor or any subcontractor exceeds $60,000, the contractor and/or subcontractor must comply with the registration requirements pursuant to the NM Work Force Solutions Department Registration Act.

D. PROJECT PROPOSAL SECURITY

If Offeror proposal price is greater than $25,000, Offeror shall provide proposal security in the form of a surety bond executed by a surety company authorized to do business in the State of New Mexico in the amount of 5% of the total price proposal, or the equivalent in cash by means of a cashier's check or in a form satisfactory to the Owner, must accompany each price proposal in accordance with the Instructions to Offerors.

A 100% Performance Bond and a 100% Payment and Materials Bond executed by a surety company authorized to do business in the State of New Mexico shall be required from the successful Offeror prior to award of contract. The amount of the Bonds shall be the proposal price exclusive of gross receipts tax.

The AIA A312 1984 or 2010 Labor and Materials Payment Bond shall in effect, limit the time line Surety has to respond. The Payment Bond shall be modified as follows:

“Paragraph 6 of this Payment Bond is deleted in its entirety and replaced with the following provision: Within 45 days (1) after the claimant has satisfied the conditions of Paragraph 4 and (2) after the Surety has received at its home office all supporting documentation it requested to substantiate the amount of the claim, the Surety shall pay or arrange for payment of any undisputed amounts. Failure of the Surety to satisfy the above requirements shall not be deemed a forfeiture or waiver of the Surety’s or the Contractor’s defenses under this Bond or their right to dispute such claim. However in such event the claimant may bring suit against the Surety Company and provided under this Bond.”

E. SUBCONTRACTOR LISTING FORMS AND BONDING

IMPORTANT: PLEASE READ:

1. 00 4334 SUBCONTRACTOR QUALIFICATIONS STATEMENT LISTING FORM

And

00 4336 SUBCONTRACTOR AND ANTI-TRUST COMBINED LISTING FORM:

BOTH completed Forms SHALL BE PLACED IMMEDIATELY AFTER YOUR LETTER OF TRANSMITTAL. The Committee shall evaluate the entire GC ‘TEAM’ which includes all of the subcontractors that meet the listing thresholds.

2. SUBCONTRACTOR QUALIFICATIONS STATEMENTS: one (1) copy of each subcontractor Qualifications Statement shall be submitted in the technical proposal.

Please ensure that the Qualifications Statements included match the subcontractors you’ve listed on the 00 4334 Form.

P23-002 Thoreau HS 7

NOTE: The District may allow additional time to produce the additional required copies of the Qualifications Statements to be submitted to the Procurement Manager at the date and time stated in the Sequence of Events Section II A, and RFP Response Format and Organization Section III C, to ensure a timely delivery of the original technical proposal. If not stated, all copies of the Qualifications Statements must be submitted with the original on the date and time stated.

Qualifications Statement listing threshold is 5% of the Architect Estimate or $50,000, whichever is greater.

3. 00 4336 STANDARD SUBCONTRACTOR LISTING FORM AND BONDING

Completed Form 00 4336, the standard Subcontractor Listing Form shall list the subcontractors responsible for the work that meet the listing threshold per statute, one half of one percent or $5,000, whichever is greater.

Each subcontractor shall provide a performance and payment bond on a public works building project if the subcontractor’s contract (to the General Contractor) for work to be performed on a project is one hundred twenty-five thousand dollars ($125,000) or more.

Failure of a Subcontractor to provide required bond shall not subject the Owner to any increase in cost due to approved substitution of Subcontractor.

F. COMPLETION TIME AND LIQUIDATED DAMAGES:

The Proposal Documents contain a time for completion of the work and further impose liquidated damages for failure to complete the work within the stated time period. No Offeror may withdraw theirs proposal for 45 days after the actual date of the opening thereof.

G. METHOD OF AWARD:

The Owner intends to award this Project to the highest ranked Offeror in accordance with the Request For Proposal requirements. The Owner reserves the right to reject any and all proposals, to waive technical irregularities, and to award the contract to the Offeror whose proposal it deems to be in the best interest of the Owner.*

*NOTE: Please read all of the RFP documents carefully for mandatory requirements.

H. FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

The agreement for the work shall be the PSFA Standard Form of Agreement Between the Owner and Contractor 2022 Edition Part A and General Conditions, 2022 Version Part B, with the basis of payment as a Stipulated Sum. This document is printed in its entirety in the Project Manual, and it is also available on the PSFA website at www.nmpsfa.org, under Contract Documents and Forms.

http://www.nmpsfa.org/

P23-002 Thoreau HS 8

I. PROJECT INFORMATION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

Pursuant to the NM Procurement Code governing the competitive sealed proposal process for construction, more specifically 13-1-111, NMSA 1978, 1.4.1.29 through 1.4.1.1.46, and NMAC

1.4.8.1 through 1.4.8.17, the District has made a determination that the use of the competitive sealed bidding method of procurement is not advantageous to ensure that the project described herein is delivered in a quality manner, and within time and budget constraints. Therefore, it is hereby determined that soliciting competitively sealed proposals for construction of Thoreau HS (Gallup- McKinley) is the most effective means to ensure the project is delivered accordingly.

The award of a contract for construction shall take into consideration certain contractor qualification and performance factors that add value to a procurement contract. Factors such as contractor past performance, technical expertise and experience, management capabilities and resources, subcontractor teams and craft personnel resources, will form the basis for the criteria to be considered, in addition to lump sum price to perform the scope of work. Award shall be made in accordance with the terms, conditions, and requirements stated herein.

This is a qualifications based selection with cost as a consideration. The Offeror is required to provide the qualifications and other documents as requested in this RFP. The Price Proposal will be evaluated separately from the Technical Proposal.

B. PROJECT FUNDING

The District and Public School Capital Outlay Council/Public School Facilities Authority have funds to administer this project and will be referred to throughout the contract documents as “Owner”.

The Design Professional estimate of probable construction cost is:

$80,560,000.00*

*(Note: This estimate does not include NM Gross Receipts Tax)

C. PROJECT DESCRIPTION

The project is described as:

The construction of a new 83,800 SF two-story facility will be followed by the demolition of the existing Thoreau High School on the same site. The project will include all work associated with the demolition of the existing facility, construction of a new facility from the ground-up, completion of the site work, grading and drainage, landscaping, parking areas, construction of a new football field/track, etc.

D. PROCUREMENT MANAGER

The District has designated a Procurement Manger who is responsible for the conduct of this procurement whose name, email address, phone number and mailing address are listed below. All deliveries should be addressed as follows:

P23-002 Thoreau HS 9

Joel Klemmer 640 S. Boardman Gallup, NM 87301 505-721-1016 jklemmer@gmcs.org

Any inquiries or requests regarding this procurement should be submitted to the Procurement Manager in writing. Offerors may contact ONLY the Procurement Manager regarding the procurement. Other PSFA/District employees or Evaluation Committee members do not have the authority to respond on behalf of PSFA.

For technical questions regarding the scope of work, drawings and specifications, all questions should be submitted in writing to the Procurement Manager before the deadline of questions stated above.

An addendum with clarification will go out to the public for all parties interested in submitting a proposal.

E. PROJECT PLANNING SCHEDULE

Key project planning schedule milestones are:

Tentative Notice of Intent to Award (TBD) Tentative Notice of Award (TBD) Anticipated Substantial Completion (TBD)

F. SUMMARY SCOPE OF SERVICES

A summary of services the General Contractor shall perform to complete the Project, include, but are not limited to, the following:

a. Planning, supervision and timely completion of the Project

b. Prepare, monitor, and maintain Project schedule

c. Material procurement, delivery, and storage

d. Submittals and Project documentation

e. Manage construction labor and materials

f. Coordinate with Owner direct labor, subcontractors, and Owner furnished equipment suppliers, if applicable

g. Manage site access, safety, security, and quality control

h. Manage testing, inspections

i. Coordination of all utility inspections

j. Project close-out and warranty period

G. DEFINITIONS AND TERMINOLOGY

This section contains definitions that are used throughout this Request for Proposals (RFP), including appropriate abbreviations.

“Architect” means a member of the project team who is a New Mexico licensed architect and is responsible for the architectural services.

“Award of Contract” shall mean a formal written notice by the District that a firm has been selected to enter into negotiations for a contract for construction services.

P23-002 Thoreau HS 10

“Construction Industries Division – licensing treatment of general and limited partnerships and joint ventures.

(1) General partnerships are to be separately licenses when the partnership is bidding for and performing the work, provided that partnerships are legally authorized to do business in NM in order to be licensed but not requiring that they be separately licensed, see 14.6.3.8 (B)(3)

NMAC.

(2) Limited partnerships are required to be separately licenses even though one or more of its partners holds a license or qualifying party certificate (14.6.3.8(B)(1) NMAC.

(3) Joint ventures must be separately licensed per 14.6.3.8(B)(2)(a) NMAC. No two or more persons shall submit a joint bid or jointly engage in contracting unless operating as a validly licensed joint venture.

“Construction Contractor” means successful Offeror awarded the contract that holds a current State of New Mexico general contractor license designation of GB-98.

“Contract” means an agreement between a state agency or school district and a New Mexico licensed contractor for the work covered by this RFP.

“Contract Documents” means any one, or combination, of the following documents: Agreement Between the Owner and the General Contractor for Construction, General Conditions of the Contract for Construction, and the drawings and specifications.

“Contractor” means any person, corporation, or partnership that has entered into a contract with a state agency or a local public body.

“Co-Owner” means the Public School Facilities Authority, on behalf of the Public School Capital Outlay Council that is funding or partially funding the project.

“Department of Finance and Administration (DFA)” is the cabinet agency with central accounting authority and responsibility, which issue payments for work performed under this RFP involving DCP/PSCOC funding.

“Design Professional” means architect or engineer.

“Determination” means the written documentation of a decision of the District and/or the Selection Committee, including findings of fact required to support a decision. A determination becomes part of the procurement file to which it pertains.

“Limited partnership” is formed upon the filing of a certificate of limited partnership with the Secretary of State. Limited partnership shall state whether partners are general or limited. General partners are agents of the limited partnership, may manage the limited partnership, and may be held liable for the limited partnership’s obligations.

“Joint venture” is a partnership formed for a single transaction. As a partnership, it can be created without a formal, written agreement meeting (1) a community of interest in the performance of a common purpose; (2) a joint proprietary interest in the subject matter, (3) a mutual right to control,

(4) a right to share in the profits, and (5) a duty to share in any losses which may be sustained.

P23-002 Thoreau HS 11

“Native American Resident Business Preference” means a business that has a valid Native American resident business certificate issued by the New Mexico Taxation and Revenue Department pursuant to §13-1-21 NMSA 1978 as amended.

“Native American Resident Veteran Business Preference” means a business that has a valid Native American resident veteran business certificate issued by the New Mexico Taxation and Revenue Department pursuant to §13-1-21 NMSA 1978 as amended.

“Offeror” is any person, corporation, or partnership who chooses to submit a proposal in response to this RFP.

“Owner” is the District.

“Partnership” is an ‘association of two or more persons who become co-owners of a business for profit per NMSA 1978 54-1A-202(a) 1996. Note: When forming a partnership, written partnership agreements are not required. ‘In a ‘general partnership’ each partner is an agent of and may bind the partnership unless the partnership has limited that partner’s authority.

“Proposal” is the Offerors response to this RFP.

“Public School Capital Outlay Council (PSCOC)” is the body with responsibility to approve allocations for public school capital outlay assistance.

“Public School Facilities Authority (PSFA)” is the agency, under the Public School Capital Outlay Council (PSCOC) charged with responsibility for overseeing projects and shall serve as the owner’s representative for work performed under this RFP.

"Request for Proposals" or "RFP" means all documents, attached or incorporated by reference, used for soliciting proposals for this project.

“Resident Business Preference” means a business that has a valid resident business certificate issued by the New Mexico Taxation and Revenue Department pursuant to §13-1-21 NMSA 1978 as amended.

“Resident Veteran Business Preference” means a business that has a valid resident veteran business certificate issued by the New Mexico Taxation and Revenue Department pursuant to §13- 1-21 NMSA 1978 as amended.

“RFP Documents” means any one, or combination, of the following documents: Request for Proposal, technical proposal, price proposal, contractor qualification statement, subcontractor qualification statements, Price Proposal.

"Responsible Offeror" means an Offeror who submits a responsive proposal and who has furnished, when required, information and data to prove that his financial resources, production or service facilities, personnel, service reputation and experience are adequate to make satisfactory delivery of the services described in the proposal.

P23-002 Thoreau HS 12

"Responsive Offer" or "Responsive Proposal" means an offer or proposal, which conforms in all material, respects to the requirements set forth in the RFP. Material respects of a RFP include, but are not limited to quality, quantity or delivery requirements.

"Selection Committee or Evaluation Committee" means a body constituted in accordance with Section 13-1-121 NMSA 1978 and 1.4.8.16 NMAC 2005 to perform the evaluation of Offeror proposals and make a recommendation for selection (short list) or final selection recommendation to the governing body. The Evaluation Committee consists of a minimum of three members, should collectively possess expertise in the technical requirements of the project, construction design and contracting.

“Statement of Qualifications Forms” means the forms included as part of this RFP, which all Offerors shall complete, including the qualification for the team member or partners and subcontractors proposed for the project.

“Technical Irregularities” are matters of form rather than substance evident from the Offeror proposal document, or insignificant mistakes that can be waived or corrected without prejudice to other Offerors; that is, when there is no effect on price, quality or quantity. If discussions are not held or if best and final offers upon which award will be made have been received, the Evaluation Committee may waive such irregularities or allow an Offeror to correct them if either is in the best interest of the Owner. Examples include, but are not limited to the failure of the Offeror to:

a) Submit the number of signed proposals required by the RFP

b) Sign the proposal, but only if the unsigned proposal is accompanied by other material indicating the Offeror’s intent to be bound; or

c) Acknowledge receipt of an amendment to the RFP, but only if: (1) it is clear from the proposal that the Offeror received the amendment and intended to be bound by its terms; or (2) the amendment involved had no effect on price, quality or quantity.

Note: A technical irregularity can be waived if the irregularity does not affect quality, price, or time elements of the project.

"User" means the school district staff occupying the facility or facilities, for which a project is being designed.

"User Contact" is the person designated by the District to speak on behalf of the staff concerning the scope of work and programming requirements for the project.

The terms "must," "shall," "will," "is required," or "are required" identify a necessary item or factor. Failure to comply with such an item or factor may result in the rejection of the Offerors proposal.

The terms "can," "may," "should," "preferably," or "prefers" identifies a desirable or discretionary item or factor. Failure to comply with such an item or factor may result in the rejection of the Offerors proposal. Rejection of the proposal will be subject to review by the Selection Committee and the final decision on rejection will be made by the Committee Chairman.

P23-002 Thoreau HS 13

H. PROCUREMENT LIBRARY

A document library has been established for Offerors to review. The library contains the information listed below and the content of each item can be located on the PSFA website at https://www.PSFA.org (Website Path) Administration > Procurement > Document Library for RFPs.

Guidelines to the New Mexico Public School Adequacy Standards:

• NMAC 6.27.30 Statewide Adequacy Standards

• NMAC 6.27.31 Special Purpose Schools Adequacy Planning Guide

• NMAC Rules – Public School Capital Outlay Council (NMAC 6.27.1 & 6.27.2)

• Facilities Master Plan Scope of Work Checklist

• Facilities Master Plan Scope of Work Checklist Charter

• The State of New Mexico PSFA HVAC and Controls Performance Assurance Program Manual

• The State of New Mexico PSFA TAB Performance Assurance Contractor Manual

• The State of New Mexico PSFA Roofing Program Handbook

Procurement Regulations NMAC 1.4.1.1. may be obtained from the following website:

https://www.generalservices.state.nm.us

II. CONDITIONS GOVERNING THE PROCUREMENT

This section of the RFP outlines and describes the major events of the selection process and the conditions that govern this procurement.

A. SEQUENCE OF EVENTS

Action Responsibility Date / Time

1. Issue RFP District 4/17/2026

2:00 PM

MST

2.

Pre-Proposal Conference District

Location:4 Hawk Circle, Thoreau, NM 87323

4/30/2026

10:00 AM

MST

Note: Mandatory Yes

3. Deadline to Submit Written Questions re:

RFP Process Potential Offerors

5/6/2026

2:00 PM

MST

4. Response to Written Questions re: RFP Process and Addendum District

5/11/2026

2:00 PM

MST

5. Date of Release of Last Addenda Prior to Submission of Proposal Design Professional

5/11/2026

2:00 PM

MST

6. Submission of Proposal Offerors 5/15/2026

2:00 PM

MST

https://www.generalservices.state.nm.us/uploads/files/SPD/User%20Guides/1%204%201%20NMAC.pdf

P23-002 Thoreau HS 14

6A. Submission of Copies of Technical Proposals Not Applicable Offerors

Click or tap to enter a date. Not Applicable

7. Proposal Evaluation Evaluation Committee TBD

8. Notice of Short Listed Offerors Procurement Manager TBD

9. Interviews of Short-listed Offerors (If held)

Evaluation Committee & Offerors TBD

10.

Issue Recommendation of Award to Governing Board/Notice of Intent to Award

Procurement Manager & Design Professional TBD

11. Contract Negotiations District TBD

12. Issue Notice of Award, Prepare Contract Design Professional & District TBD

13. Protest of Award Deadline Offeror(s) TBD

B. EXPLANATION OF SEQUENCE OF EVENTS

1. Issue RFP This RFP is issued by the District in accordance with the provisions of Sections 13-1-111 and

13-1-117 NMSA 1978, General Government Administration Procurement Regulations NMAC 1.4.1.29 through 1.4.1.47, and General Government Administration Procurement Code Regulations for Use of Competitive Sealed Proposals for Construction and Facility Maintenance, Services and Repairs, NMAC 1.4.8.1 through 1.4.8.17.

2. Pre-Proposal Conference This is the date and time of the meeting to review the RFP documents, including the Scope of

Work, Response Format, Schedule, and Price Proposal requirements. In addition to the Pre- Proposal Meeting, the Owner may allow Prospective Offerors the opportunity to visit with the project User Representative with permission from the District Representative. Please note that after the proposal submission due date, the Offerors are not allowed any contact without the District Representative’s permission. The District may, however, contact Offerors for clarification purposes, changes in the Schedule of Events, notices of non-responsiveness or responsiveness of proposals, and notices of shortlist status and/or interviews.

3. Deadline to Submit Written Questions regarding the RFP Process This is the date and time set for submitting written questions regarding the RFP document and procurement process to the Procurement Manager. Note: questions regarding the drawings and specifications shall be directed to the Design Professional.

4. Response to Written Questions to RFP Process and Addendum This is the date and time set by the Procurement Manager to issue a response to written questions regarding the RFP procuring document or the procurement process. The Procurement Manager will coordinate this response with the Design Professional to be included in the issuance of addenda, if applicable.

P23-002 Thoreau HS 15

5. Date of Release of Last Addenda Prior to Submission of Proposals This is the date that has been set by the Design Professional that signifies no other addenda will be issued on the project so that Offerors have time to finalize their responses.

6. Submission of Proposal This is the date and time that has been set for the submission of Proposals. Late Proposals will not be accepted. It is the Offeror’s responsibility to ensure that Proposals arrive at the appointed location, date and time. Proposals may be delivered early to avoid any possible delay of the submission. The documents shall be in a sealed container with the RFP number and opening date indicated on the bottom left hand side of the container as follows:

PROPOSALS RECEIVED AFTER THE DEADLINE SHALL BE CONSIDERED

NON-RESPONSIVE. Proposal submittals be shall date and time-stamped by the District office that is designated to receive proposals. A public log will be kept of the names and submittal times of all Offerors who submitted proposals.

The Procurement Manager shall review the proposals for completeness and compliance with the mandatory requirements prior to distribution to the Evaluation Committee. If any proposal submitted is deemed non-responsive, the Offeror will be notified in writing of such determi-nation which will include the right of the Offeror to protest the decision. (See Section II.C.1.).

The Procurement Manager shall designate a witness to be present during the opening the proposals. The witness and Procurement Manager shall sign the “List of Offerors” for the procurement file.

7. Proposal Evaluation This is the date and time that the Evaluation Committee will convene to discuss the proposals and to report individual scores to the Procurement Manager. Individual scores shall be recorded on the Master Score/Rank Sheet. After the scores have been recorded, the Procurement Manager shall open the Price Proposals and calculate the points for each Offeror.

The Procurement Manager shall record the scores allocated to Price for each Offeror on the Master Score/Rank Sheet.

8. Notice of Short-Listed Offerors The Procurement Manager shall send the Score Sheet to PSFA for review prior to any notification of the evaluation results. Upon PSFA approval, the Procurement Manager may notify all Offerors of the Short List Rank of Offerors in writing, and state whether or not interviews will be held.

Note: The Selection Committee may hold interviews with the highest-ranked Offerors, where there is a natural break in the scoring. The number of interviews, if held, will be at the discretion of the PSFA and the Selection Committee. If interviews are not held, the decision shall be documented for the procurement file.

9. Interview of Short-List Offerors

If interview(s) are to be held, the date, time and location of the Interview meeting will be included with the notice to those Offerors selected for interview. A list of questions shall be distributed to the Short-List Offerors that includes the points to be allocated to each question.

Points allocated to the questions shall be evenly distributed.

P23-002 Thoreau HS 16

NOTE: A “Pre-Interview” meeting may be held by the District Representative, if it is determined it is in the best interest of the short-listed Offerors and the Project, to answer questions regarding the interview process, and to distribute the list of prepared questions to be addressed.

10. Recommendation of Award to Board of Education The Procurement Manager shall prepare a procurement report and a recommendation to the

Board for award of the Project that shall include the ranking of all Offerors and the final ranking of Short-Listed Offerors.

Upon Board of Education approval, the Design Professional shall prepare the Notice of Intent to Award a contract to the Board approved Offeror.

11. Contract Negotiations The Owner reserves the right to enter into negotiations with the highest ranked Offeror per

NMSA 13-1-115. If contract negotiations are not finalized within a reasonable period of time, the Owner will conclude negotiations with the selected firm and begin negotiations with the next ranked firm based on final ranking.

12. Issue Notice of Award, Prepare Contract Upon the successful completion of contract negotiations and Board of Education approval, the Architect shall issue the Notice of Award and prepare the Contract for Construction.

13. Protest Deadline The protest period for award of the contract shall begin the day after the date of the Notice of

Award. This date shall be determined by the Procurement Manager. See Section C, Paragraph 1, below for more detail.

C. STANDARD CONDITIONS GOVERNING THE PROCUREMENT

The Standard Conditions section contains statutory guidelines under which this RFP is issued, and conditions concerning how the project will be completed.

The Owner may evaluate the Proposals based on the anticipated completion of all or any portion of the Project. The Owner reserves the right to divide the Project into multiple parts, to reject any and all Proposals and re-solicit for new Proposals, or to reject any and all Proposals and temporarily or permanently abandon the Project, should the need arise. Owner makes no representations, written or oral, that it will enter into any form of agreement with any Offeror.

1. Protests In accordance with Section 13-1-172 NMSA 1978, any Offeror who is aggrieved in connection with the solicitation of a contract or the award of a contract may protest to the Procurement Manager or his/her Designee. The protest must be submitted in writing within fifteen (15) calendar days after knowledge of the facts or occurrences giving rise to the protest to the Procurement Manager.

P23-002 Thoreau HS 17

The protest letter shall include the name and address of the protestant, the solicitation number, and a statement of the grounds for protest, including appropriate supporting exhibits.

2. Incurring Cost Any cost incurred by the Offeror in preparation, transmittal, or presentation of any proposal or material submitted in response to this RFP shall be borne solely by the Offeror.

3. Third-Party or Subcontracting GC Contract Responsibilities Direction of all work that may result from this procurement must be performed by the Offeror and payments will only be made to the Offeror. Use of consultants identified in the proposal is permitted, but since the award is made on a quality-based evaluation process, reassignment of GC duties and responsibilities to a third party is not acceptable.

4. Amendments or Modifications to a Proposal by Offeror Per 1.4.1.34 and 1.4.1.35 NMAC, an Offeror may request in writing to amend, modify or withdraw their proposal if the Procurement Manager makes a determination that it is in the best interests of the District and the Offeror to do so, prior to the date and time of the receipt of proposals. If the request is accepted to amend or modify a proposal, the Offeror shall replace the incorrect proposals with corrected proposals in their entirety. Substitution of random pages will not be allowed to avoid information being inserted or removed incorrectly. Any amendment or modification to an Offeror’s proposal shall be documented for the procurement file.

5. Late Withdrawals or Late Modifications

Per 1.4.1.36, inclusive of 1.4.1.21 NMAC, submission of a request to withdraw or modify a proposal after the deadline, shall be documented, and shall not be considered unless the written request is received before contract award, and the request to submit, modify or withdraw the proposal would have been timely but for the action or inaction of the Procurement Manager and/or District personnel directly involved in the procurement. Any of these occurrences shall be documented by the Procurement Manager, and all Offerors of record shall be notified of the event in writing as soon as possible.

6. Disclosure of Proposal Contents The content of any proposal shall not be opened to public inspection or disclosed prior to award. At that time, all proposals will be open to the public, except for the material which has clearly been noted and determined by the Procurement Manager to be proprietary or confidential as noted by the Offeror.

7. Confidential Data

If a request is received for disclosure of data, for which an Offeror has made written request for confidentiality, the Procurement Manager shall make a determination that the data is, in fact, confidential and proprietary financial information concerning the Offeror’s organization and whether or not the data qualifies as a trade secret under the Uniform Trade Secrets Act, Sections NMSA 1978 57-3A-7. Unless the Offeror takes legal action to prevent disclosure of data that does not meet the requirements of the Uniform Trade Secrets Act, the data will be so disclosed. After award the proposal shall be open to public inspections subject to any continuing prohibition on the disclosure of confidential data.

Any pages of a proposal on which the Offeror has stamped or imprinted “proprietary” or

P23-002 Thoreau HS 18

“confidential” shall be readily separable from the proposal in order to facilitate public inspection for the non-confidential portion of the qualifications based proposal.

8. Termination This RFP may be canceled at any time and any and all proposals may be rejected in whole or in part when the District determines such action to be in the best interest of the District and the State of New Mexico.

9. Sufficient Appropriation Any contract awarded as a result of this RFP process may be terminated if sufficient appro-priations or authorizations do not exist. Such termination will be effected by sending written notice to the contractor.